Last Updated: December 02, 2009
Data Standards
The data standards described in this document have been created for the uniform input of all data
in the Banner system. Incorrect data entry causes multiple problems, including but not limited to
inaccurate reporting and duplication of records. It is the policy of Stetson University that all data
entry follows the guidelines described below.
ID Numbers
Stetson University has implemented a generated ID number for all persons and non-persons in
the Banner system. This ID cannot be changed. It will be automatically created for a person or
vendor at the time they are entered into the system and will be the unique identifier of that person
or vendor. Each unique ID will be nine digits long and will begin with the number “8”.
Exceptions are made for vendors or non-persons who use a contract number as their unique
identifier. Those ID numbers will be changed by the custodian of the record after the generated
ID is created.
General Notes
There are certain characters that cannot be used in any data fields in Banner. Other characters
can be used in special circumstances only. General use of the following characters is explained
below them. Use of these characters can cause problems within the system (e.g. characters mean
different things in SQL language). The characters are:
“At” sign
Double Quotes
Pound Sign
Dollar Sign
@
“”
#
$
Percent sign
Asterisk
Colon
Semicolon
%
*
:
;
Things to remember when using limited punctuation:
Ø The pound sign (#) is not to be used in any data field. It is a formatting command.
Ø Punctuation is to be used in limited data fields as noted:
§ The period (.) may be used for email addresses, after an abbreviated prefix or suffix,
an initial in a name field, and in the city field of an address.
§ The comma (,) may be used in names of businesses when needed.
§ A period (.) or comma (,) may be used in free form text comment fields.
Ø All data entered into a data field should be typed using title case (uppercase and
lowercase letters) using standard capitalization rules. Never use all uppercase or all
lowercase letters.
Ø Abbreviations will be used in certain areas only and will conform to the rules set forth
later in this manual. Use only the abbreviations noted throughout the manual. If you are
in doubt about whether to abbreviate a word, look for it in the manual. If it is not listed,
spell the word out.
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Ø Never make any changes to an employee, student, or vendor record without proper
documentation. Refer to the section on data custodianship in the Data Integrity Manual.
Ø The “at” symbol (@) may only be used in email addresses.
Process For Entering New Person or Vendor
**The first priority of the data entry person is to verify the person or vendor
being put into the system does not already exist there.** A thorough search using
all search engines is mandatory before generating a new ID number. Four name searches
must be checked. In addition, there is an alternate ID search that can be done.
1.
2.
3.
4.
Name Search
Flashlight Search
Form SOAIDNS search
ID Search
The first search is done on the name of the person. In SPAIDEN, the field will look like this:
To do the search, type in the last name of the person or vendor in the name field.
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Press the “Enter” key on your keyboard and a window will pop up that looks like this:
The box shows there are three persons with the last name of Doe. You could then click on the
down arrow to see the names and ID’s of those persons. If the name you are looking for is there,
verify that it is the same person (or not) by looking at address, date of birth, or other identifying
information. If the name you are looking for is not there, go to the next search, using the
flashlight at the end of the name field in SPAIDEN.
The second type of search is done by using the flashlight. While the name field is empty,
click on the flashlight with the cursor and it will bring up a screen that looks like this:
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Depending on the type of search you are doing, you click on one of the three choices. That will
bring up a new screen that looks like this:
In this form, you may enter all or part of a last name, first name, or middle name to query on. If
a partial name is all that is known, a percent sign (%) will be the wildcard character to assist in
the search.
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Example: Perhaps the person’s name is hyphenated or you are unsure of the spelling. However,
you do know the first four letters of the person’s last name is Smit. Smit% is entered into the last
name field and then hit F8 to run the query. That will pull anyone in the system with a last name
beginning with “Smit” and followed by any and all other characters. You would pull Smit,
Smith, Smithfield, Smith-Jones, etc.
The third type of search to be done is using the form SOAIDNS. In the direct access box,
type the letters “SOAIDNS” and the form will come up that looks like this:
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This form allows you to search on name or ID like you would in SOAIDEN. You can search on
all or part of an ID number, last name, first name, or middle name. Use of the percent sign (%)
as a wildcard character allows for partial information to be used in the search.
The fourth search to be done is the ID search. To complete an ID search, you would use form
GUIALTI. In this form, you can search on any of the fields, including date of birth, entity, or
change indicator. As with all other forms, the percent sign (%) can be used as a wildcard at any
time.
The use of the wildcards in the places above will result as the following:
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Using The Wildcard for a More Complete Search
Use of the percent sign (%) as a wild card is very useful in doing a thorough search. It allows
flexibility in the search. Searches are not case sensitive unless the “Yes” is checked at the
bottom of the screen. However, all searches are space sensitive.
Search Examples:
If a search was being conducted for a person named Jonathan Williams, it would be entered as
one of the following examples:
Or
Last Name
Williams
Will%
First Name
Jo%
J%
If the name Jonathan was typed in its entirety, the record may not be found. It could be possible
that his name was originally input as Jon. The record would not be found without use of the
wildcard. As stated earlier, the wildcard will insure a more complete search of the database.
A search is made looking for the name Christopher DeMartino. The searcher is only sure the
first name is Chris and is not sure if the “M” is capitalized. Therefore, the search would be
entered as:
Last Name
De%artino
First Name
Chr%
The search would pull up the person no matter if the “M” is a capital or lower case letter. It
would also pull Chris as well as Christopher.
