Senate Minutes
November 11, 2013
Opening
Call to Order: Vice President Gaona
Prayer
Pledge of Allegiance
Roll Call and Establish Quorum: Secretary Thomas
Reading and Approval of Minutes: Senator Offutt (seconded)
Communications:
1. Guest Speaker: Scott Leykam (Athletics Director), Karina Handeland (Associate Athletics
Director for External Relations), Jon Brooks (Manager of Athletics Marketing)
a. Scott Leykam: Thanks for having us I am the Director of Athletics at UP and I am
in my second year here. Jon Brooks is our Manager of Athletics Marketing and
Karina was just hired from LMU is our Director for External Relations and
oversees marketing tickets, corporate sponsorships, and revenue generation
avenues. We have 3 pillars in the athletic department that we work on every day
that we talk about. Number 1 is to deliver a premium student athlete experience.
We are competing against competitors, whether it be Duke, UCLA, Stanford, etc.
Another is external integration. How are we connecting to fans, alumni and
greater community through events and student athletes? Athletics is a marketing
arm of the University and the reason college athletics exists is because we are
marketing arms of the university; we are connectors, the front porch of the
University with 18 men’s basketball appearances on TV, ads in the Oregonian
and elsewhere. We are a way for UP to get its message out and feel strongly
about that. Frankly the #1 for me the past 18 months has been maximizing our
campus impact. We aren’t Alabama football or Kentucky Men’s basketball. Our
job is to be a good partner on campus; we are a business division just like
Jeromy is in Student life with Fr. Gerry and John Donato. Want to make sure we
are facing inward just like all the other business units in a respectful way and also
for our student athletes. We talked a lot about making sure we are attending
orientation and making sure they are acclimated to residence life. College
athletics sometimes gets a bad reputation and I think we are doing well. On the
field we have 350 division 1 schools and we have two programs in the top ten.
Our cumulative student athlete GPA is close to 3.2. In terms of what we are doing
athletically and academically we are doing things the right way and work on it
every day. With 270 student athletes and 15 athletics programs. We are unique
because of 2 manuals we have to follow every day. We have the UP and NCAA
manuals and try to be the best athletic department. We are hosting women’s
soccer on Saturday night. NCAA first round match against Seattle University. I
know that ASUP in past has donated some student tickets and we are prepared
to donate several hundred. I don’t think students should pay for tickets and
should be part of paying to be here. Will work with Quin so anyone who wants to
come can. Otherwise we are another form of events. Don’t want o put events or
student on pillars. They are night activities much like the Cove. We love to have
students there. Big impact on women’s soccer Thursday and on women’s
basketball Friday. It’s another activity to have a good experience with your peers.
With that, I open up it up to questions.
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Senator Bosomworth: One question I have people ask me is how is athletics
doing with revenue and where does that money go? Does it fund more athletic
things or does it go back to the University?
Scott Leykam: Athletic revenue goes back and it is what we call budget offset.
First a development standpoint, some are direct general offsets and some are
direct to a program. If we need to travel a few more players for rowing or crosscountry to a meet, or need video equipment, it goes back in and it’s not extra
revenue. Ticket revenue is direct budget offset. It goes back to expenses for
team. Including team travel, equipment even though Nike covers some of that.
Senator Ballard: I know last year a goal you wanted to do was increase student
and athlete relationships.
Scott Leykam: That will never stop. Still looking at right metrics to do that. Chris
Hoag and myself have spent a lot of time. We have more attraction there and
making sure student athletics are better integrated in the halls. When I started I
was disappointed of our students at freshman orientation. This year we were 9697% with a couple of excused family absences. If we say we are done we will slip
so that is something we talk about every day. We are student athletes.
President Chadwick: We have talked about the potential of beer gardens at
games. Can you inform the Senate about where we are in that process?
Scott Leykam: I wish we were further along in some respects. Anything we have
to do has to follow UP protocol with Bon App. We are prepared to do that and
have an initial signoff. We have a challenge with conference schedule this year
because our first 5 games are on break. Have 4 conferences games when
students are back in January/February. Looking for a proper area to do
something like that with Bon App but that is something we would like to do.
Senator Bosomworth: if athletics could get anything they wanted from the rest of
the student body, what would you like to see?
Scott Leykam: Two things: We like it when students come to events. We see it as
hosting events or dinner parties for soccer, volleyball, and basketball. Like it
when people come and visit and hope we are putting on a first class event. Also
for students to tell us what we are doing wrong or right. I’ve heard that some
teams are better at integrating in the halls than others and that some of you feel
better with one group than others. How do we get around it? There are obstacles
with student athletes. Have some that in the spring are competing 4-5 days a
week plus 15 hours of practice. They are naturally not around. How do we best
integrate the student athletes? What could we do better? Do you want to see a
beer garden? Are there things we are not doing that could make it more
attractive? I know not every student is a sports fan and not every student is into
activities in the Cove. I think with what we do, what can we do better?
Senator Wildgen: I know that a lot of students athletes miss class times during
seasons. What are some things you do to help them get back on track when it
comes to their studies?
