Business Computer
Information Systems
Student Book
Unit 8
BUSINESS COMPUTER
INFORMATION SYSTEMS
UNIT
eight
Presentation Technology
Unit 8 Introduction................................................................................................................................. 1
Unit 8 Goals and Objectives .................................................................................................................... 1
I.
An Introduction to Presentation Technology............................................................................. 3
What is Presentation Technology?....................................................................................... 3
How is Presentation Technology Used?................................................................................ 8
Self Test 1: An Introduction to Presentation Technology .................................................... 14
II.
Presentation Guidelines............................................................................................................. 17
Working with Text............................................................................................................. 17
Working with Graphs........................................................................................................ 23
Working with Special Effects............................................................................................. 28
Self Test 2: Presentation Guidelines.................................................................................... 33
III.
Presentation Planning................................................................................................................ 37
Content............................................................................................................................ 37
Layout............................................................................................................................... 44
Putting It All Together........................................................................................................ 49
Self Test 3: Presentation Planning...................................................................................... 54
Project: Creating a Presentation......................................................................................... 57
IV.
Review Presentation Technology.............................................................................................. 59
Unit 8 Test: Presentation Technology.............................................................................. Pull-Out
i
LIFEPAC Business Computer
Information Systems
Foreword
Business Computer Information Systems is a ten-unit
high school elective that explores the use of technology
applications in both business and personal situations.
Occupations have transitioned from those that primarily
produced things to those that manipulate and manage
information. Whether it is at home, in a factory, at a school,
for a business, or in an office, almost everyone today uses
many forms of technology on a daily basis. This course
will explore the software applications and information
technologies that everyone is likely to use in business
situations.
Production Manager:
Alan Christopherson
Editorial:
Managing Editor:
Alan Christopherson
In this course the students will learn computer
terminology, hardware, software, operating systems and
information systems that relate to the business environment.
The units will concentrate on learning the standard
applications of word processing, spreadsheets, database
management and graphical presentation packages. In
addition, skills in personal and interpersonal communications
and in communication technologies will be studied.
Copy Editor:
Laura Messner
Art, Layout, and Design:
Layout and Design:
Brian Ring, Melissa Fransen
Illustration:
The course is intended to help students arrive at the
following understandings:
Brian Ring, Melissa Fransen
Cover Design:
Ryan Egan
Some images that appear in this unit are © 2008
JupiterImages Corporation.
•
Effective communication skills and productive work
habits can increase employees’ success.
•
Technology solutions can help employees be more
productive and effective.
Keyboarding is a stated prerequisite for this course.
While there are some keyboarding reviews in the course,
there is no keyboarding instruction.
Screen capture(s) created using OpenOffice.org 2.4.1
courtesy of Sun Microsystems Inc. Copyright 2000–2008 Sun
Microsystems Inc.
Business Computer Information Systems covers topics
from TEKS §120.23 and §120.64.
All trademarks and/or service marks referenced in
this material are the property of their respective owners.
Glynlyon, Inc. makes no claim of ownership to any
trademarks and/or service marks other than its own and
its affiliates’, and makes no claim of affiliation to any
companies whose trademarks may be listed in this material,
other than its own.
Business Computer Information Systems contains the
following units:
LIFEPAC Business Computer and Information Systems –
Unit 8: Presentation Technology © 2010 Glynlyon, Inc.
804 N. 2nd Ave. E.
Rock Rapids, IA 51246-1789
ii
Unit 1 — Communication Skills
Unit 2 — Business Technology
Unit 3 — Word Processing
Unit 4 — Spreadsheets
Unit 5 — Databases
Unit 6 — Telecommunications Technology
Unit 7 — Desktop Publishing Technology
Unit 8 — Presentation Technology
Unit 9 — Computer Networks
Unit 10 — Computer Operating Systems
Unit 8: Presentation Technology
Introduction
In this unit, you will learn about presentation technology, a type of software used in the workplace to organize and
present information efficiently and effectively. Business uses for this software are many. You’ll also learn how to create
presentations—adding text, graphics, and special effects. Strategies for developing and organizing your content will be
discussed. Finally, you’ll learn how to set up your slide show, print handouts, and publish your presentation.