A search is made looking for the name Sarah Tartaglia. The searcher is unsure of how the name
is spelled, but knows it contains certain characters. This search may look like:
Or
Last Name
T%
T%r%i%
First Name
Sar%
Sar%
The first example would retrieve all records that had a last name beginning with a “T” and a first
name that began “Sar.” The second example would retrieve all records that had a last name
beginning with a “T” and then had an “r” and an “i,” in that order, somewhere in the last name
and a first name beginning with “Sar.”
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Generating A New ID Number
After the search is completed and the person or vendor is not in the database, a generated ID will
be created. To do this, go into SPAIDEN. The screen will look like this:
To generate an ID for a person, click on the Generate ID button at the top of the screen and the
ID field will say GENERATED.
At this time, do a Control-Page Down to the Current Identification block. The screen will look
like this:
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At this time, enter the last name, first name, and middle name, prefix (if available) and suffix (if
needed and available).
After all the information has been entered, save the form and it will create the ID and insert it
into the two ID fields.
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When generating a vendor, the information is put into the Non-Person Name Information field
and the Person Name Information is left empty.
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Then save the form and an ID will be generated.
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Name Standards
Employee names must be entered into the database in the same way it appears on the
Social Security card. Only designated personnel in each department may make name changes.
Refer to the Data Integrity Manual for custodianship of records. All changes will only be made
after proper documentation is given.
Last Name
All information is to be entered using title-case format (uppercase/lowercase letters). Never use
all uppercase or all lowercase letters. Enter the legal spelling and format of the last name using
standard capitalization rules.
Note: If a name legally begins with a lowercase first initial (i.e., dellaToria) the name
will be entered as lowercase first letter. However, keep in mind that when searching for
these types of names, they will appear after all the capital letters (i.e., dellaToria would
be found after Zwick).
Hyphens may be used to separate double last names but should be entered without spaces (e.g.
Brown-Smith). However, if there are two last names unhyphenated (i.e., Martha Lee Creton
Quinton), Martha would be input as the first name; Lee would be input as the middle name;
Creton Quinton would be input as the last name.
Human Resources will input an employee’s name as it appears on their Social Security card.
There is to be no punctuation in the last name field with the exceptions noted below.
Apostrophes may be used in such names as O’Leary, O’Connor, etc., but they need to be entered
without additional spaces. Hyphens can be used without spaces for multiple last names. Spaces
can be used only as shown on the Social Security Card.
Do NOT enter titles, prefixes, or suffixes in the last name field. Use the prefix and suffix fields
for this purpose. Dr., Mr., Mrs., III, Jr., Sr., etc., should never be entered in the last or first name
fields.
Note: If a person has a name change, retrieve that person under their current
name first and follow the name change procedure. Do NOT create a new
record.
First Name
All information is to be entered using title case format (uppercase/lowercase letters). Never use
all uppercase or all lowercase letters. Enter the legal first name, using standard capitalization
rules.
Hyphens may be used to separate double names but should be entered without spaces.
Apostrophes may be used, but do not use spaces before or after the apostrophe.
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Spaces are permitted between multiple names like Mary Ann.
Periods are permitted for those who use an initial for the first name.
For Employees, Human Resources must enter the full first name in this field as it appears on the
Social Security card.
Single character first names should be entered as follows:
Examples: If the Name is:
R. Maureen
P. J.
Enter:
R.
Maureen
Field:
In the first name field
In the middle name field
P.
J.
In the first name field
In the middle name field
Do not use titles, prefixes, or suffixes in the first name field. Use the prefix or suffix field for
this data.
Preferred First Name
Nicknames should be entered in this field using title case format (uppercase/lowercase letters).
Never use all uppercase or all lowercase letters. For example, if a person’s name is Debra
Kathleen Smith and she has indicated that she prefers to be called Debbie, then Debbie would be
entered into this field.
If no preferred name is indicated, this field will be left empty.
Spaces are only permitted for double nicknames like Bobby Jo.
Do not use titles, prefixes, or suffixes in the first name field. Use the prefix or suffix field for
this data.
Middle Name
All information is to be entered using title case format (uppercase/lowercase letters). Never use
all uppercase or all lowercase letters. Enter the legal middle name, using standard capitalization
rules. If no middle name or initial exists, leave the field blank.
Hyphens may be used to separate double names but should be entered without spaces.
Apostrophes may be used, but do not use spaces before or after the apostrophe.
Spaces are permitted between multiple names like Mary Ann.
Periods should be used if the middle name is an initial.
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Name Change
You must verify with all pertinent departments before making a name change.
To change the name of a person or entity, users must first check to determine data custodian.
Using form GUASYST, users will type in the ID number or name of the person/entity. Banner
will provide the information necessary to determine area and custodianship of the person’s
record. If the record does not belong to your custodianship, forward the information to the
appropriate office. If you are the correct custodian of the record, follow the procedure below:
Depending on the module of the custodian, SPAIDEN, PPAIDEN, APAIDEN, or FTMVEND
will be used to change the name. Enter the ID number or complete a name search. Once the
correct person/entity is located, overtype the name. Verify the spelling of the new name. Once
verification of spelling is done and the correct information is in the system, save the record.
DO NOT CREATE A NEW RECORD FOR A NAME CHANGE.
