303 East Wood Street
Spartanburg, SC 29303
Section I
Phone (864) 208-8800
Fax (864) 208-8857
www.orthopedicspecialties.com
Orthopedic Specialties
Patient Information
Name ___________________________________________________Birth Date ________________ SS# __________________________________
Street Address ____________________________________________________________________________________________________________
What is your preferred Language?
Mailing Address ___________________________________________________________________________________________________________
City/State/Zip ____________________________________________________________________________________________________________
Home Phone ___________________________________
Cell Ph# ________________________
Email ____________________________________________________________________________
Preferred method of contact:
Phone/Voicemail
Work Ph# ______________________________
Employer ______________________________________________________________
Web Portal
Employer’s Address ________________________________________________________________________________________________________
City, State, Zip ____________________________________________________________________________________________________________
Nursing Home:
YES
NO
Nursing Home Name/Ph.# _____________________________________________________________________
Section II
Responsible Party (Fill out this section if the patient is a minor or has a legal guardian)
Responsible Party Name __________________________________________
SS# __________________________________________________
Relationship to Patient ____________________________________________
Employer _______________________________________________
Address _______________________________________________________
City/State/Zip ____________________________________________
Home Phone____________________________________________________
Work Phone _____________________________________________
Section III
Emergency Contact (Please give someone outside your immediate family)
Contact Name __________________________________________________
Relationship ______________ Phone _______________________
Address _______________________________________________________
City/State/Zip___________________________________________
Section IV
Insurance Information (YOU MUST FURNISH COPIES OF ALL INSURANCE CARDS)
Primary Insurance Information
Insurance Co. Name
Relationship of Pt. to Insured (Circle One)
Spouse
Child
Other
Insured Name
Policy/I.D # - Group #
Insured SS#
Insured Birth Date
Insured Employer
Secondary Insurance Information
Insurance Co. Name
Relationship of Pt. to Insured (Circle One)
Spouse
Child
Other
Insured Name
Policy/I.D # - Group #
Insured SS#
Insured Birth Date
Insured Employer
Insurance Authorization and Assignment
I hereby authorize Orthopedic Specialties of Spartanburg, LLC to furnish information to insurance carriers and referring physicians concerning my illness and treatment, and I hereby
assign to the physicians all payment for medical services rendered to myself or my dependents. I understand that I am responsible for any amount not covered by insurance. I certify
that all information provided here is correct to the best of my knowledge.
Date
Signature of Patient
X
ORSP 1012
Page 1 of 3
PATIENT HISTORY
Patient Name
Date of Birth
Which hand do you write with:
Age
q
Left q
Right q
Both Which hand do you throw with:
q
Left
q
Right q
Both
Reason for Visit:
ACCIDENT DETAILS
Was this an accident:
No q
Skip to Non-Accident Details below.
Yes q
Date of Accident
Type of Accident: Work q
Employer
If Auto, were seat belts worn? q
Yes q
No
Were you the driver?
Sport - School Name
Home q
Auto q
q
Passenger? q
Which Sport
q
Other
How did accident happen:
Where did accident happen:
Do you have an attorney: Yes q
No q
If yes, Attorney Name
NON ACCIDENT DETAILS
How/When/Why did problem start:
Was onset:
Gradual q
Sudden q Is Problem:
Constant q
Intermittent q
Have you been treated for the same / similar problem? Yes q
By whom
No q
Were you seen in the ER or Urgent Care? Yes q
Where
No q
Have you had X-rays for this problem? Yes q
Where
Have you had an MRI for this problem? Yes q
Where
Are you out of work due to this problem:
No q
When
No q
When
Yes q
Last Date Worked
No q
What medications have you taken or been prescribed specifically for this problem:
What treatments have you received in the past 6 to 12 months and did they make you feel better / worse or no change:
History of Present Illness:
1-6mth
X-Rays
MRI
CT Scan
Bone Scan
EMG/NCV
Myelogram
Discogram
7-12mth
q
q
q
q
q
q
q
q
q
q
q
q
q
q
Did your pain/injury result from:
Do you have:
1-6mth
Injections
Therapy
Cane/Crutch
TENS
Traction
Manipulation
Epidurals
Psychological
Consultation
7-12mth
Better
Worse
Same
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
qq
q
q
q
Lifting
q
Twisting
q
Falling
q
Bending
q
Pulling
q
Reaching
Numbness q
Tingling q
Weakness q
Swelling q
Bruising q
Loss of Bladder Control q
ORSP 1012
Page 2 of 3
How does the following affect your symptoms:
Better
Walking
Standing
Sitting
Kneeling
Lying in Bed
Sneezing
Coughing
Worse
Same
Better
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
Yes
q
No
Does pain awaken you from sleep:
Is your pain worse at night:
Do your legs tire / hurt if you walk too far:
If yes, how far can you walk:
Same
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
q
Rest
q
Heat
q
Ice
q
Elevation
q
Massage
q
Other
Which makes your pain better:
Is the pain relieved by:
Lifting
Exercise
Twisting
Bending
Stairs
Rising from Sitting
Other
Worse
q
Yes
q
No
q
less than one block
resting your legs
q
Yes
q
No
q
1-3 blocks
q
more than 3 blocks
q
Yes
q
No
How long can you Sit?