Scott Leykam: A couple of things we do. Some things we can control and others
we can’t. So our men’s basketball is on the road 7 of the fist 8 weeks of
conference and that isn’t something we can control. Getting tutors and have two
student athlete academic advisors that help them through that and communicate
with professors. Have full time staff helping them with that. Most professors are
cooperative as well. Other thing instituted is that we can control what our nonconference schedule looks like. Men’s basketball was on the road first 4-5
Thursdays of season. Want to have more home games. For example, women’s
basketball, if we can get Columbia come out here and we pay for their hotel, that
saves us money of having to go back to Columbia in two years and keeps
student athletes in the classroom. Have talked to some coaches that travel out of
region is great but what if students have class.
Senator Bosomworth: Earlier you mentioned that you are a marketer for athletics
and are another business arm. I don’t know if rules apply for this NCAA wise, but
have you partnered with the Rise campaign or other efforts to better facilitate the
entire University?
m. Scott Leykam: Laurie Kelley good partner for us with student communicated. I
don’t know how many of you know Joe Kuffner but he works a lot of games for
us. They want athletics to do well and make sure we are coordinated with Rise
campaign and social media outlets and we share a lot of resources. We have
same social media consultant, the person who tells us how to best use Facebook
and Twitter to publicize and attract new students. The more we combine those
resources the better. I think I spend more time in Waldschmidt than in Chiles.
n. Jon Brooks: part of external relations means that someone from alumni, market
communications, development, and we are always constantly working with other
departments to make sure that we have the same messages and same projects.
o. Scott Leykam: Every Monday from 1:30-2:30 we meet with our internal media
folks, tickets, marketing and corporal sponsorships with Joe Kuffner, Caitlin from
alumni, Paul and Melissa from development, and others. I do think we have to be
careful not to operate inside. It works both ways. Want to makes sure alumni is
communicating with us everything they are doing so we know how to be instep
so we know where to go and not to go. Those meetings help with constant
communication.
p. President Chadwick: I want to say welcome Karina to UP. What are some of your
new goals as a new hire of UP and what are you trying to accomplish?
q. Karina Handeland: Probably the biggest is increasing and capitalizing on student
attendance and atmosphere of games. We are the best anywhere in the nation at
women’s soccer. How do we capitalize that? Translate some of that in gym. Scott
mentioned we are on TV 18 times. How do we get the story of UP out to the rest
of the world? Men’s basketball is a great way to do that knowing we are going to
be on TV. Those are goals. We started off well last Friday and hope to continue
that. Your student ID is good as a ticket for the basketball games. During break,
with the exception of Gonzaga, they will be good for two tickets so if you are a
local you can bring another person. Trying to get students engaged during
holiday games even thought they are on break. In addition, working with
corporate sponsors. So Friday at the game we made our 3-point goal and gave
out Chipotle coupons. We gave out 1100 Chipotle two for one coupons. Those
will go out for both men’s and women’s games. Creating more of those unique
traditions throughout my time is a goal.
r. Scott Leykam: Karina and I have known each other a long time and she was the
best marketing director in the league at Loyola and will be here too. Will be
maximizing partnership. We have a great partnership with Nike but are we
maximizing that? We launched purple P logo about 7-8 years ago and didn’t let
the rest of campus use that. How do we get that logo out and be more
streamlined in marketing? Wally scares a lot of kids, how do we fix that? Have
had Nike on campus and they are looking at a brand refresh from us. Chipotle,
we have a trade contract with them and they want to give out food. Same with
Safeway, how do we expand some of our partnerships? We ask a lot about
revenue and one place we have let a lot of money on the table is with licensing
and merchandising. We doubled it last year and are at 30%-40% about what we
should be making for the University at large by what we do through bookstore
and Fred Meyer. Continue to build those partnerships.
s. Advisor Koffler: Wanted to ask about the baseball stadium. Heard it would move
down below and now it is staying; will be getting renovations to it and have heard
that we are taking away grass field and go to turf. Tell us more about he project
and the future for baseball?
t. Scott Leykam: That is one of the biggest projects. The Rec Center has been
talked about a lot and how that activates throughout campus. Getting something
started on the river campus, maybe boat house to get rowing team out. Do some
fields on the river; want to do a couple for intramural, soccer, and rec. We have a
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healthy relationship with US soccer and they bring their youth national teams on
campus and that is how we recruit a lot of our top players. The baseball project is
interesting. When I started baseball was going down below and was expensive.
In a lot of respects it was outside of our financial realm. The pictures were
beautiful and I liked the idea but having a central athletic recreation hub on
campus with rec center, baseball, Merlo, and Chiles then we can extend things
down on the river as time goes. The first priority with baseball, for a variety of
reasons, is to install artificial turf and take out the grass. Not a lot of schools have
grass fields and we spend a lot of money to maintain that. We canceled the last
week of fall because the ground behind second base was sinking. Have a half
million dollars in the door and plan to switch to artificial turf, if all goes well, not
this season but next. As part of that we will add new fencing and put in new
lights. Part of the issue with fields is that lights will create night events on
campus. Faculty talk about missed class time. If baseball is practicing at 2 then
that is a lot of classes missed. Looking at longer term we would love to fix
bleachers and add restrooms and some other things. The focus is on getting turf
in.