DO NOT MAKE A NAME CHANGE WITHOUT PROOF AND IDENTIFICATION.
PROOF MUST BE LEGAL DOCUMENTS SUCH AS COURT PAPERS, MARRIAGE
LICENSE, OR DIVORCE DECREE. NAME CHANGE WILL NOT BE COMPLETED
WITHOUT LEGAL DOCUMENTATION.
Prefixes and Suffixes
Prefixes are entered in the current Identification Block in the prefix field, not in any of the name
fields.
All information is to be entered using title case format only! Never use all uppercase or
lowercase letters. Use standard capitalization rules.
Prefixes should be entered only if requested by the person (i.e., do not enter “Ms.” if you do not
know the true prefix. Leave the field blank). If the person requests that a prefix be used with
his/her name, it should be standardized as outlined below.
Standard Prefixes
Standard Prefixes are used for all records where the prefix is known.
Enter
Dr.
Miss
Mr.
Mrs.
Rev.
Father
Ms.
For
Doctor*
Single Woman
Mister
Married Woman
Reverend
Priest
Married or Single Woman
Enter
Sr.
Rabbi
Bro.
Prof.
Hon.
Atty.
For
Sister
Rabbi
Brother
Professor
Honorable
Attorney
*Note: If professional prefix is used, do not use professional suffix. Either format
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below is acceptable; the prefix or suffix should be entered as requested by
the person.
Examples: Attorney
Atty. John R. Smith or
John R. Smith, Esq.
Dentist
Dr. Amelia R. Smith or
Amelia R. Smith, D.D.S.
Physician
Dr. John J. Jones or
John J. Jones, M.D.
Veterinarian
Dr. Joseph P. Baker or
Joseph P. Baker, D.V.M.
For
Admiral
Airman
Brigadier General
Captain
Commander
Colonel
Commodore
Corporal
Chief Petty Officer
Ensign
General
Enter
L.Cdr.
Lt.
Maj.
Midn.
M.Gen.
Msgt.
Pvt.
Sgt.
S.Sgt.
1Lt.
2Lt.
Military Prefixes
Enter
Adm.
Amn.
B.Gen.
Capt.
Cdr.
Col.
Como.
Cpl.
CPO
Ens.
Gen.
For
Lieutenant Commander
Lieutenant
Major
Midshipman
Major General
Master Sergeant
Private
Sergeant
Staff Sergeant
First Lieutenant
Second Lieutenant
Suffix Standards
Suffixes are entered in the Current Identification Block in the suffix title field, not in any of the
name fields.
All information is to be entered using title case format, using standard capitalization rules.
Enter
Jr.
Sr.
II
III
IV
V
For
Junior
Senior
The Second
The Third
The Fourth
The Fifth
Enter
Esq.
J.D.
L.L.D.
M.D.
Ph.D.
R.N.
For
Esquire
Juris Doctor
Doctor of Laws
Doctor of Medicine
Doctorate
Registered Nurse
Note: If professional prefix is used, do not use professional suffix. Either format below
is acceptable; the prefix or suffix should be entered as requested by the person.
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Examples: Attorney
Atty. John R. Smith or
John R. Smith, Esq.
Dentist
Dr. Amelia R. Smith or
Amelia R. Smith, D.D.S.
Physician
Dr. John J. Jones or
John J. Jones, M.D.
Veterinarian
Dr. Joseph P. Baker or
Joseph P. Baker, D.V.M.
Nonperson Name/Vendor
Enter all information using title case format. Never use all uppercase or all lowercase letters.
Use standard capitalization rules.
Hyphens or slashes may be used to separate double names but should be entered without spaces.
If the Organization is
Hayes – Albion Corporation
Citicorp / Citibank
Enter
Hayes-Albion Corporation
Citicorp/Citibank
Apostrophes may be used, but do not use spaces before or after the apostrophe.
If the Organization is
R. J. Reynolds Co.
F. & F. Securities
Enter
R.J. Reynolds Co.
F.&F. Securities
Spaces are permitted between multiple names.
The ampersand (&) or the asterisk (*) should only be used when part of a formal name. Do not
use an ampersand to replace the word “and.”
If the Organization is
Enter
Baird & Warner
Baird & Warner
C. Brewer and Company
C. Brewer and Company
Sign*A*Rama
Sign*A*Rama
Acronyms and universally accepted abbreviations should be entered as written, without spaces.
If the Organization is
I. T. T.
N. Y. S. Department of Energy
Enter
I.T.T.
N.Y.S Department of Energy
Commas may be used between names if they are included in the name.
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If the Organization is
Enter
Dewey, Cheatham, and Howe
Dewey, Cheatham, and Howe
Bangor Sims Bangor Company Bangor Sims Bangor Company
Nonperson Abbreviations
Abbreviations are allowed in certain cases as shown below.
Enter
Assn.
Assoc.
Co.
Corp.
Dept.
Fdn.
For
Association
Associate
Company
Corporation
Department
Foundation
Enter
Intl.
Inc.
Ltd.
Soc.
St.
Univ.
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For
International
Incorporated
Limited
Society
Saint
University
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Address Types
Banner permits multiple addresses to be entered for a person or vendor/organization. The use of
each address type must be strictly defined so that conflicts do not arise among the various
functional areas (Admissions, Financial Aid, Accounts Receivable, Accounts Payable, Human
Resources, Payroll, Purchasing, etc.). Because all areas share name and address data, procedures
must be followed to ensure areas make address changes only under certain conditions based upon
the classification of the person or vendor.