Bending forward:
q
Yes
q
No
Stand?
Since your problem started has it gotten:
Better
If your pain has changed, what percentage? (cirle one)
Worse
Same
10
30
20
40
50
60
70
80
90
100 %
IF YOU ARE BEING SEEN FOR BACK OR NECK PAIN PLEASE FILL OUT THE FOLLOWING SECTION
How bad is your pain? Place an “X” (----X----) on each of the lines to indicate your pain.
How bad is your low back pain?
No Pain
Worst Possible
How bad is your leg pain?
No Pain
Worst Possible
How bad is your middle back pain?
No Pain
Worst Possible
How bad is your neck pain?
No Pain
Worst Possible
How bad is your arm pain?
No Pain
Worst Possible
Mark on the areas on your body where you feel the described sensations. Use the symbols list below.
Mark the areas of radiating pain or numbness as well. Include all affected areas.
Numbness
ooo
Tingling
;;;;
Burning
XXX
Stabbing/Sharp
////
Aching
vvv
Cramping
ORSP 1012
Page 3 of 3
Orthopedic Specialties, LLC
ORTHOPEDIC SPECIALTIES (OSS)
Patient Financial Obligations
Orthopedic Specialties of Spartanburg (OSS) is dedicated to providing the best possible care and service to our
patients in a cost effective manner. We regard the patient's prompt handling of their financial responsibility as
essential to ensure that we can provide quality services. In order to accomplish this, we depend upon prompt
payment for the services. To reduce any misunderstanding or confusion, we have adopted the following policy.
Payment options if you have insurance: OSS has made prior arrangements with most insurance companies to
accept assignment of benefits. We will file a claim with all insurance companies we participate with. Please be
advised that unreported changes in medical insurance could result in billing delays, rejections and personal
responsibility for the service provided.
Financial Responsibilities:
A. You will need to pay your deductible; co-pay and any determined out of pocket portions at the
time of service. Unpaid co-pays may be reported to your insurance carrier since this is a requirement
of your insurance plan, and may affect your insurance.
B. Bring your current insurance information to each visit. Failure to provide complete and accurate
insurance information may result in patient responsibility for the entire bill. It is your responsibility to
understand your insurance benefits to include deductible amounts.
C. In the event that your health plan considers the service to be a “non-covered” benefit, you will be
responsible for the charges at the time of service.
D. You should understand that failure to meet your financial obligation to OSS could result in further
action.
Payment options if you have no insurance: Payment is expected on the day that treatment is rendered. You can
pay by cash, check, MasterCard, Visa, Discover or American Express. Alternative payment plans may be available
for those patients who qualify (when made prior to your appointment). You may inquire about this with an OSS
financial representative.
Minors: The parent or guardian accompanying a minor is responsible for payment.
accompanied by a parent or legal guardian to be treated.
Minors MUST be
I HAVE READ THE ABOVE PATIENT OBLIGATIONS AND I AGREE TO FOLLOW THIS POLICY.
Patient Name:________________________________________ Date:________________________
Signature:__________________________________________________________________________
Relationship to Patient
303 East Wood Street • Spartanburg, SC 29303 • Phone: 864-208-8800 • Fax: 864-208-8857
www.orthopedicspecialties.com
ORSP 2262
Orthopedic Specialties
PATIENT MEDICATION LIST
Name:
Date:
Phone Number(s):
Street Address:
City/State:
IMMUNIZATION RECORD
Tetanus
Flu Vaccine
Hepatitis Vaccine
Pneumonia Vaccine
Other
ALLERGIES
ALLERGIC TO/DESCRIBE REACTION
ALLERGIC TO/DESCRIBE REACTION
LIST ALL MEDICINES YOU ARE CURRENTLY TAKING:
Prescription and over-the-counter
medications (examples: aspirin, antiacids) and herbals (examples: ginseng, gingko). Include
medications taken as needed (example: nitroglycerin).
