The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT CANDIDATE GUIDANCE Please note: The Reciprocal Arrangement route to Chartered Membership will be closing at the end of 2016. The last date to submit an application through this route is 10 June 2016. BASIC ELIGIBILITY CRITERIA This route of entry into Chartered Membership of the RTPI is open to persons who are full corporate members of the Planning Institute of Australia (PIA), the Canadian Institute of Planners (CIP) or the New Zealand Planning Institute (NZPI) and in addition; AND can demonstrate two years of practical spatial planning experience. The experience should be gained after election to the Institute OR have successfully completed the Post Graduate Certificate in UK Planning Law and Practice offered by Leeds Metropolitan University. A special arrangement exists for full (chartered or equivalent) members of the Planning Institute of Australia (PIA), the Canadian Institute of Planners (CIP), and the New Zealand Planning Institute (NZPI) to apply for Chartered Membership of the Royal Town Planning Institute. The special arrangement does not apply to other classes of membership of the CIP, NZPI and PIA. THE APPLICATION PROCESS You must complete the Reciprocal Arrangement application form and submit it electronically to [email protected]. A clear and legible scanned version of the application must be received in PDF or word format. The Membership Panel will meet four times to assess applications made through the Reciprocal Arrangement route before the route closes at the end of 2016. The last date to submit an application through this route will be 10 June 2016. The submission deadlines can be found on the RTPI website at: http://www.rtpi.org.uk/membership/membership-classes/chartered-town-planner/reciprocal-arrangements/. If you have any queries concerning the completion of the application form please email [email protected] or call the Membership Team on 020 7929 9494. Page | 1 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT COMPLETING THE APPLICATION FORM WORD COUNT The following word limits apply: Section 6: Statement of Experience 2,500 – 3,500 words Section 7: the Professional Development Plan 1,500 words (+/-10%) An administration fee of £200 is payable and you must send a cheque or credit/debit card details with your completed application. Any application that has been deferred will be processed free of charge if it is resubmitted at the time specified by the Membership Panel. SECTION 1. APPLICANT INFORMATION ALL FIELDS OF SECTION 1 ARE MANDATORY. Please note: the postal address which you give will be used for all correspondence. Institute options: In order to cross one of the boxes, please do the following: 1. 2. Double click on the box A box appears – ‘Check box form field options’ Under ‘Default value’ you have two options: Not checked – highlight this if you want to un-check (un-cross) the box Checked - highlight this if you want to check (cross) the box The press OK to save. You MUST provide evidence of your current membership of the overseas Institute. A membership certificate will not be acceptable as you may have let your membership lapse since election. A letter from the Institute stating that, as at the time of writing, you are a fully paid up ‘corporate or full’ member is required. SECTION 2. EDUCATION HISTORY You are asked to demonstrate that you have an academic qualification(s) at graduate or equivalent level, which should preferably be planning related. For these purposes, graduate level is taken as being a UK or Irish degree; or the equivalent overseas degrees; or the Final Examination of an appropriate professional body, eg. RIBA, RICS, ICE, Landscape Institute, CIH. The RTPI’s former First Professional or Intermediate Examinations have been accepted as being graduate equivalent for this purpose. In Section 2, please give full details of your professional and/or degree or diploma examinations passed. Please state whether BA, BSc, DipArch, DipTP etc. and also give the formal name of the university or college concerned. A photocopy of your degree or diploma certificate(s) MUST be submitted with your application. Page | 2 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT SECTION 3: POSTS HELD Please give details, in chronological order, of posts held. ALL FIELDS ARE MANDATORY. Part time experience: The average working week is considered to be 35 hours, so you need to pro-rata your part-time hours against the 35 hour week. For example, 2.3 weeks at 15 hours a week equals one week full-time. SECTION 4: CORROBORATOR DETAILS Please give details, in chronological order, of posts held. ALL FIELDS ARE MANDATORY. It is important that you have your submission corroborated by a former or current supervisor or employer. This is, in part, to ensure the integrity of all submissions. It is also for your benefit. Having someone review your submission before you submit will assist you in your reflection and highlight any discrepancies. The RTPI sees value in maintaining a discipline of corroboration for the submission. This process also ensures that your former or current employer is aware of the claims you are making and the work that you have put into your submission. You are required to provide a letter or email from each employer or manager referenced in your submission, which states that they have read the relevant parts of your submission and agree with your claims. The corroboration statement must refer to your personal submission, stating your name, role within the organisation and must comment specifically on the work you have undertaken. It is not adequate to provide a generic letter. Your corroborator does not have to be a member of the RTPI. Your corroborator can also be your sponsor if they are Chartered member. If you are experiencing difficulties in gaining corroboration please contact the Membership Team on 020 7929 9494 to discuss. SECTION 5: SPONSOR DETAILS Your application must be supported by a Sponsor who must be Chartered Town Planner. Your Sponsor can also corroborate your statement of experience. Your Sponsor MUST complete the Sponsor Declaration form; please see Section 10 of the application