Senator Dillard: is there any news about track being put in the river campus?
Scott Leykam: As we talk about track that is something we want to put in. Long
term we now are working on a boathouse and dock for in water structure. Move
tennis center down below and put in track and soccer field. Still a few years out
but looking at what would fit where. The triangle property is unique but having a
survey done about what could be put where and there is a spot for a track.
President Chadwick: Jon, as manager of marketing for athletics, you are the
most student interaction that we have with marketing arm of university. What are
some things you do specifically to drive us to the games?
Jon Brooks: A lot of the stuff has been campus impact. Working with dorms, Hall
Directors, do contest to see what dorm can have the highest in attendance at
games. Are looking at doing similar stuff for basketball season. Working with Villa
for auctions and am open if any group wants to talk to me about a possibility we
could do. Met with Hawaii club about some stuff. I want to work with as many
groups as possible because it benefits us and you. Working with Jeromy and
PAD and getting PA reads. Doing video boards with PAD and events coming up.
Really it is just being a person that if anyone needs anything comes to me and
we can work together. Also have worked with CPB.
Caleb Patterson: Last week the Senate approved a $200 reallocation for the
women’s club soccer for soccer balls and I know Nike is great sponsor of our
athletics. Is there any way clubs or Howard hall could get left over soccer balls at
the end of the season when you get new soccer balls, basketballs, or volleyballs?
Scott Leykam: I’m sure we could talk to Nike about that. I don’t see why not but I
will ask.
Karina Handeland: there is a program with Nike that we are working on trying to
get access to that would allow clubs to buy at the Nike discount. They have some
online websites and pieces that would that would approve use of the logo and we
are in process of gaining access so teams could purchase at reduced rates.
Scott Leykam: I think our biggest problem with Nike is that we haven’t ask and
now we are.
Senator LePorte: I’ve had some constituents approach me about wanting
tailgating events before games. Have you thought about it to increase attendance
of games?
Jon Brooks: There were discussions earlier in the year that took the route about
what is the best way to do it with there being so many different quads on campus.
Do we rotate quads? It is kind of what is the correct model to not separate one
quad from another one? Bring it all together and take out parking spaces? It is
something that has been talking about, just trying to find the correct way to do it.
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ae. President Chadwick: will we be seeing tailgating events at the start of next year
for soccer programs or is that something that we need to figure out?
af. Jon Brooks: I think that will be the model for the first. Bigger question is how does
it go with the beer gardens that we are planning?
ag. Scott Leykam: And how do we best integrate it with Bon App. There needs to be
a connection there that we haven’t made yet.
ah. VP Gaona: Thanks for coming!
Visitor’s Open Forum
Open Senate Positions: 1 Non-traditional; 2 Senior; 1 Business
Reports
1. Executive Board: ASUP President Chadwick: As athletics just said, UP made it to the first
round of playoffs and will be hosting the first game here on Saturday. Look for ASUP and
athletics to purchase tickets for students. There are a lot of meetings regarding the MPF
so I’ll be giving you updates. Both VP Gaona and I are meeting with Laurie Kelley on
Tuesday regarding the vans situation.
2. Treasurer’s Report: Treasurer Robinson
3. Campus Program Board: Director Castro: Had Grown Ups 2 play on Friday and there
were 55 people and Saturday we had 70. There were a lot of laughs. Spent 79.18% of
budget. This week CPB is taking 5 people with our advisor to NACA, the national
association for campus activities. We are leaving Thursday morning at 4. All of my office
hours Thursday and Friday are cancelled. We are planning winter event called Pilots
Palooza. Just ordered 6 inflatables, an obstacle course, hamster balls, a jump house, a
Velcro wall, so it will be fun. It will be December 6 th 10-2am and it is late night event.
Looking at holiday music and movies for a de-stressor during reading week. This week
The Citizen is playing in BC AUD at 10pm in Friday and Saturday.
4. Elections: Secretary Thomas: Once Father Bill approves Resolution 13-13 regarding the
non-traditional definition, I will be making those changes to the Constitution and will let
you know when that will be done.
5. Senate Standing Committees:
a. Infrastructure: Senator Halcomb: Kirk Pederson said that Wi-Fi is being steadily
improved but if we want more targeted responses give a specific location.
Waiting on a response from Michelle about slow computers in library.
b. Community Relations: Senator Montoya: In response to last weeks reports, we
contacted Slug Garden but are afraid email has gone into black hole because
they have not responded and will contact others as a mire direct route. Emailed
rep from City that to put signs and a full crosswalk in.
c. Club Recognition: Senator Baer: All memos have been sent for 7 clubs that we
recommended for approval to Student Activities. Only one has received approval.
