Girl Scouts of Connecticut
Resident Camp Handbook
Summer 2017
Camp Laurel
[email protected]
(860) 423-8461*
Camp Timber Trails
[email protected]
(413) 258-4592*
*Any questions or concerns prior to June 19 and after August 5 should be directed to
the Camping Services Department
Toll Free: (800) 922-2770 Main Line: (203) 239-2922 Email: [email protected]
Table of Contents
Before Camp
2. Getting Ready and Open House
2. Contact Information for Questions
3. Paperwork and CampDoc
4. Camp Buddies
4/12. Packing/Clothing/Packing List
Arriving at Camp
4. Checking In
5. Trading Post – Camp Store
6. Camp Photos
During Camp
6/7.Camp Activities
7. Sample Daily Schedule
8. Healthy Camping
9. Meals & Medical Information
9. Insurance Information
10. Missing Home
11. Mail
Leaving Camp
12. Checking Out
13. Refunds/Cancellations
20 Washington Avenue, North Haven, CT 06473
Toll Free 800-922-2770 • (203) 239-2922
gsofct.org • [email protected]
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Welcome!
Our camp staff is so excited that your camper will be joining us this summer! Our staff is carefully
selected and trained to help provide your camper with a great summer camp experience. We
want you to know what camp is going to be like and this packet of information is designed to
provide you with lots of information and answer your questions. Every summer is special and
different, so even if your camper has been to camp before, we ask that you look over this
information so she can be prepared. See you soon!
American Camp Association Accreditation
Girl Scouts of Connecticut is proud that all of our summer camps are
accredited by the American Camp Association. ACA Accreditation
means that your child’s camp cares enough to undergo a thorough
review of its operation (up to 300 standards) — from staff qualifications
and training to emergency management. American Camp Association
standards reflect the most up-to-date, research-based standards in
camp operation.
Open House at Camp Campers and their families are encouraged to visit camp during open
houses on Sunday, April 30, 2017 and Sunday May 21, 2017, from 3:00–5:00 p.m. Held rain or
shine, open houses are a great opportunity to meet some of the staff, tour the facility, and get a
feeling for how camp works.
Driving directions are in this packet and also on our web site: gsofct.org.
Not able to join us during Open House? Not a problem – self-guided tours are available. Contact
us at [email protected] to make arrangements.
Need More Information?
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For questions about registration or spaces left in a program:
You may call the Customer Care Department at (800) 922-2770 or (203) 239-2922; or contact
them by fax at (203) 234-6828. Email [email protected]
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For more information about camp and camp programs:
Call Girl Scouts of Connecticut at (203) 239-2922 ext. 3313 or email [email protected]
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Once camp begins for the summer, please contact your camp:
Camp Laurel: (860) 423-8461 or [email protected]
Camp Timber Trails: (413) 258-4592 or [email protected]
These phone lines are in use from June 19 until August 5
Parent/Guardian Email Address
GSOFCT requires a current family email address for every camper. You will be contacted by
camp, CampDoc.com, and Girl Scouts of Connecticut with updates and communications. Please
make sure that your email is on file and current.
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CampDoc
GSOFCT will be using CampDoc to help provide the best possible care for our campers. This
year will be our sixth year with the system. CampDoc.com is an electronic health record system
for camps in which you upload and complete camp forms online. Camp will have easy-access to
your information, and best of all, when your camper returns to any GSOFCT camp, the
information only needs to be updated. Additionally, if your camper’s health exam on record is
within the 24 month requirement, it will not need to be provided again.
Camp Doc is secure, confidential, and safe. The site is encrypted and password protected. Only
authorized GSOFCT staff will have access to camper health information. You will receive a
Welcome Email from CampDoc with information about how to complete your camper’s health
information. If you do not receive this welcome email within two weeks of receiving your camp
confirmation, check your spam/junk mail folder for it first, and then call Camping Services at (203)
239-2922 ext. 3313.
Balance Payments
If you did not pay your camp fee in full at the time of registration, please remember that balance
payments are all due June 1.
Getting Ready
• Come to your camp’s open house.
• Talk about camp ahead of time! Discuss what the following things will be like: group living,
taking care of oneself, noises at night, new activities, making new friends, living outdoors.
Assure her that camp is fun and safe.
• Make sure she knows you are glad she will be having fun at camp and that you will be excited
to hear about all that she has done while at camp.
• Practice for camp! Let her live out of a duffle bag for a few days, address envelopes to mail to
friends and relatives, count down the days to camp, go over the packing list, and change her
flashlight batteries.
Required Forms and Good Information to Share
You know your camper best, so we are relying on you, via your About My Camper documentation
on CampDoc, to tell us everything you can so we can take the very best care of her. State
regulations require health forms must be on record with the camp office for a girl to be at camp.
Using CampDoc or providing hard copies (download our forms at gsofct.org) to camp meets this
requirement.
