Word
Unit 1
Data files needed to complete these exercises will be found on the S: drive>410>Student>Computer
Technology>Word>Unit 1
Step by Step 1.1 – Word Basics and Navigation
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
WORD
Microsoft Word is a word processing program that allows for the creation of both simple and
sophisticated documents. The program is equipped with templates to help you create useful
documents such as resumes, letters, reports, labels, and a multitude of other documents. There are
also features that allow you to create custom layouts, add professional looking graphics, create tables,
and produce stylized reports, complete with automatically formatted Table of Contents and Works
Cited/Bibliography pages.
 Start button>All Apps>Scroll through applications to find Word
 Start button>Click Word from start tiles (if the application has been added
to the Start pane)
Open Word
 Click Word icon on task bar (if the application has been added to the task
bar)
 Type Word in search box
To open file saved on computer:
 File tab>Open Other Documents from the left navigation pane or
Open>Browse (navigate to location of file to be opened)>Select file
name>Open
Open document
To open file saved on OneDrive:
 File tab>Open Other Documents from left navigation pane or Open>One
Drive – Davis School District (navigate to location of file to be
opened)>Select file name>Open
Close document
 File tab>Close
without closing
Word
For file to be saved on your computer:
 File tab>Save>Browse (navigate to location where you want to save the
Save new
file)>Type new file name in File Name box
document
For file to be saved on your OneDrive:
 File tab>Save>OneDrive – Davis School District (navigate to folder where
you want to save the file)>Type new file name in File Name box
Save document in
 File tab>Save As>Browse (navigate to location where you want to save the
new location OR
file)>Type new file name in File Name box
with new name
 File tab>New>Blank document from Gallery
New blank
 Quick Access toolbar>New Blank Document (This button must first be added
document
to the toolbar)
 Ctrl+N
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Switch between
open documents
File Save views
Close Word




View tab>Window group>Switch Windows button
Status bar>Hover over the Word icon>Choose open file thumbnail
Alt+ Tab (continue pressing Tab until correct window is selected)
File tab>Save>Open location to save to (Browse, OneDrive, etc.)>Change
your view button to cycle through options OR More options
arrow to choose view
 File tab>Save As>Open location to save to (Browse, OneDrive,
etc.)>Change your view button to cycle through options OR More options
arrow to choose view
 Close button in upper right corner of Word screen
NAVIGATION
You may find that using keyboard shortcuts in Word is more convenient and precise when selecting
text or moving around your document. Because there are hidden formatting marks generally not
visible in the document, dragging over text will often lead to errors in text selection. Using keyboard
shortcuts ensures more accurate selection of text to be selected. Because many documents are long,
mastering shortcuts to move to different locations in your document can be much faster than
scrolling through all the pages.
 Shift + arrow key in the direction of the character to be selected
Select character
Select word
Select paragraph
Select all text in
document
Move right one
word
Move left one
word
Move to beginning
of line
Move to end of
line
Move to beginning
of document
Move to end of
the document
Go To command
 Double click
 Triple click
 Switch to Outline View>Click in the text in the left Outline pane>Ctrl + A
 Home tab>Editing group>Select button>Select All
 Ctrl+Right arrow key
 Ctrl+Left arrow key
 Position mouse in the line>Press Home
 Position mouse in the line>Press End
 Ctrl+Home
 Ctrl+End
 Ctrl+G>Indicate what to “Go To”
CLIPBOARD
When you copy a cell's contents, formula or format, that information goes into the clipboard. The
clipboard will hold the information until you decide to paste it somewhere else on the document, or
until you copy something new. Usually, the clipboard only holds one item at a time, but if you open
the clipboard task pane, you can store up to 24 different items. Doing this will help if you frequently
have to paste different sets of information or data while working in Word.
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Open clipboard
task pane
Remove contents
of clipboard
Close clipboard
task pane
 Home tab>Clipboard group>Clipboard launcher
 Home tab>Clipboard group>Clipboard launcher>Clear All button
 Click Clipboard arrow and chose “Close”
 Click “X” at top right of clipboard task pane
Using the options outlined in the above Skills Summary, make the following changes to the document:
1. Start the Word program.
2. OPEN the file X Last Minute Travel USERNAME from the Word Unit 1 folder on the shared drive.
3. SAVE the file as X Last Minute Travel USERNAME on your OneDrive, replacing the X with your
class period and USERNAME with your own user name.
4. Create a new blank Word document (you will open the new document over the top of Last
Minute Travel—DO NOT snap the windows to see side by side!).