As far as constituency reports about advertising about blood drive, I’m in
communication with blood drive people. Other than that we are meeting this
week to go over the gaming club.
d. Campus Affairs: Senator Cortez: For the vegan options at the sandwich bar, tell
constituents to just ask them to make it vegan. For people worrying about the
student workers not wearing gloves, it is not mandated by the state and he
stresses that they wash their hands and do wear gloves. He is working on getting
menus up in the Cove and updating hours on website and calorie information.
For the residency Senators, you can contact me if you can make it Wednesday
night because Chris Haug wants to hold a pizza party and meet you guys.
e. Campus Security and Maintenance: Senator Ballard: We spoke with Physical
plant. Dryers is a Residence life issue and should go directly to Hall Director. For
more seating in Franz, we are speaking with Public Safety. Anti-slipping maps in
Franz are being looked at and seeing where the best places for them would be.
Clocks have not been changed and that was supposed to happen and is getting
on her workers. Broken chairs; if it is broken leave a note on it and put it in the
back of the room. The Corrado water refill station is being ordered and should be
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installed over Christmas break if all goes as plans. We also spoke with Public
Safety about bike racks and they have been given a list with a number of places
that they could be located.
f. ASUP Awareness: Senator Weedin: Our food drive starts today. I have boxes for
each of residency Senators to take back with them and put in their dorms lobby.
For next week, November 18th is the Senator lunch table. Those who signed up
are Senator Ledua, Senator LePorte, Senator Holmes, and Senator Tano. I’ll
email you to remind you. If anyone else wants to join in the Commons to tell
people about ASUP it is 11-1 next Monday.
University Committees
Constituency Reports
a. Senator Delucchi: Painted crosswalks on Portsmouth are slippery. In the Cove
they have no recycling for aluminum.
b. Senator Baer: classrooms have been too warm lately so turn down heat
c. Senator Ng: Howard hall basketball court is too slippery, the CPB movie started
late, and smoking areas should be more clearly signed
d. Senator Puetz: Franz on second floor the projectors have their lights are broken.
Someone came and fixed it one time.
Old Business
1. Resolution 13-12: Off Campus Students' Ability to Swipe into Dorms
a. Senator van den Berg: Today Andrew and I met with Fr. John Donato and talked
about this resolution. It has been agreed we will take it in a different direction.
Instead of giving all off-campus students immediate access into dorms, they can
pick up a form from P-Safe and get a recommendation from Hall Director from
dorm. Given they are a fulltime undergraduate and have good conduct standing
they can then have access into other dorms. If you are a residency Senator, take
that back to your hall and see how they feel about it.
b. Senator Montoya: I think it is a decent compromise. I talked to my Hall Director
and he said he supported the resolution because he wants people in dorms all
the time. He is especially supportive if every dorm on campus has the same
policy. Also spoke with AHD and he was disturbed because said we pay a lot of
money to go to UP and to live in the dorms. Should be a respectful, closed
community in the sense the sense that it provides a sense of security. I did argue
back that off-campus students are criminals who will come into the dorms. He still
thinks having a closed community is best.
c. Senator Sanford: I spoke to a couple of people in administration and I think that
our resources are better served if we scrap this resolution and went higher up
and asked for the hall receptionists back. Last year Mr. Timmins looked at budget
and he made major cuts to the student working budget because over the last 8
years the budget grew from $1 million to $3 million without anyone really
approving it and said this was unacceptable. First step was to cut it and are open
to rebuilding it. I talked to a couple of Hall Directors and a big concern is security
and they feel for some reason off-campus students shouldn’t have access to
dorms because they want residents to feel secure. Right now we don’t have any
security. I’m not going to tell someone behind me that they have to swipe their
card. I think that we talk about building community and I believe this is a cut of
community on our campus. We are a small campus and are able to have
community as a whole. Yes we have dorm community but we need to focus on
the UP community. Closing off the dorms to students I think it is awful and hall
receptionist position will open that back up.
d. Senator van den Berg: That was the idea I walked into, to scrap the resolution.
Fr. John Donato thinks last years policy is least safe. It didn’t totally make sense
to me but the Admin stopped policy not just for budgeting reasons but because of
safety concerns due to human error. Having a group of people from another dorm
taking 15 min to check in, maybe Andrew can add to it.
Senator Bosomworth: Going off that, basically your access to the dorms wasn’t
as good with hall receptionists and having large groups of people. Mehling is 8
floors and there would be a line waiting to check in and they didn’t want to see
that issue with people standing in line. That was part of the reason to
compromise with him on our new idea of having the card activated into specific
dorms. Then get card activated to swipe into specific dorms so it isn’t random
people coming in. It’s already doing hall receptionist check in every time.
f. Senator Cleary: I think residence life is crazy if they think they increased security.
As Brenagh said you can just stand by the door and wait for someone to open it.