Your goals for the unit include the following:
•
Describe business uses of presentation technology.
•
Create and revise slide shows.
•
Discuss strategies for the successful delivery of slide shows.
Section One introduces you to the basics of presentation technology. You will learn your way around the presentation
window—its views, panes, toolbars, and menus. You’ll also learn about the ways this software is used to improve workplace
productivity.
Section Two focuses on the creation of presentation slides. You will learn how to add text, graphics, and special effects to
your presentations. Guidelines governing the effective use of these elements will be discussed.
Section Three provides the foundation for using presentation technology in the business world. Here, you’ll learn how to
develop and lay out your content, set up your slide show, and deliver and publish your presentation.
The objectives for this unit include the following:
•
Describe the functions of presentation technology’s menus, toolbars, panes, and views.
•
Select a presentation layout.
1
•
Enter text on a slide.
•
Format and delete presentation text.
•
Create and modify bulleted and numbered lists.
•
Insert and modify graphic presentation elements and special effects.
•
Explain the guidelines governing the use of text, graphics, and special effects in presentations.
•
Explain how presentation content is influenced by audience and setting.
•
Discuss the guidelines that make the addition of content to presentations more effective.
•
List the guidelines that govern presentation text and graphics.
•
Describe procedures to set up presentations for different methods of delivery.
•
Explain the steps involved in publishing presentations.
Note to Students:
Some of the demonstrations in this unit were created using OpenOffice Impress. Your presentation software may be
a bit different from the one demonstrated. If this is the case, you will need to learn the process used by your software to
complete the projects.
2
I.
An Introduction to Presentation Technology
What is Presentation Technology?
It’s a good bet that by this point in your life, you’ve sat through your fair share of boring presentations. You may
have even given a few. You know the type I’m talking about, the ones:
•
•
•
that seem like they’ll never end;
where the speaker’s voice drones on and on; or
where you’re afraid your snoring will disturb the group, or that you might fall asleep and fall out of your chair.
Certainly, this has never happened to you in your current classroom, but you’ve probably been a victim of a few
dreadful presentations. On the other hand, you’ve probably been lucky enough to have attended a few wonderful
presentations as well.
In the workplace, presentations are an important communication tool, and it is important that they be interesting,
meaningful, and effective. Presentation technology, the topic of today’s lesson, can help to make this happen.
Objectives:
• Describe the functions of presentation technology’s menus, toolbars, panes, and views.
• Identify the parts of the presentation window.
• Navigate between views and through presentation slides.
• Select a presentation layout.
• Enter text on a slide.
Vocabulary:
presentation - information delivered to an audience.
presentation technology - software application that helps organize and convey information.
slide - page of a presentation.
thumbnail - scaled-down image of a slide.
The Presentation Window
Presentation programs are computer applications
designed to organize information so that it can be
visually displayed and shown to an audience. Using this
software, you can create a slideshow, a series of slides,
which can be displayed to your audience as you make
your presentation. These slides can also be printed and
distributed to the members of your audience as handouts.
Presentation technology provides many options
that allow you to organize and communicate information.
The slides you can create using these programs can be
very simple or quite complex. Slide backgrounds can be
colorful or display a background image. They can contain
text, pictures, charts, tables, even sound effects and
movies.
Most presentation programs have wizards, assistants,
or experts—automated helpers to guide you through the
basics of setting up presentations for different purposes.
You can choose the subject for your presentation and
enter title text, and you often are able to select your slide
background.
When you open most presentation programs, a blank
screen, or slide, is displayed in a large window. Here, you
are provided with a number of tools to create and edit
the slides in your presentation. You are probably already
familiar with many of these tools. Many presentation tools
are also found in popular word processing and drawing
programs. Most presentation programs include a menu
bar as well as one or more toolbars that help you manage
files, format text, draw images.
Menus and Toolbars. Most presentation programs
include a large number of icons that allow you to perform
a number of tasks by just clicking on an image that
represents the task. Although many of these icons may
already be familiar to you, some may be new. If you
don't know what some of them do, don't worry. In most
presentation programs, moving your mouse over an icon
displays its function.
