2015 Cause + Event Race Expo
Vendor Application
5K Walk, 5K and 10K Run
Bethany Village, Portland, OR
October 2, 2016
Join the 1,000 runners AND their families, 100 volunteers and countless community members at the
Cause + Event Portland finish line expo and Best Race After Party Ever on October 2, 2016.
Cause + Event Portland is a growing race event with a uniquely generous concept: The Cause + Event
Foundation will donate at least $15 from every registration to the cause of the runner’s choosing.
Our finish line expo and race after party is an incredible opportunity to reach runners, their families and
friends, and our community at large.
If you are interested in vendor space please complete all pages of the contract, by September 16, 2016.
Mail the contract, payment, and certificate of insurance to:
Cause + Event Portland
C/O Expo Coordinator
16794 NW Paddington Drive
Beaverton, OR 97006
If you have further questions after reading the contents of this application please contact us at
[email protected].
Vendor Information in Alphabetical Order:
ADA: In an effort to make all our events accessible for everyone we ask that you pay attention to the
following accessibility guidelines:
o
o
o
Sales or service counters should be no more than 36 inches from the ground, and the
width must be at least 36 inches wide.
All paths of travel must be free from cords and other obstructions. Cords may be covered
with rugs, but rugs must be taped down on all sides.
Price lists should be hung 36-39 inches from the ground.
Cancellation Policy:
Cancellations received by 16, 2016 will receive a 50% refund. No refunds are given after September 23,
2016.
Deadline:
Please turn in your application by September 16, 2016 to reserve your space!
Directions and Setup:
Directions and setup information will be emailed to vendors one week prior to the event. Set up will open
on race day at 6:30AM. Special arrangements can be made if you require more than one hour for set up.
Hours of Operation:
Sunday, October 2, 2016, 7:30am – 11:30am. Set up begins at 6:30AM, expo opens at 7:30AM, all
vendors need to be ready no later than 7:30AM for the pre-event expo. The event after party begins at
9:30AM and ends at 11:30AM. We expect vendors to remain on site through the after party. Take down
begins at 11:30, and all vendors must be cleared out by noon.
Insurance: Please have your insurance company create a certificate of insurance for the Cause + Event
Foundation:
•
Cause + Event Foundation 16794 NW Paddington Drive, Beaverton OR 97006
•
Additional Insured TBD (if needed, we will communicate this in a timely manner)
Please send all certificates via US Post Office to the address above, or via email as a pdf to
[email protected].
Certificates must be received two weeks prior to event start date.
Power:
Power is available on a limited basis and is primarily available for our event sponsors. In the event that
we have additional power sources available we will contact vendors and will be available on a first come
first served basis. Your best bet is to plan accordingly and expect that there will not be power available
to you.
Runner Goody Bag:
We will not be providing a goody bag for our runners this year in an effort to continue to be as zero-waste
as we possibly can be. There will be an opportunity for vendors and sponsors to participate in a Virtual
Race Goody Bag and we will send out more details as they become available to you.
Samples, Sales, Etc:
Vendors are welcome to sell merchandise, but please check with race organizers for final confirmation.
You can also provide samples and have handouts available, but remember that this event is designed to
be as green as possible. We kindly request that anything you do hand out be recycle-able, printed on
recycled materials and be environmentally friendly whenever possible.
VENDOR AGREEMENT
VENDOR INFORMATION:
Business Name:
Contact Name:
Product or Service Description:
Address:
City:
State:
Zip:
Email:
Phone:
Website address:
Facebook page address:
Twitter handle:
How many staff will you have working at the event? ___________
Total Vendor Fee Enclosed: $______________
Door Prize Donation (optional):
CONTRACT DETAILS
CAUSE + EVENT PORTLAND WILL PROVIDE THE FOLLOWING:
1. VENDOR will be provided a space at the start/finish line at Bethany Village for the duration of the
event.
VENDOR WILL PROVIDE THE FOLLOWING:
1. Cash payment of $100 for a 10 x10 space, $200 for a 10 x 20 space
2. Your own table, tent, chair/s
3. Please submit the full fee along with contract/application, mailed to:
Cause + Event Portland Expo
16794 NW Paddington Drive
Beaverton, OR 97006
TERMS OF THIS AGREEMENT:
1. Vendor agrees to pay in full all fees associated with Finish Line Expo space and Virtual Race Good
Bag when made available. If not paid in full, space will not be reserved at the expo and offer will not be
included in the good bag.
2. Postponement or cancellation of Cause + Event Portland 2016 for any reason beyond the control of
C+E (earthquake, fire, flood, terrorism or other acts of God) shall not constitute cause for any
reimbursement.
3. This agreement does not transfer to another vendors property, agent, or subsidiary. All other business
sectors must negotiate separate sponsorship agreements.
4. C+E shall secure and maintain throughout the term of this agreement all insurance for events of this
stature and size, including but not limited to comprehensive general liability insuring themselves against
loss of liability out of or relating to an activities associated with any of the events.
5. This agreement sets forth the entire agreement between the parties and takes the place of all prior
verbal or written communication concerning the subjects of the Agreement. This agreement may not be
altered, modified or changed in any way by either of the parties without the prior written consent of the
other party.
6. Each of the parties hereto is an independent contractor. Neither party shall have the authority to act
on behalf of the other or to incur obligation on behalf of the other unless expressly authorized.
7. If suit or action is instituted to enforce this agreement or to determine any matter in controversy
regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may
judge reasonable attorney fee, including attorney fees on appeal and in collecting or enforcing any
judgment order or decree.
8. Neither party shall without written authorization from the other party disclose to any third party the
terms and conditions of this agreement except as may be necessary to establish or assert rights
hereunder or required by law; provided however, either party may on a confidential basis disclose this
Agreement to officials, officers, accountants, attorneys or other individuals within each other’s
organizations on a ‘need to know’ basis.
AGREED TO BY:
______________________________________
Vendor Representative Signature
___________
Date
*Please return this page with payment & insurance*
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For office use only:
Date contract received_______
Insurance Received_____
Payment Received______
Vendor confirmation sent____