Academic Regulations/Admission
23
Table of Contents
UNDERGRADUATE CURRICULUM
REDESIGN
The University of Calgary is a campus that
values and provides innovative curricula,
intellectually engaging both faculty
members and students in exciting teaching
and learning activities. All programs are
being redesigned so that each reflects
seven curricular features which enable
students to develop core competencies and
achieve a graduating student profile. Core
competencies are an integrated set of skills
and abilities, including critical and creative
thinking, analysis of problems, effective
written and oral communication, gathering
and organizing information, logical
calculation, abstract reasoning and its
application, insight and intuition in generating knowledge, interpretive and assessment skills. Graduating students are
intellectually powerful. They can: pose
questions which approach the frontiers of
knowledge; solve academic, professional,
and ethical problems; relate theory and
practice; establish and realize goals,
working alone and with others; communicate meaning competently and effectively;
engage meaningfully with representatives
from other cultural and linguistic communities; and understand the world from a
variety of perspectives.
PRIVACY OF STUDENT
INFORMATION
Applicants are required to sign a declaration
on the Application for Admission form which
includes the following:
“Further, I acknowledge that this information
is collected under the authority of the
Freedom of Information and Protection of
Privacy Act, the Statistics Act (Canada) and
the Income Tax Act (Canada). It is required
to determine my eligibility for admission and
will be used to contact me regarding
university programs and services. If admitted, it will form part of the student record and
will be disclosed to relevant academic and
administrative units. If granted an award,
pertinent information will be released to the
award donors, high schools, provincial
funding bodies, University of Calgary faculty
and administrative offices, and will be used
for University of Calgary promotional
purposes. Specific data elements will be
disclosed to the federal and provincial
Admission
Please refer to page 25 for the Admission
Requirements policy for this year.
All enquiries relating to undergraduate
admission to the University (except for those
Faculties noted directly below) should be
directed to:
Admissions Office
University of Calgary
2500 University Drive N.W.
Calgary, Alberta T2N 1N4
All enquiries relating to admission to the
Faculties of Environmental Design, Graduate
Studies, Law and Medicine should be
directed to those faculties.
The courses of study in the University are,
unless otherwise noted, open to men and
women on equal terms. There will be no
discrimination in principle with the exception
that General Faculties Council may from time
to time recognize disadvantaged groups.
The language of instruction at the University
of Calgary is English except in certain
courses in the language departments. As
resources permit, selected courses in some
disciplines may also be offered in the French
language.
The University of Calgary reserves the right,
published requirements notwithstanding, to
reject applicants for admission or registration
in courses, even if they meet the entrance
governments to meet reporting requirements
and to the Students’ Union/Graduate
Students’ Association in accordance with
contractual agreements. At the University of
Calgary, the following information is defined
as the student’s public record: name, dates
of registration and graduation, faculty of
registration and degree/diploma awarded. All
other data is considered confidential and will
be used and disclosed in accordance with
privacy legislation. For more information
regarding the collection or use of this
information, contact the Director of Undergraduate Admissions, (403) 220-6645.”
The following statement is on the form used
by Unclassified students and others when
registering for courses at the University:
“This information is collected under the
authority of the Freedom of Information and
Protection of Privacy Act and the Federal
Statistics Act. It is required to register and
record course selection. Financial information is required for authorization to credit
company. If you have any questions about
requirements, on the basis of their overall
academic records or on the basis of grounds
that, in the opinion of the University, are
reasonable in the circumstances.
Classification of Students
I. Undergraduate Students
Undergraduate students are those students
who have fulfilled admission requirements
and are registered in courses for credit
towards an undergraduate degree, or
possess an undergraduate degree and are
pursuing a program of studies leading to a
diploma or another undergraduate degree.
Visiting students and Unclassified students
are also considered as undergraduate
students.
These students fall into two categories:
(a) Full-time students — i.e., those students
who are registered in the equivalent of
three or more half courses each
session;
(b) Part-time students — i.e., those
students who are registered in the
the collection or use of this information
please contact the Registrar at (403) 2205510.”
The University of Calgary has a Policy on the
Confidentiality of Student Educational
Records that was approved by General
Faculties Council in 1989 and is in compliance with the above-named Acts. This policy
defines what information is considered public
and who has access to student records. A
copy of the policy is available from the
Registrar. All students have the opportunity
to view their own record excluding file
memos marked as confidential and information which was provided in confidence (either
explicitly or implicitly). Students will be
permitted to view such files under conditions
which prevent any alteration or mutilation of
the file or its contents and in the presence of
a supervisor. This includes both Registrar’s
and Faculty/Department Office files.
Further questions about the Privacy of
Student Information can be directed to the
Registrar.
Admission
Academic
Regulations
Admission ........................................ 23
Admission Requirements .............. 25
English Language Proficiency ....... 33
Change of Faculty ............................ 41
Effective Writing Test ........................ 40
Examinations ................................... 45
Fees ................................................. 58
Grading System ............................... 43
Graduation ........................................ 47
Reappraisal of Grades ..................... 49
Registration ...................................... 37
Withdrawal ................................... 39
Sexual Harassment .......................... 56
Student Misconduct ......................... 53
Admission
24
Admission
equivalent of less than three half
courses each session.
Undergraduate students, or students in
programs identified with undergraduate
faculties, are classified as follows:
1. A Regular Student is any student who
has been formally admitted to study in
the University and is registered in a
program leading to a degree or diploma.
This classification includes students who
are admitted to the University under the
Adult Student admission policy.
2. An Unclassified Student is a student
who is permitted to register in credit
courses, but who is not admitted to a
program leading to a degree or diploma.
Unclassified students must complete an
Unclassified Student Application/
Registration form which is available from
the Office of the Registrar.
To be eligible for registration under this
category, students must be either 18
years of age or older by the commencement of the session to which they are
seeking admission or holders of an
Alberta high school diploma or equivalent (Unclassified non-degree) or
holders of an approved degree from an
“accredited” institution with a minimum
of three years of recognized universitylevel course work and an approximate
2.00 grade point average (Unclassified
degree).
The following students are not permitted
to register under the Unclassified
student category:
(a) students who are currently under
suspension (required to withdraw from a
faculty or from another post-secondary
institution within the last twelve months);
(b) students who have failed to complete
the Effective Writing Test and are
denied, by their faculty, further registration in any courses;
(c) continuing students whose registrations have been denied due to
enrollment restrictions.
Unclassified non-degree students:
(a) are limited to registering in a maximum of two half courses per session to a
total maximum of ten half-course
equivalents (including withdrawals);
(b) are allowed only one “D” or “D+”
grade; students who obtain an “F” grade
or a second “D” or “D+” grade will be
refused further registration under this
category (withdrawal may be considered
as failing to achieve the required
standard). Review for discontinuation
takes place at the end of the Winter
Session and the end of the Summer
Session;
(c) are not permitted to register in Fall/
Winter Session courses until August 15;
(d) are not permitted to register in 700level or above courses.
Unclassified degree holders are not
restricted by the limitations in course
registration stated above but will not be
3.
permitted to register for Fall/Winter
Session courses until August 1. It should
be noted that Unclassified degree
holders will be subject to dismissal if
their academic performance is less than
satisfactory. Faculty regulations
regarding performance apply.
Offshore applicants requiring acceptance letters for immigration purposes
are required to submit their Application/
Registration form and all required
documents to the Office of the Registrar
no later than June 1 for Fall Session,
March 1 for Spring and/or Summer
Sessions, and October 15 for Winter
Session. Students are encouraged to
apply early due to varying processing
times required by Canadian Immigration.
Students applying to the English
Language Foundation program should
refer to page 33.
Undergraduate rules and regulations of
the University apply to all Unclassified
students.
Unclassified students must satisfy the
University’s English Language Proficiency requirement.
A Visiting Student is a student who has
not been formally admitted to the
University but who, as a bona fide
student (must have successfully
completed at least one half-course
equivalent) of another accredited degree
granting institution, is permitted to take
courses for credit towards a degree
program in his/her home institution. A
Visiting student:
(a) is permitted to register, on a courtesy
basis, with a written letter of approval
from the home institution which gives
the student permission to complete
courses at the University of Calgary. The
letter must indicate the number of
courses as well as the session/year in
which courses can be completed. It is
also recommended that the letter
indicate specific courses for the
protection of the student;
(b) will have all grades for the courses
taken forwarded to the Registrar of the
home institution (Grades are not
forwarded until the end of the Winter
Session and Summer Session; if
transcripts are required for convocation
at the home institution, application
should be made by the student to have
these forwarded at an earlier date.);
(c) will be subject to all rules and
regulations applicable to students of this
University.
Visiting students must complete a
Visiting Student Application/ Registration
form which is available from the Office of
the Registrar. All students are required
to attach: (a) a letter of permission from
their home institution; and (b) a copy of
their university transcript which includes
all courses completed and grades
received. Visiting students are permitted
to register for Fall/Winter Session
courses beginning on July 15 and may
4.
only register in person or via mail.
Registration by telephone is not
available.
Offshore applicants requiring acceptance letters for immigration purposes
are required to submit their Application/
Registration form and all required
documents to the Office of the Registrar
no later than June 1 for Fall Session,
March 1 for Spring and/or Summer
Sessions, and October 15 for Winter
Session. Students are encouraged to
apply early due to varying processing
times required by Canadian Immigration.
Students applying to the English
Language Foundation program should
refer to page 33.
Additional procedures and regulations
are indicated on the Visiting Student
Application/Registration form. Visiting
students must satisfy the University’s
English Language Proficiency requirement.
An Exchange Student is a student who
is admitted to the University of Calgary
under a formal exchange agreement to
take courses for transfer to a degree
program at his/her home institution. An
Exchange student:
(a) will have all grades for the courses
taken forwarded to the Registrar of the
home institution. (Grades are not
generally forwarded until the end of the
Winter Session and Summer Session; if
transcripts are required for convocation
at the home institution, application
should be made by the student to have
these forwarded at an earlier date.)
(b) will be subject to all rules and
regulations applicable to students of this
University.
Exchange students must complete an
Exchange Student Application/Registration form which should be available from
the home institution’s Exchange
Coordinator. Permission to complete
courses at the University of Calgary
should be provided by either the home
institution’s signed approval on the
Exchange Application/Registration form
itself or by a separate written letter of
approval. An up-to-date copy of the
student’s transcript including all courses
completed and grades received must
also be submitted. Exchange students
are permitted to register in Fall/Winter
Sessions courses beginning on June 17.
Exchange Application/Registration forms
and all required documentation must be
submitted to the specific University of
Calgary Exchange Coordinator who
administers the exchange agreement for
the prospective student. Deadlines for
applicants to submit Exchange Application/Registration forms and complete
required documentation will be set
individually by the University of Calgary
Exchange Coordinator handling the
specific exchange agreement. These
deadlines will be prior to June 1 for Fall
Session, prior to March 1 for Spring and/
or Summer Sessions, and prior to
October 15 for Winter Session. Prospective students should either check with
the Exchange Coordinator of their home
institution or with their Exchange
Coordinator at the University of Calgary
for these deadlines. After review of the
documentation and acceptance of the
student, the forms and documents will
then be directed to the Office of the
Registrar of the University of Calgary.
Students requiring letters of acceptance
for immigration purposes are encouraged to apply early due to varying
processing times required by Canadian
Immigration.
Additional procedures and regulations are
indicated on the Exchange Application/
Registration form. Exchange students
must satisfy the University’s English
Language Proficiency requirement.
Note: It is the responsibility of the
Exchange student to ensure that all
courses taken at the University of
Calgary have been approved for transfer
credit by their home institution prior to
commencement of courses.
Unclassified, Visiting and Exchange students
who wish to enroll in degree programs at the
University must complete Application for
Admission forms by the prescribed deadline,
submit official transcripts and meet all
admission requirements as set forth by the
University.
II. Graduate Students
Graduate students are those students who
are admitted to a program leading towards a
master’s or doctoral degree or are admitted
as probationary, qualifying, special, or
exchange graduate students. Please refer to
the Faculty of Graduate Studies and the
Faculty of Environmental Design calendars
for further information.
“Admission Requirements”
at the University of Calgary
The following policy for admitting students to
the University of Calgary for Fall Session
2004 complements the standard admission
requirements as presented in this Calendar.
Additional information or clarification
regarding admission requirements may be
obtained from the Admissions Office, the
Prospective Student Office and the offices of
the faculty to which the student is seeking
admission.
