Agenda for a Regular Meeting of the
Finance Committee of the Common Council of the City of Hudson
Council Chambers of City Hall, 505 Third Street
6:30 p.m.
Monday, July 20, 2015
(Click on agenda items highlighted in blue to access documents related to that item)
1.
Call to Order
2.
Discussion and Possible Action on Minutes of July 6, 2015
3.
Discussion and Possible Action on Claims
4.
Discussion and Possible Action on Operator’s Licenses
5.
Discussion and Possible Action on Amusement Device Owner’s License Applications
6.
Discussion and Possible Action on Letter of Engagement – Vine Street Reconstruction
7.
Discussion and Possible Action on Walnut Street Bridge Repairs and Possible Action on
Submittal of Grant Application
8.
Discussion and Possible Action on Bids Received for 2015 Seal Coating Project
9.
Items for Future Agendas
10. Adjournment
Alan D. Burchill, Mayor
Posted in City Hall lobbies and emailed to Hudson Star-Observer on 7-17-15
Some agenda items may be taken up earlier in the meeting, or in a different order than listed. Upon
reasonable notice, an interpreter or other auxiliary aids will be provided at the meeting to accommodate the
needs of the public. Please contact the City Clerk at 715-386-4765, ext. 140.
Notice is hereby given that a majority of the Common Council of the City of Hudson, Wisconsin, may be
present at the foregoing meeting. This may constitute a meeting of the Common Council pursuant to State ex.
Rel. Badke v. Greendale Village Board, 174 Wis.2d 553, 494 N.W.2d 408 (1993), although the Council will
not take any formal action at this meeting.
FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL
CITY OF HUDSON, WISCONSIN
MONDAY, JULY 6, 2015
UNAPPROVED
Meeting called to order by Mayor Alan Burchill at 6:00 p.m.
PRESENT: Mayor Alan Burchill, Alderpersons John Hoggatt, Tom
McCormick, and Randy Morrissette
OTHERS PRESENT:
Gwen Kuchevar, Devin Willi, Nancy Korson, Jim
Webber, Joyce Hall, Tom Zeuli, Joe Beaudry, Tom Syfko, Denny Darnold,
and others.
DISCUSSION AND POSSIBLE ACTION ON MINUTES FROM PAST MEETINGS: MOTION
by Hoggatt, second by McCormick, to approve the minutes of the June
15, 2015 Finance Committee meeting. Ayes (4), MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON CLAIMS: MOTION by Burchill, second
by Hoggatt, to recommend payment of the following claims:
Roll call vote, all Ayes (4), MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON OPERATOR’S LICENSES:
Hoggatt, second by McCormick, to recommend the issuance
Operator’s licenses for the period July 7, 2015 to June
Steven Altrich, Madison Anderson, Fawn Beckman, Jamie
Tyler Blaedorn, Shae Bottum, Joseph Bowar, Mark Broker,
Brown, Jeremy Churchill, Kenneth Clay, Celeste Devine,
1
MOTION by
of Regular
30, 2017 to:
Blackwell,
Michelle Lee
Bryce DuCharme,
FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL
CITY OF HUDSON, WISCONSIN
MONDAY, JULY 6, 2015
Deven DuCharme, Isaac Duran, Alyssa Edwards, Kaitlin Foster, Trenten
Gauthier, Anthony Gilbert, Callie Gilbert, Susanne Halverson, Melissa
Hammer, Karla Hanson, Marlee Haroldson, Monica Hendricks, Abbey
Holden, Dustin Holman, Allison Ison, Sofia Iverson, Alexander Michael
Johnson, Brittany Kristine Johnson, Nicole Lynn Johnson, Catherine
Kidwell, Katlyn Kinateder, Emerson Korum, Everdina LaBarge, Ling Ha
Lam, Elle Lannon, Matthew Leach, Mei Xian Li, Sara Kost, Cyndee
Lindgren, Danica Lucht, Samantha Luick, Christina McKune, Michael
Moder, Shelby Moran, John Moreno, Natalie Moses, Brent Nagengast,
Justin Todd Nelson, Brianne O'Donnell, Jessica Camuel Olson, Anna
Parenteau, Abigail
Patterson, Lindsey Perry, Emma Place, Kathryn
Potter, Amanda Randall, Chad Retterath, Natalie Ricci, Jessica
Robertson, Nicholas Rode, Shelby Rolland, Brittany Schultz, Dylan
Seurer, Hanna Solum, Kasie Stevens, Kyle Swanger, Leslie Tarnowski,