Note: Refer to Data Custodianship Policy in the Banner Integrity section of this manual
for office responsible to make an address change.
These procedures must be used when entering addresses on any outgoing mail or Banner forms
(i.e., College Transcript, enrollment verification, etc.).
The only address types to be used at Stetson University follow with a description of that code.
Please be sure to read them carefully and to adhere to the rules for each code.
Note: There is to be only one (1) active code of each type. If a new address is put in with a
code that already exists, the old code is to be inactivated. An exception to this rule is
for vendor billing addresses. There may be more than one active BI or BU address
with different sequence numbers for vendor billing purposes.
Nothing should be entered into an address line other than an address. Do not put titles or notes in
the address lines.
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Address Codes
Code
AR
BI
Description
Accounts Receivable
Billing
BU
Business
CB*
Campus Box
DB
Development Business
DH
Development Home
LA
LP
Local Address
LSDAS Perm State Residency
MA*
Mailing
P1
Parent 1 Father
P2
Parent 2 Mother
PA
Parents
PR
Permanent
TE
Temporary Address
W2
W2 address
Use
Billing Student Accounts only
Billing Vendor address only (May be more
than one active).
Business address for vendors only (May be
more than one active).
*All full-time students, faculty, and
staff must have a campus box
address listed in Banner.
Used by Development office. Must
have either DB or DH marked as
preferred address type.
Used by Development office. Must
have either DB or DH marked as
preferred address type.
Living off campus but not at home.
Shows only the state of permanent
residency.
All persons entered into the system
must have a mailing address. This is a
mandatory code for all entries with the
exception of vendors using BI or BU codes.
May use a Stetson University address as this
code.
Use only when Father address is
different from Student mailing
address.
Use only when Mother address is
different from Student mailing
address.
Use only when Parents addresses are
the same but different from the
Student mailing address.
Use only if the permanent address is
different from the mailing address.
Use only when faculty, staff, or
student is temporarily at a different
location (i.e., sabbatical, etc.).
To be used by exception only.
These are the only codes to be used in Banner.
* - Each active student, faculty, and staff person is to have mandatory CB and MA addresses in
their record. All other codes are used at the discretion of the record custodian.
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Street Standards
Banner has three (3) lines of thirty (30) character length each for addresses. If only one line is
needed for an address, the first line is to be used first. The first line of the address is required.
Do not enter city, state, or zip code information in any of the three address lines as there are
separate fields for this information. The United States Post Office reads an address from the
bottom up. Therefore the address should be input in that manner.
All information is to be entered using title case format (uppercase/lowercase letters). Never use
all uppercase or all lowercase letters. Enter the address using the standard capitalization rules.
Hyphens and slashes may be used when needed for clarity or for designated fractions.
Commas, the pound sign (#), and apostrophes are never used in the address fields. Periods
may only be used when an abbreviation is necessary in a street line or in a city name.
The ampersand (&) should be used only if it is in the actual address. Use the word “and”
instead of the ampersand.
“In Care Of” should be entered as c/o in lower case. Do not use the percent sign (%) or spell
out “in care of.”
Secondary Address Unit Designators
If an address is in a multi-unit apartment or building, place the room, suite, or apartment number
in the first line. Do not use the pound sign as a designation of number. If an apartment number
is 15, it should be entered on the first line of the address as “Apartment 15.”
Street Address with PO Box
If both the physical street address and a post office box are given as one address, put the post
office address as the MA address and the physical address as the PR address.
Note: Some international addresses require both a box number and a physical street
address to be mailed.
Important: International students residing in the United States must have a current physical
address for legal reasons. Vendors must also have a physical address. In both cases, a PO Box
address is acceptable only as a mailing address.
Examples:
Code:
Name:
Address Line 1:
City:
State:
Zip:
MA
Macky White
PO Box 2345
DeLand
FL
32721-2345
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Code:
Name:
Address Line 1:
Address Line 2:
City:
State:
Zip:
PR
Macky White
Apartment 245
39 River Road
DeLand
FL
32721-2345
Address Data Entry Standards
Military
Overseas
Name:
Address:
City:
State:
Zip:
Sgt Robert Campbell
PCS 908 Box 111
APO
AE
09777
Name:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Capt Kevin Smith
B Division
USS North Dakota
FPO
AA
34093
Domestic
Address lines should follow USPS (United States Postal Service) mail standards.
City should contain the name of the base, followed by AFB, if applicable.
State should follow the standard US state codes.
City:
State:
Zip:
Minot AFB
ND
58704
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Domestic Home/Residence
Examples:
One Address Line:
If there is one line of address information, enter it in Address Line 1.
Address Line 1:
City:
State:
Zip:
39 River Road
DeLand
FL
32724
Two Address Lines:
If there are two lines of address information, the primary delivery
data should be entered into Address Line 1 and the secondary
delivery data should be entered into Address Line 2.
Address Line 1:
Address Line 2:
City:
State:
Zip:
RR 1 Box 58
39 River Road
DeLand
FL
32724
Three Address Lines:
If there are three lines of address information, then follow the
following example.