Admission to undergraduate faculties will
follow the procedures outlined below
provided students meet the minimum
standards indicated in this Calendar.
Applicants seeking admission to the
Faculties of Environmental Design, Graduate
Studies, Law, Medicine and Social Work are
advised to contact these Faculties directly for
admission procedures.
New students admitted to the University are
permitted to register in courses primarily on
a first-come, first-served basis. Therefore,
the University cannot guarantee that upon
Transfer Status
High School Average 1,2,3
Transfer Admission GPA3,4
No transfer courses
completed (e.g. applicant
is applying directly from
high school)
Considered
Not applicable
1 - 2 half-course
equivalent transfer
courses completed
Considered
Not considered
3 - 7 half-course
equivalent transfer
courses completed
Considered
Considered
8 or more half-course
equivalent transfer
courses completed
Not considered but
required high school
subjects (or equivalents)
must be successfully
completed
Considered
admission a space will be available in all
selected courses. In addition, admission to
the University does not guarantee subsequent admission to a particular degree
program.
All applicants must satisfy the University’s
basic undergraduate admission requirements and must meet other admission
criteria as may be stipulated by the admitting
faculty.
Admission to all programs at the University
of Calgary will be on a competitive basis. For
each faculty/program, the final minimum
average(s) required to secure an offer of
admission will be determined once the
qualifications of the applicant pool have been
assessed. High school applicants are
considered on the basis of their average
over the five appropriate subjects; however,
if an applicant has taken more than two halfcourse equivalent transfer courses, the
average over the transfer courses will also
be considered. The high school average will
not be considered for applicants presenting
eight or more half-course equivalent transfer
courses. The above chart details when the
High School Average and/or Admission
grade point average (GPA) will be used.
For information regarding final admission
averages for the previous year, please refer
to the website: www.ucalgary.ca/admission/
averages. Averages will change annually
based upon demand for a specific faculty/
program.
1.
2.
25
The High School Average for admission
will be calculated using the five appropriate courses which are specified as being
required for admission by the selected
faculty (see Calendar or the website:
www.ucalgary.ca/admissions/
admission_requirements). The University reserves the right to determine the
percentage equivalent for applicants
whose subjects were completed outside
of the Alberta secondary school system.
Students who are 21 years of age as of
the start of the Fall Session may be
considered for admission on the basis of
3.
English 30 (or equivalent) and other 30level subjects as may be required by the
admitting faculty. Applicants to the
Faculty of Communication and Culture
shall have their average calculated on
English 30 and one of Mathematics 30
or 31 or Pure Mathematics 30 or Applied
Mathematics 30 or a language other
than English at the 30 level. Applicants
to the Faculty of Engineering shall have
their average calculated on the five
required subjects. Applicants to the
Faculties of Fine Arts or Humanities
shall be considered for admission on the
basis of their grade in English 30.
Applicants to the Faculties of Kinesiology and Nursing shall have their
average calculated on the four specified
subjects. Applicants to the Haskayne
School of Business or the Faculty of
Social Sciences shall have their average
calculated on English 30 and Pure
Mathematics 30 or Mathematics 30.
Applicants to the Faculty of Science
shall have their average calculated on
English 30, Pure Mathematics 30 or
Mathematics 30, and two of Biology 30,
Chemistry 30, Physics 30 or Mathematics 31. Adult students are encouraged to
contact their faculty office to ensure that
they have adequate background for the
program they intend to complete.
The following faculties require additional
criteria: Education, Fine Arts, Medicine
(BHSc), Nursing (Post-Diploma), and
Social Work. Applicants to the Faculty of
Engineering who have completed a 2year Engineering Diploma or Applied
Technology Degree should note that the
Faculty considers the cumulative
diploma or degree GPA. Credits
transferable from individual courses in
an Engineering Diploma or Applied
Technology Degree will not be considered in lieu of the cumulative diploma or
degree GPA. Please refer to the
appropriate faculty sections for more
information.
Admission
Admission
26
Admission
The Transfer Admission GPA shall be
determined on the basis of the grade
point average calculated over the most
recent course work to a maximum of ten
half-course equivalents (University of
Calgary courses and/or transferable
courses taken at other institutions). All
grades within a session will be included
except where the number of courses
taken within a session exceeds that
required to fulfill (to a maximum of) ten
half-course equivalents, in which case
the highest grades will be used. Transfer
courses are courses which are considered transferable to the University of
Calgary regardless of the grades
obtained (including “D” and “F” grades)
and all grades in such courses will be
used in the determination of the Transfer
Admission GPA. Grades in high school
equivalent courses offered by postsecondary institutions will not be used in
determining the Transfer Admission GPA.
Note: Students will only be permitted to
transfer to another faculty during their first
year of study provided they possess the
minimum average established for admission
to that faculty for Fall Session. Students
admitted to a faculty must register in courses
which are directly applicable to the degree
program offered by that faculty.
Admission
4.
Deadline Dates for
Undergraduate Applications
for Admission and Transcripts
Spring/Summer Sessions 2004
The University of Calgary will not be
accepting applications for Spring/Summer
Sessions, 2004. The only exception shall be
for admission to the Faculty of Fine Arts
Music diploma programs.
Exchange, Visiting, Unclassified Degree
students and Unclassified Non-Degree
students will be permitted to register for
Spring/Summer Session, 2004 in accordance with the regulations governing such
registrations as published in this Calendar.
Visiting and Unclassified Degree students
will be permitted to register for remaining
spaces in Spring and Summer courses on
March 1, 2004. Unclassified Non-Degree
students (18 years of age or above or
holders of the Alberta High School Diploma
or equivalent) will be permitted to register for
remaining spaces in Spring and Summer
Session courses on March 15, 2004.
Fall Session 2004
Please refer to the chart on page 5.
Winter Session 2005
The University of Calgary will not accept
applications to degree/diploma programs for
Winter Session, 2005. The only exception
shall be for admission to the Faculty of
Education’s BCR Community of Learners
degree program. Due to admission limits,
applicants admitted to degree/diploma
programs for the Fall Session who are
unable to attend the Fall Session cannot be
permitted to automatically attend the Winter
Session, 2005. Such applicants are recommended to attend the Winter Session as
Unclassified students on a part-time basis.
Admitted International students who are
unable to attend the Fall Session due to
delays in the processing of their Study
Permit may obtain special permission to
commence studies in the Winter Session.
Unclassified Degree students, Unclassified
Non-Degree students and Visiting students
will be permitted to register for Winter
Session, 2005 in accordance with the
regulations governing such registrations as
published in this Calendar.
Limitation of Enrollment
While every attempt will be made to accept
every qualified applicant to the University of
Calgary, enrollment in the University’s
courses and teaching units must necessarily
be limited to the number of students that can
be accommodated by the resources
available and consistent with an acceptable
quality of education.
Enrollment may be limited in any of the junior
courses offered by the Faculty of Science.
Continuing students in the Faculty of
Science whose major programs require
these junior courses will receive registration
priority until a University determined date for
those courses.
General Reservations on
Admissions
Any student who wishes to become a registered student of the University must complete
an Application for Admission, meet the
admission requirements of the University and
receive a notice of acceptance before
registering in courses or attending any session.
No applicant will be admitted tentatively
or allowed to register in courses until
evidence of admissibility is received or
prescribed tests are written. All applicants admitted on a tentative basis must
provide evidence of admissibility prior to
the last day for registration in any given
session.
The University of Calgary reserves the right,
published requirements notwithstanding, to
reject applicants for admission or registration
in courses, even if they technically meet the
entrance requirements, on the basis of their
overall academic records or on the basis of
grounds that, in the opinion of the University,
are reasonable in the circumstances.
All students seeking admission to the
University must sign a declaration on the
Application for Admission which includes the
following:
“With regard to this application, I certify that
the particulars furnished are true and
complete in all respects. I understand that
falsifying or omitting documents or omitting
information on this application will result in
immediate and permanent dismissal from the
University. Falsified documents may be
referred to the appropriate authorities for
prosecution under the Criminal Code of
Canada. Information on falsified documents
is shared with the Association of Universities
and Colleges of Canada. Completion of this
application gives express permission to the
University of Calgary to request from other
institutions any applicant’s transcripts in
addition to those already submitted. The
University reserves the right to refuse
admission or cancel any admission ruling,
even if entrance requirements have been
technically met, on the basis of their overall
academic records or on the basis of grounds
that, in the opinion of the University, are
reasonable in the circumstances.”
“I agree, if admitted to the University of
Calgary, to comply with all rules and
regulations of the University.”
No student will be permitted to register in a
University of Calgary degree or diploma
program while simultaneously working
towards a degree or diploma at another
institution. Students, without special permission of their faculty office, are not permitted to
register in courses offered by another
institution while they are proceeding towards
a degree at the University of Calgary.
Students who elect on their own to take
courses at another post-secondary institution
must reapply for admission by the University’s
stated deadlines, and there is no guarantee
that any course work completed elsewhere
without special permission of the faculty office
will be accepted for transfer credit.
Application for Admission
An undergraduate Application for Admission
must be completed by students who wish to
be admitted to an undergraduate degree or
diploma program. The Application for
Admission is available through the World
Wide Web at www.ucalgary.ca. There are
two ways to apply for admission: (1)
complete the on-line application at this
website or (2) download, complete and
submit the PDF version of the Application for
Admission available at this website.
Students wishing to enter the Faculties of
Environmental Design, Graduate Studies,
Law or Medicine should contact the appropriate faculty office for application for admission
forms.
Students wishing to register as Visiting,
Exchange or Unclassified (degree or nondegree) students must complete the
designated application/registration forms
available from the Office of the Registrar.
Students who have been suspended,
expelled or required to withdraw from a faculty
at the University of Calgary must reapply for
admission to the University by the stated
deadlines. Such applicants will not receive
preference over new applicants. Students
who have been required to withdraw should
refer to the Required to Withdraw Students
section for further information.
Students who have not attended the
University of Calgary for two years or more
or who attended most recently as Visiting or
Unclassified students or who have attended
another institution since leaving the University
of Calgary must submit a new Application for
Admission. Some faculties require students to
Admission
Application Fee
Applicants submitting an Application for
Admission to the University are required to
pay a non-refundable $65.00 application fee.
Applications received without the fee cannot
be processed. Students who have previously applied or attended the University
of Calgary are required to submit this fee.
Students submitting a Visiting or Unclassified
Application/Registration form are required to
pay a non-refundable $35.00 fee.
Cheques or money orders should be made
payable to the University of Calgary.
The above fees are subject to change
without advance notice.
Transcript Regulations
Students should bring or mail in personal
copies of high school and post-secondary
records to be considered for tentative
admission. Notwithstanding this arrangement,
transcripts must be received by the University
by the deadlines indicated on page 5.
Official transcripts are documents which are
sent directly to the Admissions Office from
the Department of Education and/or other
institutions maintaining such records. It is the
applicant’s responsibility to ask the issuing
institutions to send complete official transcripts directly to the Admissions Office,
University of Calgary.
International applicants seeking admission
on the basis of documents which are in a
language other than English must submit
official documents in original language as well
as notarized English translations. Documents
must indicate the subjects studied and the
grades obtained in each subject.
Transcripts received by the Admissions
Office become the property of the University
of Calgary and will not be photocopied for
the student or forwarded to other institutions.
Evaluation of documents not intended for
admission to the University will not normally
be undertaken.
Deadline Dates for
Transcripts
Please note the deadline dates for receipt of
transcripts as indicated on page 5.
Unofficial and/or official transcripts must be
received in adequate time for a decision to
be made concerning the admissibility of any
applicant.
Failure to submit transcripts by the deadlines
will result in the cancellation of the applicant’s Application for Admission.
Applicants seeking admission for Fall or
Winter Sessions, who have not received
notification of their admissibility by August 15
or December 15 (respectively) are asked to
contact the Admissions Office.
Applicants may not register in courses
until granted admission. Applicants who
have been admitted must register within
three weeks of the issuance of the letter
of admission.
Students granted tentative admission on the
basis of unofficial transcripts and for whom
official transcripts have not been received
by the following dates, will have a withhold
placed on their registration for the following
session:
Spring Session — second day of classes
Summer Session — second day of classes
Fall Session — ten lecture days after the
start of the session
Winter Session — ten lecture days after the
start of the session.
Undergraduate Admission
Requirements
All prospective applicants to undergraduate
programs are referred to the “Admission
Requirements” outlined on page 25.