If I was up to no good I could have no trouble causing disturbances. I’d walk in
and hall receptionists would start a conversation. This year I can go into any
dorm and I spend a night a week taking care of someone in Shipstad. I’ve never
had trouble getting in at night after hours. I think that they are out of touch with
the student body.
g. Senator Sanford: Our community is suffering right now. One of the role models
they are using is Notre Dame and I don’t know exact number but they have at a
lot more students. Their dorm identity is very strong because that is needed since
they have such a big community. We already have a UP community. We need to
strengthen that and not scrap it and go with putting every effort in the dorm and
hall identity. As I said I’ve had a couple conversations and if we get resources
and talk to other students and Hall Directors and present a good argument we
can bring back at least part of the Hall Receptionist job. I think that would be
better for our community
h. Senator Dillard: My constituents in agreement. They are panicking that offcampus are evil even though they lived in the dorms their first year. Just because
they are off campus does not mean they are completely disconnected to the
school. Adding Hall Receptionist back is a good idea but it requires more money.
i. Senator van den Berg: When I said that the entire student body was basically in
agreement, John Donato was nervous about what parents would think. In my
head I’m thinking no. You’re letting everyone from every other dorm in, and it
seems ridiculous. Then he went on to say that if you live on campus you pay a lot
of money and swiping into other dorms is a privilege. Making the dorms an
awesome place to be with special privileges. People want to be adults; it is not
like they want to give up their privilege to see their friends. It is a lot bigger of an
issue because they are concerned about different things that we don’t
understand.
j. Senator Bosomworth: Overall we have had a lot of stuff and looked a many faces
and sides to this resolution. Today was our meeting with Fr. Donato and
Wednesday meeting with Chris Hoag. Resolution as it is written will not go
through administration because Fr. Donato, Chris Hoag and several others will
be deciding if this goes into play. If resolution is sent through them it would fail
which is why we are working to compromise with them. Want to make sure we
can see a change. If we leave it as it will not happen. Has been talk that because
of security concerns, card swipe access for all dorms will be taken away. Not
saying it was a reality but there are different ways this could happen. For now I
move to table this motion (Seconded). There is more work to do, we are meeting
with Chris Hoag on Wednesday and hopefully you will see it next week.
j.i. Motion passes
Senate Petitioner: Caleb Patterson, Senior Class; Jennifer Chipman, School of Business;
Janelle Li, School of Business:
a. Senator Muwulya: my understanding that this is your last semester here? Why
petitioning now?
b. Caleb Patterson: 5 more weeks and I can make a difference on campus
c. Senator Montoya: what are your goals to make a difference on campus?
d. Caleb Patterson: While walking across quad I saw a giant puddle. I would like
some drainage there. See Villa and Christie added to list of clubs and with
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current club situation they can’t be. They should be added in for budgeting
purposes. I think I wrote down a list of a few things on my application but UP will
never be perfect and I have 5 weeks to make it the best I can. I hope that 10-20
years down the road my kids or grandkids will want to come here. I hope I get to
make one little more contribution to UP and making it the best in the West Coast.
e. Senator Wildgen: I just wondering, what took so long?
f. Caleb Patterson: Secretary Thomas and I were making sure elements were
taken care of
g. Senator Ballard: one of your goals is revise finance board policy? What do mean
by that?
h. Caleb Patterson: Yes. So if you look at it right now, we had to call in 2-4 people to
change reallocations. The whole reallocation process is the whole reason I was
here last year is because that process is not perfect. First and foremost we are
academic before a sports club. The sports club, specifically men’s lacrosse has
received the most funding of any club on campus. Yet clubs like biology or
chemistry club are not nearly as well financially supported. Men’s and women’s
soccer or lacrosse or ultimate are different and I believe in men’s and women’s
equality with funding. I don’t know why men’s soccer needs more money
although I do understand they are different and may require more money. I don’t
see why in the ASUP budget why we don’t regard those clubs as equal. I believe
a lot needs to be changed in the policy.
i. Senator Ballard: In case you didn’t know for Men’s lacrosse each player
contributes $1000 of own money. Women’s soccer contributes nothing when.
Why would we give more money to women’s soccer when another team is
putting more money to do and be better?
j. Senator Cortez: You said you wanted to improve the campus. How do you plan
on reaching out to constituents?
k. Caleb Patterson: Every Wednesday night is the fundamental engineering review
and spend time with 80-160 engineering seniors. In addition, soccer games I
guarantee I’ll be there. As well as the twilight room and other locations off
campus. Pretty much any time seniors are hanging out any place I want to be
there.
l. Senator Bosomworth: if you are voted into Senate, which committee would you
like to join?
m. Caleb Patterson: Security and Maintenance
n. Senator Ballard: you said you want to fully represent the senior class by adding a
second representative…
o. Caleb Patterson: if you can find a 3rd senior I’d be happy
p. Senator Dillard: you believe that you can make an impact on Senate alone?
q. Caleb Patterson: Yes. Anyone who I had a privilege of serving with me in Senate
knows I guarantee I’ll say something that you may disagree with it but I’ll say it
just to get you thinking. Because you’re a freshman and I’m a senior, I want to
see you thinking. That’s what this whole thing is about.
r. Senator Montoya: If I recall, last time you said you had to leave Senate because
of time conflicts. How is our schedule looking this year?
s. Caleb Patterson: I’ve been here every single meeting except for 1. I have every
intention to show up for the next 5-6 weeks. Made sure to clear up my schedule
with every intention to make full contribution.
t. Ballard: I move to close the meeting (seconded)
t.i. Swearing in of Caleb Patterson as the Senior Senator
u. Janelle Li: I am a sophomore business student and look forward to answering
questions
v. Jennifer Chipman: I am a sophomore entrepreneurship major
w. Senator Bosomoworth: What other time commitments do you have will these
create conflicts in Senate?
x. Janelle: apart from classes, I’m involved in alpha kappi psi and another business
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club. Have meetings on Sunday and Tuesdays.