James Trainor, Derik Truhler, Robyne Tupa, Robert Vallafania, Stacy
Wagner, Jennifer Wassberg, and Deidra Zaske, contingent of approval by
the Police Department and payment of any outstanding debt owed to the
City. Ayes (4), MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON “CLASS B” LIQUOR AND CLASS “B” BEER
LICENSE APPLICATION FOR MALLORY’S LLC AND A REQUEST FOR EXTENSION FOR
ISSUANCE OF LICENSE UNTIL MARCH OF 2016: City Clerk Nancy Korson noted
the Wisconsin Seller’s permit has been received and 5 licenses are
available. MOTION by Morrissette, second by Hoggatt, to recommend the
issuance of a Class "B" (fermented malt beverage) and a Reserve
"Class B" (liquor) license, contingent on successful building and
fire inspections, payment of any outstanding debt owed to the
City, approval for an extension to the timely start-up
ordinance, and bi-monthly progress updates. Ayes (4), MOTION
CARRIED.
DISCUSSION AND POSSIBLE ACTION ON “CLASS B” WINE (ONLY) LICENSE
APPLICATION FOR WINE STATION HUDSON LLC: Korson noted that the license
is for wine only and the issuance would not impact the number of
available licenses. MOTION by Morrissette, second by McCormick, to
recommend the issuance of a "Class B" license for Wine Station
Hudson LLC, contingent on successful building and fire
inspections, payment of any outstanding debt owed to the City,
and using planters on the patio area (instead of fencing) as
recommended by the Police Chief. Ayes (4), MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR 2015 STREET
IMPROVEMENT PROJECT AND RE-OPENING OF THE PUBLIC HEARING ON COULEE ROAD
SPECIAL ASSESSMENTS: City Engineer Tom Syfko reported the only bid
received was submitted by Monarch Paving in the amount of $720,890 for
the 4 streets. Syfko noted $670,000 was available in the capital
budget for the project and that an additional $30,000 would need to be
2
FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL
CITY OF HUDSON, WISCONSIN
MONDAY, JULY 6, 2015
appropriated to be able to award the work on Coulee Rd, Croix Crest
Drive, and Industrial Street. Syfko recommended the work be awarded
on the 3 streets, a public hearing be held on the increased amount of
the Coulee Road assessments, and the budget for the project be
increased by $30,000 based on special assessments that will be
recognized as revenue in 2015. The Committee discussed the additional
funds that would be needed to award the work on Aspen Drive ($80,000),
the impact of the appropriating additional funds on the Vine Street
project, and the priorities and WISLR ratings of the 4 streets.
MOTION by McCormick, second by Burchill, to recommend the work on the
3 streets be awarded to Monarch Paving, a public hearing be held on
the increased amount of the Coulee Road assessments, and the
appropriation for the project be increased by $30,000 with the
increase being offset by special assessments. Ayes (4), MOTION
CARRIED.
DISCUSSION AND POSSIBLE ACTION ON AMUSEMENT DEVICE OWNER’S LICENSE
APPLICATIONS: MOTION by Hoggatt, second by McCormick, to recommend
the issuance of Amusement Device Owner's Licenses to Mendota Valley
Amusement, Twin States Music Inc., and Namco USA Inc. and the 77
amusement devices listed on their applications, contingent on approval
by the Police Department, payment of any outstanding debt owed to the
City, and receipt of current Wisconsin Seller's Permits. Ayes (4),
MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON CHANGE OF AGENT FOR THE NOODLE SHOP,
CO, D/B/A NOODLES & COMPANY: MOTION by McCormick, second by Hoggatt,
to recommend approving the change of agent for The Noodle Shop CoWisconsin, Inc. D/B/A Noodles and Company to Abbey Holden for the
license year ending June 30, 2016, contingent on approval by the Police
Department, payment of any outstanding debt owed to the City, and
surrender of the current liquor license.