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Zip:
Willow Farms
RR 1 Box 58
39 River Road
DeLand
FL
32724
Domestic Business/Organization
The guidelines for business/organization addresses apply to two types of records: (1) records for
individuals who prefer to use a business address as a mailing address, and (2) records for
organizations. The business information (company name, department, building, etc.) is entered
in the address lines.
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Examples:
Corporate Address for an Organization
Name:
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Zip:
IBM
Corporate Headquarters
Boardwalk Building Suite100
365 Boylston Street
Boston
MA
02134
Corporate Address with “Attention” to a Person
Name:
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Zip:
IBM
Mrs. Jane Smith
VP Marketing and Sales
365 Boylston Street Suite 100
Boston
MA
02134
Person Address with Business Address as Preferred Address
Name
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Zip:
Mrs Jane Smith
IBM
VP Marketing and Sales
365 Boylston Street Suite 100
Boston
MA
02134
Name:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Cheryl Pettingill
Unit 8368
421 N Woodland Boulevard
DeLand
FL
32723
Campus Addresses
*Note: Do not put “Stetson University” in any of the campus address lines.
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Acceptable Abbreviations
Directional Designator:
Enter
For
E
East
W
West
N
North
S
South
c/o
In Care Of
Enter
NE
SE
SW
NW
For
Northeast
Southeast
Southwest
Northwest
Single directionals, (i.e. N, S, E, W) will be abbreviated if at the beginning or within an address.
It will be spelled out if at the end of an address. Double directionals, (i.e. NW, SE, NE, SW) will
always be abbreviated.
Unit Designator:
Enter
Apartment
Building
Floor
Hangar
Lot
Office
Pier
Room
Slip
Stop
Trailer
Upper
For
Apt
Bldg
Flr
Hngr
Lot
Ofc
Pier
Rm
Slip
Stop
Trlr
Uppr
Enter
Basement
Department
Front
Lobby
Lower
Penthouse
Rear
Side
Space
Suite
Unit
For
Bsmt
Dept
Frnt
Lbby
Lowr
Ph
Rear
Side
Spc
Ste
Unit
Street Descriptors:
Use
Alley
Annex
Arcade
Avenue
Bayou
Beach
Bend
Bluff
Bottom
Boulevard
Incorrect
Aly
Anx
Arc
Ave
Byu
Bch
Bnd
Blf
Btm
Blvd
Use
Forest
Forge
Fork
Fort
Freeway
Garden
Gateway
Glen
Green
Grove
Incorrect
Frst
Frg
Frk
Ft
Fwy
Gdn
Gtwy
Gln
Grn
Grv
24
Use
Plain
Plains
Plaza
Point
Port
Prairie
Ramp
Ranch
Rapid
Rapids
Incorrect
Pln
Plns
Plz
Pt
Prt
Pr
Ramp
Rnch
Rpd
Rpds
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Branch
Bridge
Brook
Burg
Bypass
Camp
Canyon
Cape
Causeway
Center
Circle
Cliff
Club
Common
Corner
Corners
Course
Court
Cove
Creek
Crescent
Crest
Crossing
Crossroad
Curve
Dale
Dam
Divide
Drive
Estate
Expressway
Extension
Falls
Ferry
Field
Flat
Flats
Ford
Fords
Br
Brg
Brk
Bg
Byp
Cp
Cyn
Cpe
Cswy
Ctr
Cir
Clf
Clb
Cmn
Cor
Cors
Crse
Ct
Cv
Crk
Cres
Crst
Xing
Xrd
Curv
Dl
Dm
Dv
Dr
Est
Expy
Ext
Fls
Fry
Fld
Flt
Flts
Frd
Frds
Harbor
Haven
Heights
Highway
Hill
Hollow
Inlet
Island
Isle
Junction
Key
Knoll
Lake
Landing
Lane
Lock
Lodge
Loop
Mall
Manor
Meadow
Mill
Mills
Mission
Motorway
Mount
Mountain
Neck
Orchard
Overpass
Park
Parkway
Pass
Passage
Path
Pike
Pine
Pines
Place
Hbr
Hvn
Hts
Hwy
Hl
Holw
Inlt
Is
Isle
Jct
Ky
Knl
Lk
Lndg
Ln
Lck
Ldg
Loop
Mall
Mnr
Mdw
Ml
Mls
Msn
Mtwy
Mt
Mtn
Nck
Orch
Opass
Park
Pkwy
Pass
Psge
Path
Pike
Pne
Pnes
Pl
25
Rest
Ridge
Ridges
River
Road
Route
Row
Run
Shoal
Shoals
Shore
Skyway
Spring
Springs
Spur
Square
Station
Stream
Street
Summit
Terrace
Throughway
Trace
Track
Trail
Tunnel
Turnpike
Underpass
Union
Valley
Viaduct
View
Village
Ville
Vista
Walk
Way
Well
Wells
Rst
Rdg
Rdgs
Riv
Rd
Rte
Row
Run
Shl
Shls
Shr
Skwy
Spg
Spgs
Spur
Sq
Sta
Strm
St
Smt
Ter
Trwy
Trce
Trak
Trl
Tunl
Tpke
Upas
Un
Vly
Via
Vw
Vlg
Vl
Vis
Walk
Way
Wl
Wls
Last Updated: December 02, 2009
Post Office/Rural Designators
Enter
For
PO
Post Office
PO Drawer Post Office Drawer
RR
Rural Free District
RR
Rural Route
Enter
PO Box
Route
RR
For
Post Office Box
Route
Rural District
City Standards
All information is to be entered using title case format (uppercase/lowercase letters). Never use
all uppercase or all lowercase letters. Enter the address using standard capitalization rules.