Before camp (no later than June 1)
• Consent to Participate – completed and signed by parent/guardian online at CampDoc
• Code of Conduct – completed and signed by parent/guardian online at CampDoc
• Summer Camp Health History – completed online at CampDoc by parent/guardian
• Summer Camp Health Exam – completed online at CampDoc by parent/guardian completed
by physician within 24 months of camper stay (also signed by parent/guardian) and uploaded
to CampDoc. Download the form and take to your physician or upload a pre-existing health
exam dated within 24 months of camper stay.
• Insurance Information – uploaded to CampDoc
• Health Profile – completed online at CampDoc
• Camper Release Form – completed and signed by parent/guardian online at CampDoc
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Bring to Camp
A hard copy of the Medical Administration Form (one form per medication) – completed by a
physician and parent/guardian and brought to camp
If you want to tell us more, please use the About My Camper Form or write us about her. Tell us
what strategies work best when she is tired or frustrated. Tell us about anything that might upset
her or might remind her of someone she misses. Tell us about a special gift/talent that would
please her if we knew about it. Please share any special needs your camper may have. Our goal
is for campers to have a positive camp experience. We are very careful with all of this information
and share it only on an as-needed basis during your camper’s session.
Please inform us of any sleep disorders or potential bed-wetting possibilities so we can properly
prepare our staff to discreetly assist your camper, should the need arise. If your daughter is a
regular bed wetter, sending extra sets of sheets, pajamas, and pull-ups makes it easier to provide
her with a bed that is clean and dry every night when days are busy and full.
Camp Buddies/Bunkmates
Whenever possible we will honor a camper’s request to be with a friend if both girls request each
other on the application and both girls are in the same program/age level in the same session.
Campers may only choose one buddy. Multiple buddies have been known to cause exclusion of
other campers. We all benefit from making new friends!
Camp Clothing and Packing for Camp
We play hard at camp and we get dirty! Please do not bring an expensive or favorite outfit to
camp. A packing list is included with this packet. There are no laundry facilities available to
campers. Please be sure she has enough clean clothes, towels, and washcloths to last the length
of her stay. It is a good idea to include a laundry bag for dirty clothes. The girls will be able to
rinse out swimsuits and hang them on the clothesline. Do not pack clothing that could be
offensive to others, has imprints of illegal substances, or exposes too much.
All Counselor In Training campers (CITs, CIT 2s, CIT 3s and WITs) must go home for weekend
breaks between the two week sessions.
Girls should only bring what is needed, as space is very limited and there is no room for a large
footlocker. The footlocker, plastic under-the-bed bin, or duffle may be no larger than 12 inches
high so it fits under the cot. Please label all personal gear, as well as luggage, to avoid loss.
Leave valuables, food, pets, cell phones, and all electronics at home. Girl Scouts of Connecticut
is not responsible for campers’ personal possessions. All lost items will be donated to a charity at
the end of the summer camp season.
Please make sure all of your camper’s clothing and equipment is labeled with her first and last
name in waterproof writing.
Buying labels is an investment that will help ensure that your camper's belongings, old and new,
don’t get lost or confused with someone else’s. Our camps have teamed up with Lovable
Labels! Lovable Labels provides durable waterproof, personalized labels that are perfect for
labeling clothing, toiletries, shoes, sports equipment, games, and more!
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Place your order online at:
www.Laurel.lovablelabels.ca
www.TimberTrails.lovablelabels.ca
Questions? Contact Dawn!
[email protected]
toll-free: 1-866-327-5683 ext. 41
Please be sure to check the lost and found area before leaving camp on check-out day. Labeled
items will be returned to their owners. If we find labeled items after camp we will contact you for
pick-up. All unmarked items will be placed in the lost and found and held until one week after
camp closes for the season.
CHECK-IN DAY
Helpful hints to make check-in day a breeze!
• Wear comfortable shoes and dress for the weather – including campers, adults, and
siblings.
• Keep all medications, money, and paperwork separate from luggage.
• Leave pets at home. Girl Scouts of Connecticut’s policy states that no pets are allowed at
any of the program areas/camp properties except for service animals.
• Please do not bring food into camp, but water bottles are a great idea on a hot day.
• Campers must leave electronics, including cell phones, at home. Electronics and cell
phones discovered during camp will be turned in to the camp office and returned to
campers on the last day of camp, at check-out.
Check-In Days and Times
Check-in begins at 2:00 p.m. and all campers should be at camp by 4:00 p.m. We have
found that many families are so eager to get to camp they arrive before 2:00 p.m. We are excited
too, but PLEASE wait until 2:00 p.m. to begin check-in. Our property profiles on our website list
places to eat close to camp if you are interested in going to lunch before check-in.
Upon Arrival Please be sure to follow these Steps:
• Check in with the greeter at our entrance and she/he will guide you to the parking lot and give
you instructions about the check-in stations, including luggage handling.
• Staff will direct the parking.
• Please be sure to visit EACH station for check-in. Registration, health check, infirmary (if you
have medications), Trading Post, and Kitchen (should you have food sensitivities and/or
allergies)
• Visit the Trading Post to window shop and/or make purchases.
