Subject: AY13-14 Salary Planner Instructions
Date: July 10th, 2013
The Salary Planner process for academic year 2013-2014 has begun. Please read the following information for
guidelines on proper processing. Salary changes should be made based on the guidelines recently released
by the Office of Budgeting and Program Analysis. See your fiscal officer for details as to how these relate to
your unit.
Final Extracts
The final extracts for academics and open range civil service have been created and are available for
editing. Changes made in the FINAL extracts will be uploaded to Banner.
14 COA 2 AC
14 COA 2 VAP
14 COA 2 OR
14 COA 2 UA
Faculty, Academic Professionals, and Post-Docs
Visiting Academic Professional
Civil Service Open Range only
Unpaids
In addition, the following extracts have been created and are available for reporting purposes only. No
changes are allowed.
14 COA 2 CS
14 COA 2 PRO
14 COA 2 GRY
All Civil Service (view-only)
Civil Service SEIU Professional Only (UICHR Service Center Use Only)
Grey Book Reporting Only (UICHR Service Center Use Only)
Lock Dates
Salary Planner will be locked based on the dates listed below. Some colleges/VC administrative units
may also require a review of changes and have internal dates established prior to the lockout dates
listed below. Please check with your college/VC area.
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7/26/2013 – Academics (AC) and Visiting Academics (VAP)
7/26/2013 – Civil Service Open Range (OR)
8/30/2013 – Unpaids (UA)
Additional communications will be distributed regarding any changes to the campus schedule.
Please Note: Graduate Assistant reappointments will be handled in the HR Front End and NOT in Salary
Planner.
The Salary Planner tool can be accessed at: https://apps.uillinois.edu/HumanResources.html
Click on the link for Salary Planner, then the UIC campus. Enter your EnterpriseID and Password and
click Login. Click the Employee link, then Salary Planner. Click Edit Scenario and then select the
extract ID and scenario as listed above.
If incorrect positions have been extracted or positions are missing from a particular scenario, please
change the Budget Profile Code in the HR Front End (HRFE) system to ensure that the position is
correctly coded.
Please note, if a budget profile is changed to ‘X’, a corresponding HRFE transaction must be
submitted to add a job end date or separate the employee for exclusion of the Gray Book process.
If a current HRFE transaction is submitted to modify the FTE, salary or title to a current appointment in
any of the modifiable Scenarios, a similar change in the Salary Planner tool will be required. Please
email [email protected] in these scenarios.
Salary Planner Process
AC Scenario: The only allowable changes that can be made in the AC Final Scenario. All changes will be
effective 8/16/13.
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Salary
Title (applicable to faculty who have successfully gone through the Promotion & Tenure process)
FTE – any FTE reduction will require supporting documentation (employee acknowledgment) to be
sent electronically to [email protected].
Labor distributions Note: it is critical to review both the position and job FOAPALs as terminated
fund codes on either will cause job record to fail upon upload.
Visiting Academic (VAP) Scenario: The only allowable changes that can be made in the VAP Final Scenario.
All appointments that are in the Visiting Scenario will have the 8/16/13 reappointment date along with an
8/15/2014 end date.
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Salary
FTE – any FTE reduction will require supporting documentation (employee acknowledgment) to be
sent electronically to [email protected]
Labor distributions Note: it is critical to review both the position and job FOAPALs as terminated
fund codes on either will cause job record to fail upon upload.
Any other changes such as a title change would require an update via the HR Front End system as
additional changes and/or information would be required to support the change.
Open Range (OR) Civil Service Scenario: The only allowable changes that can be made in the OR Final
Scenario. All changes will be effective 9/1/2013.
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Salary
Labor Distributions
UA Scenario: The only allowable changes that can be made in the Unpaid Final Scenario.
Title changes due to Promotion & Tenure process for faculty.
Labor distributions Note: it is critical to review both the position and job FOAPALs as terminated
fund codes on either will cause job record to fail upon upload.
Justifications
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Please use the Salary Planning Exception Request template for submitting individual salary increase
justifications to the appropriate office(s) based on the limits established in the Salary Guidelines. Note,
this spreadsheet should be used regardless if a reappointment will occur via the Salary Planner tool or
HR Front End system
Exclusion from Salary Planner process
The following types of appointments should be excluded from Salary Planner:
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Temporary academic appointments (Acting, Interim,; exceptions to this are acting or interim
deans or department heads only)
Terminal contract appointments except for those issued to tenure-track faculty
Reemployed retirees except those hired via a search
International employees whose work authorization expires prior to 8/15/14
Civil Service Open Range employees on probation
Merit Increases Outside of Salary Planner tool
Employees that are eligible for a merit increase but not included in the Salary Planner tool should be
initiated via the HR Front End system based on the established campus guidelines. Please have all
transactions processed by the following due dates to allow Central HR the appropriate time to review
and approve transactions:
8/19/2013 - Academics
8/23/2013 - Civil Service Open Range (Note: Civil Service Open Range employees on probation
are not eligible for a merit increase while on probation. Please process increase after
completion of probationary period in the HR Front End system.)
Additional Information
The information can be found on the HR Salary Planner website at:
http://www.uic.edu/depts/hr/quicklinks/salaryplanner/index.shtml/
See your fiscal officer for details regarding the salary guidelines as to how it relates to your unit.
Questions
For salary planner questions, please contact UIC HR Service Center for all Faculty, Academic Professional
and Civil Service questions: [email protected], 312-413-3490.
Exceptions are appointments within the UI Hospital, Miles Square and related clinics. Please contact Teri
Blain, UI Health HR: [email protected], 312-413-1476.