Abbreviations are permitted for some cities.
Examples:
For
Port Saint Lucie
Saint Petersburg
Fort Pierce
Daytona Beach Shores
Enter
Port St. Lucie
St. Petersburg
Ft. Pierce
Daytona Beach Shores
Note: 1. City is required for every address
2. City is always entered in the City field.
3. Do not use the zip code to enter the city name. These have proven to be incorrect in
some cases.
U.S. Military Address
Enter the APO or FPO code into the City field.
In the State/Prov field, enter:
AE – Europe, Middle East, Africa, Canada (Zip codes starting with 090
through 098)
AP – Pacific (Zip codes beginning with 962 through 966).
AA – The Americas (excluding Canada) (Zip codes beginning with 340).
Examples:
Overseas
Name:
Address:
City:
State:
Zip
Sgt Robert Campbell
PCS 908 Box 111
APO
AE
09777
Name:
Address:
City:
State:
Zip:
Capt Kevin Smith
USS North Dakota
FPO
AA
34093
26
Last Updated: December 02, 2009
Domestic
Address lines should follow USPS (United States Postal Service) mail standards.
City should contain the name of the base, followed by AFB, if applicable.
State should follow the standard US State codes.
Example:
City:
State:
Zip:
Minot AFB
ND
58704
State, Military, and Canadian Abbreviations
Code
AL
AK
AS
AZ
AR
CA
CO
CT
DE
DC
FM
FL
GA
GU
HI
ID
IL
IN
IA
KS
KY
LA
ME
MH
MD
MA
MI
MN
MS
MO
State/Possession
Alabama
Alaska
American Samoa
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Fed Sts Micronesia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Marshall Islands
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Code
MT
NE
NV
NH
NM
NJ
NY
NC
ND
MP
OH
OK
OR
PW
PA
PR
RI
SC
SD
TN
TX
UT
VA
VT
VI
WA
WV
WI
WY
27
State/Possession
Montana
Nebraska
Nevada
New Hampshire
New Mexico
New Jersey
New York
North Carolina
North Dakota
N. Mariana Islands
Ohio
Oklahoma
Oregon
Palau
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Uta h
Virginia
Vermont
Virgin Islands
Washington
West Virginia
Wisconsin
Wyoming
Last Updated: December 02, 2009
Code
AE
AE
AE
Code
AB
MB
NF
NS
PE
SK
Military State
Africa
Canada
Middle East
Code
AA
AE
AP
Military State
America
Europe
Pacific
Canadian Province
Alberta
Manitoba
Newfoundland
Nova Scotia
Prince Edward Island
Saskatchewan
Code
BC
NB
NT
ON
PQ
YT
Canadian Province
British Columbia
New Brunswick
NW Territories
Ontario
Quebec
Yukon Territory
International Address Standards
Canadian Addresses:
Ø City is entered into the Address Line 2 or Address Line 3 if Line 2 is needed for
additional street address information such as Apartment, Unit, etc.
Ø Province is entered into the City field along with the postal code.
(Example: Ontario J0P 1H0)
Ø Country is entered into the Nation Field. Select the appropriate Nation Code from the
validation table. Do not use USA for American addresses. The nation field is left blank
for American addresses.
Ø State/Prov Field must be blank.
Ø Postal Codes must be entered for all Canadian addresses in the City field with the
Province.
Ø All characters in the postal code must be in uppercase lettering.
Ø Include the appropriate space in the postal code and do not use hyphens.
Example: R2l 1N4.
Example:
Name:
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Zip:
Nation:
Sam Saunders
525 Albert Street
Apartment 303
Waterloo
Ontario J0P 1H0
CAN
International Addresses:
Ø City is entered into the City Field.
Ø State/Prov Field must be blank.
Ø Country is entered into the Nation Field. Select the appropriate Nation code from the
validation table.
Ø Do NOT use hyphens.
28
Last Updated: December 02, 2009
Examples:
Examples:
Name:
Address Line 1:
City:
State:
Zip:
Nation:
Nicholas D Graham
75 Eaton Terrace
London SW1 W8TN
Name:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Nation:
Alma Wolfe
815 Half Way Pond
Georgetown
Grand Cayman
Name:
Address Line 1:
City:
State:
Zip:
Nation:
Bob Marley
PO Box 9239
Kingstown
ENG
CAY
JAM
Nation Code List in Banner
The following page(s) contain the current list of Nation codes in our Banner system. These are
to be used for any international addresses. DO NOT use the USA code for domestic addresses.
The nation code for a domestic address should be left blank.
