2015/2016
TICK THE APPROPRIATE BOX
HIBISCUS COAST MUNICIPALITY
TICK THE APPROPRIATE BOX
IDP
NO.
National KPA
1
3
4
1
3
4
Strategic Objective
No.
Measurable Objective/Output
Performance
Measure/Indicator
(Unit of Measure)
No. of km’s of
urban roads
rehabilitated
To ensure rehabilitation
and maintenance of
roads
No. of km’s of rural
roads rehabilitated
No of m² of Road
surface repairs
No. of km's graded
Pgs 151 Service Delivery
183
To improve
infrastructure
projects and
interventions
delivery and
ensure value is
derived
B (i)
To maintain an efficient
storm water system
To construct Bridges
Service Delivery
Pgs 151 183
B (i)
No of meters of
storm water
systems
rehabilitated
No of meters of
storm water
systems maintained
No. of bridge
structures
constructed
To ensure a functional
Intergrated Intermodal
Facility, which shall drive
Date temporary taxi
economic growth
rank completed
through logistics &
efficient integrated
public transport
To grow the
Hibiscus rural
area/ households
that have full
access to basic
services
B (iii)
To improve the
delivery of basic
services
B (ii)
No. of new
streetlights installed
To ensure that all public and connected
areas are provided with
No. of high masts
proper lighting
installed and
connected
B (i)
To provide access to
electricity to the
community of HCM
To provide access to
electricity to the
community of HCM
To provide access to
electricity to the
community of HCM
To provide access to
electricity to the
community of HCM
To improve
infrastructure
project and
interventions and
ensure value is
derived
To improve
operational
productivity in
service delivery
To provide access to
electricity to the rural
community of HCM
Demand
Baseline
(Previous Year
Actuals)
A (iii)
To ensure that the
section responds to all
operational queries in
set period to improve
service delivery
5
2015/2016 Targets
Backlog
Q1
Actual
Q2
Actual
Q3
Actual
Q4
Actual
Responsible Section
Responsible
Department
Financial Implication
New Vote
Wards
1.2km
N/A
1.2km
N/A
1.29km
Roads
DHSI
R 7 551 600,00
0
0
N/A
0.3Kms
0.4Kms
0.5Kms
Roads
DHSI
R 4 700 000,00
0
0
21600m²
21600m²
21600m²
21600m²
Roads
DHSI
0
1450km
800km
800km
800km
800km
Roads
DHSI
Cluster
MUN0021213
1,2,4,5,6,7
700-235145; 700- Cluster
R 12 862 466,83 235141
1,2,4,5,6,7
Cluster
R 3 122 582,20 700-260280
1,2,4,5,6,7
0
0
50
125
125
125
Roads
DHSI
R 6 985 868,62
0
0
736
1174
1223
947
Roads
DHSI
R 3 122 581,20
0
0
N/A
N/A
N/A
5
Roads
DHSI
700-235110
CLU1031213;
CLU1011314;
CLU2011213;
R 12 500 000,00 CLU3021213;
N/A
N/A
N/A
N/A
30-Mar-16
N/A
Roads
DHSI
8 500 000,00 016-055040
No. of houses
connected to
electricity
No. of new minisub
housing / covers
purchased
No. of new mini
substations
purchased
No. of new
interswitches
purchased
No of meters of
electrical cable
replaced
% of streetlights
repaired within 10
days from date of
complaint through
customer service
centre
% of traffic lights
repaired within 10
days from date of
complaint through
customer service
centre
Vote No.