5. On the new blank document, type the following on the first three lines:
Your Name (Use your own name)
Quest Specialty Travel
Last Minute Travel Deals
6. Open the File Save dialog box to save the new document (File tab>Save>OneDrive – Davis
School District). Before saving, switch your file save view to Large icons.
7. SAVE the file as X Title USERNAME, on your OneDrive, replacing the X with your class period
and USERNAME with your own user name.
8. Select all the text in the Title document (see Skills Summary); open the Clipboard task pane and
place a copy of the text on the clipboard (Home tab>Clipboard group>Copy).
9. Switch between the documents to open the Last Minute Travel document. Move to the end of
the document (See Skills Summary).
10. Position the insertion point anywhere in the last line of the last body paragraph (“Travelers will
arrive via Lima . . .” ); use keyboard shortcut to move to the end of the line.
11. Use keyboard shortcuts to move four words to the left. Your mouse should then be positioned
at the beginning of the correct word; select that word by double-clicking on it.
12. Open the Clipboard task pane, if necessary, and cut the word to the clipboard (Home
tab>Clipboard group>Cut). With the word removed, type the new word via, followed by a space.
13. Return to page 1 by using the Go To command; close the Find and Replace dialog box.
14. Using the information previously saved in the clipboard, paste the text from the Title document
at the location of the insertion point (mouse); close the clipboard.
15. SAVE the document with the changes; leave it open for the next Step-by-Steps.
16. Switch back to the Title document and close it without closing Word.
PAUSE. LEAVE the document open to use in the next exercise.
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Step by Step 1.2 – Alignment, Bullets, and Spacing
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
HORIZONTAL ALIGNMENT
Alignment refers to how text is positioned between a document’s margins. The position of text
between the side margins is horizontal alignment; the position of text between the top and bottom
margins is vertical alignment. By default, the horizontal alignment of text is left-aligned and the
vertical alignment of text is at the top of the page. You can change both the horizontal alignment and
the vertical alignment in a Word document. When working with horizontal alignment, you only need
to have the insertion point somewhere in the paragraph to change the alignment of an entire
paragraph; if formatting multiple paragraphs at once, select all paragraphs.
 Home tab>Paragraph group>Align Left button
Left
 Home tab>Paragraph launcher>General section>Alignment box>Left
 Ctrl + L
 Home tab>Paragraph group>Center button
Center
 Home tab>Paragraph launcher>General section>Alignment box>Center
 Ctrl + E
 Home tab>Paragraph group>Align Right button
Right
 Home tab>Paragraph launcher>General section>Alignment box>Right
 Ctrl + R
 Home tab>Paragraph group>Justify button
Justify
 Home tab>Paragraph launcher>General section>Alignment box>Justified
 Ctrl + J
BULLETED LISTS
Bulleted lists are an effective way to format lists of items that don’t have to appear in any specific
order. Items in a bulleted list are marked by small icons—dots, diamonds, and so on. In Word, you can
create bulleted lists from as you type, change existing lines of text into bulleted lists, choose from a
number of bullet styles, create levels within a bulleted list, and insert a symbol or picture as a bullet.
Create bullets
 Home tab>Paragraph group>Bullet button
 Home tab>Paragraph group>Bullet arrow>Choose from library
Create custom
 Home tab>Paragraph group>Bullet arrow>Define New Bullet>Symbol,
bullet
Picture>Find font with symbol or choose picture using insert pictures menu
Selecting one bullet will select ALL bullets
Modify bullet
 Click on bullets (all bullets in group will be selected)>Format using tools in
formatting
Home tab>Font group
Selecting one bullet will select ALL bullets
Change bullet
 Click on bullets (all bullets in group will be selected)>Change using Home
style
tab>Paragraph group>Bullets OR Number arrow>Choose another bullet from
library, symbol, or picture OR a number style
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NUMBERED LIST
You can quickly add numbers to existing lines of text to create a list, or Word can automatically create
a numbered list as you type.
Create
 Home tab>Paragraph group>Numbering button
numbered lists
 Home tab>Paragraph group>Numbering arrow>Choose from gallery
Create custom
 Home tab>Paragraph group>Numbering arrow>Define New Number
number style
Format>choose Number Style, Number Format, etc.