3
Take a close look at the menus and toolbars within
the presentation window.
Your Turn
Now it’s time for you to get familiar with your
presentation program. Go exploring. Open up your
presentation program and examine its menu bar and
toolbars.
Please refer to the media
CD to complete the Menus
and Toolbars activity.
Views and Panes. Presentation programs let you
use different views and panes to make the creation of
presentations more efficient. These views provide several
options for working on your presentation.
Menus. The menu bar provides the menus you
will use in creating your presentation. Common menus
include:
•
•
•
•
•
•
•
•
•
Please refer to the media
CD to learn about Views
and Panes.
File;
Edit;
View;
Insert;
Format;
Tools;
Slide Show;
Window; and
Help.
Your Turn
You’ve learned a lot about the presentation window.
Review what we’ve discussed in this part of the lesson
using your presentation program.
Toolbars. Toolbars contain rows of icons that let
you perform a number of different actions. In many
presentation programs, toolbars are dynamic. They
change as you work, adding and removing buttons so
that those you most often use are displayed.
•
•
•
T he Standard Toolbar sits below the menu bar.
It contains tools for basic operations from the
File and Edit menus such as saving, printing,
cutting, copying, and pasting. Depending on the
presentation program you are using, it may also
have unique icons such as Exporting as a PDF
(portable document format).
T he Formatting Toolbar is also located at the top
of the screen. This toolbar allows you to change
the way the text in your presentation looks.
•
Open up your program.
•
S elect the first bulleted layout for your
presentation. This can be done from the Task
Pane. (If the layouts are not available, you may
need to click on the arrow and select this option.)
•
dd three more slides to the presentation. (In
A
most programs, you can add a new slide from
the Insert menu.) Notice that your new slides will
have the same layout as your first slide.
•
otice how the thumbnails of the slides appear
N
in the Slide Pane.
•
avigate back to your first slide. (You can
N
tell what slide you are on by looking at the
thumbnails in the Slide Pane—the active slide is
highlighted.)
•
ake sure you are in the Normal View and add
M
the title, “My BCIS Presentation” to your slide. To
add your title, click in the box at the top of the
slide and enter the text. If a title is already there,
change it by selecting the text and entering your
new text.
T he Drawing Toolbar, generally located at the
bottom of the screen, allows you to create and
modify graphic elements in your presentations.
Did you know?
PDF or portable document format, is a process
developed by Adobe to capture document formatting
such as page layouts, graphics, and fonts for viewing
on other computers.
4
•
dd some bullet points to your slide. Click next
A
to the bullet below the title and type “Menus
and Toolbars” and press the Enter key.
•
Pressing
the Enter key causes another bullet to
appear. Type “Views and Panes” next to this
bullet.
•
S witch to the Outline View. Notice how the text
is displayed.
•
If other views are available in your presentation
program, switch to these views and see how your
presentation is displayed.
•
hen you are finished, click the Done button on
W
the media CD to see an example of what your
first slide might look like. Your layout and color
scheme will probably be different; however, your
slide should have the same text and two bullet
points.
The table below summarizes the features and
functions provided by most presentation programs.
Features
Functions
Title Bar
provides the filename; program used to create the file; and the minimize, restore down/
maximize, and close icons
Menu Bar
provides the menus used to create presentations, such as File, Edit, Insert, etc.
Toolbars
provide rows of icons for performing different tasks
Slide Pane
area on the left of the presentation window that displays thumbnails of all the slides in a
presentation
Normal (Slide) View
the working window of a presentation
Outline View
list of the slides in a presentation
Notes View
area where notes can be added
Handouts View
area in which the layout of handouts can be selected
Slide Sorter View
area in which the order of slides can be changed
Slide Show View
displays a presentation as it will look when delivered
Task Pane
area on the right of a presentation window in which commands relative to task are
displayed
Lets Review!
In this lesson, you learned that presentations are used by businesses to deliver information. Presentation technology
helps workers organize and present information efficiently and effectively. You also learned about the parts of the
presentation window.