form, which must be submitted with your application. SECTION 6: STATEMENT OF EXPEREINCE If you do not hold the PG Certificate in UK Planning Law and Practice, you will need to demonstrate that you have completed the equivalent of two years’ full-time relevant planning experience, preferably undertaken predominantly in a town and country planning environment, the two years having been obtained post election. Practical experience gained only at Planning Assistant level or below will be unlikely to meet the requirements. Page | 3 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT Nature of acceptable practical experience The aim of the practical experience requirement is to enable the Panel to be satisfied that the applicant has appropriate experience which, coupled with the separate measure of educational achievement, warrants his/her engaging in and contributing towards the profession of spatial planning as defined in the Royal Charter. The following types of activity, whether broad-based or specialist and at a local, regional, national or international scale, are acceptable as relevant spatial planning experience; a) The preparation of plans, policies and related documents: this will include research and analysis of information for policy formulation, and the preparation of contributory material, as well as the actual formulation and monitoring of policy, guidelines and advice. Spatial development strategies and statutory development plans as well as master, town, settlement and conservation plans for buildings, urban areas and the countryside. Development briefs, design guides, environmental and traffic impact assessments. Sustainability appraisal, transportation and economic assessments and travel plans. The associated processes of economic development, community engagement, preparation of materials for Inquiry, advocacy and presentation to clients are regarded as integral to plan preparation. b) Plan implementation: statutory development control and enforcement are included with the handling of appeals at all stages. Preparation, submission and following through of planning applications. Implementation of plans or schemes for conservation, environmental improvement, economic development, urban regeneration, traffic and transportation, tourism, minerals, waste disposal, or derelict land reclamation. Planning involvement in housing and housing management, community development, environmental education and recreation, and urban design. Site appraisal, feasibility studies, scoping exercises and all forms of study preparatory to the submission of a planning application. Experience gained from involvement in investigation, negotiation and resolution of breaches of planning control, preparation of notices, handling of enforcement appeals and court proceedings is also acceptable. c) Monitoring and Research: research and analysis of information leading to the making of planning policy or planning recommendations and decisions. Funded research for clients from the public/private/voluntary sectors. The monitoring of plans and policies leading to reports and plan revision. Planning submissions on behalf of planners is also included, as is research appraisal. Relevant research undertaken towards a PhD qualification is eligible; provided that the candidate has already completed an accredited qualification (i.e. research undertaken towards an accredited PhD is not eligible, unless the candidate already holds an accredited undergraduate/postgraduate qualification). The Membership Panel will consider the prime purpose of the research; the stage of the research; the organisational context of the research; and how it relates to the making of spatial planning policy etc. d) Teaching: teaching experience should be linked with the types of activity described in paragraphs (a) and (b) above and should take place on courses related to spatial planning or to interest/community groups in the context of community engagement. The experience listed is intended to form an indication of the type of experience that is eligible towards membership, and is not intended to be exhaustive. Applicants whose experience is limited to one particular field should indicate why they feel that their narrower experience justifies election to corporate membership. TEACHING EXPERIENCE Applicants wishing to submit teaching experience for consideration must demonstrate a combination of up to two years of relevant teaching experience plus one year of practice-relevant experience in spatial planning. The latter may include relevant planning research or research consultancy. Applications containing an element of teaching experience should, as all other applications, be considered on their merits in the light of all-round experience gained in both practice and teaching. Teaching experience would likely be Page | 4 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT acceptable provided, in combination with other experience, it is relevant, sufficiently practical in content and had a reasonable measure of substance and coherence. RESEARCH EXPERIENCE Planning research and analysis of information leading to the making of planning policy or planning recommendations and decisions are acceptable as relevant planning experience. The applicant must provide sufficient information about; The primary purpose of the research The stage the research has reached – the applicant should have moved beyond the stage of information gathering The organisational context in which the research has taken place – it may be necessary for an academic submitting research experience to demonstrate direct links to other organisations to justify that the research was practice-relevant The relationship of the research to the making of planning policy or planning recommendations and decisions i.e; an academic submitting research experience should be able to demonstrate that it is practice-relevant ACADEMICALLY QUALIFIED PRACTITIONERS IN OTHER PROFESSIONS Applications from academically qualified practitioners in other professions whose practical experience is of a mixed nature and is not solely in planning should be considered on their merits. Such applicants may have