Admission to an undergraduate program
may be obtained under one of three
categories:
(i) Standard Admission,
(ii) Adult Student Admission,
(iii) Basis of Standing.
Applicants attending on a part-time basis, in
the evening, or on the weekend are required
to meet the same admission requirements as
full-time or day students. Please refer to the
second page of this section of the Calendar
for more detailed information on attending as
an Unclassified or Visiting student.
Applicants wishing to be considered for
admission to a second bachelor’s degree or
a diploma program after having completed a
first degree must present an approved
degree from an “accredited” institution with a
minimum of three years of recognized
university-level course work. Applicants not
satisfying the above criteria will only be
considered for admission to the regular four
year baccalaureate degree with advanced
credit, as may be applicable to the program.
All applicants must demonstrate English
language proficiency (see page 33). In
addition, all applicants are referred to the
admission requirements as listed in the
faculty sections of this Calendar.
Note: Enrollment in all programs and
faculties may be limited due to space and/or
resource restrictions.
I. Standard Admission
A. Clear Senior Matriculation — Alberta
Applicants
GROUP A
Social Studies 30
French 30-level (see note 7)
Languages other than English
at 30-level (see notes 3 and 8)
Sign Language 35
GROUP B
Applied Mathematics 30
Biology 30
Chemistry 30
Mathematics 30
Mathematics 31
Physics 30
Pure Mathematics 30
Science 30
GROUP C
Art 30
Art 31
Dance 35
Drama 30
Music 30
Music 31
GROUP D
Other five-credit (or two threecredit) Grade XII subjects
(excluding Special Projects
30) or five credits of Advanced
series Career and Technology
(CTS) courses.
The basic general admission requirement to
the University is Alberta Grade XII senior
matriculation or equivalent with required
standing in five appropriate subjects with no
grade below 50.
1. The University’s basic admission
average is 60.0 (85.0 for Medicine BHSc, 65.0 for Nursing) on five specified
subjects. However, since applicants
compete for positions primarily on the
basis of academic merit, higher
admission averages will normally be
required (see “Admission Requirements”).
2. Students presenting a subject from
Group C or D as their fifth subject must
Admission
reapply for admission after an absence of one
or two sessions. Students who have attended
another institution since leaving the University
must submit official transcripts of their record
from such institutions. Official transcripts are
those transcripts which are forwarded directly
to the University from other educational
institutions.
It should be noted that hard copy files of
students who have not attended the University for five years will be destroyed (three
years if a degree was obtained). At the time of
seeking readmission to the University, it will
be determined if it is necessary for the
reapplicant to submit new official transcripts
from previously attended institutions.
Any student who applied for admission to the
University, but never attended, must complete
a new Application for Admission and submit
official transcripts. All documents are destroyed
after being held for a period of one year.
Applications which are not completed fully
and accurately, or which do not include the
$65.00 application fee will not be processed.
Corrected applications and/or the application
fee must be returned to the Admissions
Office prior to the application deadline to be
considered for admission for the session
indicated. The University accepts no
responsibility for denials of admission based
on the failure of applicants to submit their
applications and/or fees in a timely manner.
Prospective applicants should not wait until
the results of test scores and/or final high
school results are received before applying
for admission.
27
28
Admission
Admission
obtain a minimum average of 60.0 on
the remaining four subjects and an
overall average of 60.0 or better on the
five subjects.
Alberta high school applicants should check
the Alberta high school subject chart above
and faculty listings below to ascertain the
admission requirements of the faculty of their
choice.
Notes:
1. For Alberta high school students, the
University of Calgary uses the combined
grade (50% teacher-reported grade;
50% diploma examination grade) when
determining the student’s admissibility
and senior matriculation average. The
Alberta advanced high school diploma is
not required for admission.
2. English 30 or English Language Arts 301 is a required subject for admission to
all faculties at the University of Calgary.
3. A student may not present for admission
two subjects in the same field (e.g., both
English 30 and English 33) with the
following exceptions: Mathematics 30
and Mathematics 31; Pure Mathematics
30 and Mathematics 31; Applied
Mathematics 30 and Mathematics 31;
languages (excluding French - see Note
7) with the permission of the Director of
Undergraduate Admissions; Art 30 and
Art 31 (Fine Arts only); Music 30 and
Music 31 (Fine Arts only).
4. Mathematics 33 is not acceptable in lieu
of Mathematics 30, Pure Mathematics
30, or Applied Mathematics 30. For
those faculties where Mathematics 30 or
Pure Mathematics 30 is not required,
Mathematics 33 may be presented as
the fifth subject provided the applicant is
not attempting to use another subject
from Group D for admission. Mathematics 33 may not be presented for
admission with Mathematics 30, Pure
Mathematics 30, or Applied Mathematics
30 (see Note 3).
5. Both Applied Mathematics 30 and Pure
Mathematics 30 cannot be presented for
admission.
6. Applicants presenting Applied Mathematics 30 who subsequently wish to
enter a program requiring Pure Mathematics 30 must successfully complete
(in some cases with specified standing)
Mathematics 101 through Athabasca
University or Pure Mathematics 30
through an Alberta high school. Other
alternatives may be available through
the University and Mount Royal College.
7. Only one of French 30, French 30N,
French N30, French 30S, French 31A,
French 31B, French 31C, Français 30,
or French Language Arts 30 may be
used to satisfy admission requirements.
8. Only one of Chinese 35 and Mandarin
35 may be presented for admission.
9. Social Studies 33 is an acceptable
Group D subject when Social Studies 30
is not presented.
Faculty of Communication and Culture
1. English 30 or English Language Arts 30-1
2. Mathematics 30 or 31 or Pure Mathematics 30 or Applied Mathematics 30
or a language other than English at the
30 level
3. Subject from Group A or B
4. Subject from Group A or B
5. Subject from Group A, B, C or D
Note: Students who intend to complete the
BA (General Studies) or BGS degree must
present one of Applied Mathematics 30, Pure
Mathematics 30, Mathematics 30, Mathematics 31 or a language other than English
at the 30 level. Students who intend to
complete the BA or BSc (Major), BCS, or
BSc (General Studies) degree must present
one of Applied Mathematics 30, Pure
Mathematics 30, Mathematics 30 or
Mathematics 31.
Note: Enrollment in the Communications
Studies and Law and Society majors is
limited.
Faculty of Education
BEd (Master of Teaching Program)
Only those students who have completed a
previous degree will be eligible for admission
to the BEd (Master of Teaching Program).
BCR
1. English 30 or English Language Arts 30-1
2. Biology 30
3. Subject from Group A or B
4. Subject from Group A or B
5. Subject from Group A, B, C or D
Faculty of Engineering
1. English 30 or English Language Arts 30-1
2. Mathematics 30 or Pure Mathematics 30
3. Mathematics 31*
4. Chemistry 30
5. Physics 30
*A student who does not present Mathematics 31 but has a
high academic average may present an alternate academic
subject in lieu of Mathematics 31 for admission. Each case
shall be judged by the Faculty. If admitted, such students
will be required to take an alternative calculus stream to
overcome this deficiency. Note: This excludes students who
have previously taken Mathematics 31.
Faculty of Fine Arts
1. English 30 or English Language Arts 30-1
2. Subject from Group A or B
3. Subject from Group A or B
4. Subject from Group A, B or C
5. Subject from Group A, B, C or D
Note: In addition to the given requirements,
students applying to the BFA(Art) must
submit a portfolio and statement of interest.
Students applying to the BMus program
must complete an audition examination. For
more information about BFA(Art) or BMus
requirements, refer to the Faculty of Fine
Arts section of this Calendar. Students
applying to the BA(Dance) program must
attend a dance audition and submit a written
statement of interest. Particulars are given in
the Collaborative Programs section of this
Calendar.
Haskayne School of Business
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 or Mathematics 30
3. Subject from Group A or B
4. Subject from Group A or B
5. Subject from Group A, B, C or D
Faculty of Humanities
1. English 30 or English Language Arts 30-1
2. Subject from Group A or B
3. Subject from Group A or B
4. Subject from Group A or B
5. Subject from Group A, B, C or D
Faculty of Kinesiology
BKin or BSc Four-Year Degree (excluding
Biomechanics and Exercise and Health
Physiology - see below)
1. English 30 or English Language Arts 30-1
2. Mathematics 30 or 31 or Pure Mathematics 30
3. Biology 30
4. Chemistry 30
5. Subject from Group A, B, C or D
Biomechanics
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 (or Mathematics
30) with a minimum grade of 70%
3. Mathematics 31
4. Chemistry 30
5. Biology 30
Note: Physics 30 is recommended.
Exercise and Health Physiology
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 (or Mathematics
30) with a minimum grade of 70%
3. Biology 30
4. Chemistry 30
5. Subject from Group A, B, C or D
Faculty of Medicine
BHSc
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 (or Mathematics
30) with a minimum grade of 70%
3. Biology 30
4. Chemistry 30
5. Subject from Group A, B, C or D
Faculty of Nursing
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 or Mathematics 30
3. Biology 30
Admission
29
Legend: C (Compulsory); R (Recommended)
Department and Major Field
MATRICULATION SUBJECTS
English
30*
Pure
Mathematics
Mathematics 30**
31
Biology
30
Chemistry
30
Physics
30
BIOLOGICAL SCIENCES
Biochemistry
Biological Sciences
Botany
Cellular/Molecular/Microbial
Ecology
Zoology
C
C
C
C
C
C
C
C
C
C
C
C
R
R
R
R
R
R
C
C
C
C
C
C
C
C
C
C
C
C
R
R
R
R
R
R
CHEMISTRY
Applied Chemistry
Chemical Physics
Chemistry
C
C
C
C
C
C
R
R
R
—
—
—
C
C
C
R
R
R
COMPUTER SCIENCE
C
C
R
—
—
—
ENVIRONMENTAL SCIENCE
C
C
R
***
C
***
GEOLOGY AND GEOPHYSICS
Earth Science
Geology
Geophysics
C
C
C
C
C
C
R
R
R
—
—
—
C
C
C
R
R
R
MATHEMATICS AND
STATISTICS
Actuarial Science
Applied Mathematics
Pure Mathematics
Statistics
C
C
C
C
C
C
C
C
R
R
R
R
—
—
—
—
—
—
—
—
—
R
—
—
PHYSICS AND ASTRONOMY
Applied Physics
Astrophysics
Chemical Physics
Physics
C
C
C
C
C
C
C
C
R
R
R
R
—
—
—
—
C
C
C
C
R
R
R
R
* or English Language Arts 30-1
** or Mathematics 30
*** Biology 30 is required for the concentration in Biological Sciences. Geography concentration does not require completion of Physics
courses.
Legend: C (Compulsory); S (Suggested as useful preparation)
FACULTY OF SOCIAL SCIENCES
Department and Major Field
BSc Psychology
BSc (Honours) Primatology
(Anthropology)
BA, BA (Hons), BSc, BSc (Hons)
Archaeology (Concentration in
Physical Anthropology)
BSc Geography
MATRICULATION SUBJECTS
English
30*
Pure
Mathematics 30**
Biology
30
Chemistry
30
Mathematics
31
Physics
30
C
C
C
C
C***
C
C***
C
S
S
C
C
C
C
C
C
S
S
S
S
* or English Language Arts 30-1
** or Mathematics 30
*** These subjects are compulsory for students entering the BSc Psychology major but are not compulsory for the BSc Psychology Honours
Program until Fall Session 2006.
Admission
FACULTY OF SCIENCE
30
Admission
4.
5.
Chemistry 30
Subject from Group A, B, C or D (Social
Studies 30 recommended)
Note: Students seeking admission to the
Post-Diploma Bachelor of Nursing program
are referred to the Faculty of Nursing section
of this Calendar.
Admission
Faculty of Science
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 or Mathematics 30
3., 4. Two of Biology 30, Chemistry 30,
Physics 30 or Mathematics 31
5. Subject from Group A, B, C or D
To enter first-year courses for a Science
major, students must present the Grade XII
subjects listed in the table on page 29.
Note: Enrollment in majors or concentrations
offered by the Departments of Biological
Sciences and Geology and Geophysics is
limited.
Faculty of Social Sciences
1. English 30 or English Language Arts 30-1
2. Pure Mathematics 30 or Mathematics 30
or 31
3. Subject from Group A or B
4. Subject from Group A or B
5. Subject from Group A, B, C or D
Additional Grade XII subjects are required
prior to graduation for some programs. Refer
to the table on page 29.
Note: Enrollment in Economics and
Psychology majors is limited.