• Menus
• Toolbars
-Standard
-Formatting
-Drawing
• Panes
-Slide
-Task
• Views
-Slide
-Outline
-Notes
-Handouts
-Slide sorter
-Slide show
5
Multiple Choice
1.1
Pages of a presentation are called_______.
A.panes
B.slides
C.thumbnails
D.views
Multiple Select
1.2
What information is displayed in the title bar? ______________________________
A.filename
B. Formatting Toolbar
C.program
D. Slide Sorter
Multiple Choice
1.3
The _______ contains lists of commands used to create presentations.
A.
B.
C.
D.
1.4
This toolbar has icons representing the application’s basic operations such as save and copy._______
A.Drawing
B.Formatting
C.Standard
D.Task
1.5
Icons in this toolbar change the look of presentation text._______
A.Drawing
B.Formatting
C.Presentation
D.Standard
outline view
Slide Pane
Menu Bar
Title Bar
6
1.6
Use the _______ to add a line or circle to your presentation.
A.
B.
C.
D.
1.7
Use the _______ to add a new slide to your presentation.
A.
B.
C.
D.
1.8
Where does most of the work in creating a presentation take place?_______
A.
B.
C.
D.
Note view
File Menu
Drawing toolbar
Slide Sorter
Slide Pane
Standard Toolbar
Slide view
Insert Menu
Formatting Toolbar
Normal (Slide) View
Slide Sorter
Task Pane
True or False
1.9True/False
You can only enter text that will appear on slides in the Normal View.
Matching
1.10
Match the letter with the feature it represents.
____1. Menu Bar
____2. Task Pane
____3. Formatting Toolbar
____4. Slide Pane
____5. Slide (Normal) view
____6. Drawing Toolbar
7
How Is Presentation Technology Used?
•
•
•
•
•
•
Kele is the personnel manager for a clothing manufacturer.
Akemi is a psychologist specializing in family counseling.
Sierra is a trial attorney specializing in criminal cases.
Malcolm is a college professor teaching anthropology.
Keyon is the company president of a supermarket chain.
Mackenzie owns a landscaping business.
The people listed above have something in common. Can you guess what it is? As you go down the list, you will
notice that the people have very different jobs. Nevertheless, they all use the same tool to help them communicate
effectively in these jobs. They all use presentation technology to help them organize and communicate information in
the workplace. In this lesson, you will learn how workers use this technology to be more productive.
Objectives:
• Describe business uses for presentation software.
• Add slides to a presentation.
• Change the slide layout.
• Save a presentation.
Vocabulary:
intranet - network of computers within an organization.
placeholder - empty area that reserves space for new content.
to exceed five thousand people. To make sure she
contacts as many people as possible during vendor
times, she has developed a presentation that will
be projected on a screen next to her booth. The
presentation demonstrates the products in the line,
highlighting the important features of each one. Yoki
has also printed out handouts from the presentation,
listing the products and features as well as her contact
information.
Presentation Technology Case Studies
In the workplace, presentations are given for a
number of different purposes. Presentation technology
is a frequently used business tool. Using this technology,
presentations can be quickly created, easily updated, and
effectively illustrated to add visual appeal and enhance
their ability to communicate.
Sales. Sales people promote their products and
services in a number of different ways. They may make
their pitch to individual customers or to a group of
clients. Presentations are a powerful sales tool they use
for promotional purposes. Sales representatives can set
up presentations to run from a laptop computer or to be
projected on a screen. Sometimes, sales presentations
and product demonstrations are developed to run by
themselves on a kiosk in a store, at a mall, or on a college
campus. Often, at trade shows and conferences, vendors
set up presentations to run continuously at their booths.
Potential customers can watch the presentation while the
sales rep is talking to other people. Many companies have
presentations set up to play on their Web sites.
Professional development. You probably are well
aware of the fact that learning is a lifelong project. Even
when you finish your formal schooling and land your
dream job, you will still have much to learn. Professional
development is part of every job, and presentations
are often used to make the process more efficient,
meaningful, and productive. Presentations can be used
for training purposes, to explain new procedures and
policy changes, and to introduce new projects and
products.