Jennifer: I’m in delta and have made it almost every Senate meeting this year so
the time commitment won’t be a problem for me.
Senator Holmes: what are your goals for the business school?
Jennifer: want to see business school come closer together and be more of a
group and have events together. Some things that can be improved.
Janelle: specifically some people have talked to me about concerns regarding
business 100 course which is the intro to business course that freshmen take. In
terms of helping you decide what major within business school, I’d like to tailor
that program.
Senator Dillard: Want to ask what your qualifications are? Strengths and
weaknesses?
Janelle: I have had leadership experiences in high school and here. I was the VP
of senior class and VP of a club which was a legislature in court program. This
year I was a freshman workshop leader and last year I served on the street team
for rock the bluff
Jennifer: In high school I was the national honors society president and this year
I’m the historian for alpha lambda delta. In my youth group I have been in charge
of a local assembly and in the state level I’ve been involved. I know about
parliamentary procedure and what it means to run a meeting.
Senator Bosomworth: So Ms. Chipman, you mentioned having as many office
hours as possible. What do you think is a reasonable amount?
Jennifer: I think having a 2 hour window instead of one means more people can
visit me in Franz. Just being where people can see me.
Senator Erhart: when did you hear about Senate and what made you decide to
be a part of it?
Janelle: I knew about it last year and I didn’t join because as a freshman I wanted
to see how I would adjust to school and social life before getting more involved. It
is important to me to be involved and be a part of something bigger than myself.
In terms of this position I heard about it 2 weeks ago and hope to get it.
Jennifer: I heard about it freshmen year but didn’t run. This fall I’ve been talking
with Senators about getting involved on a personal basis. Want to get involved to
be a part of something special and have a sense in UP community.
Senator Dillard: How do you two see the best way for you to connect with your
constituencies?
Janelle: Through my freshman workshop I know a lot of students and I have their
friends as well and my involvement in multiple business clubs on campus I can
reach out to other classmen.
Jennifer: Not only do I have classes with business classes but having things in
Franz like a bulletin board from the Business School Senator would be helpful
with connecting with business students
Senator Sutherland: If you were to get this position which committee would you
like to join and why?
Janelle: want to join multicultural and diversity committee. Something students
are concerned about and I would love to work on that.
Jennifer: I want to join campus affairs because it is a important part of the UP
community
Senator Puetz: Janelle, would you explain what you do for your workshop
leader? And Jennifer would you explain what you do for historian?
Jennifer: as historian I keep a record ofall the people who attend meetings and
events. I also Compline list of seniors for graduation records. Keep a record of
events with pictures and agendas.
Janelle: workshop program just ended two weeks ago but for about 8 weeks I
held 2 session of workshop every Monday and had office hours. Had to make
lesson plans and teach the lessons about time management and such. Worked
with freshmen if they had any questions regarding school and social issues or
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roommates. Integrating them in campus and working with them to create core
group and routine.
Senator Weedin: as a school Senator I have difficulties approaching constituents
during the school week while studying. Do you see yourself as someone who will
make announcements during class and going up to them while studying?
Janelle: I don’t’ have any problems with making announcements or speaking in
public. I probably wouldn’t want to bother someone in the library but I don’t mind
approaching them if I know they had good idea
Jennifer: I don’t mind going up to people talking to them. It is not a problem. I
wouldn’t go up to someone in the library while studying but I don’t have a
problem.
Senator Dillard: I would like to ask if you have any general weaknesses that you
could share that could affect you as a Senator?
Jennifer: sometimes I find myself over committed to things. That can be good
because I put a lot of effort. I’m a perfectionist but sometimes doing too many
things can not be good
Janelle: One of my weaknesses is that some times I stay back and be quiet and
sometimes I’m too blunt with people. I’m trying to work on it. I’m not afraid to
speak my mind but sometimes I can be shy.
Senator Halcomb: As far as elections, Janelle, why didn’t you run and Jennifer
why do you think you didn’t win?
Janelle: I don’t have a good excuse and don’t believe in giving excuses. I thought
the Senator before me, Brooke, was going a good job and I didn’t want to run
against her. I wanted to see her rise. Hopefully I can take her place well and
maintain everything she was working on.