Selecting one number will select ALL numbers
Modify number
 Click on numbers (all numbers in group will be selected)>Format using tools in
formatting
Home tab>Font group
Selecting one number will select ALL numbers
Change number
 Click on numbers (all numbers in group will be selected)>Change using Home
style
tab>Paragraph group>Number OR Bullet arrow>Choose another number style
OR bullet from library, symbol, or picture
LINE SPACING
Line spacing is the amount of space between the lines of text in a paragraph. The default line spacing
in new Word documents is 1.15 with a space after each paragraph, which means every time the Enter
key is hit, extra space is automatically added between paragraphs. Line spacing options are available
in the Home and Layout tabs within the Paragraph group by using the Line and Paragraph Spacing
button. The line spacing options can also be accessed through the Indents and Spacing tab of the
Paragraph dialog box.
 Place insertion point within paragraph>Home tab>Paragraph group>Line and
Paragraph Spacing button
Line spacing  Place insertion point within paragraph>Home tab>Paragraph launcher>Indents
within paragraph
and Spacing tab>Spacing section>Line Spacing box
 Place insertion point within paragraph>Keyboard Shortcuts (Ctrl+1, Ctrl+2,
Ctrl+3)
 Ctrl+A> Home tab>Paragraph group>Line and Paragraph Spacing button
Line spacing  Ctrl+A>Home tab>Paragraph launcher>Indents and Spacing tab>Spacing
entire document
section>Line Spacing box
 Ctrl+A>Keyboard Shortcuts (Ctrl+1, Ctrl+2, Ctrl+3)
For specifically selected text:
 Home tab>Paragraph group>Line and Paragraph Spacing button>Add/Remove
Space Before/After Paragraph (depending on how the document should be
changed)
For an individual paragraph:
Add/Remove
 Place insertion point within paragraph>Layout tab>Paragraph group>Spacing
Space
section>Before or After boxes
Before/After
Paragraph
 Place insertion point within paragraph>Home tab>Paragraph group>Paragraph
launcher>Spacing section>Before or After boxes
To remove space before or after paragraphs in entire document –
 Ctrl+A>Home tab>Paragraph group>Line and Paragraph Spacing
arrow>Remove Space Before/After a Paragraph
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Using the options outlined in the above Skills Summary, make the following changes to the document:
1. With the Last Minute Travel document open, select all the text and use an alignment option to
Justify all the paragraphs.
2. Place your insertion point after your name, press Enter and instruct Word to insert the date
automatically in the second style option in the list (Insert tab>Text group>Date & Time button
3. Select the first two lines of the document (Name and Date) and Right Align the text.
4. Select the two-line title (Quest Specialty Travel and Last Minute Travel Deals) and Center align
the text.
6. Select the three-line list of 3-day add-ons under the heading Everest Base Camp Trek at the top
of page 2. Apply a custom bullet of your choice to the list.
7. Change the formatting of the four star bulleted items to upper case Roman Numerals.
8. Place the insertion point somewhere in the Roman Numeral III line; press End to move to the
end of the line.
9. Press Enter and type “A current passport from your country of birth.” Notice that the items
automatically renumber when additional items are inserted.
10. Change the custom bullet applied to the 3-day add-ons under the heading Everest Base Camp
Trek to a solid square bullet.
11. Press Ctrl + Home to move to the beginning of the document. Select the first four lines of text
(your name through subheading).
12. Remove Space After Paragraph from the selection.
13. Change the line spacing of the four selected lines to 2.
14. Select the first paragraph on Page 1 of the document and change the line spacing to 1.15.
15. Under the first paragraph, change the line spacing of the five-line list beginning with Trip Dates
Cost to 1.5.
16. Click in the heading Rajasthan Desert Safari and add 6 pt. of space After paragraph. Use the F4
function key to apply the same setting after the other three headings (Everett Base Camp Trek,
Cycling in Provence, Inca Highlands Explorer). Note: The F4 function key can be used to repeat
the last action taken.
17. Select the bullet text on page 2. Add 8 pt. of space After paragraph.
18. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 1.3 – Text Formatting
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
FONTS
A font is a typeface or design of a set of characters (letters, numerals, symbols, and punctuation
marks), such as Times New Roman or Calibri. The Font group contains commands for changing the
appearance of text. Characters can have a specific font, font size, text color, text highlight, and
shadow/glow. Many commonly used font tools can also be found on the mini-toolbar. Fonts are
measured in points—72 points equals 1-inch.
 Home tab>Font group>Font arrow>Choose from font list menu
Apply font
Font size
 Home tab>Font group>Font Size arrow>Choose size from options
 Home tab>Font group>Type point size in Font Size box
 Home tab>Font group>Increase/Decrease Font Size buttons
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ATTRIBUTES
Attributes are styling characteristics such as bold, italics, underlining, font color, and text effects that
you can apply to change the way text and numbers look in a document.
