CP Shipping Instructions and Routing Guide
Overview:
This shipping guideline is to outline the process on truck shipments with our
selected carriers for Domestic and Cross Border material & equipment orders
that are Less than Truckload (LTL) and Truck Load (TL).
Compliance with the select carriers and shipping instructions is essential to
effectively service CP orders. The selected vendors are contracted to provide us
the best rate and service and meet our safety and security requirements.
Content:
1. Shipping Instructions for Equipment and Material Orders
2. CP Trucking Specialist Contact information and Support Services
3. Routing Guide – Approved Carriers
4. Packaging Guidelines for Shipping LTL Freight
5. Information and Documentation Requirements
6. Shipments between non-CP entities c/o CP
7. Warranty-related Shipments
8. Safety Instructions and Policy
1. Shipping Instructions for Equipment & Materials
For all general shipments, please look at the Routing Guide (see section 3 of this
document). Please follow the instructions below:
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Consider where the shipment is being picked up and what is the destination
If less than 10,000lbs., use the shipper for the weight of the shipment. (correct
shipper dependent on weight, see section 3).
Contact the shipper, and arrange for a pick up.
If the shipment is more than 10,000lbs., contact the Specialist Trucking
Unless otherwise specified in supplier contracts or purchase orders, all
shipments are to be Routed FOB Origin, Freight Collect
Dimensional considerations need to take into account when determining the
weight of a shipment. If you are in doubt about the dimensional weight of a
shipment, please contact the respective carrier to determine the billable weight.
2. CP Trucking Specialist Contact information and Support Services:
Contact:
Kyle Bell, Specialist Trucking
Phone: 403-319-7474
Cell: 403-554-3195
Email: [email protected]
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Specialist Trucking Support Services:
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For Orders over 10,000 lbs. or Dimensional Loads or Air
Shipments or flat deck requirements.
To support Rush shipments.
To support Custom compliance and the Documents required.
To support with the Pro Forma preparation and templates
requirements.
To support the Account Payable process.
Any special handling requirements will also be required when
communicating the transportation request.
It is recommended that a 48 hour advance notice is provided to
arrange for the proper transportation of the material in smaller centers.
3. Routing Guide:
I.
Primary Carriers:
Within the USA:
Weight
0 - 150 lbs.
151 - 10,000
>10,000 or Dimensional
Carrier
FedEx Ground
YRC Freight
Kyle Bell
Within Canada:
Weight
0 - 100 lbs.
101 - 10,000
>10,000 or Dimensional
Carrier
Account #
FedEx Ground
201741092
Consolidated FastFrate
397245
Kyle Bell
403-319-7474
Cross-border:
Weight
0 - 100 lbs.
0 - 100 lbs.
151 - 10,000
>10,000 or Dimensional
Carrier
FedEx Ground - Destined To Canada or within Canada
FedEx Ground - Destined To USA or within USA
YRC Freight
Kyle Bell
Account #
055447470
6261822
403-319-7474
Account #
201741092
055447470
6261822
403-319-7474
FedEx Ground
You must set up an individual account to ship with FedEx. For more
information or to set up your individual account with FedEx, contact your
local FedEx representative or dial 1-800-GOFEDEX or visit the FedEx
website at www.fedex.com.
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YRC Freight
Used for LTL Shipments where CP is responsible for transportation
charges:
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All shipments via YRC Freight with Third Party Billing to Canadian
Pacific 7550 Ogden Dale Road S.E.
Keep in mind that there are dimensional considerations to take
into account when determining the weight of a shipment.
If you are unsure how to calculate the dimensional-adjusted weight of a
shipment, please refer to the YRC Freight website http://www.yrc.com/
To give a shipment to YRC Freight, contact your local YRC Freight service
centre at 1-800-610-6500.
Consolidated FastFrate
Please be aware that there are dimensional considerations to take into
account when determining the weight of a shipment. If you are unsure how
to calculate the dimensional-adjusted weight of a shipment, please contact
Consolidated Fastfrate. To book a load with Consolidated Fastfrate,
please contact your local Fastfrate terminal. Contact information for
Consolidated Fastfrate can be found at www.fastfrate.com/en/
4. Packaging Guidelines for Shipping LTL Freight
It is the shipper’s responsibility to make sure that all shipments are packed
properly and handled safely.
Please refer to the two links to FedEx and YRC for guidance on their
guidelines for packaging.
- FedEx: http://images.fedex.com/us/services/pdf/FreightPackagingGuidelines.pdf
- YRC Freight: https://my.yrc.com/national/pdf/shippersGuide.pdf
5. Information and Documentation Requirements
i.
Bill of Lading (“BOL”)
The BOL is to be completed by the Supplier. The Supplier may use a BOL
supplied by the Transport Company. This BOL should include a detailed
description, including the number of pieces, the dimensions and weights of
the products being shipped. There must be a CP Purchase Order (“PO”)
or Work Order (“WO”) number that also should be noted on the BOL
A bill of lading is a document issued which details a shipment of
merchandise and gives title of that shipment to a specific party. Bills of
Lading are one of three important documents used in international trade to
help guarantee that exporters receive payment and importers receive
merchandise.
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ii.
Custom Documents
For International shipments (Canada/U.S.;U.S./Canada) the following
additional Customs documentation must accompany the shipment:
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A Commercial Invoice indicating:
o The Description of the goods being shipped,
o The value of the goods being shipped,
o The Harmonized Tariff Classification (the 9 digit code)
o Country of Origin for each line item and currency being used.
o Canadian Pacific Railway’s Customs Broker is FedEx Trade
Networks (FTN)
Where a Commercial Invoice is not available (e.g. for CP-internal
movements), a Pro-Forma invoice can be used instead.
Indication on the paperwork that if Canadian Pacific Railway is the
responsible importing party. – CPR must be shown as the Importer of
Record (IOR)
Cross Border Documents to be submitted to FTN’s Rail Desk
([email protected]) or FTN fax 716-819-3339 – for shipments
being imported into the U.S.
If applicable you should include:
iii.
An up to date NAFTA Certificate of Origin for CDN and US imports.
 Without a valid NAFTA, a duty rate where applicable would be
imposed.
iv.
Manufactures Affidavit (“MA”) - for U.S. goods returned only.
 A Manufactures Affidavit is recommended for all shipments being
imported into the US as “U.S. goods returned” with a value $5,000 or
greater. Also required is a Declaration of Foreign form, and specific
written instructions.
Failure to comply with any of the above requirements may result in chargebacks to the supplier.
6. Shipments between non-CP entities c/o CP
All goods moving between non-CP entities must include at least one of the
following pieces of information:
 A CP Purchase Order number; or
 The name of the CP authorizing employee.
 A CP Stock Transfer Order
 A Cost Center
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7. Warranty-related Shipments
- Unless otherwise specified in a contract, CP is responsible for all costs
associated with shipping defective product to the Supplier’s facility.
- The supplier is required to cover the cost associated with shipping the
repaired product back to CP’s facility.
- Shipments of repaired product under warranty must be shipped Pre-Paid
by the supplier.
8. Safety Instructions and Policy
CP has a stringent policy on wearing personal protective equipment and that
all the LTL and TL carriers must comply with CP’s Minimum Safety
Requirements for Carriers while on Company property.
Canada Link: http://www.cpr.ca/en/about-cp-site/Documents/safety-requirementscontractors-Canada.pdf
US Link: http://www.cpr.ca/en/about-cp-site/Documents/safety-requirementscontractors-US.pdf
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