• At Camp Laurel, the living units are a fair distance from the parking lot, we use our camp carts
to move luggage from the gathering spot to the units and then back out again on check-out
day, so please leave luggage for us to move at Camp Laurel.
• At Camp Timber Trails, we use our camp wagons with the unit names on them to move
luggage from the parking lot to the units and then back out again on check-out day, so please
leave luggage for us to move at Camp Timber Trails.
You Should Have the Following Items with you for check in:
• All prescription medications must be in their original containers.
• All over-the-counter medications (vitamins, Tylenol, etc.) must be in new, unopened
containers.
• One Medication Administration Form per medication.
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Copies of all paperwork (even if it was completed/uploaded on CampDoc or mailed to our
office or for “just in case.”)
Camper Mail for us to deliver during her stay at camp
Funds for Trading Post and camp picture (cash or check, we are unable to process debit or
credit cards)
Trading Post – Camp Store
During each camp session, campers have the opportunity to purchase T-shirts, stuffed animals,
autograph pillows, and other souvenir items at our Trading Post. When you arrive you will be able
to open a “Trading Post Account” for your camper. Sweatshirts, sweatpants, and polar fleeces are
at the expensive end of what is available. Bracelets, toothbrushes, and shampoo are at the lower
end of the spectrum. At checkout, unspent funds will be refunded. You will be asked to sign for
receipt of the funds.
How much money should I put in my camper’s Trading Post account?
This is a personal family decision. Most campers find $20-$40 to be adequate for smaller items.
Additional monies may be needed to purchase clothing. The Trading Post will be open on checkin day and check-out day. At these two special times we are able to accept credit cards, but only
for the exact amount of the purchase.
Official Camp Photos
During each camp session, a photographer will take unit photos. The photo is a nice way to
remember both her camping experience and her new friends. Photos are 8x10 inches and can
pick up upon check out at Trading Post. Photos must be ordered and paid for during checkin.
Birthdays at Camp
If your camper is celebrating a birthday while at camp, please let our camp staff know on check-in
day so that we can help make her day special.
Session Lengths
We offer three-night to six-week opportunities and many different themes. Campers who will be at
camp for four weeks must be out of camp after their two-week session. Contact your Camp
Director if you have any questions.
Camp Activities
Our camp program is balanced with traditional camp activities, theme-based activities, and
specific areas of skill building. Girls of the same age are grouped together in “units” or “patrols”
and participate in small group activities, as well as all-camp festivities. When a camper signs up
for a particular program, plans are made to include those activities in her schedule. In order to
keep ALL participants safe and healthy we must be flexible in our daily offerings and may need to
adjust activities due to weather. Rest assured that your camper will continue to participate in a fun
and challenging camp program, rain or shine.
Although campers may not work on specific badges at camp, they will participate in many
activities that can be applied toward badges and Journeys. Campers will go home with a list of
badge steps (requirements) completed.
Swimming
Swimming and boating are a big part of camp and all campers must demonstrate their swimming
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ability within 24 hours (weather permitting) of arriving at camp. This helps the waterfront staff
determine each camper’s comfort level in the water and swimming abilities. Campers also learn
important safety guidelines. Swimming levels are assessed during the first day of each session.
Campers receive a color coded bathing cap which designates their swimming level and will be
worn at the lake every day. As part of our program, campers will receive instructional swim daily,
weather permitting. Older campers are encouraged to participate in the swim lesson program. All
campers will also enjoy daily free swim time and boating at least twice during each week.
Horseback Riding Program
Only campers who have registered for specific horseback riding programs will ride horses.
Horseback riding requires proper attire. Long pants, a close fitting shirt (T-shirts are acceptable,
sleeveless shirts are not), and boots or laced shoes with a minimum of a one-inch heel and hard,
smooth soles, are required. Each rider is asked to complete our “Horseback Riding History and
Skill Level Questionnaire” before camp. American Society for Testing and Materials (ASTM)
approved helmets will be provided by camp. Campers may bring their own ASTM approved
helmet if an equipment liability waiver (available on our website) is signed by the parent/guardian.
Leadership Programs
Campers in our advanced leadership programs (CIT, CIT 2, CIT 3 and WIT) go home every other
weekend for a short break.
Camp Theme Days and Special Events
Camp theme days and special events help to make camp even more special. They encourage
camp spirit, generate excitement, and offer campers something to look forward to.
Sample Daily Schedule*
*Subject to change
7:00 a.m.
Wake Up
8:00 a.m.
Breakfast & Morning Flag Ceremony
8:45 a.m.
Kapers (Chores)
9:00 a.m.
Program Time
12:00 p.m. Lunch followed by Me Time/Turtle Time
(a rest period for naps, letter writing, or quiet games)
1:00 p.m.
Program Time
6:00 p.m.
Dinner & Evening Flag Ceremony
7:00 p.m.
Evening Program Time
8:00 p.m.
Unit Closing Activity
9:00 p.m.
Taps (Bedtime)
Religious Services
We do not participate in religious services at camp. We may participate in Scout’s Own
Ceremonies. Please contact GSOFCT or camp with any questions.