 Home tab>Font group>Bold button
Bold
 Select text>Ctrl B
 Select text>Bold button on mini-toolbar
 Home tab>Font group>Italic button
Italics
 Select text>Ctrl I
 Select text>Italic button on mini-toolbar
 Home tab>Font group>Underline button
 Select text>Ctrl U
 Select text>Underline button on mini-toolbar
Underlining
NOTE: The underline button has an arrow to open a drop-down list
of underline styles (double underline, thick underline, etc.). Use this
option to apply specific underline styles.
 Home tab>Font group>Font Color arrow>Choose color
Font Color
 Select text>Font Color arrow on mini-toolbar>Choose color
NOTE: Clicking the Font Color button will apply the last selected color to the text.
Basic Effects (using Font dialog box)
 Home tab>Font launcher
>Effects section
Fill and Outline Effects
 Home tab>Font group>Text Effects arrow>Choose from gallery or menu
Text Effects
 Select text>Right click>Font from menu>Text Effects button
>
Choose Text Fill or Text Outline option
 Home tab>Font launcher>Text Effects button
>Choose Text Fill or
Text Outline option
Style based on format of existing text
 Home tab>Styles group>More button>Create a Style>Name Style
Create Style
New style without sample text
 Home tab>Styles group>Styles launcher>New Style button
in lower left of task pane >Set formatting
 Select text>Home tab>Style group>Choose Style from the
Apply Style
gallery (you will need to click the More button on the right
side of the group to view all the available styles)
FORMAT PAINTER
Format Painter is used to copy attributes and other formatting from one block of text and apply them
to other selected text within the document. When you activate Format Painter, the mouse pointer
becomes a paintbrush. Clicking once on the Format Painter button enables you to copy and apply the
format once; double-clicking allows you to apply the copied format to as many locations as you want.
 Place insertion point in text containing formatting to be copied>Home
Format Painter
(one use)
tab>Clipboard group>Click Format Painter button once>Drag Format Painter
brush over text you want formatting applied to (Format Painter will
automatically turn off after using it once)
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 Place insertion point in text containing formatting to be copied>Home
tab>Clipboard group>Click Format Painter button twice>Drag Format Painter
Format Painter
brush over text you want formatting applied to (continue dragging over all
(multiple use)
instances of text you want formatting applied to)>Press ESC or click the Format
Painter button again to turn off
Using the options outlined in the above Skills Summary, make the following changes to the document:
1. Select the entire document (Ctrl + A) and change the font to Garamond, font size 12.
2. Select the two-line title and subtitle (Quest Specialty Travel, Last Minute Travel Deals) and
change the font to Trebuchet MS, font size 22, bold.
3. Change the font color of the title to Blue, Accent 1.
4. Click anywhere in the title text and create a style based off the formatted text; name the style
Bold Blue.
5. Select the subtitle text Last Minute Travel Deals. Apply the Subtitle style to the text.
6. Select the heading Rajasthan Desert Safari. Change the font to Trebuchet MS, font size 14, font
color Dark Blue, Text 2, bold, italic.
7. Select the subheading Camel Safari, change the font to Trebuchet MS, bold, underline, font
color Red, Accent 2.
8. Use the Format Painter to copy the format of Camel Safari to the next subheading, Maharaja
Experience.
9. Use the Format Painter to copy the format of the first heading, Rajasthan Desert Safari, to the
other headings (Everest Base Camp Trek, Cycling in Provence, and Inca Highlands).
10. Modify the square bullets only (not the text) by applying bold, bullet color Purple in Standard
Colors section (see Step by Step 1.2 Skills Summary – Bulleted Lists).
11. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 1.4 – Working with Tabs, Borders, and Shading
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
TABS
Tabs are temporary stops within a document and are used to align text or numbers. By default, tabs
are set every ½ inch in a document. However, tabs can be customized within the document. Tab
markers appear as black indicators on the horizontal ruler. To view the ruler go to View tab>Show
group>Ruler. The tab selector is at the left end of the ruler.
 Click the tab selector until the appropriate tab type is active (Left
Set Simple Tabs
Center
, Right
you want the tab
, Decimal
, Bar
,
) >Click on the rule at the location
 Home tab>Paragraph launcher>Tab button>type tab setting in Tab Stop
Set Complex
Tabs (with
Leaders)
Position box or select preset tab (then choose the Alignment and Leader, if
necessary)
To set multiple tabs in the Tabs dialog box, click Set to keep the dialog box open
until all tabs are sent, then click OK.