0
MUN0031213;
MUN0041213
Cluster 5
Cluster
1,2,4,5,6,7
Cluster
1,2,4,5,6,7
Portfolio of evidence
Cluster
1,2,4,5,6,7
Operations Weekly
Reports
Practical
Completion
certificate and
tender document
18
Completion
certificate/ Close
out report/Invoice
3,22,23
Project Handover
Certificates and
Detailed Design
Packages
56
N/A
N/A
50
50
Electrical
DHSI
R 3 217 224
19
4
4
N/A
N/A
3
Electrical
DHSI
R 1 100 000
MUN0051213
All
Certificate of
Compliance
6
0
N/A
6
N/A
N/A
Electrical
DHSI
R 350 000
CLU2021415
18
Invoice/Delivery
note
3
0
N/A
N/A
2
N/A
Electrical
DHSI
R 791 250
CLU2061415
18
Invoice/Delivery
note
N/A
3
N/A
N/A
1
1
Electrical
DHSI
R 685 750
CLU2071415
18
Invoice/Delivery
note
N/A
N/A
N/A
N/A
500
500
Electrical
DHSI
R 1 846 250
CLU2051415
18
Certificate of
Compliance
10
0
80%
80%
80%
80%
Electrical
DHSI
R 634 800
734 235120
All
Job card & Report
from electrician
10
0
80%
80%
80%
80%
Electrical
DHSI
R 105 800
734 235130
All
Job card & Report
from electrician
N/A
N/A
389
Electrical
DHSI
R 6 479 000
Corrective measures
Letter of awards
and payment
certificates
104
N/A
Challenges
Practical
Completion
certificate
Practical
Completion
certificate
Operations Weekly
Reports
Operations Weekly
Reports
CLU1061112,
CLU3031112
CLU1041213,
CLU4031213,
CLU4041213,
CLU5021213,
747
Pgs 151 Service Delivery
183
Municipal
Transformation
Pgs 120 and
133
Organisational
Development
5
SELECT THE QUARTER
1, 2, 6, 13, 26, Certificate of
27
Compliance
1
2015/2016
TICK THE APPROPRIATE BOX
HIBISCUS COAST MUNICIPALITY
TICK THE APPROPRIATE BOX
IDP
NO.
National KPA
Municipal
Transformation
Pgs 120 and
133
Organisational
Development
Strategic Objective
To improve
operational
productivity in
service delivery
To improve
infrastructure
Pgs 151 project and
183
interventions and
ensure value is
Service Delivery derived
Pgs 184 199
Municipal
Financial
Viability and
Management
Pgs 29 82
1
3
4
1
3
4
5
SELECT THE QUARTER
To improve debt
and revenue
management
To improve social
Local Economic
cohesion within
Development
HCM
To improve
infrastructure
project and
Pgs 151 Service Delivery interventions
183
delivery and
ensure value is
derived
No.
A (iii)
B (i)
E (iii)
C (v)
B (i)
Measurable Objective/Output
Performance
Measure/Indicator
(Unit of Measure)
To ensure that the
section responds to all
operational queries in
set period to improve
service delivery
% of high masts
lights repaired
within 10 days from
date of complaint
through customer
service centre
To maintain municipal
electricity assets and
infrastructure
No. of traffic lights
replaced with new
LED traffic light
heads
No. of electricity
To conduct audit of HCM meters audited
electricity meters and
connections for better
% reduction on
monitoring of losses
prior years
electricity losses
figure
To provide access to
No. of households
alternate electricity to
benefiting from gel
indingent community of distribution per
Hibiscus Coast
quarter
To extended public
works services to
community
Demand
Baseline
(Previous Year
Actuals)
5
2015/2016 Targets
Backlog
Q1
Actual
Q2
Actual
Q3
Actual
Q4
Actual
Responsible Section
Responsible
Department
Financial Implication
80%
80%
80%
Electrical
DHSI
R 407 330
732 235115
All
300
560
N/A
50
50
50
Electrical
DHSI
R 494 000
MUN0051112
All
0
3671
N/A
N/A
500
700
Electrical
DHSI
R 841 110
732 260537