Kele, the personnel manager for a clothing
manufacturer, has been tasked with providing training
to all the company’s employees on the use of a new
telephone system that was recently purchased at a
trade show. The system has a number of features that
Yoki sells telephone systems. This month, she is
going to a trade show where attendance is expected
8
will make telephone communications more efficient.
Kele’s company has a large number of workers. The
plant is open around the clock and the company’s
employees work in shifts. Due to the large number of
employees and their varied work schedules and job
functions, Kele knew it would be quite a challenge to
get everyone up to speed on the new system. For this
reason, Kele developed two presentations. One was
created to be delivered to a group of employees in faceto-face classes. The other was set up to be delivered
on the company’s Intranet. Employees could access the
presentation at times that were convenient to them.
Motivation. Presentations can be effective
motivational tools. They are used by employers,
educators, and social service workers to inspire people to
change their behavior. Sales managers use presentations
to convey ideas and techniques to help their sales
forces close more deals. Educators frequently use
presentations to showcase outstanding efforts. Public
health workers use presentations to outline the benefits
of immunizations, exercise, or proper nutrition. Speakers
at conferences use presentations to provide ideas on how
to improve personal relationships or to increase wealth.
Akemi, a family counselor, often speaks to groups
at conferences about improving their relationships. She
uses presentation technology to make her talks more
interesting and effective. In her sessions, she discusses
different family situations. She uses presentation
technology to show her audiences examples of effective
and ineffective interactions between family members.
Education. You’ve been in school a long time now.
You’re the expert on how you learn best. Are you more
likely to learn information by reading a textbook or by
listening to your teacher speak? Although reading and
listening are common ways to present information in
classroom settings, often a combination of the two
is more effective. Educators and trainers have found
presentations to be very powerful instructional tools.
Presentations allow them to organize and display the key
points of a lesson while teaching students about them.
Persuasion. Presentations can be very persuasive.
They can be used to present evidence to support
arguments and positions. Seeing the facts, statistics, and
illustrations displayed is very powerful. It makes an impact
on an audience and can be very convincing.
Malcolm, or Dr. Zenith, as he is known to his
students, is an anthropology professor. He frequently
jazzes up his lectures by using presentation technology.
Using this software, he is able to project the key
topics on a screen while he explains each one. He
can illustrate these topics by showing his students
photographs of artifacts from the various civilizations
being discussed. Additionally, he can print handouts of
the slides that include notes for his students. Students
can use the handouts to take additional notes and to
study the information.
Sierra is a trial lawyer who frequently uses
presentation technology to make her case and win
convictions. She employs presentation technology
to provide visual emphasis as she outlines the case.
She uses presentation slides to list her opponent’s
arguments. Then she refutes each one, using visuals to
support her statements.
Reports. Presentations are often used to deliver
information to an audience that was first developed
in report form. Reports serve a number of purposes,
including:
Fundraising. Raising money is an important task that
is necessary in both the for-profit and nonprofit sectors.
Many businesses must raise money to start or expand
their operations. Many nonprofit organizations are able
to exist due to the donations they receive. Regardless of
whether one is requesting money from venture capitalists
or philanthropists, the use of presentations can make the
pitch more dynamic and effective.
•
•
•
•
providing information to potential investors;
delivering financial information to shareholders;
discussing the results of research studies; or
offering an analysis of an ongoing project.
Keyon, the company president of Eat Right
supermarkets, has been asked by the board of directors
to report on the performance of the stores in the chain.
He has written a report discussing the performance and
has been asked to present the information at the board
of directors’ meeting. Keyon knew his presentation
would be more effective if he had visuals to accompany
his written report. He decided to use presentation
technology to help him communicate this information
more effectively to the board. To get started, he made a
list of the important points he wanted to discuss. Next,
he assembled the charts, graphs, and tables he would
use to help explain the information. Now Keyon was
ready to get started developing his presentation.