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Move Tabs
Clear Tabs
 Select text with tabs applied>Drag tab indicator on Ruler to desired location
 Select text with tabs applied>Home tab>Paragraph launcher>Tabs button>click
on tab stop below Tab Stop Position box to select>Change setting and click
Set/OK.
 Select text with tabs applied>Drag tab off of Ruler
 Select text with tabs applied>Home tab>Paragraph launcher>Tabs button>click
on tab stop below Tab Stop Position box to select>Clear button
 To clear ALL tabs, choose Clear All button in the Tabs dialog box
BORDERS AND SHADING
Borders and shading can add color and emphasis to a document. Borders are lines you add above,
below, to the side, or around words or paragraphs. You can format borders using different line styles,
colors, and widths. Shading is a color or pattern you apply behind words or paragraphs to make them
stand out on a page.
 Select text>Home tab>Paragraph group>Shading button (use Shading arrow to
Shade a
select a specific color)
Paragraph
 Select text>Home tab>Paragraph group>Borders arrow>Borders and
Shading>Shading tab>Fill Section
For a simple border:
 Place insertion point in paragraph or select text>Home tab>Paragraph
group>Border arrow>Choose preset border
For a custom border:
Border a
 Place insertion point in paragraph or select text>Design tab>Page Background
Paragraph
group>Page Borders button>Borders tab>Use customized tools in Setting,
Style, Color, and Width sections
 Place insertion point in paragraph or select text> Home tab>Paragraph
group>Border arrow>Borders and Shading>Borders tab> Use customized tools
in Setting, Style, Color, and Width sections
Do not select non-printing characters if you want the text ONLY to have a border
around it.
For a simple border:
Border around
 Select the text>Home tab>Paragraph group>Border arrow>Choose preset
Text
border
For a custom border:
 Select text>Design tab>Page Background group>Page Borders button>Borders
tab>Use customized tools in Setting, Style, Color, and Width sections
 Place insertion point within bordered text>Home tab>Paragraph group>Border
arrow>No Border
Removing
 Place insertion point within bordered text>Design tab>Page Background
Borders
group>Page Borders button>Borders tab>Settings section>None
 Place insertion point within bordered text>Home tab>Paragraph group>Page
Borders arrow>Borders tab>Settings section>None
Using the options outlined in the above Skills Summary, make the following changes to the document:
1. Select the five-line list on the first page that begins with Trip Dates Cost. (DO NOT select lines
above or below the five-line list.) Remember, when setting tabs all the text that you want the
tabs to apply to need to be selected.
2. If necessary, make the ruler active by going to the View tab>Show group>Ruler box.
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3. Use the steps under Set Simple Tabs above to set left tabs at the 1” mark and the 3 ½“ mark.
(Black markers should appear on the ruler to indicate where left tab stops have been set.)
4. Click the tab selector until the Right tab is indicated and set a right tab at 5” mark. (A black
marker should appear on the ruler to indicate where a right tab has been set.)
5. Place the insertion point before Trip in the first line in the list, press [Tab], place the insertion
point before Dates, press [Tab], place the insertion point before Cost, and press [Tab].
6. Insert a tab at the beginning of each remaining line in the list.
7. Insert a tab before each Oct. in the list, then insert a tab before each $ in the list.
8. Select the five lines of tabbed text, drag the right tab stop to the 5 ½“ mark on the horizontal
ruler, then deselect the text. Be sure to only select the five lines of text—DO NOT select lines
above or below the five lines.
9. Select the last four lines only of the tabbed text, and use the steps under Set Complex Tabs
above to add dot leaders (2 option button in the leaders section) to the tab setting at 3.5” and
5.5”. Remember to click Set after making the change to keep the Tabs dialog box open until the
changes are completed. Then click OK. Dots should appear between the two columns if the
changes are made correctly.
10. Select all five lines of tabbed text. DO NOT select any lines above or below the five lines. Apply
Blue, Accent 1, Lighter 60% shading to the selected text.
11. With the five lines still selected, apply a box border around the selection in the double line style,
Red, Accent 2, width 1 ½ pt. (Hint: Use instructions for Border a Paragraph - Custom Borders in
the Skills Summary)
12. Select the first line of tabbed text. Change the format to font color Red, Accent 2, font size 14,
bold, small caps (Small caps is a Text Effects feature—see Step by Step 1.3 Skills Summary).
13. SAVE the document with the changes.
PAUSE. LEAVE the document open to use in the next exercise.
Step by Step 1.5 – Viewing, Editing, and Proofing Documents
GET READY. Before you begin these steps, review the Skills Summary below on options to complete
specific tasks:
VIEWS
Microsoft Word gives you five different views of a document, and each has its own advantages over
the others. Views available in Word are Read Mode, Print Layout, Web Layout, Outline and Draft; the
purpose of each can be predicted just by their names. Each view is described as follows:



Read Mode – Read Mode view is optimized for reading a document on the computer screen.