18
2%
28%
N/A
N/A
N/A
30%
Electrical
DHSI
N/A
N/A
N/A
2500
3000
2800
2486
Electrical
DHSI
R 2 602 151
MC730 261 185
N/A
1
N/A
N/A
Public Works
DHSI
R 150 000,00
CLU5091213
N/A
N/A
1
1
Public Works
DHSI
R 6 000 000,00
CLU3101213
CLU4101516
N/A
N/A
2
3
Public Works
DHSI
R 2 350 000,00
N/A
2
N/A
1
Public Works
DHSI
R 4 700 000,00
1
1
2
1
Public Works
DHSI
R 5 800 000,00
CLU4021112
CLU3051112
CLU6131213
CLU6161213
CLU6151213
CLU3031415
CLU6011011
CLU5081213
CLU4081516
N/A
1
N/A
N/A
Public Works
DHSI
R 200 000,00
CLU2081516
N/A
1
1
N/A
Public Works
DHSI
R 400 000,00
CLU2061516
CLU4021516
N/A
N/A
1
N/A
Public Works
DHSI
R 500 000,00
N/A
N/A
2
N/A
Public Works
DHSI
R 2 800 000,00
CLU2091516
CLU2101516
N/A
1
N/A
N/A
Public Works
DHSI
R 250 000,00
CLU4091516
Report to portfolio
All
committee
3,4,5,7,8,9,10,
11,12,14,15,20
,21,22,23,24,2 Proof of Reciept
5 and 29
signed by cllr
Progress payment
certificates/
Completion
2
certificate
Progress payment
certificates/
23,
Completion
26
certificate
Progress payment
certificates/
Completion
22,28
certificate
Progress payment
certificates/
Completion
5,8
certificatepayment
Progress
certificates/
Completion
3,21,27,29
certificate
Invoice/Progress
payment
4
certificates/
Progress payment
certificates/
12, 28
Completion
Progress payment
certificates/
23
Completion
Progress payment
certificates/
18
Completion
Progress payment
certificates/
Completion
27
certificate
N/A
Projects
Finance &
Contracts
Management
DHSI
N/A
N/A
INTERNAL
MANCO Minutes
N/A
Projects
Finance &
Contracts
Management
DHSI
N/A
N/A
INTERNAL
MANCO Minutes
No. of crèches built
No. of community
halls built
Municipal
Pgs 184 - Financial
199
Viability and
Management
To ensure
expenditure on
long-term capital
infrastructure
project plans
E (iv)
To ensure that there is a
effective project planning
and management
enabling development of
infrastructure and public
amenities
Number of
sportsfields fenced
No. of community
parks developed
No. of organic
storage facilities
constructed
Number of
municipal buildings
renovated
Number of
heritage/monument
sites to be
constructed
Date Project Plan
2015-16 (GHANTT
Chart & WBS) for all
Capital Projects
Submitted
Date Project Plan
2016/2017
(GHANTT Charts
and WBS) for all
Capital Projects
submitted
Job card & Report
from electrician
80%
No. of sportfieds
renovated
B (i)
Portfolio of evidence
N/A
No. of sportfieds
constructed
To extended public
works services to
community
Wards
N/A
No. of community
halls renovated
To improve
infrastructure
project and
Pgs 151 Service Delivery interventions
183
delivery and
ensure value is
derived
Vote No.
CLU3031515
N/A
N/A
N/A
N/A
31-Dec-15
N/A
N/A
31-Mar-16
Challenges
Corrective measures
Supplier Invoice,
Report to portfolio
Progress reports
from Service
provider,
Report to portfolio
2
2015/2016
TICK THE APPROPRIATE BOX
HIBISCUS COAST MUNICIPALITY
TICK THE APPROPRIATE BOX
IDP
NO.
National KPA
Municipal
Pgs 184 - Financial
199
Viability and
Management
Pgs 184 199
Municipal
Financial
Viability and
Management
1
3
4
1
3
4
5
SELECT THE QUARTER
Strategic Objective
To ensure
expenditure on
long-term capital
infrastructure
project plans
To uphold
Treasury norms
and standards in
terms of budgeting
and reporting
requirements
Pgs 151 To eliminate
Service Delivery
183
housing backlog
No.