Faculty of Social Work
The Faculty of Social Work will consider for
admission only those applicants who have
successfully completed a minimum of ten
half university courses. Normally, first-year
students enter another undergraduate
faculty.
Notes:
1. Admission requirements for affiliated
programs offered at the University are
given in the Faculty of Science section
of this Calendar.
2. Applicants applying under the College
Entrance Examinations policy are
required to present a high school
diploma. All other applicants are strongly
recommended to obtain a high school
diploma or equivalent.
3. Applicants not able to present the
required average or five subjects will not
be admitted. Exceptions to this regulation are only made when applicants
enter the University under the Adult
Student policy.
4. The University reserves the right to
prescribe additional examinations in
cases where doubt exists concerning
matriculation.
Further details regarding admission requirements are given in each faculty entry in this
Calendar.
Early Admission for High School
Students
An offer of early admission may be granted
to above-average students in Canadian high
schools seeking admission to the Fall
Session. Early admission is based on the
current and/or final grades in two appropriate
academic matriculation subjects (English 30
or Group A or Group B subjects as defined
on page 27). Early admission will be granted
if the applicant presents a specified average
on these two subjects with no grade below
60% in all subjects for which grades are
available. Where more than two grades are
submitted, the best two grades will be used.
When final grades are available, high school
applicants will be required to meet the
admission requirements and admission
average required by their faculty. Students
who fail to meet these requirements will have
their admission and registration cancelled. If
official transcripts verifying admissibility are
not received by August 1, admission will be
rescinded.
Qualified high school students who wish to
be considered for early admission should
include the required grade information
directly on the Application for Admission.
Alternatively, students can submit the
application form as soon as possible and
arrange for a separate school grade report to
be submitted by the deadline if they become
eligible for early admission at a later date.
Applicants may apply for early admission
only once. Applicants who are not granted
early admission will have their admissibility
determined upon receipt of official transcripts
of final grades.
Note: Applicants who complete required
matriculation subjects during the summer
cannot be considered for early admission.
B. Clear Senior Matriculation —
Students from Other Provinces
The certificates below are generally accepted as equivalent to Alberta Grade XII
senior matriculation. At least five prescribed
subjects are required.
Whether or not students qualify for
admission to the universities within their
own province or country, they must meet
the same minimal entrance requirements,
present the same number of subjects,
and present equivalent high school
courses at the appropriate level as
Alberta matriculants.
• British Columbia
Grade XII.
• Saskatchewan
Grade XII.
• Manitoba
Grade XII – five prescribed 40S subjects
(one of the five subjects must be 2 credits
in English) or five full credit subjects of
which four must be “300” and the fifth
subject may be either a “300” or “301.”
• Ontario
Satisfactory standing on five prescribed
4U or Ontario Academic Courses
•
•
•
•
•
(OAC’s) or Grade XIII subjects. English
at the 4U, OAC or Grade XIII level is
required for admission to all faculties. A
Grade XIII or OAC course in English as
a Second Language may not be used to
satisfy the entrance requirements.
Quebec
First year CEGEP program in prescribed
subjects. (The Secondaire V Certificate
is not acceptable for admission.) Two
semesters each of the five prescribed
subjects with an overall average of at
least 70.0% (75.0% for Nursing).
New Brunswick
Grade XII.
Nova Scotia
Grade XII.
Prince Edward Island
Grade XII.
Newfoundland
Grade XII.
C. Students from Other Countries
The United States
Any applicant from the United States may be
considered for admission on presentation of
a full academic high school program plus
acceptable scores on the Scholastic Aptitude
tests administered by the Admissions Testing
Program of the College Board. See chart
under College Entrance Examinations for
required tests and scores.
Any applicant who has attended a university/
college may not subsequently complete
Scholastic Aptitude tests in order to gain
admission to the University of Calgary.
These tests will only be accepted if completed prior to having taken university/
college studies.
United Kingdom and Commonwealth
Countries
The General Certificate of Education/
General Certificate of Secondary Education
(or their equivalents) with standing in five
appropriate subjects, of which at least two
must be at the Advanced/Principal Level, are
accepted as senior matriculation. The same
subject cannot be counted at both levels.
Two Advanced Supplementary subjects will
be considered in lieu of one Advanced level
provided they do not duplicate subject matter
of the Advanced or Ordinary levels. One
Advanced Supplementary subject will be
considered in lieu of an Ordinary level.
Grades of D and E at the Ordinary and
Advanced Supplementary levels and 7, 8
and 9 on School Certificates are not
acceptable.
Applicants completing the Advanced
International Certificate of Education
(A.I.C.E.) must present five distinct and
appropriate subjects and the completed
certificate or diploma for admission. Individual A.I.C.E. subjects will be considered
the same as G.C.E. AS subjects.
The University of Calgary awards advanced
credit for specific Advanced level subjects.
Students should refer to the Alternatives to
Admission
D. International Baccalaureate
Applicants who have completed the International Baccalaureate diploma can be
considered for admission on the basis of
their total diploma score. Students must
meet the total score and specific course
requirements set for the Faculty or degree
program to which they have applied.
For applicants who complete both the
International Baccalaureate diploma and
senior matriculation/secondary school
graduation, admission will be based on that
credential which is to the advantage of the
student.
Regardless of the basis of admission, the
University of Calgary awards a full year of
credit (five full-course equivalents) for the
completed International Baccalaureate
diploma. Specific course credit for Higher
Level courses is awarded as set out in the
Alternatives to Regular Course Credit
section of this Calendar. The balance of
credit required to bring the total to five fullcourse equivalents will be at the junior
unassigned option level.
Students awarded the full year of credit for
the completed International Baccalaureate
diploma remain eligible for all admission
categories and University awards normally
open to entering first-year students.
E. College Entrance Examinations
Applicants who are completing or have
completed their twelfth year of education at
an American high school must write and
obtain acceptable scores on the Verbal and
Mathematical Scholastic Aptitude Tests (SAT
I) and three appropriate SAT II Tests (SAT II).
Applicants under this category are required
to have twelve years of schooling and must
present proof of a high school diploma.
These examinations are administered by the
Admissions Testing Program of the College
Board. An acceptable score is considered
by the University to be no mark below 400
and an average of 500 on the five tests.
Faculty of Nursing applicants are required to
present an average of 520 or higher.
However, since applicants compete for
positions primarily on the basis of academic
merit, higher averages will normally be
required.
Students may be granted tentative admission
on the basis of acceptable College Board test
scores. Formal admission, however, will not
be granted until such time as an official high
school transcript and proof of high school
diploma are received. The last day for receipt
of such documents is August 1.
GROUP A
GROUP B
Writing (WR)
Literature (LR)
United States History (UH)
World History (WH)
GROUP C Biology (BY)
Chemistry (CH)
Math Level IC (1C)
Math Level IIC (2C)
Physics (PH)
GROUP D Chinese (CL)
French (FR)
German (GM)
Modern Hebrew (MH)
Italian (IT)
Japanese (JL)
Korean (KL)
Latin (LT)
Spanish (SP)
Notes:
1. This policy may also be used by
applicants who have completed twelve
years of schooling in a Canadian high
school.
2. In order to be considered for admission
to the University under the College
Entrance Examinations category
applicants must have completed the
required tests prior to undertaking
university/college studies.
3. Only one of Math Level IC or Math Level
IIC may be presented for admission.
4. Applicants whose schooling has been
completed in countries other than
Canada or the United States (with the
exception of those applicants who are
completing their twelfth year of schooling at an American or Canadian high
school overseas) are not eligible for
5.
entrance under the College Entrance
Examinations category. Such applicants
must present those certificates or
credentials which normally grant
admission to an accredited university
within their home country.
Application forms for the tests may be
obtained from:
College Board ATP
P.O. Box 6200
Princeton, New Jersey
U.S.A. 08541-6200
Faculty of Communication and Culture
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC or IIC or subject from
Group D*
4. Subject from Group A
5. Subject from Group B, C or D
*Students intending to complete: (a) BA or BSc (Major),
BCS, or BSc (General Studies) must present Math Level IC
or IIC; (b) BA (General Studies) or BGS must present Math
Level IC or IIC or a subject from Group D.
Faculty of Education – BCR
1. Verbal - SAT I
2. Mathematical - SAT I
3. Biology - SAT II
4. Subject from Group A
5. Subject from Group B, C or D
Faculty of Engineering
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IIC - SAT II
4. Chemistry - SAT II
5. Physics - SAT II
Faculty of Fine Arts
1. Verbal - SAT I
2. Mathematical - SAT I
3. Subject from Group A
4. Subject from Group B, C or D
5. Subject from Group B, C or D
Haskayne School of Business
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC or IIC - SAT II
4. Subject from Group A
5. Subject from Group B, C or D
Faculty of Humanities
1. Verbal - SAT I
2. Mathematical - SAT I
3. Subject from Group A
4. Subject from Group B, C or D
5. Subject from Group B, C or D
Faculty of Kinesiology
1. Verbal - SAT I
2. Mathematical - SAT I
Admission
Regular Course Credit section of this
Calendar for details.
Other Countries
Applicants educated in other countries may
be considered for admission on their
academic merits. Those completing Canadian high school subjects will always have
the grades obtained in these subjects used
in lieu of matriculation equivalents obtained
on international certificates. More detailed
information is available at www.ucalgary.ca/
admissions/international.
Note: Applicants who are completing Alberta
Grade XII subjects in lieu of Advanced Level
and Ordinary Level subject requirements are
required to present clear Alberta Grade XII
senior matriculation (or equivalent from other
provinces) with required standing in five
appropriate subjects.
International students seeking admission on
the basis of documents not listed above
should submit to the Admissions Office
certificates indicating the subjects studied
and the grades secured. When these
certificates are in a language other than
English, notarized English translations must
accompany them.
Canadian citizens who have completed their
high school education (twelfth or thirteenth
year) under an educational system listed
above will be required to meet the same
admission requirements as outlined for that
country.
31
32
3.
4.
5.
Admission
Math Level IC or IIC - SAT II
Biology - SAT II
Chemistry - SAT II
Note: Physics - SAT II is recommended
for Biomechanics majors.
Faculty of Medicine – BHSc
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC or IIC - SAT II
4. Biology - SAT II
5. Chemistry - SAT II
Faculty of Nursing
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC - SAT II
4. Biology - SAT II
5. Chemistry - SAT II
Admission
Faculty of Science
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC or IIC - SAT II
4., 5. Two of Biology SAT II, Chemistry SAT II
or Physics SAT II
Faculty of Social Sciences
1. Verbal - SAT I
2. Mathematical - SAT I
3. Math Level IC or IIC - SAT II
4. Subject from Group A
5. Subject from Group B, C or D
II. Adult Student Admission
Applicants, who are 21 years of age or older
by the commencement of the session to
which they are seeking admission but are
unable to present complete matriculation,
may request admission as an Adult Student.
Acceptance under this category is always at
the discretion of the faculty. Only applicants
who are Canadian citizens or Permanent
Residents may be considered for admission under this category.
Adult Students must present English 30 or
English Language Arts 30-1 or an acceptable
background. Additional matriculation level
subjects, or equivalent, may be and often are
required by the faculty to which the student
is seeking admission. In addition, the
University’s requirements for English
language proficiency apply to Adult Students
(see page 33).
Students applying as Adult Students are
required to submit copies of records of their
schooling regardless of the last level
completed. Applicants who are required to
complete certain matriculation level subjects
must present documents indicating successful completion prior to admission being
granted. Advanced credits, if any, are
awarded only upon receipt of official
transcripts by the Admissions Office.
Students completing Mathematics II through
Continuing Education will have their results
automatically forwarded to the Admissions
Office. However, applicants are asked to
indicate on their Application for Admission
that these subjects or other subjects are
being taken and the expected date of
completion.
III. Basis of Standing
Applicants who do not meet the full matriculation requirements for entrance to a faculty
(see below) but have satisfactorily completed
ten half-course equivalents (including high
school equivalents, transfer and non-transfer
courses) or six half-course equivalent
transfer courses at an accredited postsecondary institution will be considered for
admission on the basis of standing.
Applicants must have completed during or
prior to attendance at the post-secondary
institution matriculation subjects or equivalent that are mandatory for entrance to a
faculty at the University of Calgary. For
example, students wishing to enter the
Faculty of Communication and Culture on
the basis of standing must have completed
matriculation equivalents in English and one
of Mathematics or a second language prior
to or during their attendance at the sending
institution.