In Read Mode, you also have the option of seeing the document as it would appear on a
printed page. You should view the document in Read Mode to maximize the space available
for reading or commenting on the document.
Print Layout View - This is the default view you'll find yourself in when opening a document.
This view is best used when your document will contain things like images, headers, and
footers, columns, etc. Each of these components will be visible. In this view you can see how
the document will print according to its page breaks.
Web Layout View - Use web layout view to view the document as it would look like as a web
page. In this view you can see the background, text is wrapped to fit the window, and images
appear as they would online.
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
Outline View - Using outline view you can view the document as an outline and show the
outlining tools. This is useful if you are moving sections of your document, or creating an
outline.
 Draft View - Use draft view to view the document as a draft, to enable you to quickly edit the
text. Certain elements of the document, such as headers and footers, will not be visible in this
view.
 View tab>Views group>Choose view
Change Views
 Status bar>View shortcut buttons (to the left of zoom tools)
By page only
 View tab>Zoom group>One Page, Multiple Page, OR Page Width
By percentage OR page
Zoom
 View tab>Zoom group>Zoom button>Zoom to section of Zoom dialog box
 Status bar>Zoom Slider
 Click percentage at far right of status bar>Zoom to section of Zoom dialog box
 File tab>Print
Preview
 Ctrl + P
EDITING AND PROOFING
There are numerous automatic features in Word to help edit documents. Using the Find button will
open a Navigation Pane on the right that will highlight instances of your search word/phrase. The
Find and Replace option allows you to automatically search for and replace all instances of a word or
phrase in a document. The Spelling and Grammar command will search the document for misspelled
words and grammar errors. Awkward and repetitive words can be replaced by using synonyms found
when by using the Thesaurus feature.
 Home tab>Editing group>Find button to open Navigation pane on left (search
Find
by Headings, Pages, or Results)
 Position insertion point at the beginning of the document (Ctrl + Home)>Home
Find and
tab>Editing group>Replace button>Fill in Find what: box and Replace with:
Replace
box (can use More button to refine search)
Spelling &
 Position insertion point at the beginning of the document (Ctrl +
Grammar
Home)>Review tab>Proofing group>Spelling & Grammar button
 Click on word to replace>Review tab>Proofing group>Thesaurus button to
open Thesaurus task pane on right>Click arrow to left of choice of word and
Thesaurus
choose Insert
 Right click in word to replace>Synonyms from the shortcut menu>click on
choice of word
 Review tab>Proofing group>Word Count button
Word Count
This feature is not on by default; it needs to be turned on to display
 File tab>Options>Proofing>Show readability statistics (under the section When
correction spelling and grammar in Word)
Note: The statistics will display AFTER Spelling & Grammar check is completed.
Using the options outlined in the above Skills Summary, create a new document as outlined below:
Show
Readability
Statistics
1. If necessary, close any task panes that may be open.
2. Switch the view of the document to Web Layout view. Highlight yellow the last word on each
line of the first paragraph of the document (Home tab>Font group>Text Highlight Color button).
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3. Switch the view of the document to Outline view. Notice how each paragraph of the document
is considered a separate level (or bullet) of the outline.
4. Highlight pink the text of the second bulleted item.
5. Return to Print Layout view; press Ctrl + Home to move to the beginning of the document.
6. Change the display (zoom) of the document to be multiple pages. Notice how both pages of the
document are on the screen at the same time.
7. Set the magnification to 200%; when the zoom is increased, the location of the insertion point
always remains in the Word window.
8. View the report with 100% magnification to see the actual size of the document when printed.
9. Press Ctrl + P to open the print window and view a preview of the document. Click the Next
Page arrow to view page 2 of the document.
10. Press ESC to return to the document window.
11. Use the Find feature to locate every instance of the word adventure. Highlight in bright green all
instances of the word.
12. Move to the beginning of the document; use the Find and Replace feature to replace every
instance of the word path with route.
13. Use the Find feature to locate the word undulating. Use the thesaurus to replace it with an
appropriate synonym.
14. Make the necessary changes to Show readability statistics.
15. Use the Spelling & Grammar feature to make any spelling and grammar corrections. The
following bulleted words are spelled CORRECTLY and DO NOT need to be changed: Chitwan,
Pokhara, and Trishuli. Make any necessary changes to other words that are flagged and leave
the Readability Statistics dialog box open when the spell check is completed.