E (iv)
E (ii)
B (iv)
Measurable Objective/Output
To ensure that there is a
effective project planning
and management
enabling development of
infrastructure and public
amenities
To ensure full
compliance with MFMA
and HCM Policies
regarding Procurement
To provide decent
housing to citizens of
Hibiscus Coast
Performance
Measure/Indicator
(Unit of Measure)
To eliminate
Pgs 151 housing backlog
183
Service Delivery
To have reviewed
and have up to
date
organisational
Good
policies in line with
governance and current national
Pgs 134 - Public
and provincial
150
Participation
agenda
To eliminate
Pgs 151 housing backlog
183
Service Delivery
B (iv)
B (v)
D (iv)
B (v)
No. of reports
submitted to
COGTA regarding
claims &
implementation
plan
No. of sites to be
serviced in the
Slums Clearance
Programme
No. of houses to be
built in the slums
clearance
Date of submission
to COGTA for
opening of
township register.
No. of houses to be
transferred in the
Slums Clearance
Programme
No. of Sites to be
Planned in the
Rural Housing
Programme
No. of sites to be
serviced in the
Greenfield Housing
Programme
No. of houses to be
built in the
Greenfield
Programme
No. of houses to be
transferred in the
Greenfield
Programme
No. of housing
To facilitate the approval
Beneficiaries
of Qualifying Applicants
submitted for
by the DoHS KZN
approval
To provide decent
housing to citizens of
Hibiscus Coast
Backlog
Date 3 year Capital
Projects
Development Plan
adopted
To provide decent
housing to citizens of
Hibiscus Coast
To update Housing
Sector Plan to reflect the
future human
settlements
5
2015/2016 Targets
Q1
Actual
Q2
Actual
Q3
Actual
Q4
% of Capital
Funding spent on
Capital
Programmes
No. of houses to be
built in the Rural
Housing
Programme
Pgs 151 To eliminate
Service Delivery
183
housing backlog
Demand
Baseline
(Previous Year
Actuals)
Actual
Responsible Section
Responsible
Department
Financial Implication
DHSI
N/A
DHSI
N/A
Vote No.
Wards
Portfolio of evidence
N/A
INTERNAL
Proof of Payments
and amount spent
within the votes
N/A
INTERNAL
Development Plan
and Council
Resolution
15%
40%
75%
100%
N/A
N/A
31-Mar-16
N/A
Projects
Finance &
Contracts
Management
Projects
Finance &
Contracts
Management
DHSI
N/A
N/A
INTERNAL
Monthly claims
schedule to
COGTA
N/A
N/A
3
3
3
3
Projects
Finance &
Contracts
Management
4500
1097
3403
50
50
60
60
Human
Settlements
DHSI
6 840 827,40
010400500
3
Payment
Certificates
4500
614
3886
20
20
20
25
Human
Settlements
DHSI
8 807 853,85
010400500
3
Payment
Certificates
N/A
N/A
N/A
N/A
N/A
N/A
30-Jun-15
Human
Settlements
DHSI
N/A
N/A
N/A
Application for
section 28
certificate
4500
0
4500
N/A
N/A
N/A
50
Human
Settlements
DHSI
R 50 000.00
15
Deeds Office
Register of
Submission
DHSI
N/A
25;26;27 & 28
Funding
Application
Package; MEC's
approval
17500
10100
7400
N/A
N/A
N/A
N/A
Human
Settlements
17500
1929
15571
40
40
40
45
Human
Settlements
DHSI
N/A
2308
1123
1185
64
55
55
54
Human
Settlements
DHSI
N/A
2308
761
1547
N/A
65
N/A
N/A
Human
Settlements
DHSI
N/A
010400500
No
vote (External
Funded by the
Department of
Human
Settlements-KZN)
No vote (External
Funded by the
Department of
Human
Settlements-KZN
010400200;
010400300
No vote for ward
12
010400200;
010400300
No vote for ward
12
2308
400
1908
0
0
0
180
Human
Settlements
DHSI
N/A
24308
1687
22621
250
250
250
250
Human
Settlements
DHSI
N/A
N/A
N/A
N/A
N/A
N/A
30-Jun-16
Human
Settlements
N/A
N/A
N/A
30-Jun-16
Human
Settlements
Challenges
Corrective measures
7;9; 20;21;22 & Completion
23
Certificate
12; 17 & 20
Payment
Certificates
12, 17 & 20
Completion
Certificate
010400300
No vote for ward
12
12 & 20
Deeds Office
Register
N/A
N/A
Various Wards HSS Reports
DHSI
N/A
N/A
Adopted Policy,
Various Wards Council Resolution
DHSI
N/A
N/A
Level 2
accreditation
Various Wards business plan
Date the revised
Municipal housing
allocation policy
submitted to council
Date of level 2
accreditation
application
3
2015/2016
TICK THE APPROPRIATE BOX
HIBISCUS COAST MUNICIPALITY
TICK THE APPROPRIATE BOX
IDP
NO.