Mackenzie is in the landscaping business. She
provides services for residential customers and is doing
well. However, she has long dreamed of expanding her
business and pursuing commercial contracts. These
jobs will require her to buy additional equipment and
hire more workers. There are a number of new office
buildings being constructed in her area, and she has
decided to bid on the jobs. Planning for success,
Mackenzie prepares to apply for a loan so she can buy
equipment and hire more people. She has developed
a presentation outlining her business plan, budget,
current operations, and future expectations. She has
included photographs of past projects and sketches of
her ideas for future projects.
9
Multiple Select
1.11
What are the benefits of using presentations to organize and deliver information? ______________
A.
B.
C.
D.
E.
add visual appeal
easy to update
guarantees accuracy
quickly created
work can’t be lost
Paragraph
1.12In 3–5 sentences, explain how presentation technology is used in the workplace.
 Teacher Check: _____________ Initial _____________ Date
10
Creating a Presentation
•
Design templates. Using design templates is an
easy way to add visual appeal to a presentation and
capture your audience's attention. You can apply a design
template when you start to create your presentation or
anywhere along the way. If you change your mind, you
can delete the template or choose another one. You can
even create your own templates.
ouble Bulleted slides—This layout is often
D
used to introduce a presentation and lays
out the points the speaker will discuss in the
presentation. It can also be used for comparison
purposes, such as to point out advantages and
disadvantages.
•
Because his presentation was going to be delivered
to the board of directors, Keyon wanted a more formal
design template. He also wanted his audience to focus on
the content of his presentation, so he selected a simple
one.
ontent slides—These enable you to include a
C
wide variety of different types of information
on your slide such as title, text, tables, charts,
pictures, movies, and sound.
View this presentation to see how Keyon changes the
slide layout.
Please refer to the media
CD to view Changing a
Layout.
Learn more about design templates.
Please refer to the media
CD to view Design
Templates.
Saving the presentation. Saving your presentation
is a very important part of the process. It is a good
idea to save often as you work. That way, if something
unexpected happens—like the power going off—at least
you won’t lose your work.
Adding slides. In the previous demonstration, Keyon
created the first slide in his presentation—the title slide.
He continues by adding a new slide.
Once you’ve created your presentation, you’ll need to
save it. Make sure you give it a name that describes the
presentation and that you save it to a location where you
can easily find it later. You can save it to an existing folder
or create a new one. If you create a new folder, be sure to
give it a descriptive name also.
View this presentation to see how Keyon adds
another slide to his presentation.
Please refer to the media
CD to view Adding a Slide.
Keyon is off to a good start on his presentation. It is
time for his management meeting. He doesn’t want to
lose what he’s accomplished so far, so he saves his work.
Changing the slide layout. The layout of the first
slide is fine for the title slide of the presentation, but it
will not work for Keyon’s next slide. Fortunately, most
presentation programs provide a number of layouts to
meet almost any need. If there isn’t a layout suitable for
the information you want to present, you are able to
modify the layout, or create your own.
View this presentation to see how to save a
presentation.
Please refer to the media
CD to view Saving a
Presentation.
Keyon wants to list his top performing stores on the
next slide. He needs to change the layout of this slide.
The most common slide layouts include:
•
ulleted slides—Bullets are graphic elements
B
(dots, squares, dashes, etc.) that are used to
introduce key phrases that a speaker will discuss
in the presentation. This layout is the most
commonly used in presentations. When working
with this layout, each time you hit the enter key,
a new bullet is displayed.
11
When you are finished, click the Done button on the
media CD to see an example of what your presentation
might look like. Your presentation will probably be a bit
different; however, it should have two slides. Your slides
will have two different layouts. The first slide will be a title
slide and the second will have a bulleted layout.
Your Turn
Now it’s time for you to apply what you’ve learned in
this lesson. Open up your presentation program and do
the following:
1.Select a design template for your presentation.
2.Add a new slide.
3.Change the layout of the new slide. Select a
bulleted layout for this slide.
4.Save your presentation.
a.Create a new folder for your presentation.
b.Use “BCIS Presentations” as the name of the
folder.
c.Use “My BCIS Presentation” as the name of
your file.
d.
Click OK.
Lets Review!
This might help!