Jennifer: I think I didn’t win because there were a lot of qualified off-campus
Senators running. I wasn’t as well known and they had a foot in
Sennator Sanford: I move to close the meeting (seconded)
bc.i. Swearing in of School of Business Senator Janelle Li
New Business
1. Reallocations
a. MEChA: Take $70 from “Hispanics in Professional Fields” and put it to “Speaking
Tour Honorarium”
a.i. REP: planning on doing an open house but instead decided to hold
speaking tour taking pace this Thursday. Reallocating $70 from previous
event. Money going to pay speakers. Able to pay the rest from social
justice departments and international clubs and multicultural programs. If
you have any questions you can go to Activist.org. The national
immigrant youth is coming to campus and giving presentation. Any
questions?
a.ii. Senator Halcomb: how many speakers will there be?
a.iii. REP: around 4
a.iv. Senator Muwulya: this is taking place on campus?
a.v. REP: Shiley 301
a.vi. Weedin: Exactly what happened with the other plans?
a.vii. REP: We had been holding 3 events a month and decided to hold 2
events this month.
a.viii. Senator Sanford: move to approve reallocation (seconded). Everything is
in order
a.viii.1.
Reallocation approved
b. International Club: $70 from “Professional Performers” and allocate $35 to
“International Education Week (IEW)” and $35 under IEW “Photo Contest Event”.
Then move $100 from “Showcase of Nations” to IEW under “Iron Origami Night”.
b.i. REP: Have 2 line items want to move things away from. First is
Professional Performers we were given $1000 and plan on spending
2.
$930. Can’t spend remaining $70 and can’t hire any more performers.
Move $35 to PAL expense for international education week and other
$35 creation of new line item for photo contest. Funds will be spent on
prizes and a bunch of different photo categories. Winners from each
category will get framed version of photo and postcards from other
candidates. The other line item is showcase nation, given $100 don’t
need to spend because receiving support from international students
office. Managed to scrounge up materials from last year. Like to move
$100 to origami night. Team origami competition and $100 spent on
Japanese snack and prizes.
b.ii. Senator Sanford: I move to approve (seconded). They are using their
money and creating opportunities for students.
b.ii.1.
Reallocation approved
State of Campus: Presdient Chadwick: How are you doing? A simple, common question,
which we regularly ask our friends, our family members, acquaintances, and if you are a
student at the University of Portland, anyone and everyone you may walk by on your way
to class. Usually, we all answer with a simple “good” or “hanging in there” or most
recently “just trying to survive the semester”. But what kind of question is “how are you
doing?” What kind of answer does it necessitate? It’s simple, “how are you doing” is a
question of your current state of being. It requires an answer of reflection, and
consideration of your life, and how you are feeling in that moment. Most recently, given
my position as your ASUP President, I have been asked to answer the question of “how
is the University of Portland campus doing?”, or in other words, what is the State of the
Campus? After hours of reflection, and consideration on all that is going on here at UP, on
this bustling, lively campus, I can say that UP is UNITING. It is coming together in ways
that we have never seen, or experienced, and together we are accomplishing change,
and creating a campus in which all of us can unite together as Pilots. Some of you may
ask, “but President Chadwick, where is this unity taking place?”, my answer to you is
simple. Unity is happening all around you, you just need to stop and look for it. It is
happening in our classrooms. It is happening in ASUP, and our clubs. It is happening in
our various campus departments. It is even happening within our students. At this time
Unity is defining the University of Portland, and today I will tell you how ASUP is
contributing to that. Not only through our actions over the past nine weeks of school, but
through our present undertakings, and through the decisions we make in the future. From
the moment your Executive Board took office, our over-arching goal, the one thing that
we wanted to do, was to bring the University of Portland together. Together as One
Campus. One Community. As many of you in here may know, that is the very platform
that Vice President Gaona and I ran on last spring. That is because we feel that what
makes UP so different from other schools, so special, is the unity that we have as a
community. It is that value that we wished to emphasize, and support with our term in
office. It is that value that guides the decisions we make not only as an Executive Board,
but also as a Senate. From small, to big, our hope is that each decision we make unifies
the campus in someway. Recently one of ASUP’s biggest decisions we made in support
of unity is our decision to support a change to the Non-Discrimination Policy. Together we
joined in support with Redefine Purple Pride, and the numerous students, staff, and
faculty members that had united together within that group, to work with the University to
make UP a more accepting and comfortable place for all who are apart of our community.