Where selection procedures are involved in
the admission to a faculty at the University of
Calgary, basis of standing applicants will be
treated on the same basis as any other
person seeking admission to that faculty.
Please refer to the section on Advanced
Standing with regard to transfer of credits.
Early Admission for PostSecondary Students
An offer of early admission for the Fall
Session may be granted to students with
good grade point averages who meet basic
admission requirements to the University of
Calgary as stated in this Calendar and are
currently registered in a post-secondary
institution. Early admission will be based
upon the grade point average on the most
recently completed transfer courses to a
maximum of five full-course equivalents.
Admission will be subject to verification of
admissibility upon receipt of required official
transcripts showing final grades. If admission
requirements are not met or official transcripts verifying admissibility are not
received by June 30, admission will be
rescinded.
Applicants who submit their Application for
Admission forms and supporting documents
by March 1 will be automatically considered
for early admission.
Applicants may wish to contact the faculty
office or the Admissions Office for detailed
information.
Admission with
Probationary Status
(The following paragraph is not in effect
due to the “Admission Requirements”
policy for this year.)
Applicants who have an unsatisfactory
previous record at this or another postsecondary institution may be admitted on
probation, but such applicants must present
compelling reasons why their previous
record does not reflect the kind of performance that can be expected from them. When
determining the admissibility of an applicant
on a probationary basis the grade point
average, the number of withdrawals, the
number of failures and the time which has
elapsed since last attendance will be
considered. Admission of a student on a
probationary basis is always at the discretion
of the faculty to which the student applies.
An applicant whose grade point average is
below 2.00 will only be considered for
admission on a probationary basis.
Required to Withdraw
Students
Students who have been required to
withdraw for academic reasons from any
faculty of this University or any other postsecondary institution will not be permitted to
register under any student category at the
University until at least twelve months have
elapsed since the student was required to
withdraw. To qualify for admission, such
applicants are normally required to meet
competitive admission criteria as outlined in
the section titled “Admission Requirements.”
Exceptions to this regulation are as follows:
1. Students required to withdraw for
academic reasons other than a low
grade point average, may be eligible for
consideration of admission by another
faculty provided they maintained a 2.00
or higher grade point average since their
last review.
2. Students required to obtain a grade
point average above 2.00 for continuation in a program may be eligible for
consideration of admission by another
faculty provided they maintained at least
a 2.00 grade point average since their
last review.
3. Under exceptional circumstances, a
University of Calgary student required to
withdraw for academic reasons can be
granted special permission by the
Associate Dean (Student Affairs) of a
faculty for immediate admission to the
Fall Session. An Associate Dean can
place restrictions on course registration
and require a specific level of performance. Registration as a Non-Degree
Unclassified student is not permitted.
These regulations do not apply in the case of
academic/non-academic misconduct (see
below).
Students seeking admission or readmission
after having been required to withdraw for
academic reasons must attach a letter to
their application which (a) offers an explanation for their previously poor record, (b)
outlines their academic plans, and (c)
explains why they are now likely to be
successful. Admission is not automatic and
will be considered on an individual basis by
each faculty.
Students who are readmitted after having
been required to withdraw will be
readmitted on probation.
Students who have twice been required to
withdraw from one or more faculties at this or
any other institution will not normally be
considered for admission at any time.
Applicants seeking admission who have
been involved in academic/non-academic
misconduct at this or other institutions which
resulted in a suspension will only be
considered for admission once the suspension period has elapsed or one year has
elapsed, whichever comes first. In all cases
of academic/non-academic misconduct,
admission or readmission to the University of
Calgary is at the discretion of the faculty to
which the applicant is seeking entrance. A
student expelled from a faculty will not be
considered for readmission to the same
faculty.
Matriculated Adult
Students
Applicants who have completed university
entrance requirements (matriculation) more
than ten years ago, may not have adequate
prerequisites for certain courses. Such
students should contact the office of the
faculty in which they are seeking admission.
Home Schooled Applicants
Home schooled applicants can qualify for
admission by satisfying the requirements
given under College Entrance Examinations.
Applicants must possess a high school
diploma and acceptable scores and average
on the five appropriate SAT tests.
Aboriginal Admissions
When the University is controlling admission
to non-quota programs/faculties, Aboriginal
applicants are only required to meet the
University’s basic admission requirements
upon recommendation from the Native
Centre Office.
Combined Degree
Admissions
Admission will only be considered for
combined degrees outlined in the Faculty
sections of this Calendar. Students wishing
to enter such combined degrees must
carefully read descriptions to determine
when admission to a combined degree may
be obtained. Applicants entering first year
will not be considered for admission to a
combined degree where both combined
degrees are limited enrollment programs.
English Language
Proficiency
All applicants must demonstrate English
language proficiency for purposes of
admission in one of the following ways:
(a) successful completion of at least three
years of formal, full-time study (not less
than three courses per semester) at an
English secondary or post-secondary
institution in an English-speaking
country which the University of Calgary
recognizes as English language
proficiency exempt; or
(b) graduation from a degree program
offered by an accredited university in a
country which the University of Calgary
recognizes as English language
proficiency exempt; or
(c) a mark of 75% or better on the Alberta
English 30 Diploma Examination (not
the blended grade) OR a mark of 80%
or equivalent letter grade or better in
Alberta English 30 (blended mark) or
equivalent course from other Canadian
provinces; or
(d) a minimum score of 220 on the computer-based Test of English as a Foreign
Language (TOEFL) examination; or
(e) a minimum score of 560 on the paperbased TOEFL examination; or
(f) a minimum score of 550 on the paperbased TOEFL examination, accompanied by a minimum score of 5.0 on the
Test of Written English (TWE); or
(g) a minimum score of 7.0 on the International English Language Test System
(IELTS); or
(h) a score of 70 or higher on the Canadian
Academic English Language (CAEL)
assessment; or
(i) successful completion of the English
Language Foundation Program at the
University of Calgary.
No student will be admitted unless this
requirement has first been satisfied.
Applications for the TOEFL examination may
be obtained from: TOEFL Services, ETS,
P.O. Box 6151, Princeton, New Jersey
08541, U.S.A.; from their website at
www.toefl.org; or via the telephone at (609)
771-7100. When requesting official test
results to be forwarded to the University of
Calgary, please indicate institution code
0813 and department code 00.
The IELTS is administered by the British
Council offices outside Canada and the
United States. For further information about
the test, contact the IELTS Liaison Officer,
British Council, 10 Spring Gardens, London,
England, SW1A2BN or go to their website at
www.ielts.org.
Note: Disabled students should contact the
University of Calgary Disability Resource
Centre for information regarding alternative
methods of evaluating the English proficiency of individuals who cannot take tests
under standard conditions.
English Language
Foundation Program
The English Language Foundation (ELF)
program is a comprehensive intensive
program designed to prepare academically
33
qualified students whose native language is
not English for entry to the University’s
degree or diploma programs. The ELF
program is for prospective international,
Permanent Resident or Canadian students
whose level of English language proficiency
is at a high-intermediate to low-advanced
level. This program is not designed for
beginners. ELF students have the option of
enrolling as ELF Only students to study
English only or academically qualified
students can apply for admission to the
combined ELF + Degree program.
At the beginning of each session all ELF
students are given a placement examination
and the results determine whether the
student will be placed in Level 1, 2 or 3, or at
an introductory level, Pre-ELF. Each level of
ELF consists of four half-course equivalents.
Courses in each level are corequisites, i.e.
they must be taken as a group. Courses in
Levels 2 and 3 are delivered as modules.
The placement examination results will
determine appropriate placement. Students
who wish to satisfy the proficiency requirement must complete all four half-course
equivalents in Level 3. In addition to the
courses, ELF students will participate in a
series of organized activities designed to
enhance conversational, learning and study
skills. These programs will assist students to
succeed while studying in a new educational
system and environment. ELF students who
are admitted into Level 2 or 3 are permitted
to take one University credit course per
session while enrolled in the program with
the approval of the ELF Coordinator. ELF
courses may not be used for credit toward a
degree or diploma program.
One session (four months) is required to
complete each Level. ELF courses are
offered during Fall, Winter, and combined
Spring/Summer Sessions and students can
begin their ELF classes at the beginning of
any session. The University of Calgary will
accept applications for admission to the ELF
program throughout the year for the next
scheduled session. Fees are the same as
regular University of Calgary courses. All
international students (those on Study
Permits) pay the regular differential fees.
Regardless of the category under which a
student registers, no waiver of fees will be
made. Students cannot audit ELF courses.
Class sizes are limited to 22 students per
section.
Continuation Requirement
(a) Pre-ELF, Level 1 Courses and Level 2
Courses: Students who achieve a grade
of “C” or better in all ELF courses at
these levels will be permitted to advance
to the next level. Students who achieve
a grade of “C-” in one or more courses
may be deemed to have insufficient
preparation for subsequent ELF courses
and may be required to repeat and
successfully complete all courses in that
level before advancing. Students who
obtain a grade of “D+,” “D,” or “F” in one
or more courses must repeat and
satisfactorily complete all courses in
Admission
Admission
34
Admission
Pre-ELF and Level 1 and the unsatisfactory courses in Level 2 before advancing
to the next level.
(b) Level 3 Courses: Students who wish
to satisfy the proficiency requirement
must complete all four half-course
equivalents in Level 3 with a grade of
“C” or better. Students who achieve a
grade of “C-” in one or more courses
may be deemed to have insufficient
proficiency in that subject area and may
be required to repeat and successfully
complete the courses. Students who
obtain a grade of “D+,” “D,” or “F” in one
or more courses must repeat and
satisfactorily complete those courses
before advancing into full-time degree
studies.
Students repeating courses will not have the
original grade removed from the transcript of
record. The transcript of record will indicate
both the original grade and the repeated
courses with the final grades in the
session(s) in which they were taken. Appeals
of grades in ELF courses will be heard by a
special committee.
Admission
ELF + Degree
ELF students enrolled in University
undergraduate degree/diploma programs:
A student may be admitted as a Regular
Student to an undergraduate degree or
diploma program with the requirement that
he/she successfully completes the ELF.
Students have 12 months to complete all
three levels of ELF or their registration will
be cancelled. Admission into regular
university courses requires the successful
completion of ELF Level 3 or a score of 560
(paper-based) or 220 (computer-based) on
the Test of English as a Foreign Language
(TOEFL) examination. Applicants admitted to
the ELF program with an English 30 or
equivalent deficiency must either complete
ELF Level 3 in lieu of English 30 or complete
an English 30 equivalent elsewhere prior to
being admitted to a degree/diploma program.
An acceptable TOEFL score will not be
accepted in lieu of English 30. Once
students reach Level 2 they may be entitled
to take one credit course per session.
Students enrolled in Level 3 may pre-register
for credit courses offered in the next
session(s). If a student does not complete
Level 3 successfully or meet the University’s
TOEFL requirement, his/her registration will
be cancelled. In exceptional circumstances,
the Dean of the student’s home faculty may
extend the time required to complete the
ELF program beyond the 12 months.
All ELF + Degree students must meet the
University’s Effective Writing Requirement
within twelve months from the beginning of
the session of the student’s initial registration
in credit courses.
Applications for Admission to the ELF +
Degree will be accepted for the Fall Session
only.
ELF + Degree students are advised that
grades for ELF courses are not used in the
calculation of yearly grade point averages for
the purposes of the official transcript of
record nor cumulative and continuous grade
point averages determined by the faculties.
These students are also advised that faculty
requirements for continuation in a degree/
diploma program are significantly different
than that for the ELF program. Students
must refer to the appropriate sections of this
Calendar for specific promotion and
graduation requirements.
ELF Only
ELF students not enrolled in University
undergraduate degree/diploma programs:
ELF students may register (as Unclassified
students) for the English program only. If
students are also interested in seeking
admission to a degree/diploma program at
the University, they must complete an
Application for Admission form, meet the
admission requirements of the University
and receive a notice of acceptance before
registering in credit courses. Students
registered in ELF Level 2 or 3 are, however,
permitted to register in one credit course per
session upon approval of the ELF Coordinator. Successful completion of the ELF
program does not guarantee admission to a
degree or diploma program.
The University of Calgary will accept
Applications for Admission to ELF Only in all
three sessions.
Withdrawal from ELF Courses
The last day to withdraw from ELF courses
will be the last day of lectures for ELF
courses.
Further Information
The English Language Foundation program
courses are listed in the courses of instruction section of this Calendar.