Code
AFG
ALB
AND
ANT
ARM
ATF
AUS
AZO
BAN
BDI
BEN
BES
BHR
BOL
BOT
BRN
Country/Nation Name
Afghanistan
Albania
Andorra
Antigua
Armenia
French Southern Territories
Australia
Azores
Bangladesh
Burundi
Benin
Belarus
Bahrain
Bolivia
Botswana
Brunei Darussalam
29
Code
AIA
ALG
ANG
ARG
ARU
AUR
AZE
BAH
BAR
BEL
BER
BFA
BLZ
BOS
BRA
BTN
Country/Nation Name
Anguilla
Algeria
Angola
Argentina
Aruba
Austria
Azerbaijan
Bahamas
Barbados
Belgium
Bermuda
Burkina Faso
Belize
Bosnia
Brazil
Bhutan
Last Updated: December 02, 2009
Code
BUL
BVI
CAF
CAN
CHD
CHL
CMR
COK
COM
CPV
CUB
CXR
CZE
DJI
DOM
EAF
EGY
ENG
ESH
ETH
FJI
FRA
GAB
GEO
GHA
GMB
GNQ
GRD
GUF
GUY
HKG
HUN
IDN
IRA
IRQ
ITA
JAM
JPN
KEN
KIT
KOR
KYR
LAT
LCA
LIB
LIT
LSO
Country/Nation Name
Bulgaria
British Virgin Islands
Central African Rep.
Canada
Chad
Chile
Cameroon
Cook Islands
Comoros
Cape Verde
Cuba
Christmas Island
Czech
Djibouti
Dominica
East Africa
Egypt
England
Western Sahara
Ethiopia
Fiji
France
Gabon
Georgia
Ghana
Gambia
Equatorial Guinea
Grenada
French Guiana
Guyana
Hong Kong, China
Hungary
Indonesia
Iran
Iraq
Italy
Jamaica
Japan
Kenya
St. Kitts
Korea
Kyrgyzstan
Latvia
St. Lucia
Liberia
Lithuania
Lesotho
Code
BUR
BWI
CAM
CAY
CHI
CIV
COD
COL
COS
CRO
CUR
CYP
DEN
DMR
DWI
ECU
ELS
ERI
EST
FIN
FMO
FWI
GBR
GER
GIB
GNB
GRC
GUA
GUI
HAI
HON
ICE
IND
IRL
ISR
IVO
JOR
KAZ
KIR
KNA
KUW
LAO
LBY
LEB
LIE
LOS
LUX
30
Country/Nation Name
Burma
British West Indies
Cambodia
Cayman Islands
China
Cote d’Ivoire
Dem. Rep. of the Congo
Columbia
Costa Rica
Croatia
Curacao
Cyprus
Denmark
Dominican Republic
Dutch West Indies
Ecuador
El Salvador
Eritrea
Estonia
Finland
French Morocco
French West Indies
Great Britain
Germany
Gibraltar
Guinea-Bissau
Greece
Guatemala
Guinea
Haiti
Honduras
Iceland
India
Ireland
Israel
Ivory Coast
Jordan
Kazakhstan
Kiribati
St. Christopher and Nevis
Kuwait
Lao People’s Dem. Rep.
Libya
Lebanon
Liechtenstein
Laos
Luxembourg
Last Updated: December 02, 2009
Code
MAC
MAR
MAY
MDG
MEX
MIC
MLI
MMR
MOL
MOR
NAM
NEA
NER
NIC
NIR
NOR
NZL
PAK
PAN
PER
PLW
POL
PRK
QAT
RUS
SAF
SAU
SEN
SLB
SLO
SMR
SPA
SRI
SUD
SUR
SWI
SYC
TAI
THA
TKM
TOG
TRK
TUN
TUV
UAR
UKG
URU
Country/Nation Name
Macau
Mauritius
Malaysia
Madagascar
Mexico
Micronesia
Mali
Myanmar
Moldova
Morocco
Namibia
Netherland Antilles
Niger
Nicaragua
Northern Ireland
Norway
New Zealand
Pakistan
Panama
Peru
Palau
Poland
Dem. People’s Rep of Korea
Qatar
Russian Federation
South Africa
Saudi Arabia
Senegal
Solomon Islands
Slovakia
San Marino
Spain
Sri Lanka
Sudan
Suriname
Switzerland
Seychelles
Taiwan
Thailand
Turkmenistan
Togo
Turks/Caicos Islands
Tunisia
Tuvalu
United Arab Republic
United Kingdom
Uruguay
31
Code
MAL
MAU
MCD
MDV
MHL
MKD
MLT
MNG
MON
MOZ
NCL
NEP
NET
NIG
NIU
NRU
OMN
PAL
PAR
PHI
PNG
POR
PYF
ROM
RWA
SAM
SCO
SGP
SLE
SLV
SOM
SRE
STP
SUL
SWE
SWZ
SYR
TAN
TJK
TMP
TON
TTO
TUR
UAE
UGA
UKR
USA
Country/Nation Name
Malawi
Mauritania
Macedonia
Maldives
Marshall Islands
The Former Yugoslav Rep.
Malta
Mongolia
Monaco
Mozambique
New Caledonia
Nepal
Netherlands
Nigeria
Niue
Nauru
Oman
Palestine
Paraguay
Philippines
Papua-New Guinea
Portugal
French Polynesia
Romania
Rwanda
Samoa
Scotland
Singapore
Sierra Leone
Slovenia
Somalia
Slovak Republic Europe
Sao Tome and Principe
Sultanate of Oman
Sweden
Swaziland
Syrian Arab Rep.