Ayes (4), MOTION CARRIED.
DISCUSSION AND POSSIBLE ACTION ON TAXI CAB DRIVER’S LICENSE: MOTION by
Hoggatt, second by McCormick, to recommend the issuance of a Taxi
Driver's License for the period July 7, 2015 to June 30, 2016 to:
Robert Mabeya contingent on approval by the Police Department and
payment of any outstanding debt owed to the City. Ayes (4), MOTION
CARRIED.
DISCUSSION AND POSSIBLE ACTION ON CLOSED SESSION UNDER WIS. STATS.
§19.85(1)(E) DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC
PROPERTIES, THE INVESTING OF PUBLIC FUNDS OR CONDUCTING OTHER SPECIFIED
BUSINESS WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED
SESSION - REQUEST FROM PATROL OFFICERS TO AMEND THE 2015-2016
COLLECTIVE BARGAINING AGREEMENT REGARDING RESIDENCY REQUIREMENTS:
3
FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL
CITY OF HUDSON, WISCONSIN
MONDAY, JULY 6, 2015
MOTION by McCormick, second by Burchill, to go into closed session
pursuant to Wisconsin Statutes §19.85(1)(E). Roll call vote, all Ayes
(4), MOTION CARRIED.
THE COMMITTEE RECONVENED INTO OPEN SESSION
ITEMS FOR FUTURE AGENDA: No items were identified for future agendas.
ADJOURN:
MOTION by Burchill, second by McCormick, to adjourn at 6:35
p.m. Ayes (4), MOTION CARRIED.
Neil J. Soltis, Finance Officer
4
COUNCIL CLAIMS - JULY 20, 2015
100
225
232
290
310
450
610
620
640
630
860
Fund
General
Impact Collection
2013 Storm/Dike Rd
Police Donations
Debt Service
Capital Projects
Sewer
Parking
Storm Sewer
Ambulance
Tax Agency
Totals
A/P Amounts P/R Amounts
104,037.23
142,944.63
1,454.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,907.42
0.00
16,289.18
9,915.97
760.64
1,287.97
1,076.61
1,629.64
19,229.52
8,053.48
0.00
0.00
$ 147,754.69 $ 163,831.69 $
Totals
246,981.86
1,454.09
0.00
0.00
0.00
4,907.42
26,205.15
2,048.61
2,706.25
27,283.00
0.00
311,586.38
CITY OF HUDSON
ISSUE SHEET
Submitted to: FINANCE/COMMON COUNCIL
Date: 7-16-2015
Submitted by: TOM SYFKO, CITY ENGINEER
Regarding: 2015 STREET MAINTENANCE – SEALCOATING
DISCUSSION AND POSSIBLE ACTION ON THE CONTRACT AWARD
Bids received and opened today for the 2015 Sealcoating project are as follows:
BASE BID:
CONTRACTOR
Fahrner Asphalt
Scott Construction
ALTERNATE BIDS:
CONTRACTOR
Fahrner Asphalt
Scott Construction
LOCUST STREET
(3rd to 7th Street)
$14,748
6TH STREET
(Walnut St to Division St)
$32,966
TOTAL BASE BID
$47,714
$27,950
$60,200
$88,150
10TH STREET
(Summer to
culdesac
$7,271
GIRARD STREET
(11th to 7th)
$12,143
LIBERTY STREET
(Summer St to Laurel
Ave)
$10,572
$12,070
$33,015
$15,620
FUNDING SOURCE – It is proposed to fund the project from the 2015 Capital Fund.
STAFF RECOMMENDATION: Award the Total Base Bid in the amount of $47,714.00 to
Fahrner Asphalt Sealers, LLC.