For information on admission to the ELF
Only program or the combined ELF +
Degree program, please contact the Office of
International Marketing and Recruitment,
English Language Foundation program.
Location: Biological Sciences 547
Telephone: (403) 220-4380
Fax: (403) 220-1342
E-mail: [email protected]
Web: www.ucalgary.ca/UofC/students/
prospects
Admission Requirements
The normal requirement for admission to
the ELF program is English as a Second
Language training with results at a highintermediate to low-advanced level. Upon
arrival at the University of Calgary, all
students will be tested and placed in the
appropriate level of training. Students must
be present at the placement test in the
session they are first attending. If unable to
attend, students must notify the ELF
Coordinator at [email protected] by the
placement test date. Failure to notify the
Coordinator could result in cancellation of
their acceptance into the program. Additionally, students applying to the ELF + Degree
must meet the admission requirements of
the faculty to which they are applying.
Students requiring letters of acceptance for
immigration purposes are strongly encouraged to apply early due to varying processing times required by Canadian Immigration.
ELF + Degree Application Deadlines
Students must submit their Application for
Admission form and all required documents
to the Admissions Office by the following
dates:
International Students applying from
outside Canada
Fall Session– December 1
International Students applying from
within Canada
Fall Session – March 1
Canadian and Landed Immigrants
Fall Session – March 1
ELF Only Application Deadlines
Applicants must submit all required forms
and documents to the English Language
Foundation Coordinator no later than two
weeks prior to the deadline stated below.
The Coordinator will then submit the forms
and documents to the Office of the
Registrar by the appropriate deadline.
International Students applying from
outside Canada
Fall Session – April 1
Winter Session – September 1
Spring/Summer Sessions – January 15
International Students applying from
within Canada
Fall Session – July 1
Winter Session – November 1
Spring/Summer Sessions – March 1
Canadian and Landed Immigrants
Fall Session – August 1
Winter Session – November 15
Spring/Summer Sessions – April 15
Residence Requirements
Baccalaureate degree programs do not
specify full-time study. However, given the
scheduling of courses and the necessity to
often complete courses concurrently or in a
specified order, many students find it
necessary to attend on a full-time basis.
Students planning to obtain a degree by
attending solely in the late afternoon and
evening often find that required courses are
only available during the day.
Many faculties have indicated an overall time
limit in which a degree must be completed
and the maximum amount of transfer credit
which may be granted. Most undergraduate
faculties require at least one half of the
degree to be completed with courses offered
by the University of Calgary. Faculties also
have the right to determine if a student will
be permitted to attend another institution
even though the maximum amount of
transfer credit has not been awarded. See
individual faculty sections in this Calendar for
specific information.
To obtain an undergraduate degree from the
University of Calgary a minimum of five full
University of Calgary courses which are not
part of the requirements for a previous
degree/diploma must have been completed.
Residence requirements for graduate
degrees are outlined in the Faculty of
Graduate Studies and the Faculty of
Environmental Design calendars.
Alternatives to Regular
Course Credit
A. Advanced Credit/Placement
For information regarding transfer credit to
the University of Calgary from post-secondary institutions in Alberta, see
www.ucalgary.ca/Transfer2UofC
Students wishing to transfer should refer to
the Alberta Transfer Guide which lists all
course and program transfer agreements
between post-secondary institutions in
Alberta, Northwest Territories and Nunavut.
The guide and other transfer information are
available online at www.acat.gov.ab.ca or by
contacting: Alberta Council on Admissions
and Transfer, 909, 9942 – 108 Street,
Edmonton, Alberta T5K 2J5. Telephone:
(780) 422-9021 or 310-0000 (toll free). Email: [email protected]
Students from other universities or colleges
may be admitted with advanced credit in
undergraduate programs. The amount of
advanced credit that may be granted is
limited and determined by faculty regulations, which provide that a student proceeding toward a first degree is normally required
to complete a specified number of University
of Calgary courses within a specified time
limit.
Students transferring from other institutions into programs at the University of
Calgary must make themselves aware of
the appropriate required (prerequisite)
preparation for courses they wish to take.
This may be done by consulting the
Courses of Instruction section of this
Calendar. Students receiving specified
transfer credit status for particular
courses should be aware that this does
not necessarily imply that exact course
equivalence is being awarded, but that
this may indicate an equivalent level of
experience in a subject area.
Students transferring to the University of
Calgary who have attended publicly
supported post-secondary institutions in
Alberta shall be subject to the same
regulations as those transferring from one
faculty to another within the University. The
University of Calgary will honour all extant
transfer of credit arrangements as listed in
the Alberta Transfer Guide.
Students who have taken the equivalent of
university courses in some other manner
may be given advanced placement (i.e.,
excused from taking such courses) but will
not be granted advanced credit in them.
They will be required to substitute other
courses to complete a program of normal
weight at this University.
The University reserves the right to require
applicants for advanced credit or advanced
placement to write examinations at any level
including that of matriculation standing.
B. International Baccalaureate
(IB) Program
The University of Calgary awards a full year
of credit (five full-course equivalents) for the
completed International Baccalaureate
diploma. Specific course credit or advanced
standing for Higher Level courses is
awarded as set out below. A grade of “5” or
above is required to receive such specific
credit or placement. The balance of credit
(including credit for Higher Level courses
with grades below “5”) required to bring the
total to five full-course equivalents will be at
the junior unassigned option level. In the
case of advanced credit, a grade of “CR” will
be recorded on the student’s record.
Applicants who have not completed the
diploma will receive specific course credit or
advanced placement as set out below for
each Higher Level course completed with a
grade of “5” or above. No junior unassigned
option credit beyond that set out below is
awarded to students who do not complete
the full IB diploma. Official IB transcripts
are required as part of the evaluation
process.
Students awarded advanced credit or
advanced placement for IB courses should
consult their faculty regarding course
selection. Note that if advanced credit is
awarded for a 200-level course that is a
stated prerequisite for a 300-level course,
students will be permitted to enter the 300level course in first year. Whether or not
credit is applicable to any particular degree
program is determined by the appropriate
faculty.
Higher level IB courses approved for
advanced credit or advanced placement are:
IB Subject
Art/Design
Biology
Chemistry
Computer
Science
Economics
English A1
University of
Calgary Equivalent
Art 231/233
Biology 233
Chemistry 201/203
or 209 (Engineering
only)
Computer Science
231 and half course
junior Computer
Science*† or
Engineering 233
(Engineering only)
Economics 201/203
Half course junior
English†
French A or B
Geography
German A or B
History
Italian
Latin
Mathematics
Mathematics
with Further Maths
Music
Philosophy
Physics
Psychology
Spanish A or B
35
Full course junior
French† (credit will
not apply to major or
minor French
programs)
Geography 201/203
German 221/223
Full course junior
History†
Full course junior
Italian† (credit will not
apply to minor Italian
programs)
Latin 301/303
Mathematics 251 or
Applied Mathematics 217 (Engineering
only)
Mathematics 251 or
Applied Mathematics 217 (Engineering
only)
Advanced Placement (Based on
audition/placement
tests with the Faculty
of Fine Arts, students
may be given
advanced placement
and permitted to take
selected Music
courses by “Special
Assessment.”)
Half course junior
Philosophy†
Physics 211/213
Half course junior
Psychology†
Full course junior
Spanish† (credit will
not apply to major or
minor Spanish
programs)
*Students who successfully complete a challenge
examination may receive credit for Computer Science 233
in lieu of the half junior Computer Science.
† “Junior” refers to credit at the 200 level, but for which no
direct University of Calgary equivalency exists.
C. Advanced Placement (AP)
Program
AP students will automatically receive
advanced credit or advanced placement in
approved courses where they present
grades of 4 or higher. In the case of advanced credit, a grade of “CR” will be
recorded on the student’s record. Official AP
transcripts are required as part of the
evaluation process.
Advanced Placement courses approved for
advanced credit or advanced placement are:
AP Course
Art History
Art Studio
(Drawing Portfolio)
University of
Calgary Equivalent
Art 201/203
Art 241/243
Admission
Admission
36
Admission
Art Studio
(2-D Portfolio)
Art Studio
(3-D Portfolio)
Biology
Calculus AB and
Calculus BC
Calculus BC
Chemistry
Admission
Computer
Science A
Computer
Science AB
Economics
(Microeconomics)
Economics
(Macroeconomics)
English (Language
& Composition)
English (Literature
& Composition)
German
Government &
Politics
History (European
History)
History (United
States History)
Latin
Music (Listening/
Literature)
Music (Theory)
Physics B
Physics C (Electricity
& Magnetism)
Physics C
(Mechanics)
Physics C (Electricity
& Magnetism) and
Physics C
(Mechanics)
Psychology
Art 231
Art 233
Biology 233
Applied
Mathematics 217
Mathematics 251
Chemistry 201/203
or 209 (Engineering
only)
Computer
Science 215*
Computer Science
231 and half course
junior Computer
Science**† or
Engineering 233/
335 (Engineering
only)
Economics 201
Economics 203
Half course
junior English†
Half course
junior English†
German 221/223
Half course
junior Political
Science†
History 201
Half course
junior History†
Latin 301/303
Music History
and Literature 201
Music Theory and
Composition 201
Full course junior
Physics†
Half course
junior Physics† or
Physics 259
(Engineering only)
Physics 221
Full course
junior Physics†
Psychology 205
*Students who successfully complete a challenge
examination may receive credit for Computer Science 231
in lieu of Computer Science 215.
**Students who successfully complete a challenge
examination may receive credit for Computer Science 233
in lieu of the half junior Computer Science.
†”Junior” refers to credit at the 200 level, but for which no
direct University of Calgary equivalency exists.
D. General Certificate of
Education – Advanced Levels
Students will automatically receive advanced
credit in approved courses where they
present grades of A, B or C. Examination
results must be verified by the appropriate
examining board. Attested or certified copies
are not acceptable. Credit has been
determined as follows:
GCE Course
University of
Calgary Equivalent
Biology
Half course junior
Biology*†
Chemistry
Chemistry 201/203
or 209 (Engineering
only)
Economics
Economics 201/203
English
Full course junior
English†
English Literature
Full course junior
English†
Further Mathematics Mathematics 253
Mathematics
Mathematics 251
Physics
Physics 221/223
Pure Mathematics
Mathematics 251
Statistics
Statistics 213/217
*If University of Calgary Biology 231 or 233 is completed,
this course will be extra to degree.
†“Junior” refers to credit at the 200 level, but for which no
direct University of Calgary equivalency exists.
E. Credit in Courses by Special
Assessment (Challenge
Examinations)
Some faculties will allow students who feel
knowledgeable in the subject matter of a
particular course to seek credit through
special assessment (i.e., subjecting to an
examination only without attending the
course and completing all requirements in
the normal way during a regular session).
Faculties and departments are free to
determine which, if any, of their courses may
be taken by special assessment, by any
particular student, and to determine the
nature and scheduling of the examination or
assessment procedures involved. The
evaluation must be completed and a grade
reported by the specified deadline for that
particular academic session. Only those
courses listed on the master timetable and
offered during an academic session may be
taken by special assessment.
To complete a course under this policy, a
student must obtain written permission by
the registration deadline from the head of the
department offering the course and the
Dean’s Office of the faculty in which the
student is registered, on appropriate forms
headed “Permission to Take Courses by
Special Assessment” (obtainable from the
Office of the Registrar).
Upon submission of a completed form to the
Office of the Registrar, students may no
longer cancel their registration in the course
being taken by special assessment or
withdraw from the course being completed in
this manner.
It should be noted that in all cases the fees
for taking a course by special assessment
are the same as regular course fees.
Failures in courses completed by special
assessment shall be noted on the student’s
permanent record in the same manner as a
course completed by attending lectures.
A course in which the student was previously
registered may not be taken subsequently by
special assessment, nor may any course be
attempted more than once in this way.
Students wishing to seek credit for courses
by this method are advised to contact their
faculty offices for faculty regulations and to
determine the number of courses which may
be completed by this method in a given year
or program.
F. Visiting Students
Students who are registered in degree
programs at the University of Calgary may
be granted permission to take a limited
number of courses at other universities or
colleges. Such permission is at the discretion
of the dean of the faculty in which the
student is registered. The number of courses
which can be completed is also limited by
the amount of transfer credit permitted
towards a degree by the faculty concerned.
Permission must be obtained prior to
completing the courses and it is the student’s
responsibility to ensure that the University
receives official transcripts indicating the
results.
