On-Campus Student Employment Checklist
Effective October 1, 2016
Please follow all required procedures outlined below in order to be put into the Payroll system and have
an electronic timesheet created. Signature is a recommendation only!
STUDENT NAME: _________________________________
Step 1: Hiring Department & Students
 Departments – Create/update account on Hire@TU for Employers
- Post your job
- Review applications
- Set up interviews
- Hire & set terms of employment (hours, schedule, job
expectations)
- Add students to the New Student Employee Orientation
module
 Email Katie Woerdeman ([email protected]) the
following information: First & Last name, TU ID#, Hire@TU
Job ID# and start date.
-
Complete/sign Student Employee Hiring Form & give to
student

Graduate Assistants – GA Office will complete paperwork
 Students – Create/update account on Hire@TU for Students
- Complete New Student Employee Orientation via Blackboard;
module should appear when you sign in. Earn an 80% or
better on the assessment.
- Take signed Student Employee Hiring Form and to OHR to
complete I-9

-
ID #_____________
*For international students with
no Social Security Number (SSN)
Supervisors need to complete hire letter
certified by the International Student &
Scholar Office.
For more information, see:
www.towson.edu/academics/internation
al/isso/. Have them complete this
process first and then apply for SSN.
NOTE: Students may LEGALLY
begin to work once they have
completed the I-9 – even if they do
not have a SSN.
Complete I-9 within 3 days of start date (all employees)
Complete Form W-4

To learn how to complete W4, review online orientation
Step 2: Office of Human Resources – 1st floor Admin. Bldg.,
Room 101 (M-F 8:00 – 5:00 p.m.)
 Complete Section 1 of the Form I-9 on link:
https://ows01.hireright.com/oseserv/entry?entry=i9_kiosk&code=T
OWSON1
 Bring original forms of identification or immigration documents to
OHR to complete the I-9 process
 Present Student Employee Hiring Form as evidence of your job
 If you are not a US Citizen or Permanent Resident Alien, once you
I9 Original Documents
To complete your I-9 you need to bring
originals to the Office of Human
Resources.
Read more about the types of
acceptable documents required to
complete the I9.
have your SSN email [email protected] to make an appointment
for a tax status analysis.
Step 3: Student Financial Services – 4th floor Admin. Bldg.
([email protected]; M-F 9:00 a.m. – 4:30 p.m.)
 Ensure Social Security Number is correct on all paperwork
 Submit completed and signed forms:
– Student Employee Hiring Form
– W-4 Form
– Tax Residency Status Form (yellow sheet from Human
Resources)
– Any other payroll paperwork (direct deposit, etc.)
– If foreign national, Tax Code Summary sheet
Tips About Getting Paid
Make sure you complete and
approve your timesheet on time
every two weeks!
Your supervisor also has to approve
it in order for you to get paid!