Tanzania
Tajikistan
East Timor
Tonga
Trinidad and Tobago
Turkey
United Arab Emirates
Uganda
Ukraine
United States of America
Last Updated: December 02, 2009
Code
UZB
VCT
VIE
WAF
WIN
WSA
YUG
ZAR
Country/Nation Name
Uzbekistan
St. Vincent and the Grenadines
Vietnam
West Africa
Windward Islands
Western Samoa
Yugoslavia
Zaire
Code
VAT
VEN
VUT
WID
WLF
YEM
ZAM
ZIM
Country/Nation Name
Vatican
Venezuela
Vanuatu
West Indies
Wallis and Futuna Islands
Yemen
Zambia
Zimbabwe
Telephone Numbers
Area Code
The three-digit area code MUST be entered for all phone numbers. If the area code is unknown,
do not enter the phone number until it can be located.
Phone Number
Enter the seven-digit telephone number without inserting a hyphen. The phone number is not to
be broken down into prefix and extension.
Example: 8227100
Extensions
Extensions may be entered into Banner in the extension field. However, if an extension is more
than four (4) digits, it will not fit. The extension field only holds four digits. Do not enter EXT
or X in the extension field.
Example: 7270
Telephone Codes:
The following is a list of codes that are to be used by Stetson University. Do not use any code
that is not in the following list even though it may be in the validation table.
Code
AR
BU
CELL
DH
LA
P1
PA
RH
Description
Accounts Receivable
Business or Work
Cell Phone
Development Home
Local Phone
Father Phone
Parent Phone
Student Campus Phone
Code
BI
CB
DB
FAX
MA
P2
PR
TE
32
Description
Billing
Faculty/Staff Campus Phone
Development Business
Fax Number
Mailing Phone
Mother Phone
Permanent Phone
Temporary Phone
Last Updated: December 02, 2009
The telephone codes should match to an address type. An MA address should contain the MA
phone. If the MA address is a post office box, there would be no MA phone listed. In that case,
a PR phone would match to the PR address. The only exception to this rule is the CB address
type would match to the RH phone type for students or the BU type for faculty/staff.
General Information
Gender Codes
This must not be left blank. This information is optional on the Admissions Application.
However, if the student does not furnish this information, it must be obtained and entered prior to
the first term of registration.
Code
M
F
Description
Male
Female
Social Security Number
In the social security number field in the SPAPERS form, the number is to be entered without
hyphens.
Example: 123456789
Ethnic Code
This field should not be left blank. This information is optional on the Application, but it should
be entered upon the student’s acceptance to Stetson University. The following is a list of the
codes used. If the ethnicity is unknown, use the code for unknown.
Code
1
3
5
7
9
11
Description
White
Hispanic
Alaskan Native/American Indian
Canadian Aboriginal
Puerto Rican
Cuban
Code
2
4
6
8
10
Description
Black
Asian/Pacific Islander
Other
Chicano/Mexican American
Unknown
Marital Code
This is required by Human Resources for employees. Student users enter only as information is
provided by the student.
Code
C
M
S
Description
Cohabit
Married
Single
Code
D
P
W
33
Description
Divorced
Separated
Widowed
Last Updated: December 02, 2009
Date of Birth
The date of birth is not a required field in Banner. When the date of birth is given, it is to be
entered in the proper format. Use the format of DD-MON-YYYY. Be certain the complete date
of birth is entered so the default year does not get entered.
**NOTE: A date of birth is required for all employees, including student employees, for
payroll purposes. No payroll record can be created without a date of birth.
Citizen Type
Note: The citizen type is required for all students and employees. Please be sure to enter the
correct code.
According to IPEDS (Integrated Postsecondary Education Database) instructions: “Resident
aliens and other eligible (for financial aid purposes) non-citizens, who are not citizens or
nationals of the United States and who have been admitted as legal immigrants for the purpose of
obtaining permanent resident alien status (and who hold either an alien resident card [Form I-551
or I-151], a Temporary Resident Card [Form I-688], or an Arrival-Departure Record [Form I-94]
with a notation that conveys legal immigrant status, such as Section 207 Refugee, Section 208
Asylee, Conditional Entrant parolee or Cuban Haitian) are to be reported in the appropriate
racial/ethnic categories along with United States citizens.”
Code
N
Y
RA
Description
Non Citizen
Citizen
Resident Alien
Email Addresses
There can be only one “Preferred” email address for each person. For all faculty, staff and
current students, the preferred email account will be their Stetson account. An alias can be set up
for them to forward their Stetson account to a personal email, however, that will be the
individual’s responsibility.
Codes for email accounts are:
BUEM
LPEM
LUEM
PREM
SUEM
Business Email
Law Admissions Primary Email Address
Law School Stetson University Email Address
Personal Email Address
Stetson University Email Address
Each person can have one of each code that is active, however, no more than one email address
per code. If the address is no longer used, do not mark as inactive. Remove it from the system.
There is no valid reason to keep an inactive email address.
34
Last Updated: December 02, 2009
If an email comes back as “undeliverable,” the address should be tried again at a later date. This
usually happens when the recipient’s mailbox is full. If it continues to come back as
undeliverable after three attempts, try to contact the person to see if the address is still valid. If it
is not still valid, remove it from the system. If an email comes back as “could not be found” (or
any other comparable terms), the address should be deleted from Banner.
When entering a new email address, be sure the spelling is correct. If you are unsure of the
correct spelling due to an inability to read the writing, send an email to all possible spellings with
the message that you are testing their email account. Ask them to kindly reply so you will know
their address is correct. Use that reply email to verify which email is correct and at that time,
enter it into Banner.
35