Students granted permission to complete
their degrees at other institutions in the
Winter Session of their graduating year will
graduate at the fall convocation next
following.
Students who fail to obtain permission
prior to taking courses at another
institution are required to reapply for
admission and are subject to any new
degree requirements. Students who fail to
report that they have attended another
institution are subject to dismissal.
Students should contact the faculty office in
which they are registered for further
information. A fee of $25.00 may be charged
for each letter of permission.
G. Auditing Regulations
1.
2.
3.
Auditing privileges are extended to
students who have applied for admission and have been officially admitted to
the University and to Visiting and
Unclassified students.
(a) The audit fees are outlined in the
fees section of this Calendar.
(b) All auditing fees are non-refundable.
ACADEMIC STAFF and VISITING
SCHOLARS (not to be interpreted as
visiting students) are eligible to audit
without payment of fees, are not
required to seek admission to the
Registration
5.
6.
7.
8.
Admission/Registration
Refusal
Appeals against denial of admission will not
be considered when the denial is based on a
Calendar requirement or the “Admission
Requirements” policy. Inquiries relevant to
Calendar requirements or the “Admission
Requirements” policy must be directed to the
Director of Undergraduate Admissions
whose ruling on such matters is final.
Applicants denied undergraduate admission
to faculties for failure to satisfy other than
Calendar requirements or the “Admission
Requirements” policy shall have the right to
appeal. The applicant will first contact the
designated person within the faculty in which
admission was refused concerning the
grounds for refusal. All faculties shall have
an Admission Appeals Committee which
considers appeals based on substantive or
procedural grounds. The Chairperson of the
Faculty Admission Appeals Committee shall
determine if there are reasonable grounds
for the appeal. If the appeal is unsuccessful
at the faculty level, the next step is an appeal
to the Chairperson of the University’s
Committee on Admissions and Transferability. This appeal must be on the grounds of
alleged bias and/or allegedly unfair procedures at the faculty level, or new evidence
that could not have been presented to the
Faculty Admission Appeals Committee. The
Chairperson of the Committee on Admissions and Transferability shall either (a) deny
the appeal for lack of grounds, or (b) return it
to the faculty to be heard by a new committee struck by the dean, which is an extension
of the Committee on Admissions and
Transferability. The decision under (a) and
(b) is final. (Further information about
appeals to the Committee on Admissions
and Transferability may be obtained from the
Executive Secretary of the Committee or the
Admissions Office.)
Because there is no general right of
admission to a graduate program, appeals
concerning denial of admission are not
generally considered appropriate. See the
Faculty of Graduate Studies calendar for
more information.
The dean of a student’s faculty or the dean
of the faculty offering a course has the right
to refuse registration. Refusal of registration
in courses may be appealed, with grounds,
to the Appeals Committee of the faculty
whose dean denied registration.
Registration
The University of Calgary reserves the
right, published requirements notwithstanding, to reject applicants for admission or registration in courses, even if
they technically meet the entrance
requirements, on the basis of their overall
academic records or on the basis of
grounds that, in the opinion of the
University, are reasonable in the circumstances.
It is expected that students will follow the
program outlined in this Calendar. Registration in a course does not indicate acceptance of the course for degree purposes.
Faculties reserve the right to refuse a
student’s registration in courses when they
are not appropriate to the degree program in
which the student is registered.
Most undergraduate students will complete
course registration for the Fall and Winter
Sessions via the Web (Infonet) Registration
System. It is strongly recommended that
students obtain academic counselling from
their faculty or department advisors, as
appropriate, prior to registration.
Students with Disabilities
The University of Calgary will provide
academic accommodations to all students
who have provided documentation of
disability to the satisfaction of the Disability
Resource Centre, to the extent that the
accommodation does not cause undue
hardship to the University of Calgary or lower
the performance standards of any given
academic program. The provision of
academic accommodations is based on a
balance of rights and shared responsibilities,
and, as such, reflects the responsibilities and
obligations of students with disabilities,
course instructors, staff, and practicum
supervisors for the provision of academic
accommodation and the ongoing development of an accessible learning environment.
Further information is given in the University
of Calgary Policy on Academic Accommodation for Students with Disabilities, available
on the University of Calgary website.
Registration Priority and
Procedures
All continuing students will be assigned a
Registration Priority based on their previous
academic record. Registration in courses will
be staged according to I.D. numbers. Refer
to the Fall/Winter Sessions Course Registration and Planning Guide for individual
registration start dates.
A continuing student’s Registration Priority
will be determined as described below.
Continuing students will be assigned a
Registration Priority number in late March.
Those students who have a grade point
average of 2.00 or better over their most
recent University of Calgary course work, up
to and including a maximum of five fullcourse equivalents, will be assigned a
priority of “1.” Students with less than a 2.00
grade point average will be assigned a
priority of “4.” Students will not be permitted
to register earlier than the dates specified
above, relative to their priority number. All
continuing students will have their Registration Priority re-evaluated after the Winter
Session grades have been recorded (mid
May).
Priority “1” continuing students must register
by June 30.
Registration instructions and master
timetables will be made available to students
prior to the beginning of registration. Once
their registration date occurs, students can
register using the Infonet System. Students
in the Faculty of Medicine are not eligible to
use this registration system and must
register either in person or via mail using a
registration form available from their faculty.
Students may choose courses for both Fall
and Winter Sessions at the same time.
Students may print their Confirmation/
Statement of Fees from Infonet after they
have registered.
Registration
4.
University, but must obtain written
permission from the instructor of the
course on a Permission to Audit form
obtainable from the Office of the
Registrar. Such audits will not be
recorded on an official transcript.
Academic staff and visiting scholars who
wish to have an audit course recorded
on an official transcript must pay the
regular audit course fees.
A course in which the student is
registered and attends as an auditor, will
be entered on the student’s record. It will
not count towards any degree or
diploma program, nor will the student in
an undergraduate faculty be permitted to
change registration in that course from
audit to credit or credit to audit status
after the change deadline at the
beginning of the session in which the
course begins. (Since attendance in an
audit course is compulsory, the Registrar shall be informed when any student
registered as an auditor is not attending
the course and/or has been required to
withdraw by the instructor. The course
shall be deleted from the student’s
record.)
The auditing students shall, before
admission to the class concerned,
obtain written permission on a Permission to Audit form from: first, the dean of
the faculty in which they are registered;
and second, the instructor teaching the
course. (Permission obtained from a
dean shall not bind the instructor to
accept a student as an auditor in the
class.) In addition, students wishing to
audit courses offered by quota faculties
must obtain the approval of the dean of
the quota faculty.
The auditing student shall not participate
in class discussions, assignments,
examinations or in laboratory or like
parts of the course. An invitation by the
instructor for a student to participate in
activities other than class discussions
must be subsequently approved by the
head of the department offering the
course.
Applicants may audit a course which
was previously successfully completed
and may take for credit a course which
was previously audited. Approval will be
required as stated above.
Any student seeking to audit courses
must meet all admission, registration
and fee deadlines applying to regular
students.
37
Registration
38
Registration
Newly admitted or re-admitted students
will be mailed the necessary registration
materials at the time of admission. Students
are strongly encouraged to seek advice on
course selection from the Student Affairs
Officer of their faculty. This should be done
as early as possible.
Registration must be completed as soon as
possible, and not later than three weeks,
following the date of admission.
Unclassified students with prior approval
are able to register (add, drop and change
courses) using the Infonet. Students not
taking advantage of the prior approval
procedure will register for courses at the
Office of the Registrar.
Registration will begin for degree holding
Unclassified students on August 1. Nondegree Unclassified students will be
permitted to register on August 15 for
remaining spaces in all courses, except
those courses which have been indicated by
faculties and/or departments as being closed
to such students.
Unclassified degree holders, at the time of
obtaining prior approval or registration, must
provide a transcript indicating courses
completed and the degree awarded.
Visiting students are not eligible to register
via Infonet and may obtain a combined
application/registration form at the Office of
the Registrar or at www.ucalgary.ca/registrar.
Visiting students will be permitted to register
in Fall/Winter Session courses starting on
July 15.
At the time of registration, Visiting students
must provide a written letter of approval from
the home institution which gives the student
permission to complete courses at the
University of Calgary. The letter must
indicate the number of courses as well as
the session/year in which courses can be
completed. It is also recommended that the
letter indicate specific courses for the
protection of the student.
Exchange students are not eligible to
register via Infonet and must register on a
combined application/registration form
through the Exchange Coordinator at their
home university.
Registration Deposit
Students will not be permitted to register
for any classes until they have paid the
$100.00 registration deposit.
The deposit can be paid in advance at the
Fee Office (MLB 122) during normal
business hours or at any of the following
banking institutions: Royal Bank, Canadian
Imperial Bank of Commerce, Bank of
Montreal, Scotiabank or TD Canada Trust.
Please allow one week for the bank to
forward your payment to the University of
Calgary. The deposit can also be paid with a
valid Visa or MasterCard on Infonet. There
will be no grace period.
The deposit is refundable only if written
notification of cancellation is received in the
Office of the Registrar prior to the first day of
the session for which the student has
registered.
For information on the various methods of
payment, please refer to the Fees section of
this Calendar.
•
•
Withholds
Withholds may be placed on student access
to registration and other services for reasons
including, but not restricted to, the following:
indebtedness to the University (fees, library
fines, parking, residence, laboratory fees,
etc.), faculty registration restrictions,
outstanding documents, etc. Prior to
registering for a session, students are
advised to check for any withholds on their
records. The issue(s) may then be dealt with
to ensure any withhold is removed permitting
the student access to course registration.
•
•
•
Master Timetable
The courses offered in each session are
published in the master timetable before the
opening of the session. The University
reserves the right to make any changes it
deems necessary including the cancellation
of particular courses and to adjust a
student’s timetable to meet this schedule.
Timetable information is available from the
Office of the Registrar and Infonet. Students
should refer to the master timetable to
ensure that they are not selecting courses at
overlapping times.
Course Enrollment
Limitations
•
•
•
•
It should be noted that some faculties limit
enrollment in their courses solely to students
registered in their faculty or in a particular
program, and that limits on class or laboratory sizes are frequently imposed. A listing of
such limitations is provided in the master
timetable.
Block Week Courses
The University of Calgary has set aside five
days at the start of Fall and Winter Sessions
as Block Weeks mainly for the offering of
regular courses in an intensive manner.
Dates for Block Weeks are given in the
Academic Schedule. (In addition, the Faculty
of Environmental Design offers block course
weeks throughout the academic year. For
information about these weeks, refer to the
Faculty of Environmental Design calendar.)
The following regulations apply to courses
offered during Block Weeks:
•
Block Week is for the offering of regular
credit and non-credit courses. Some
courses will be available only in a Block
Week format.
•
Lectures for Block Week courses must
be held within the days set aside at the
beginning of Fall and Winter Sessions.
Permission of the Vice-President
(Academic) is required to start or end a
Block Week course earlier or later.
•
•
•
•
The number of hours for attendance
each day during Block Week shall not
exceed eight hours. The total number of
hours is recommended to approximate
those offered during a regular session.
Junior (200-level) courses may not be
offered during Fall Session Block Week.
The last day to drop a Block Week
course (without it appearing on the
student’s transcript) shall be the end of
the first day of lectures. Students
dropping such courses who are not
registered in other courses for that
session will forfeit their registration
deposit.
The last day to withdraw from a Block
Week course shall be the final day of
lectures during the Block Week.
Block Week courses beginning in the
Fall may extend over both the Fall and
Winter Block Weeks.
Attendance at lectures, tutorials,
laboratories, etc. will not be required
beyond the duration of the Block
Week(s). Students may be required to
meet with instructors regarding assignments during the session.
Although lectures, etc. are completed
during the Block Week, students should
be prepared to complete assignments
and a final examination during the
remainder of the session.
Final grades for Block Week courses will
not be required until the end of the
session in which the course is offered.
Final examinations for credit Block
Week courses will be held during the
regular examination period at the end of
the session. In lieu of a final examination, a take-home final examination can
be given out on the last day of lectures.
Tests held on the last day of lectures
cannot be worth more than 10% of the
final grade. Exceptions to these
regulations require the approval of the
Vice-President (Academic).
Pre-session study is not permitted in
Block Week courses unless the deadline
to register in the course is one month in
advance of the start of lectures. Sending
of pre-session study materials to
registered students shall be the
responsibility of the department and/or
faculty offering the course.