16. Take note of how many sentences are in the document. Close the window and press Ctrl + End
to move to the end of the document.
17. Key in the number of sentences in the document shown in the Readability Statistics after the
word Sentences.
18. Open the Word Count dialog box; take note of how many Lines are in the document.
19. Key in the number of lines in the document as shown in the Word Count dialog box after the
word Lines.
20. SAVE the document with the changes. SUBMIT the Last Minute Travel document AND the Title
document in Canvas.
21. CLOSE the Word Program.
Projects
Project 1-1: Expense Report
GET READY. LAUNCH Word if it is not already running.
1. OPEN a blank document. SAVE the document as X Expense Report USERNAME to your
OneDrive, replacing the X with your class period and USERNAME with your own user name.
2. Type BLUE YONDER AIRLINES and press Enter.
3. Type Expense Report and press Enter.
4. Type Your Name, using your own name, and press Enter.
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5. Set center tabs using the ruler at the 2”, 3”, 4”, and 5” marks. Then at the left margin, press
the Tab key.
6. Type the following text: at the 2” tab, type 2012, and press Tab; at the 3” tab, type 2013,
and press Tab; at the 4” tab, type 2014, and press Tab, and at the 5” tab, type 2015, and
press Enter.
7. Open the Tab dialog box and Clear All tabs. Using the dialog box, set Decimal tabs at 2”.
8. Set three more Decimal tabs 3”, 4”, and 5”, but also add the Leader Style 3 to the tab
setting.
9. Type the following text and values:
10. Make the following changes to the title BLUE YONDER AIRLINES:
a. Change the font to Century
b. Center the title
c. Change the font size for the title to 26 pts.
d. Bold
e. Apply the font color Blue-Gray, Text 2, Darker 50%.
11. Make the following changes to the subtitle Center the subtitle, Expense Report:
a. Center subtitle
b. Change the font size for the subtitle to 18 pts.
c. Italic
d. Apply the font color Blue-Gray, Text 2, Darker 25%.
12. Center your name.
13. Select the years beginning with 2012 . . . . 2015; bold and underline words only (Home
tab>Font Launcher>Underline style).
14. Use the Ctrl key to select Corporate Contracts, Sky Diving, Charter Flights, and Flight School;
bold the selected headings.
15. Select the four lines of text beginning with Corporate Contracts and ending with $55.00, and
apply the Blue-Gray, Text 2, Lighter 80% shading; add an Outside Border to the selected
text.
16. Select all five lines of tabbed text; apply a Box border, color Blue-Gray, Text 2, Darker 50%,
4 ½ pt. weight around the text.
17. Change the view setting to One Page.
18. Select the Page Setup dialog box launcher from the Layout tab, and then click the Layout
tab. In the Page group, change the vertical alignment to Center.
19. SAVE the document with the changes. SUBMIT the document in Canvas.
20. CLOSE the document.
LEAVE Word open for the next project.
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Project 1-2: Guidelines
GET READY. LAUNCH Word if it is not already running.
1. OPEN X Guidelines USERNAME from the shared drive. SAVE the document as X Guidelines
USERNAME to your OneDrive, replacing the X with your class period and USERNAME with
your own user name.
2. Select the entire document and change the font to Arial.
3. Select the text Name (double-click) at the top of the document and replace it with your
name; right align your name.
4. Select the title and apply the following formatting:
a. Center align
b. Bold
c. Font size 14 pt.
d. Font effect Small caps
5. Create a new style based on the formatting of the title; call the new style Performance.
6. Select the first subheading (Feedback) and Align Left; change the font size to 11 pt, font
color Red, Accent 2, italic.
7. Use the format painter to copy the formatting of the first subheading to the second
subheading (Discipline).
8. After the second paragraph, apply a solid circle bullet to the two lines that begin Verbal
discussion . . . . and Written warning . . .
9. Place the insertion point after the second item in the bulleted list and press Enter.
10. Type Termination as the third bulleted item.
11. Modify the three bullets only to font size 16, font color green.
12. Select the numbered paragraphs; change the line spacing to 1.5
13. Change the numbers to a custom bullet of your choice.
14. Select the first, second, third, and last paragraph in the document. Avoid selecting the
bulleted lists.
15. On the Home tab, in the Paragraph group, click the Justify button.
16. Find the word procedures and replace it with a suitable synonym.
17. Find the text immediate termination and apply a double underline to the text.
18. Replace all instances of the word manager with the word supervisor.
19. Check the document for Spelling & Grammar mistakes; make the necessary corrections.
20. If necessary, close any task panes that may be open. Switch to Web Layout view
21. Go To line 5 of the document and move to the right end of the line (press End). Apply yellow
highlight to the last word on line 5.