Medication
Dosage
Times/Day
Reason for Taking/Doctor who Prescribed
303 East Wood Street • Spartanburg, SC 29303 • Phone: 864-208-8800 • Fax: 864-208-8857
www.orthopedicspecialties.com
ORSP 2228
Print in Color or Grayscale Only
Review of Systems
Using Adobe Acrobat Reader 8.0 or later
Please answer every question
PLEASE PRINT PATIENT’S LAST NAME
Marking Instructions
PLEASE PRINT PATIENT’S FIRST NAME
Please use a # 2 pencil
Fill in the complete oval as shown...
PATIENT’S DATE OF BIRTH
Month
Day
Year
Mark only the symptoms that you are experiencing CURRENTLY.
Mark all that apply ---- if no symptoms, please mark “NONE.”
General
frequent fever
weight loss
weight gain
NONE
blurred vision
double vision
impaired vision
NONE
hoarseness
hearing loss
trouble swallowing
NONE
chest pain
palpitations
NONE
shortness of breath
chronic cough
NONE
vomiting
loss of appetite
stomach pain with anti-inflammatory
reflux
nausea
blood in stool
NONE
painful urination
excessive urination
blood in urine
kidney problems
irregular periods
NONE
breast lumps
NONE
rash
skin ulcer
psoriasis
NONE
headache
sleep disorder
dizziness
NONE
muscle weakness
fibromyalgia
NONE
anxiety
bipolar
depression
NONE
excessive thirst
cold intolerance
heat intolerance
NONE
anemia
prior blood transfusion
easy bleeding
easy bruising
NONE
Eyes
Ear, Nose, and Throat
Cardiovascular
Respiratory
Gastrointestinal
Genitourinary
Breast
Skin
Neurological
Musculoskeletal
Psychiatric
Endocrine
Heme / Lymphatic
(U.S. Patent No. 7,487,102) (U.S. Patent No. 7,941,328)
Copyright © PatientLink Card 147 (Rev. 1/04/2012)
Orthopedic Specialties, LLC
Acknowledgment Receipt of Notice of Privacy Practices
Orthopedic Specialties of Spartanburg, LLC has provided me its Notice of Privacy
Practices for my review.
I understand that the purpose of this notice is to inform me of my rights pertaining to my
Protected Health Information (”PHI”) and also the ways in which Orthopedic Specialties of
Spartanburg, LLC may use or disclose my PHI.
I authorize the person(s) listed below to receive all health information about appointments, treatment, &/or
other information pertinent to my healthcare &/or payment for my healthcare provided.
Name/Relationship:_____________________________________________________________Phone:______________________________
Name/Relationship:_____________________________________________________________Phone:______________________________
Name/Relationship:_____________________________________________________________Phone:______________________________
Name/Relationship:_____________________________________________________________Phone:______________________________
Patient Name ______________________________________________________________
Patient Date of Birth _________________________________________________________
Patient Social Security Number ________________________________________________
____________________________________________
Patient Signature
___________________________
Date
ORSP 2226
NOTICE OF PRIVACY POLICIES AND PRACTICES
FOR
ORTHOPEDIC SPECIALTIES OF SPARTANBURG, LLC
THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET
ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
INTRODUCTION:
At Orthopedic Specialties of Spartanburg, LLC we are committed to treating and using protected health information (PHI) responsibly. This
NOTICE describes the personal information we collect, and how and when we use or disclose that information. It also describes your rights as
they relate to your protected health information. This Notice is effective September 23, 2013 and applies to all protected health information as
defined by federal regulations.
UNDERSTANDING YOUR MEDICAL RECORD/HEALTH INFORMATION:
Each time you visit Orthopedic Specialties a record of your visit is created. Typically, this record contains information about your visit
including examination, diagnosis, test results, treatment as well as other pertinent healthcare data. This information, often referred to as your
health or medical record, serves as a:
∑
∑
∑
∑
∑
∑
∑
∑
∑
Basis for planning your care and treatment
Means of communication with other health professionals involved in your care
Legal document outline and describing the care you received
A tool that you, or another payer (your insurance company) will use to verify that services billed were actually provided
An education tool for medical health providers
A source of medical research
Basis for public health officials who might use this information to assess and/or improve state as well as national healthcare standards
A source of data for planning and/or marketing
A tool that we can reference to ensure the highest quality of care and patient satisfaction
Understanding what is in your record and how your health information is used helps you to ensure it's accuracy, determine what entities have
access to your health information, and make an informed decision when authorizing the disclosure of this information to other individuals.