May we visit our camper during the camp session?
We ask that parents/guardians only come to camp on the check-in and check-out days of their
camper’s session to avoid disrupting her enjoyment of and adjustment to camp.
Healthy Camping
Camp takes place on fields, in the woods, and at the water during the summer with sun, rain,
heat, and bugs. This is part of what makes camp so great! Teaching your camper preventative
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care will help minimize unpleasant health issues. Coach your camper in the proper use of the
following items, and send them with her to camp:
Sunscreen with SPF 15 or greater (no aerosol cans) - Teach her to put it on right away in the
morning and to reapply it frequently. Show her how to put it on and practice before camp to
avoid an allergic reaction while at camp.
Bug repellant (no aerosol cans) - As with sunscreen, teach her about its importance and
application and practice before camp to avoid an allergic reaction at camp.
Rain jacket or poncho - This can be a matter of both health and comfort! Camp goes on in the
rain.
Refillable water bottle - Because we are so active at camp, we can get dehydrated faster. Each
person should drink at least three large bottles of water per day, in addition to water at
meals. Please send your camper with a large bottle, preferably one with a strap for easier
carrying.
Ask her not to share these items with other campers. While it seems generous and kind,
other campers may have sensitivities, allergies, or share communicable disease.
Healthy Habits: Please also talk to your camper about these healthy habits.
Ticks: GSOFCT camps remind campers to perform “tick checks” on one another and themselves
at various times throughout the day including after hikes, during showers, and anytime they
are changing clothes such as for bedtime and swimming. Remind your camper that if she
sees a tick or spot that she has not seen before, or feels a small bump, she should tell her
counselor. Any ticks removed from your camper will be noted and the bite location
monitored while she is at camp. You will be given an info sheet at checkout letting you know
when and where a tick was removed.
Showers: Girls will typically shower at least every other day. If your camper is not accustomed to
taking a shower or washing her own hair, please teach her how, and let her practice before
camp.
Community living: Our campers will be sharing living space with other girls and this requires all of
us to be sensitive to each other’s differences. With this in mind, discuss how to dress and
change in a room with other campers and to use community spaces such as shower
buildings and dining areas. Talk with your camper about how to keep her area neat. Help
her understand that she may not always agree with her bunk-mates and how to ask her
counselors for help when needed.
Swimwear: Most campers swim and rinse every day. It is important to tell your camper that she
should wear her swimsuit only when she is swimming. Wearing it all day can cause health
problems. Please bring a one-piece or two-piece tankini style suit.
Menstruation: Please send supplies if your camper has ever had her period or is about to start
(sometimes physical activity and heat can cause girls to begin). Our staff are prepared
should a camper get her very first period at camp. Encourage your camper to talk to her
counselor or the health care staff if she has any problems or needs supplies.
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Health screening: Girls will participate in a health screening as part of their check-in. This
includes general questions about their health and a lice check. At this time medications are
given to Health Center Staff.
Lice/ No Nit Policy: On the first day of each session, campers will be screened during the check in
process by a staff member trained in head checks. If lice or nits are present, the camper will not
be allowed to stay at camp. Parents/guardians must treat their camper and she may return to
camp once she is nit-free. Campers who come to camp from a distance may be treated by the
nurse at camp.
Sleeping Accommodations
Accommodations at camp vary, depending on the camp. Some are platform tents (at Camp
Laurel only) and others are rustic cabins. Campers will be given housing assignments upon
arrival. Assignments are made based on age, program, and number of participating girls. It is
recommended that each girl bring a twin-sized or cot-sized mattress pad. We have found that a
queen-size fitted sheet works well when wrapped around the mattress and pad, if you desire to
enclose the whole mattress.
Use of a mosquito net is a personal choice. But please note that the net must be free standing. It
will require a frame that can be secured to the cot with zip ties, string or long wire twist ties.
Please do not use duct tape to attach to cot frame. Homemade frames work well when using PVC
pipes or four wooden dowels. Poles that are 4 feet long and ¾ inch in diameter work well. Placing
tennis balls on the ends help to prevent tearing the netting. The internet has many options for
making or purchasing the netting and frames.
Meals at Camp
We believe in providing a well-balanced diet of kid-friendly food for all of our campers. Please let
us know if your camper requires a special diet, such as allergen-free, vegetarian, pork-free, etc.
We can accommodate most special dietary needs. Water is available all day and snacks are
provided, usually in the afternoon. Experience has taught us that “trying on” a new diet regime
while at camp is not the best idea because of all the changes our bodies are already dealing with:
a different bed, full days in the outdoors, different water, different food, different schedule, and
new bunk-mates and friends!
Medical Information
The camp health center staff is at camp to take care of your camper. Our health center is
equipped to handle common camper illnesses and minor injuries.
We won’t call you for every bump and scrape, but will notify parents/guardians by telephone in
the following situations:
• Illness requiring the camper to be in the Health Center overnight.