ASUP did what it could by writing two resolutions in support of not only the legal change
to the non-discrimination policy, but of a culture change here on campus. Uniting together
as a Senate, we passed those resolutions in hopes that change would come. On
September 27th, 2013 change did come, as the University Regents announced that the
Non-Discrimination policy would now include sexual orientation, an act that to its core,
demonstrates unity, and inclusion. An accomplishment and change that we can say we
were apart of, but one that would not have happened if we had not all united together for
a common goal, and search for change. Though not all decisions we make can be as
history making as that one, our smaller decisions still hold true to our goal of unifying a
campus. Through partnerships and work with athletics, ASUP is contributing to that notion
of Pilot pride. Doing all that we can to encourage students to unite together and support
our athletic teams. From passing out over a 1000 cups of hot chocolate on a cold fall
night, to working with the residence hall senators to develop exciting ways to unite their
dorms and come together for a soccer game. ASUP is trying to unite a campus around a
sport and program that we take great pride in. Our efforts to unite our community extend
beyond our campus boundaries, beyond Willamette Blvd. and in into the University Park
neighborhood where over 40% of our student body lives. Here we are trying to reunite
our off-campus students, and increase their feeling of belonging to our community. By
partnering with the Office of Residence Life, our Off-Campus Senators are working to
provide a webpage for those who choose to move off-campus. A site that will provide
them with valuable information about what is happening on campus, as well as
information and resources about their rights as a UP student, living out of the safety of
our beautiful campus. This decision was made to ensure that these students, these
members of our community know that they are a priority of not only ASUP, but of the
University, and that though they chose to not live within our campus, that their safety and
well being is of the utmost importance. Additionally through our community relations
committee, UP and ASUP are uniting with the University Park neighborhood association,
providing important information and point of views from the students, and uniting together
to make our neighborhood, a welcoming and safe place for not only our students, but for
those who reside there that are not. It is this unity that we as an organization value,
shown through our efforts as a campus to provide a safe trick-or-treating experience for
the neighborhood kids through our annual HALLoween program. This year we saw even
greater unity with this program, as CPB partnered with Residence Life, and Athletics to
create a more dynamic experience for those partaking in the event. Lastly ASUP has
united with the academic side of the University to provide an easier, less stressful
experience when registering for classes. We worked specifically with provost Dr. Tom
Greene to address the concerns of the students, and the problems that they were facing
while registering. We developed an email that outlined the process, and provided helpful
tips on navigating and avoiding common issues. We also made changes to the policy
itself, ensuring that students would no longer have holds placed on their accounts a week
prior to registration, and that they can drop courses even when there is a hold on their
account. We also worked to ensure that no registration would happen on a Monday
following a break, ensuring that all students regardless of travel plans had an opportunity
to register for their courses. As we look to our present ASUP’s mission of unity has not
wavered. If anything it continues to be supported by our actions and our decisions.
Currently we are serving that mission by working with Residence Life to provide our offcampus students with the ability to swipe into our residence halls, through the use of an
ASUP resolution. This exclusion of our students in unacceptable in our eyes, and we
believe that both off campus, and on campus students should have the ability to unite
together in our residence halls. Whether they are coming together to watch a movie with
a friend, or work on a class project or homework with a fellow student, these buildings
promote coming together, they are a physical representation of unity on our campus. That
being said, the University of Portland campus is seeing another building representing the
great sense of community and unity that our campus has. The Clark library now is shining
example these values. With over 2000 students uniting together each day to work on
homework, do research, and work on group projects, the Clark Library is bringing
together our students in ways that it never has before. However, we are experiencing
dissatisfaction among our students in regards to the accessibility to the Library. Longer
hours are being requested, and in response to that ASUP is uniting together as an
organization to solve this problem. Your Executive Board developed and released a
survey to assess the needs of our students in regards to their study habits, with over 900
students responding, it is clear that the students again are uniting together for change.
Your senate has taken the results of this survey, and is uniting them with a resolution in
support of extended hours in the Library on behalf of all the students here at the
University of Portland. Together as Student Government and a Student body, we are
uniting together in hopes of change. This theme of unity is extending into our
programming as well, as the recently reconfigured Pilots After Dark program is unifying
students in ways we never imagined. Bringing together and serving over 900 students a
weekend, the Cove and Pilots After Dark program are serving as catalyst for our students
to unite on the weekend and enjoy a bit of entertainment. The unity with this program
does not stop with simply bringing students together, but it is Unifying Clubs and student
groups as well. With KDUP DJing, and clubs hosting and sponsoring events, this program
is encompassing our goals of one campus one community. We truly are unifying in ways
we never have. So ask me, how is the University of Portland Campus doing? What is its
current state? I won’t tell you that the campus is doing good, I won’t say that the campus
is merely hanging in there, nor is it trying to simply survive the semester. I will tell you that
our Campus is Uniting and doing things that I could have only dreamed of when I took
this position as your Student Body president.
Open Forum
Senator Weedin: Please don’t forget boxes
Senator Erhart: I said I’d bring in the free one-day coupons for the community center and I forgot!
I’ll bring them next week.
President Chadwick: First found NCAA playoffs are this Saturday. Make sure to join Villa Drum
Squad, Christie Crazies, and Schoenfeldt men to support lady Pilots
Senator Dillard: want to see if anyone will support men’s XC and is going to regionals this Friday
VP Gaona: KDUP has event this Friday in terrace room. Raising money for Philippines and they
want a lot of students to go.
Senator Sutherland: Thursday is Villa Man auction in the Chiles center. Come out and support
them and holy cross charities
Adjournment
Submitted by:
Alysse Thomas
ASUP Secretary 2013-2014
[email protected]