On most computers, you can quickly toggle
between applications by holding down the Alt
key and pressing the Tab key.
In this lesson, you learned about the many different
ways presentations are used in the business world
including sales, professional development, education,
fundraising, motivation, persuasion, and reporting.
You learned how to apply a design template to your
presentation, how to add new slides and select slide
layouts, and how to save your presentation.
Multiple Choice
1.13
When can design templates be applied to the presentation?_____
A.
B.
C.
D.
E.
when you start
when you add a new slide
before you close the program
all of the above
none of the above
Multiple Select
1.14
How are additional slides added to presentations? __________________________
A.
B.
C.
D.
by clicking on the New Slide icon
by selecting the New Slide option from the File menu
by selecting the New Slide option from the Insert menu
from the Drawing Toolbar
12
Multiple Choice
1.15
This type of slide layout has placeholders for text, charts, and tables._____
A.Bulleted
B.Content
C. Double Bulleted
D.Outline
1.16
Most presentation programs allow you to customize_____.
A.
B.
C.
D.
1.17
Where can the slide layout be changed?_____
A.
B.
C.
D.
both design templates and design layouts
design templates but not slide layouts
neither design templates nor slide layouts
slide layouts but not design templates
from the Edit menu
from the Slide Pane
from the Task Pane
from the Tools menu
Multiple Select
1.18
These statements describe saving presentations. _______________________________
A.
B.
C.
D.
E.
F.
Click on an icon to save.
It is a good idea to save often.
Name your file in a way that enables you to find it later.
Save by selecting the Save option in the Tools menu.
Saving once is enough.
Select the Save option in the File menu to save.
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Self Test 1: An Introduction to Presentation
Technology
Multiple Choice
1.01
What are pages of a presentation called?_______
A.screens
B.slides
C.thumbnails
D.views
1.02
Commands used to create presentations are found here._______
A.
B.
C.
D.
1.03
This toolbar can be used to change the way the text in your presentation looks._______
A.Drawing
B.Formatting
C.Slide
D.Standard
1.04
This menu is used to add a new slide to a presentation._______
A.File
B.Edit
C.Insert
D. View
Menu Bar
Note View
Slide Pane
Title Bar
Matching
1.05
Match the feature to its function.
_____ 1. Normal View
_____ 2. Notes View
_____ 3. Slide Pane
_____ 4. Title Bar
_____ 5. Toolbars
A.
B.
C.
D.
E.
displays thumbnails
provides filename and Minimize icon
provide rows of icons to perform different tasks
place where information for handouts can be added
working window of a presentation
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Multiple Choice
1.06The commands available here change depending on the activity taking place in the presentation window’s
main work area._______
A.
B.
C.
D.
Menu Bar
Slide View
Standard Toolbar
Task Pane
Multiple Select
1.07What are the benefits to using presentations to organize and deliver information in the workplace?
______________________________
A.
B.
C.
D.
E.
adds visual appeal
easy to update
ensures accuracy
fast creation
work can’t be lost
Multiple Choice
1.08
Design templates can be applied to presentations when_______.
A.
B.
C.
D.
E.
they are opened
a new slide is added
all the slides are created
all of the above
none of the above
Multiple Select
1.09
To add slides to a presentation _____________________________________.
A.
B.
C.
D.
click in the Normal view
click on the New Slide icon
select the New Slide option from the File menu
select the New Slide option from the Insert menu
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Multiple Choice
1.010
The _______ Slide layout has placeholders for text, charts, and tables.
A.Content
B.Bulleted
C. Double Bulleted
D.Title
1.011
Change the slide layout from the_________.
A.
B.
C.
D.
Edit menu
Slide Pane
Task Pane
Tools menu
Multiple Select
1.012
How do you save presentations? ____________________________________
A.
B.
C.
D.
E.
Click in the Task Pane.
Click on an icon.
Name them so you can find them later.
Select the Save option in the File menu.
Select the Save option in the Tools menu.
Score: _____________ Teacher Initial: _____________ Date: ______________
Each Answer = 1 point; Essay and Paragraph Questions = 5 - 10 Points
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