• Illness requiring medical attention so that the parent/guardian may take the child to her own
personal physician. (Please note, we are prepared to take campers to our camp physicians
and many of our camper families prefer us to do so.)
• Injury that requires outside medical attention.
• Injury that interferes with the camper’s participation in her chosen program.
Bringing Medication to Camp (even Vitamins):
• All prescription medications must be in their original containers.
• All over-the-counter medications (vitamins,Tylenol, etc) must be in new, unopened containers.
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A hard copy of the Medication Administration Form signed by physician and parent/guardian
must be turned in at check-in for each medication (prescription and over-the-counter) to be
administered. If a camper is allowed to self-administer her medication, please be sure that box
is checked on the Medication Administration Form.
Medications, except for inhalers and Epi-Pens, which may stay with the camper, are kept and
distributed by the healthcare supervisor or a med-administration trained adult.
Campers with inhalers are asked to bring two so that one may be kept with Health Center
Staff and one with the camper.
With permission from the camper’s parent/guardian and physician, we administer prescription
medications to the person named on the label according to the directions written on the
pharmacist’s label on the bottle.
Campers’ medication will be held for one week after departure. Should it not be picked up, it
will be disposed of.
Health and Accident Insurance
Health and accident insurance is the responsibility of the camper family. Girl Scout insurance is
secondary coverage and, when needed, forms are available from the Health Center staff.
Missing Home
Despite the fun, adventure, and new friends at camp, some girls do become homesick. Campers
and counselors are supportive when this happens. The homesickness usually passes quickly
once she becomes involved in the fun of camp, or she makes it through the first night away. Your
help before camp to set the stage to avoid homesickness is a great help. Talk about the fun of
camp, the chance to learn new things, try new activities, and make new friends. Let her know that
her counselors will be there for her. Be careful not to talk too much about how you will miss your
camper. Campers sometimes feel guilty about leaving people or pets behind. Send cheerful mail
to camp for her. If she does become homesick, counselors and camp staff will work with her. If
her homesickness does not pass quickly or interferes with her camp activities, the camp will call
to touch base with you and let you know what they are doing to help her. Please don’t suggest
she just telephone home for you to come get her if she gets homesick. Since talking with family
on the phone may make homesickness worse for many campers, the camp procedure for
handling homesickness generally does not include phone calls between families and campers.
Parents/guradians with concerns are encouraged to call the camp director before and during her
camp stay.
Don’t worry if your first letter from camp talks about missing you. Many campers send letters
home the first night requesting that you come pick them up immediately when they haven’t even
tried camp. Don’t assume your camper still wants to be picked up days later when the mail arrives
at your home. Usually, by the time you receive your camper’s letter; she has already adjusted and
is having a great time. If you are unsure, feel free to call the camp.
Mail
Frequent, cheerful, and supportive letters are important to campers. If using the postal service,
please allow enough time (multiple days) for delivery. We recommend writing letters to your
camper in advance and dropping them off at camp in the box provided on check in day. Letters
can also be mailed the week prior to her camp session. Your camper’s name, her program name,
and the desired delivery date should be written on the outside of each envelope. If you are
sending mail from home, please address it as shown on the following page.
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Camper Name
Camper Program
Camp Laurel
175B Clubhouse Rd
Lebanon, CT 06249
Camper Name
Camper Program
Camp Timber Trails
1266 East Otis Rd.
Tolland, MA 01034
Helpful hint for getting mail from camp – pre-addressed, stamped envelopes to home can help
speed the process of receiving mail from your camper. Postcards and stamps are available in the
Trading Post.
Check-out Day
• Checkout is 9:00-9:30 a.m. on Saturday, closing day. If you need to arrange another time,
please do so prior to camp or at check in.
• When you arrive, staff will direct you where to park and where your camper and their luggage
can be picked up.
• Adults should have a photo ID.
• The campers will be with their unit counselors.
• You must sign each camper out of camp with her counselor. At that time you will also collect
her medications/vitamins, camp photos (if you ordered one), and other important items.
• Visit the Trading Post for last minute purchases and to settle your account.
• Check the Lost and Found before leaving camp.
• Let your camper say good-bye, then head back to the parking lot.
• Have YOUR CAMPER look at all of her luggage before leaving to be sure nothing is missing
and that she hasn’t collected someone else’s belongings. Remember, no one ever sends a
laundry bag full of dirty clothes to camp, but almost every girl has one to take home.
• Please complete the Parent Evaluation after camp. A Survey Monkey link will be emailed to
you or you may request a paper copy from our council office at (203) 239-2922 or email to
[email protected]. We appreciate your feedback!
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Refunds/Cancellations
Cancellations and refund requests must be made in writing to Girl Scouts of Connecticut,
Registration Department, 20 Washington Avenue, North Haven, CT 06473 or by email at
[email protected].
Prior to May 1, cancellation refunds will be made minus a $20 processing fee.
After May 1, cancellation refunds will be made minus the deposit for each session.
Cancellation made within two weeks of camp attendance will not receive any refund.
Partial refunds will not be made if days are missed.