dual roles, for example, as surveyor/planner, architect/planner, etc. Applicants are expected to demonstrate that they have obtained a total of at least two years of practical spatial planning experience, including, at least two periods of a minimum of three months of continuous spatial planning experience. OTHER KEY COMPETENCIES EXPECTED OF APPLICANTS All planning graduates are expected to acquire the following skills during study which must be further developed and enhanced during post-graduation experience. Key planning-related skills in; Producing strategies, policies and plans for sustaining and shaping the spatial/physical environment and the activities it supports Managing change in the spatial/physical environment and its component activities and facilitating the implementation of development Communicating spatial and planning-related information Planning-related transferable skills in; Problem definition Data collection, investigation and research Quantitative and qualitative analysis and appraisal Aesthetic and design awareness and critique Postulating and evaluating alternative futures Collaborative and multidisciplinary working Weighing evidence, problem solving and decision making Negotiation, mediation and advocacy Page | 5 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT Generic transferable skills in; Project and resource management People and organisational management and leadership Creativity Flexibility and adaptability Written, oral, graphic and multi-media communication Using information technology Applicants should refer to their management competence by demonstrating briefly how their work included some elements of management of operations, processes, people, other resources, information or personal time management. Applicants are not expected to concentrate on management as an isolated subject, but rather to show how their management competence relates to and is an integral part of their planning experience. You will be expected to demonstrate in your statement of experience (in 2,500-3,500 words) that you have spent the equivalent of two years’ full-time in professional work directly related to Town Planning, obtained post election to the recognised Institute. You are asked to write the statement in such a way that the experience can be judged in its totality, e.g. what percentage of work was directly related to town and country planning as opposed to work of another nature? You should clearly describe your personal contribution in both breadth and depth, in accordance with the “Nature and form of experience” as outlined above. Please describe the posts held and their direct relevance to the work of a planning team. Your statement will have to be fully corroborated see Section 4. The nature of the practical experience you are offering should be of such a kind that you can demonstrate a competence to undertake some aspect, or aspects, of professional work. The experience can be generalist or specialist; it can be broad-based or contributory to one particular field; it can be gained in team work or in an individual capacity; it can relate to public service, private practice, research and, in certain circumstances, to teaching. Where your experience is limited to one particular field you will have to indicate why you feel your narrower experience justifies your election. In your statement of experience, you should also refer to your management competence, by demonstrating, briefly, where your work has included some elements of the following: management of operations; processes, people; other resources; information; or personal time management. You are not expected to concentrate on management as an isolated subject, but rather to show how your management competence relates to and is an integral part of your planning experience. You should also address these points within your Professional Development Plan (Section I). Some spaces are provided in the application form but you will undoubtedly need to add to these. Please feel free to paste as many new pages into the application form as needed, for this section. Page | 6 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT SECTION 7: PROFESSIONAL DEVELOPMENT PLAN (PDP) 7.1 Why is the PDP important? The RTPI believes that one of the most useful pieces of CPD you can do is to carefully prepare a PDP. All members entering the profession are required to begin a habit of lifelong learning. Qualifying to enter a profession does not mean that you remain competent to practice for the rest of your life. All professions change, requiring all professionals to continue to learn, debate, discuss and keep up-to-date on an ongoing basis. The PDP represents the planning stage of the CPD cycle. Your profession, your clients and the general public must have confidence in the position of Chartered Town Planner. It is a designation that implies a standard that you will be required to uphold. This focus on lifelong learning that leads to a reflective and analytical professional is embodied in the RTPI Code of Professional Conduct. The Code states that members should: a) at least once a year prepare a PDP for the next two years identifying his or her personal professional development needs; b) in any two year period undertake a minimum of 50 hours’ CPD activity related to the undertaking or managing of town planning; c) maintain a written record of his or her CPD activity. The purpose of the PDP is for you to demonstrate the ability to analyse your professional learning needs and develop a plan to cover any gaps in your knowledge and skills. It is a requirement to continue this reflective practice throughout your career as a Chartered Town Planner and the Membership Panel are looking to see that you understand this process. Please note that every year we carry out an audit of PDP and CPD records from a randomly selected sample of our membership. For more information on CPD monitoring please visit the RTPI website. NOTE Don’t treat your PDP as a last minute add-on to your application. It is as important as the Statement of Experience. Give this part of your application equal consideration. As a Chartered Member, you would be expected to