YOUR RIGHTS:
You have certain rights under the federal privacy standards. These include:
∑
∑
∑
∑
∑
∑
The right to request restrictions on the use and disclosure of your protected health information
The right to receive confidential communications concerning your medical condition and treatment
The right to inspect and copy your protected health information
The right to amend or submit corrections to your protected health information
The right to receive an accounting of how and to whom your protected health information has been disclosed
The right to receive a printed copy of this notice
OUR RESPONSIBILITIES:
Orthopedic Specialties of Spartanburg LLC is required to:
∑ Maintain the privacy of your health information
∑ Provide you with this Notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
∑ Abide by the terms of this notice
∑ Notify you if we are unable to agree to a requested restriction
∑ Accommodate reasonable requests you may have regarding communications of health information via alternative means and locations
As permitted by law, we reserve the right to amend or modify our privacy policies and practices. These changes in our policies and practices
may be required by changes in federal and state laws and regulations. Whatever the reason for these revisions, we will provide you with a
revised notice on your next office visit. The revised policies and practices will be applied to all PHI that we maintain. We will not use or
disclose your health information without your authorization, except as described in this notice. We will also discontinue using or disclosing
your health information after we have received a written revocation of the authorization according to procedures included in the authorization.
ORSP 2225
pg.1 of 2
HOW WE MAY USE AND/OR DISCLOSE YOUR HEALTH INFORMATION:
We will use your health information for treatment: Your health information may be used by staff members or disclosed to other healthcare
professionals for the purpose of evaluating your health, diagnosing medical conditions, and providing treatment. For example: results of
laboratory tests and procedures will be available in your medical record to all health professionals who may provide treatment or who may be
consulted by staff members.
We will use your information for payment. Your health plan may request and receive information on dates of service, the services provided and
the medical condition being treated in order to pay for the service rendered to you.
We will use your information for regular health operations. Your health information may be used as necessary to support the day-to-day
activities and management of Orthopedic Specialties. For example: information on the services you received may be used to support budgeting
and financial reporting, and activities to evaluate and promote quality.
Business Associates: In some instances, we have contracted separate entities to provide services for us. These “associates” require your health
information in order to accomplish the tasks that we ask them to provide. Some examples of these “business associates” might be a billing
service, collection agency, answering services and computer software/hardware provider.
Communication with family: Due to the nature of our field, we will use our best judgment when disclosing health information to a family
member, other relatives, or any other person that is involved in your care or that you have authorized to receive this information. Please inform
the practice when you do not wish a family member or other individual to have authorization to receive your information.
Research/Teaching/Training: We may use your information for the purpose of research, teaching and training.
Healthcare Oversight: Federal law requires us to release your information to an appropriate health oversight agency, public health authority or
attorney, or other federal/state appointee if there are circumstances that require us to do so.
Public Health Reporting: Your health information may be disclosed to public health agencies as required by law.
Law Enforcement: Your health information may be disclosed to law enforcement agencies, without your permission, to support government
audits and inspections, to facilitate law-enforcement investigations, and to comply with government mandated reporting.
Appointment Reminders: The practice may use your information to remind you about upcoming appointments. Typically, appointment
reminders will be performed with a phone call where a brief, non-specific message may be left on your answering machine. If you don't
approve of this method or if you prefer an alternative method (i.e. Patient Portal) please inform the practice.
Other Uses and Disclosures: Disclosure of your health information or its use for any purpose other than those listed above requires your
specific written authorization. If you change your mind after authorizing a use or disclosure of your information you may submit a written
revocation of the authorization. However, your decision to revoke the authorization will not affect or undo any use or disclosure that occurred
before you notified us of your decision.
FOR MORE INFORMATION OR TO REPORT A PROBLEM:
If you have complaints, questions or would like additional information regarding this notice or the privacy practices of Orthopedic Specialties,
please contact:
Tamara Gosnell, Privacy Official
Orthopedic Specialties of Spartanburg, LLC
303 E Wood Street
Spartanburg, SC 29303
Telephone number: (864)208-8810
If you believe that your privacy rights have been violated, please contact the aforementioned practice Privacy Official, or you may file
a complaint with the Office for Civil Rights, U.S. Department of Health and Human Services. There will be no retaliation for filing a
complaint with either the practice's Privacy Official or with the Office for Civil Rights. The address for the Office for Civil Rights is
listed below:
Office for Civil Rights
U.S. Department of Health and Human Services
200 Independency Avenue, S.W.
Room 509F, HHH Building
Washington, DC 20201
ORSP 2225
pg.2 of 2