Young Harris College
Office of Campus Activities
Division of Student Development
Existing Student Clubs and Organizations
Recognition Renewal
Please submit the following documents along with the Request Form:
Formal request letter (include organization purpose)
SIGNED Advisor Agreement Form –please provide name & contact information for advisor
Constitution & Bylaws
Membership Roster – including contact information for all officers (email required, phone optional)
Meeting/Activities Schedule
**The Student Organization & Business Fair will be on
Thursday, August 29th from 5:00pm-7:00pm on the plaza.
Registration is due by Monday, August 26th at 5:00pm.
**The first Presidents Council meeting will be held Tuesday, September 3rd from
6:00pm-7:00pm in the Pruitt Barrett Conference Room.
Young Harris College
Office of Campus Activities
Division of Student Development
Student Clubs and Organizations Recognition Form
EXISTING GROUPS
2013 - 2014
Organization’s Full Name: ____________________________________________________________________________
Type of Organization (Circle One):
Honor Societies ∙ Academic/Departmental Organizations ∙ Greek Organizations ∙
Cultural Organizations ∙ Service Organizations ∙ Spiritual Organizations ∙
Club Sports ∙ Special Interest Groups ∙ Student Governance Organizations ∙
Media and Publications Organizations
Purpose of Organization (be specific and include in the formal request letter):
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Advisor Information (must be full-time faculty/staff of YHC):
_____________________________________________
Name & Title
____________
_________________________
Campus Box
Phone Number
_____________________________________________
College Department
_____________________________________________
E-mail Address
Application submitted by:
Name & Title: ______________________________________________________________________________________
Phone number: _______________________________
E-mail: _______________________________________
How often will the organization meet (monthly, weekly, etc.)? _____________________________________________
Day __________________
Time _______________________
Location _________________________
Does your organization conduct training for its officers? If yes, list the education programs lead by the organization.
__________________________________________________________________________________________________
__________________________________________________________________________________________________
How can the College assist your organization with programming and/or training?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
What are some workshops/trainings you would like the College to provide for the student organizations?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
It is understood that by submitting this request for recognition that the proposed organization agrees to abide by
Young Harris College rules and regulations and all of the necessary documentations to complete the recognition
process are attached.
_________________________________________
_______________________________________
Signature of Applicant
Date
Signature of Faculty/Staff Advisor
Date
_________________________________________
Signature of Director of Campus Activities
Date
Office Use Only
Registration Form: _____ Formal Request Letter: _____ Advisor Agreement Form: _____ Constitution & Bylaws: _____
Members Roster: ______
Activities Schedule: ____
Young Harris College
Office of Campus Activities
Division of Student Development
ORGANIZATION ADVISOR AGREEMENT FORM
2013 - 2014
Advisor Name____________________________Club/Organization Name______________________
Department____________________________Title_________________________ ___________
Office Phone___________________________Home/Cell Phone___________________________
Young Harris College requires that each officially recognized organization have an advisor who is a full-time employee of
Young Harris College (exceptions may only be made with permission of the Director of Campus Activities and VP for
Student Development). The organization is free to choose their advisor pending approval from the Office of Campus
Activities. The advisor serves as an important resource for the organization, providing the basis for long-term stability as
well as growth and development. As the students change from year to year, the attention and guidance of an advisor can
have a marked impact on the group with which he or she works.
Ideally, organizations are to be initiated, developed and maintained by the students. It is important for each advisor to
provide support and guidance while encouraging the students themselves to supply the primary source of organizational
leadership and initiative for the planning of programs and events. The duties of the advisor, as detailed below, may be
interpreted differently depending on the nature of the organization; specific areas of knowledge and expertise will vary
among advisors. Each advisor’s personal style will affect the degree of direct involvement he or she has with the group,
and the extent to which responsibility for certain organizational functions are shared among the advisor and chief officers.
Specific responsibilities of the advisor are:
To attend meetings of the organization and provide mature counsel for the organization
To aid the student members and officers in developing effective leadership skills
To serve as an additional communication link between the organization and the College
To be aware of all plans for programs and activities, and to provide assistance when needed in the coordination of
these events.
To be aware of the College policy regarding recognized student organizations
To acknowledge the successes and positive aspects of the group’s pursuits
To recognize that student organizations provide a forum for experiential learning for the student members and that
organizational failure can be beneficial in this regard.
To stress the educational aspects of the students’ experiences with their organization
Must sign off on all room requests and room setup requests sent to Campus Activities and the facilities office.
To provide a basis for continuity in an organization from year to year
Important Clery Act Information: Due to your role as an advisor of a recognized student organization, you are
considered a “Campus Security Authority” for the university. As such, you shall immediately report any crimes that you
are made aware of to the YHC Police Department or the Office of Student Development.
Additionally, all YHC Student Organization Advisors must attend one of three Advisor Training Workshops that
are provided at the beginning of the fall semester.
The Office of Campus Activities will serve as a mediator for any conflicts or concerns between the advisor and the
organization. If an advisor decides to discontinue their advisement of an organization, a transition meeting will be
conducted in the Office of Campus Activities.
I understand and agree to serve as the YHC Faculty/Staff advisor for the student Club/Organization named above for the
2013-2014 academic year. As well as, I have read and understand the information pertaining to YHC Clubs and
Organizations contained on pages 59-69 of the Guide to Student Life 2013-2014.
Advisor Signature: _____________________________________ Date: __________________