22. Return to Print Layout view.
23. SAVE the document with the changes. SUBMIT the document in Canvas.
24. CLOSE the Word program.
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Beyond the Basics – Optional Activities
Complete the following practice activities to learn additional Word features or as assigned by your
teacher.
Activity 1 – Class Descriptions
CASE
Case refers to small or capitalized letters—upper case is capitalized letters and lower case is small
letters. Word provides several options to change case without having to retype text already inserted.
 Home tab>Font group>Change Case arrow
Case Options:
Sentence case: Capitalizes the first word in each sentence
Change case
Lowercase: Changes all characters to lowercase
UPPERCASE: Changes all characters to capital letters
Capitalize Each Word: Capitalizes the first character of each word
tOGGLE cASE: Changes each character to its opposite case
HIGHLIGHT
Highlighting applies color across text to stress the importance of that text and draw attention to it
quickly. Highlighting IS NOT the same as shading. When text is highlighted, ONLY the text will display
color behind it; color will not be present between lines or margins as it is when text is shaded.
 Home tab>Font group>Highlight button/arrow (use arrow to choose color from
gallery)>Drag over text to highlight
Highlight
 Select text>Highlight button/arrow on mini-toolbar (use arrow to choose color
from gallery)
1. OPEN the file named X Class Descriptions USERNAME from Word Unit 2 folder on the shared
drive.
2. SAVE the file as X Class Descriptions USERNAME on your OneDrive, replacing the X with your
class period.
3. Move the insertion point to the end of the document and replace the text Your Name with your
own name.
4. Select the title text in blue; use the Change Case tools for format the text as Capitalize Each
Word.
5. Select the text “Ýwca” in the title and reformat it in Upper case.
6. Select the subtitle; format the text in Toggle case.
7. Select each side heading and format the text as Capitalize Each Word.
8. Select the text “30-MINUTE CLASS” under the Core Express side heading; format the text in
Lower case.
9. Select the text “High energy” under the Cardio Combo side heading; format the text in Upper
case.
10. Select the text “ALL LEVELS WELCOME!” under the Cardio Kickboxing side heading; format the
text in Sentence case.
11. Select each instance of red text in the document and highlight each a different color—DO NOT
SHADE!
12. SAVE the document with the changes. SUBMIT the document in Canvas.
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Activity 2 – WiFi
WORDART
WordArt is a feature that creates decorative effects with text. You can apply effects to the text by
adding shadow, reflection, glow, soft edges, bevel, or 3-D rotation. WordArt has been enhanced for
Word 2013 with more vibrant colors and shapes and a gallery of text styles. When you insert a
WordArt object, the Drawing Tools Format tab opens.
 Insert tab>Text group>WordArt button>Select from gallery>Replace sample
Create New
text
WordArt
Apply WordArt
to existing text
Modifying
WordArt
 Select text>Insert tab>Text group>WordArt button>Choose from gallery
 Select WordArt>Drawing Tools Format tab>WordArt Styles group>Choose
desired tool (Text Fill, Text Outline, Text Effects)
 Select WordArt>Drawing Tools Format tab>WordArt
Styles launcher>Text Fill & Outline button from Format
Shape task pane
1. OPEN the file named X WiFi USERNAME from Word Unit 2 folder on the shared drive.
2. SAVE the file as X WiFi USERNAME on your OneDrive, replacing the X with your class period and
USERNAME with your own user name.
3. Move the insertion point to the end of the document; create a new WordArt in the Fill – Purple,
Accent 4, Soft Bevel format.
4. Replace the sample text with your first and last name.
5. Modify the WordArt as follows:
a. Change the text fill to Dark Blue, Text 2
b. Change the text outline to Red, Accent 2
c. Change the text effects to Transform - Deflate
d. Change the font to Arial Black, font size 28 pt.
6. Reposition the WordArt in the lower center of the page.
7. Select the text “WIFI IS HERE!” at the top of the document.
8. Format the text as WordArt, Gradient Fill – Aqua, Accent 5, Reflection.
9. Modify the WordArt as follows:
a. Change the text fill to Dark Blue, Text 2, Darker 50%
b. Change the text outline to No Outline
c. Change the text effects to Bevel – Art Deco
d. Change the font to Arial Black, font size 48 pt.
10. Reposition the WordArt in the upper center of the document.
11. SAVE the document with the changes. SUBMIT the document in Canvas.
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