National KPA
1
3
4
1
3
4
5
SELECT THE QUARTER
Strategic Objective
Municipal
Transformation
and
Pgs 120 - Organisational
133
Development
To improve
operational
productivity in
service delivery
To improve
infrastructure
project and
Pgs 151 interventions
183
delivery and
ensure value is
Service Delivery derived
To improve
infrastructure
project and
Pgs 151 Service Delivery interventions
183
delivery and
ensure value is
derived
To improve
infrastructure
project and
Pgs 151 Service Delivery interventions
183
delivery and
ensure value is
derived
No.
A (iii)
B (i)
B (i)
B (i)
Measurable Objective/Output
Performance
Measure/Indicator
(Unit of Measure)
Number of reports
To develop, promote and
submitted by the
manage citizens/Public
department with
complaints system
regards to actions
related to services
taken to address
delivery issues
complaints
To ensure maintainance
of council buildings,halls,
and other public
Number of creches
amenities to reasonable & community halls
standards.
maintained during
the quarter
Number of public
ablutions
maintained during
the quarter
To ensure maintainance
Number of libraries
of council buildings,halls,
& museums
and other public
maintained during
amenities to reasonable
the quarter
standards.
Number of beach
ablutions
maintained during
the quarter
Number of depot
maintainance
performed during
the quarter
Number of civic
To ensure maintainance halls maintained
of council buildings,halls, during the quarter
and other public
Number of council
amenities to reasonable office buildings
standards.
maintained during
the quarter
Number of
maintenance
performed on
council flats
Demand
N/A
Baseline
(Previous Year
Actuals)
3
5
2015/2016 Targets
Backlog
N/A
Q1
Actual
3
Q2
Actual
3
Q3
Actual
3
Q4
Actual
Responsible Section
Human
Settlements
3
Responsible
Department
Financial Implication
DHSI
N/A
Vote No.
Wards
Portfolio of evidence
N/A
All 29
Report for portfolio
Committee
Challenges
3
3
3
3
Building
Maintenance
Community
Service
R 300 000
499-235015
All
Invoice
2
2
2
2
Building
Maintenance
Community
Service
R 300 000
499-235015
All
Invoice
2
2
2
2
Building
Maintenance
Community
Service
R 300 000
499-235015
All
Invoice
2
2
2
2
Building
Maintenance
Community
Service
R 300 000
499-235015
All
Invoice
2
2
2
2
Building
Maintenance
Community
Service
R 300 000
499-235015
All
Invoice
Community
Service
R 900 000
499-235015
All
Invoice
2
2
2
2
Building
Maintenance
3
3
3
3
Building
Maintenance
Community
Service
R 500 000
499-235015
All
Invoice
10
10
10
10
Building
Maintenance
Community
Service
R 400 000
499-235015
All
Monthly
internal
reports
Corrective measures
4