Exceptions to the policy can be made, minus the deposit, with a doctor’s note indicating illness or
injury preventing attendance, or notice of summer school attendance.
QUESTIONS – If you have any additional questions, please contact us. We look forward to
seeing you at camp!
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Girl Scouts of Connecticut – Summer Resident Camp Packing List
PLEASE LABEL ALL ITEMS WITH CAMPER’S NAME
 Day pack (book bag or backpack)
Clothing and Supplies
 Unbreakable plate, cup, bowl or a
“mess kit” and flatware/silverware
 Pajamas
 one-piece swimsuit or two-piece tankini.
If Attending Horseback Riding Program
(two suits preferred)
 Long pants for riding
 Sunscreen: SPF 15 or higher
 Riding boots or tie shoe with hard
 Insect repellant (no aerosol)
smooth sole and one-inch heel
 Hat
 Bandana
Optional
 Underwear (one per day, plus two
 Stationary and stamps
spare)
 Address book
 Socks (one per day, plus two spare)
 Inexpensive camera and supplies
 Sturdy shoes/sneakers (closed toes
 Mosquito netting
and closed heels) two pairs
recommended
Leave at Home
 One pair of wet shoes (for boating)
 Cell phones
 Jeans , long pants or sweats
 Duct tape
 Raincoat or poncho ( camp goes on rain
or shine)
 Electronics (personal music
 Toilet articles (soap, shampoo,
players, video games, etc.)
toothbrush and paste, floss, comb, hair
 Food (snacks and meals will be
ties, deodorant, etc.)
provided)
 Shorts
 Pets
 T-shirts
 Pocket knives or hazardous
 One white 100% cotton T-shirt to tie-dye
materials (such as matches,
 Sweatshirt or summer jacket
glass containers)
 Shower shoes (these can be flip flops,
 Personal sports equipment
but are only to be worn in the shower)
 Weapons
The above items are prohibited and will be
 Fitted queen size sheet (if you wish to
confiscated.
encase mattress) or twin fitted sheet
 Flat twin size sheet
Bring to Check-In
 Sleeping bag or blanket and sheets
(bed-roll)
(Do Not Pack in Luggage.)
 Pillow
 Medication/vitamins in original
 Laundry bag for dirty clothes
containers (for both prescription and
 Plastic bag for wet or soiled items
over-the-counter) OTC’s must be in
 Two bath towels and washcloths
original, unopened containers.
 Medication Administration
 Beach towel
 Flashlight and extra batteries
Authorization Form (one per
(camp gets dark at night!)
medication)
 Water bottle (preferably one-liter size
 Camp Photo money (optional)
with strap)
 Copies of all medical/camp forms
Summer Camp Code of Conduct
Form must be signed by both Camper & Parent/Guardian and uploaded to CampDoc or mailed to the Council office.
Girl Scout camp has rules that we have to follow so everyone will have a fun and safe time. This Code of Conduct,
combined with the Girl Scout Promise and Law, is our guide for behavior that is expected at Girl Scout camp (including
transportation and at bus stops).
•
•
•
I understand that rules are made to protect me and my camp friends and to help make sure program activities
are safe, fun, and successful.
I will treat myself, my camp friends, staff, property and equipment with respect.
I will follow the principles of the Girl Scout Promise and Law.
The Girl Scout Promise
On my honor, I will try;
To serve God and my country,
To help people at all times,
And to live by the Girl Scout Law.
I understand the following are unacceptable behaviors at camp:
• cursing or verbally abusing anyone for any reason
• display of jewelry, clothing, accessory or manner of
grooming related to gangs, or illegal substances
• fighting, threatening, stealing, damaging property, or
endangering the well-being of myself and others.
• discussing, viewing or engaging in sexually explicit matters.
The Girl Scout Law
I will do my best to be
Honest and fair,
Friendly and helpful,
Considerate and caring,
Courageous and strong, and
Responsible for what I say and do,
And to
Respect myself and others,
Respect authority,
Use resources wisely,
Make the world a better place, and
Be a sister to every Girl Scout.
I understand the following are NOT allowed at any Girl Scout summer camps:
• pets/animals
• tobacco products
• weapons
• alcohol
• illegal substances
• personal sports equipment, unless specified for a camp program
• electronic devices such as iPods, iPads, computer notebooks or tablets, cell phones, etc. cannot be used at
camp, but are allowed only on the bus ride to and from day camp. Girl Scouts of Connecticut is not responsible for
loss or damage to electronic devices.
I understand that all prescription and over the counter medications must be turned in to the Director of First Aid upon
arrival at camp.
I understand that if I am unable to follow these rules that my Parents/Guardian will be contacted and I could be sent home
from camp by the Camp Director.
Camper Signature _________________________________________
Date ______________________________
Parent/Guardian Agreement
I _______________________________ have discussed the above with my camper and feel that she understands what is
to be expected of her while at Girl Scouts of Connecticut Summer Camp. I also understand that should she be unwilling or
unable to live within these guidelines, I may be called to pick up my child at her camp. Parents/guardians must pick up
their child within four hours at day camp, and within 24 hours at resident camp. If a parent/guardian fails to collect his/her
child within this reasonable amount of time, the child will be reported as abandoned to the local police. I further
acknowledge that should my camper be asked to leave due to her behavior there is no refund of tuition.