prepare a PDP and review it at least once a year to support your professional development as per the Code. Page | 7 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT 7.2 Checklist for the PDP Your PDP will be assessed on the following elements: There is a SWOT (Strengths, Weaknesses, Opportunities, Threats Analysis) which can be seen to be clearly connected in the main to the Statement of Experience. However, this does not mean that every item in the SWOT must be linked to the Statement of Experience. The majority of weaknesses identified in the SWOT should be addressed in the Action Plan, however, it is recognised that not all weaknesses can be addressed in the timescale of the PDP. One to three goal(s) have been identified that relate to the Statement of Experience. Each goal should have two to four objectives which focus on skills and knowledge and two to three SMART (Specific, Measureable, Achievable, Relevant and Time-based) actions per objective. Objectives may be directly related to planning skills or knowledge. However, they do not have to be exclusively focused on planning skills. Improvements in professional skills such as negotiation, presentation or management are acceptable as long as these are within the context of your planning career aspirations. There is an Action Plan which must be SMART (explanation in the template in 7.3). The PDP does not have to be corroborated but actions should either be agreed with your line manager or employer; or there should be an appropriate back up plan in place. The PDP covers the two year period from the date of your application. The PDP is within the word limit (1,500 words). Each of these points must be met for the PDP to pass. Goals can be career aspirations, like getting a promotion, as long as the planning context is clearly explained and the associated objectives are focused on furthering skills and knowledge. It is better to explain what level you expect to be working at in terms of the level of responsibility you will have and the type of work you will be doing. NOTE You are not required to get your line manager to corroborate your PDP although you should indicate that you have line manager support for any actions which require it (e.g. attendance on a training course in work time). Some of your objectives may be the same as those identified in any work-based staff development scheme. However, your overall ambitions are likely to be wider than meeting the requirements of your current role and you should use your PDP to plan your own professional development. Your PDP is not inflexible and should not prevent you from taking advantage of (and recording) valuable but unexpected CPD opportunities. However, it does allow you to evaluate all your CPD activities against carefully identified needs. Page | 8 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT 7.3 PDP template outline with guidance notes In this section, a copy of the PDP template is provided along with guidance notes. PART ONE – SWOT ANALYSIS NOTE You do not need to give an overview of your role at the start of the PDP; this has already been covered in the Statement of Experience. Develop a SWOT analysis based on your written submission. Your written submission looked back at your achievements over the past few years while the SWOT analysis is looking forward. Strengths Be confident about what you’re good at – use them to inform your goals in part two. You might include: • area of strong planning knowledge and understanding • strong transferable skills and competencies • commitment to personal and professional development • good contacts/successful networking Opportunities Consider what opportunities can be integrated into a goal in part two. Weaknesses Most “weaknesses” that you identify should be used to form goals, objectives and actions in part two. There should be a clear link between your “weaknesses” and the goals, objectives and actions identified. List only 3 – 5 weaknesses – this is enough. You need to justify which weaknesses you are taking forward into the action plan and why. You might include: • areas of weakness in planning knowledge and understanding • underdeveloped transferable skills and competencies • poor commitment to personal and professional development • understanding that there is more to planning than your current experience Threats What threats could affect your ability to meet your career goals? You might include: You might include: • opportunities within the industry • industry downturns • opportunities within your organisation • negative changes within the organisation e.g. • training & professional development opportunities downsizing/restructuring • support of RTPI (Regions & Nations, Young • better qualified competitors Planners, Networks etc.) • limited training opportunities • opportunities to volunteer Please use the information from your SWOT to identify goals and objectives for Part Two. Page | 9 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT PART TWO – GOALS, OBJECTIVES & ACTION PLAN For each goal you intend to achieve, you need to develop objectives and an Action Plan which must be SMART. Please complete one to three goals; two to four objectives per goal; and two to three SMART actions per objective. You may delete the goals, objectives and actions in the template as necessary. You are not expected to get your line manager or mentor to corroborate your PDP but you should gain their support for actions beforehand, if required. GOAL Where do I want to be professionally? Your goal should be a high level strategic statement of what you want to achieve. Your goal should be clearly set in the context of furthering planning skills and knowledge. It should specify the end result. Consider the question: as a professional planner, what direction do you want your career to move in over the next two years? For a goal, you might like to think about where you would like to be working (perhaps in terms of organisation, sector or even country); the nature of the work you would like to be doing (e.g. types of spatial planning role/specialism) and/or the level you would like to be working at. Be aware that a goal such as ‘to obtain a promotion’ is, by itself, too broad. Instead, identify what type and level of work you will be doing. You must identify between one to three goals. OBJECTIVE What outcome will help me achieve this goal? Objectives are sub-goals with measurable outcomes that you expect to help you achieve your goals. They are therefore a way of breaking down your longer term goals so that you can begin to work towards or prepare for it. They must relate to your goals and/or the areas of development identified in your SWOT. Achieving your long term goal might depend on improving your performance in certain ways/addressing areas of weakness identified in your SWOT. While you are encouraged to set a goal that reflects a longer time frame, objectives should be more focused and contribute to your overall long term goal and are likely to be addressed in the next 6-18 months. It is therefore important also to break down the longer term goal into shorter term objectives, and in turn identify realistic Action Plan activities (see next page) to achieve these in a set time-frame. For each goal, you must identify two to four objectives. Page | 10 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT ACTION PLAN: You must ensure that your actions are specific, measurable, time-bound steps that can be taken to meet your goal. S – specific (be precise in the ‘Action’ column below) M – measurable (see examples under ‘How will I know if I have achieved it’ below) A – achievable (can you achieve this or is it an unrealistic goal, given time and other pressures?) R – relevant (to you in your work setting) T – time-based (specific dates) Include constructions such as: In order to…, With a view to .., So that I can…, Which will allow me to…. Your Action Plan shows a list of actions you will take to achieve each objective. They will answer questions such as: • • • • • • • • What will be done? How will it be done? Who will do it? When will it happen? Do I need senior officer approval? Is there a budget for this training? Do you have permission to work shadow someone? Does it impact on your existing role? Activities and tasks do not need to be sequential. You can carry out two or more activities concurrently. While your PDP is a two year plan, the majority of actions can take place within the first year of the plan, if appropriate. An indication of a good Action Plan is if it is detailed enough for someone else to implement. For each objective, you must identify two to three SMART actions in the columns below. Action How will I know I have achieved it When will it commence and finish? Clearly identify what action (CPD activity) you will undertake to achieve your objectives in order to achieve your goal. Some examples of how you might measure your learning are listed below: Give specific months and years. The actions listed will vary with each person. Try and identify a minimum of three actions to achieve your objectives (and therefore goal). I will discuss results of my research with colleagues at a team meeting and ask for feedback. Be more specific than simply “ongoing”. Ensure that you have done the relevant research into your actions (e.g. what further reading can you access, what volunteering opportunities will be available). I will feel more confident doing X and this will be noticed by my manager. Link your action to your awareness of lack of knowledge/skills identified in part one/the APC log book, if appropriate. I am able to use my new knowledge of X to advise clients on Y. If you are listing a course, be specific about which course, where, who is paying for it, what you hope to learn from the course and what you will do with this learning. Consider if you need your manager’s approval/your organisation to fund the action. Page | 11 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT 7.4 Sources of CPD The RTPI accepts an extensive range of activities as appropriate CPD, which can be free or very low cost. This means you have a great opportunity to select activities that are appropriate to your needs. Some examples of valid development activities include: formal qualifications; attending Examinations in Public, Public Inquiries or Neighbourhood Forums; formal events such as conferences, seminars or workshops; short courses; online learning modules; structured targeted reading on a particular topic e.g. journals, online, policy papers; volunteering; work-shadowing or placement; mentoring or coaching; supervised academic research; preparation of materials for training courses, technical meetings or the technical press; involvement in a professional group; secondments; project work (beyond your day-to-day work); involvement in RTPI branch, chapter or network. Page | 12 The Royal Town Planning Institute. 41 Botolph Lane, London, EC3R 8DL APPLICATION FOR CHARTERED MEMBERSHIP: RECIPROCAL ARRANGEMENT SECTION 8: SPONSOR’S DECLARATION This form MUST be completed by your Sponsor. An original signature must be visible, therefore you will need to scan a copy of the original to be submitted with the rest of your submission documents. SECTION 9: APPLICANT’S DECLARATION This is mandatory. The Membership Panel must receive a reassurance from you that the information you have submitted is accurate and your own work. SECTION 10: PERSONAL INFORMATION The completion of Section 11 of the form is not obligatory but the information is very helpful to the Institute in monitoring the profile of the profession. You are assured that the information given will not affect your application in any way. To cross one of the boxes, please do the following: 1 2 Double click on the box A box appears – ‘Check box form field options’ Under ‘Default value’ you have two options: Not checked – highlight this if you want to un-check (un-cross) the box Checked - highlight this if you want to check (cross) the box The press OK to save. CONTACT US: Please contact the Membership Team at the Royal Town Planning Institute with any queries regarding this route to Chartered Membership of the Royal Town Planning Institute. Membership Team RTPI 41 Botolph Lane LONDON EC3R 8DL Tel: 0207 929 9462 Email: [email protected] Page | 13
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