Parent/Guardian Signature __________________________________
Date ______________________________
Directions to Girl Scout Camp Laurel
Your Summer Home Away from Home!
Driving Directions to Camp Laurel
175 Clubhouse Road, Lebanon, CT 06249
860-423-8461
Laurelai
Note: If you use a GPS you will be guided to the camp entrance. The route may be a bit different than
below. Cell service is unpredictable near and at camp.
From Route 6 Westbound: Take a left onto Route 87. Follow Route 87 to Route 207. Take a right
onto Route 207. Take a right onto Clubhouse Rd. Camp is 2 miles on the left.
From Route 2 Westbound: Take exit 18 in Colchester. Take a right onto Route 16 and follow Route
16 to Route 207. Turn right onto Route 207 and take first left onto Clubhouse Road. Camp is 2 miles
on left.
From Hartford and Route 2 Eastbound: Take exit 13 in Marlborough. Take a left onto Route 66. At
Route 85 in Hebron, go right. Take a left onto Route 207. Take a left onto Clubhouse Road just past
the junction with Route 16. Camp is 2 miles on left.
From Route 9 or Route 66 in Middletown: Follow Route 66 over the bridge into Portland. Continue
on Route 66 into Hebron. At Route 85 go right. Take a left onto Route 207. Take a left onto
Clubhouse Road just past the junction with Route 16. Camp is 2 miles on left.
Directions to Girl Scout Camp Timber Trails
Your Summer Home away from Home!
Driving Directions to Camp Timber Trails
1266 East Otis Road, Tolland, MA
(413) 258-4592
Rocky
NOTE: MapQuest does not give a reliable location. If you use MapQuest, try 720 East Otis Road.
Generally GPS units are only reliable to Route 57 or Route 8. Please follow written directions to
camp.
From Massachusetts Route 8 South: Turn left onto Route 57 East. Take a left turn onto East Otis
Road. Go approximately 2.5 miles and enter camp on the right.
From Massachusetts Route 57 West: After entering the town of Tolland, MA, look for a large
overhead sign indicating a steep hill. Take a right turn onto East Otis Road. Go approximately 2.5
miles and enter camp on the right.
From East or South of Hartford: Take I-91North to exit 40-Bradley International Airport. Take Route
20 to Granby. At Granby Center, follow signs to Route 189 North. In Granville, MA, take a left onto
Route 57 West. Go 11.2 miles. Take a right onto East Otis Road. Go approximately 2.5 miles and
enter camp on the right.
From West Hartford: Pick up Route 189 North, near the University of Hartford and proceed as
above.
From Massachusetts Route 8 North: Turn right onto Route 57 East. Take a left turn onto East Otis
Road. Go approximately 2.5 miles and enter camp on the right.
Girl Scouts of Connecticut
PARENT/GUARDIAN CHECKLIST FOR RESIDENT CAMP
The following checklist will assist you and your camper as you prepare for camp and
help her to have a positive camping experience!
____ Read Resident Camp Handbook and share info with your camper(s).
____ Did you provide current email address in CampDoc if not included on registration form?
____ Balance payment due by June 1 if not paid in full with registration.
____ Make appointment for camp health exam with physician/health care provider or get copy
of exam that is within 24 months of camper stay
Completed profile in Camp Doc which includes:
____ Consent to Participate – completed and signed by parent/guardian online at CampDoc
____ Code of Conduct – completed and signed by parent/guardian online at CampDoc
____ Summer Camp Health History – completed online on CampDoc by parent/guardian
____ Summer Camp Health Exam/History – completed by physician within 24 months of camper stay
(also signed by parent/guardian) and uploaded to CampDoc
____ About My Camper – completed online at CampDoc
____ Camper Release Form – completed and signed by parent/guardian online at CampDoc
____ Insurance Information – uploaded to CampDoc
____ Camper ID – completed online at CampDoc
____ Complete hard copy of Medical Administration Form (one form per medication) – completed by
physician and parent/guardian and to be taken to camp.
____ Label all clothing and equipment with camper’s first and last name!
____ Talk with your camper about healthy habits:
____ Ticks, Showers, Community living, Swimwear, Menstruation and Health screening
BRING TO CAMP
____ All clothing and equipment from list (labeled with name)
Keep these items separate from packed luggage:
____ All prescription medications (in their original containers) in a Ziplock-type bag with
camper name
____ Any over-the-counter medications if needed, in new, unopened containers in Ziplock-type bag
____ Copies of all paperwork (even if completed/uploaded on CampDoc or mailed for “just in case”)
____ Camper Mail for us to deliver during her stay at camp (if desired)
____ Spending money for trading post and camp photo (if desired)
Be ready to provide information:
____ Will camper have a birthday while at camp?
____ Does camper have any dietary restrictions, food allergies, or sensitivities
____ Any changes/updates to health history, or concerns
____ Is she currently healthy, or had any recent illness/injury?
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GIRL SCOUTS OF CONNECTICUT
www.gsofct.org
1-800-922-2770
MEDICATION ADMINISTRATION AUTHORIZATION
for Summer Camp Only
Page 1 of 2
Instructions to Parents/Guardians
Page 2 of this Medication Administration Authorization form must be completed and signed by both you and
the authorized Prescriber (Physician, Dentist, Physician Assistant, Advanced Practice Registered Nurse) for
EVERY medication – whether over-the-counter (e.g., Advil) or prescription (e.g., Albuterol) – and each
medication must have its own form. All over-the-counter medications must be in new, unopened containers.
In Connecticut, licensed camps administering medications to children shall comply with all requirements
regarding the Administration of Medications described in the CT State Statutes and Regulations. Parents/
guardians requesting medication administration to their child from camp staff shall provide the program with
appropriate written authorization(s) and the medication before any medications are dispensed. Medications
must be in the original container and labeled with child’s name, name of medication, directions for
medication’s administration, and date of the prescription. All unused medication will be destroyed if not
picked up within one week following the camper’s departure from camp.
In Massachusetts, all medications are administered in accordance with 105 CMR 430.160.
105 CMR 430.160(A)
Medication prescribed for campers shall be kept in original containers bearing the pharmacy label, which shows
the date of filling, the pharmacy name and address, the filling pharmacist’s initials, the serial number of the
prescription, the name of the patient, the name of the prescribing practitioner, the name of the prescribed
medication, directions for use and cautionary statements, if any, contained in such prescription or required by
law, and if tablets or capsules, the number in the container. All over-the-counter medications for campers shall
be kept in the original containers containing the original label, which shall include the directions for use.
105 CMR 430.160(C)
Medication shall only be administered by the Health Supervisor* or by a licensed health care professional
authorized to administer prescription medications. The health care consultant shall acknowledge in writing the
list of medications administered at the camp. If the health supervisor is not a licensed health care professional
authorized to administer prescription medications, the administration of medications shall be under the
professional oversight of the health care consultant. Medication prescribed for campers brought from home
shall only be administered if it is from the original container, and there is written permission from the
parent/guardian.
105 CMR 430.160(D)
When no longer needed, medications shall be returned to a parent or guardian whenever possible. If the
medication cannot be returned, it shall be destroyed.
*Health Supervisor – A person who is at least 18 years of age, specially trained and certified in at least current American Red Cross
First Aid (or its equivalent) and CPR, has been trained in the administration of medications and is under the professional oversight of a
licensed health care professional authorized to administer prescription medications.
I have read the above and agree to abide by the requirements.
Signature of Parent/Guardian
Today’s Date
Form #2235 Medication Administration Authorization for Summer Camp revised 3/14
/
/
GIRL SCOUTS OF CONNECTICUT
www.gsofct.org
1-800-922-2770
MEDICATION ADMINISTRATION AUTHORIZATION CAMP
Page 2 of 2
Authorized Prescriber’s Order (Physician, Dentist, Physician Assistant, Advanced Practice Registered Nurse)
Only one medication per form, please.
Name of Camper
_____________Date of Birth __/_
Age __ Today’s Date _ _/ _ _/ ___
________ Controlled Drug? YES
Medication Name
Dosage
/_
Method
NO
Time of Administration/Frequency_
Specific Instructions for Medication Administration (e.g., on empty stomach, with milk, etc.)
Specify Precautions
Medication Administration: Start Date
/
/
Expiration Date of Medications Received
_/
Stop Date
/_
/
/_
Quantity Received
Special Storage Requirements
Relevant Side Effects/Adverse Reactions
Plan of Management for Side Effects
Known Food or Drug: Allergies?  YES  NO Reactions to?  YES  NO Interactions with?  YES  NO
If “yes” to any of the above, please explain
Diagnosis (at parents discretion)
Camper may self administer this medication  YES  NO
Prescriber’s Name_
Prescriber’s Initials
Business Telephone (
Prescriber’s Signature
_
_)
Prescriber’s Emergency Telephone (
Prescriber’s Address
)
Town/State/Zip
Parent/Guardian Authorization
I hereby authorize that medication be administered to my child as described and directed above and in accordance with CT State
Statutes and Regulations and MA 105 CMR 430.160.
Name of Camp where medication administration will occur
Camp Program (if applicable)
Child’s Name
Dates Attending
Address
Town
Name of Parent/Guardian Authorizing Administration of Medication
Relationship to Child:  Mother  Father  Guardian/Other (explain):
Address
Business Telephone (_
Town
)
Home Telephone (
Emergency Telephone (
Camper may self administer this medication  YES  NO
)
Parent’s Initials
Signature of Parent/Guardian
Today’s Date
Name of Camp Staff Receiving Written Authorization and Medication
Title/Position
)
______Signature (in ink) __
Form #2235 Medication Administration Authorization for Summer Camp revised 3/14
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