A Block Week course can be a prerequisite for a regular credit course. Normally,
a prerequisite course will not be offered
in the Block Week immediately preceding the session in which the follow-up
course is being offered.
Where a mandatory course for a degree
is available only in the Block Week
format, departments shall make
arrangements for students who, for
legitimate reasons, are unable to
complete a course during Block Week.
Use of a Block Week format will not be
indicated on the student’s transcript of
record.
Registration
•
It is at the discretion of the faculty in
which a student is registered as to the
number of courses that a student may
attempt during a session, including
Block Week courses.
All Block Week courses will be subject
to the GFC approved policy on Universal
Student Ratings of Instruction.
Graduate Level Courses
Undergraduate students are permitted to
register in graduate level courses only with
permission of both their faculty and the
department offering the course. Courses
numbered 700 level or above are open only
to holders of recognized degrees or students
registered in graduate programs.
Repeating Courses
A student may repeat a course previously
attempted (including withdrawals) only once.
To repeat a course more than once will
require the permission of the faculty in which
the student is registered and the department
offering the course. Permission is granted
only under exceptional circumstances.
Students repeating courses taken at the
University of Calgary will not have the
original grade, failure or otherwise, removed
from the transcript of record. The transcript
of record will indicate both the original grade
and the repeated course with its final grade
in the session in which it was taken.
Taking or repeating a course that is a
prerequisite for a higher level course after
having completed the higher level course
with a grade of “C-” or better will be allowed
only with the permission of both the faculty in
which the student is registered and the
department offering the course.
Repeating High Demand
Courses
Each department indicates prior to the start
of registration which, if any, of their courses
are to be designated as high demand. A
listing is provided in the master timetable.
Students who are repeating high demand
courses will not be given priority in registration for those courses until four consecutive
sessions (including Spring and Summer
Sessions) have elapsed since their last
attempt. All attempts including audits and
withdrawals will be included in the application of this regulation.
Students not permitted to register for high
demand courses at the time of initial
registration must wait until August 15 to
register for Fall Session courses or December 15 for Winter Session courses.
Faculty Approval of Course
Selections
Students should obtain the advice of their
faculty in selecting courses; however, the
student is ultimately responsible for the
correct selection. Faculties reserve the right
to cancel a student’s registration in a course,
regardless of the date, if the student fails to
meet a stated prerequisite. Approval for
waiver of prerequisites must be obtained
prior to registration in a course.
Course Load
Normally the maximum course load for a
student in Fall or Winter Session is five
courses; however, this is subject to individual
faculty requirements. Students wishing to
take more than the normal course load
require faculty approval.
Student Responsibility
Each student is personally responsible for
the continuing completeness and accuracy of
his/her course registration. Advice is
available from faculty or department offices.
Students should ensure that courses
selected are appropriate to their degree
program, including the number of courses to
complete requirements for graduation.
Particular care should be exercised with the
sequence in which courses are taken to
meet any prerequisite or corequisite
requirements.
Each student is also responsible for any
change of registration made necessary by
the results of final grades at the end of a
session.
Late Registration
Priority “1” continuing students must register
by June 30. Permission to register after June
30 will be at the discretion of the Registrar
and the faculty in which the student wishes
to register. Continuing students not permitted
to register until July 2 and who have not
done so by the end of July can be refused
permission to register by their faculty or the
University, if found necessary.
Students admitted after the start of Fall
Session registration in June must register
within three weeks of the issuance of the
letter of admission. Failure to do so can
result in cancellation of the student’s
admission.
Changes of Courses or
Course Sections
Students wishing to drop a course or change
from one course to another may do so via
Infonet. Note however that a Notice of
Withdrawal form is required when a student
is withdrawing from the last course in a
session.
No student may attend a section of a course
in which he/she is not officially enrolled.
No changes in courses will be permitted later
than the dates specified in the Academic
Schedule.
Withdrawal from Courses
and Withdrawal from the
Session
Students who withdraw from course(s):
•
prior to the first day of classes will have
the course(s) removed from their
permanent record, will not be required to
pay fees for the course(s), and will have
their $100.00 registration deposit
refunded if they withdraw from all
courses,
•
on or after the first day of classes but
prior to the registration deadline will
have the course(s) removed from their
permanent record, will not be required to
pay fees for the course(s), but will forfeit
the $100.00 registration deposit if they
withdraw from all courses,
•
after the registration deadline will have
the withdrawal recorded on their
permanent record and will receive no
fee refund.
New students at the University of Calgary
who withdraw completely from their first
session must reapply for admission, and will
be considered using the criteria in effect at
the time of re-application.
Students withdrawing completely from a
session after the registration deadline must
submit a Notice of Withdrawal form to the
Office of the Registrar prior to the deadline
date for withdrawal. A complete withdrawal
from a session may not be completed using
Infonet.
Withdrawal by Infonet will not be permitted if
a student has previously withdrawn from the
same course or already has five full-course
withdrawals. For such withdrawals, students
must obtain faculty approval. Students are
also not permitted to withdraw from specific
courses without faculty approval (e.g.,
practicum courses).
Students not eligible to use the Infonet must
withdraw by completing a Change of
Registration form and obtaining approval
from their faculty office. Certain faculties may
require the approval of the course instructor
prior to approving the withdrawal form.
Students will not be permitted to withdraw
more than once from a particular course.
Students will be required to withdraw from
their faculty and the University if they have
accumulated a total of more than five fullcourse equivalent withdrawals while in
attendance at the University of Calgary.
Students shall have been informed by their
instructors of the grades currently earned
by one week before the withdrawal deadline
in all courses. (Provided a term paper,
assignment or test has been submitted with
sufficient time for marking.)
The date of withdrawal from a course or from
the session will be noted on the student’s
permanent record. The date of withdrawal
from the session or course will be the date
the dean of the faculty signed the Withdrawal
or Change of Registration form or the date
the student withdrew using Infonet.
Registration
•
39
40
Competence Tests
Payment of Fees or
Notification of Financial
Assistance
Competence Tests
A student’s registration is not complete until
the balance of fees for any session has been
paid. Fees are due and payable by the
prescribed deadlines. (See Fees section for
details.)
Students whose fees are not paid by the
prescribed deadlines and who have not
applied for financial assistance will not have
their course registrations cancelled and will
be indebted to the University for their tuition
and general fees. A $60.00 penalty will be
levied for late payment of fees. Students
expecting awards, grants, or other financial
assistance from authorized agencies must
notify the Director of Student Awards before
the deadlines for fee payment.
Students who apply for financial assistance
and subsequently decide not to attend
University, must advise the Registrar to
cancel their registrations before the deadline
for fee payments, otherwise, they will be
indebted to the University for their tuition and
general fees.
Fee Refund
No refund of tuition and general fees will be
made after the change of registration
deadlines given in the Academic Schedule.
Change of Personal
Information
Students should promptly inform the
Registrar of changes in personal information
— changes in address, name, marital status,
citizenship. Students who wish to change
their surnames or given names must provide
proof in the form of legal documentation.
A Change of Personal Information form, for
this purpose, is obtainable at the Office of
the Registrar or on the web at
www.ucalgary.ca/registrar. Students should
change their mailing and e-mail addresses
on Infonet. The University is not responsible for incorrect mailing and for missed
deadlines, etc. due to the student’s failure
to report a change of address.
It is to the student’s advantage even after
graduation to maintain an up-to-date address
at the University.
Changes in Regulations
The University reserves the right to make
changes in regulations governing degree
programs from time to time. All such
changes apply to new and continuing
students. However, students continuing in
the same program will be phased into the
new program regulations without extending
the number of full-course equivalents
required for their degree. Where a required
course for a degree program is no longer
offered, the faculty may specify an alternate.
Students who interrupt their program by a
Fall or Winter Session or more will be
required to comply with new regulations
upon resumption of their studies. Students
should annually refer to the Calendar for
appropriate faculty regulations governing
their degree programs.
Competence Tests
Effective Writing
Requirement
All students, full or part time, must meet the
Effective Writing Requirement. Students who
have not satisfied the Effective Writing
Requirement will not be allowed to register
for any session which begins twelve or more
months after they first started classes as
regular registered (i.e., not Unclassified)
students. For example, students who begin
their studies at the University of Calgary in
the Fall Session will not be allowed to
register for the subsequent Fall Session until
they have completed the Effective Writing
Requirement. In practice this means that
students must complete the requirement by
May of their first year in order to avoid
delays in their second year registration.
Students transferring to the University of
Calgary who have only five full-course
equivalents remaining to complete their
degree requirements must satisfy the
Effective Writing Requirement within a year,
as outlined above. In all cases, the Effective
Writing Requirement must be completed
prior to graduation.
Students with an Effective Writing Requirement withhold are not permitted to register
under any student category (including
Unclassified) until the requirement has been
met.
To meet the Effective Writing Requirement,
all students must either:
1. pass the Effective Writing Test (otherwise known as the Alberta Universities’
Writing Competence Test), or
2. be exempt from the test.
Exemptions
Exemptions from the test are granted to
newly admitted students who meet one or
more of the following criteria:
1. A mark of 75% or better on the Alberta
English 30 Diploma Examination (not
the blended grade).
2. A mark of 80% or equivalent letter grade
or better in Alberta English 30 (blended
mark) or equivalent course from other
Canadian provinces.
3. A mark of 5 or better on the International
Baccalaureate Higher or Standard Level
English A1 examination or a mark of 6 or
better on the International Baccalaureate English B (Higher Level) examination.
4. A mark of 4 or better on the Literature
and Composition Advanced Placement
examination.
5. Completion of a degree from an
accredited institution.
6.
Evidence of passing a test equivalent to
the Effective Writing Test. (It is the
responsibility of the Effective Writing
Program to determine which tests and
what scores on such tests may be
accepted as equivalent.) A list of tests
deemed equivalent, to date, along with
the required scores on such tests, as
determined by the Effective Writing
Program, is posted on the Effective
Writing Program website
(www.ucalgary.ca/~efwr). Students
requesting an exemption under this
criterion must contact the Effective
Writing Program office.
7. Receipt of a grade of “B-” or better in a
University of Calgary English course or
Comparative Literature course or
equivalent.
8. Receipt of a grade of “C+” or better in a
University of Calgary Academic Writing
course.
9. Receipt of a grade of pass in designated
non-credit Effective Writing courses
offered by the Effective Writing Program.
10. Special exemption by the dean of the
student’s home faculty.
11. Receipt of a grade of 65% or better in
the Certified General Accountants
Association of Canada’s Business
Communications (CM1) course.
12. Receipt of a grade of “B” or better in a
post-secondary writing or communication course deemed acceptable by the
Effective Writing Program. A list of
courses approved, to date, is posted on
the Effective Writing Program website
(www.ucalgary.ca/~efwr). Students
requesting an exemption under this
criterion must contact the Effective
Writing Program office.
The Effective Writing Test
To pass the test, students are required to
write an essay of about 400 words on one of
four general topics in which they demonstrate a university entrance-level competence in their ability to express ideas clearly,
logically, and grammatically in well-developed paragraphs, within an effectively
structured essay.
Registration and Test Fee
Students may register for a test by telephone
(220-7255) or in person at the Effective
Writing Program Office (Social Sciences
110).
The test fee is $50.00 for each writing. The
fee must be paid at the Fee Office in
advance of the test date; students will be
required to present proof of payment for
admission to the test.
Place and Time
The Effective Writing Qualification Test will
be held in the Science Theatres on the
following dates:
Thursday, May 13, 2004 - 18:30 to 21:00
Change of Faculty or Program
Help Available
Students who are experiencing difficulties
with their writing, whether or not they have
completed the Effective Writing Requirement, may:
1. Seek free individual tutoring through the
Effective Writing Program’s Writing
Centre. To book an appointment, please
go to Social Sciences 110.
2. Register in an Effective Writing course.
These non-credit courses are primarily
intended to give University of Calgary
students the writing skills needed to
pass the Effective Writing Requirement.
Students who receive a pass and
achieve a high enough grade on the
final in-class essay will be exempt from
the Effective Writing Requirement.
However, students who must meet the
requirement before the end of the
session they are in should not wait until
they receive their final marks in the
expectation of being exempted; rather,
they should attempt the Effective Writing
Test at least once even while they are
registered in an Effective Writing course.
Information about dates, times and the
cost of these courses can be obtained
by calling the Effective Writing Office at
220-7255 or by visiting the web
(www.ucalgary.ca/~efwr).
Mathematics Diagnostic
Test
Mathematics II, offered by Continuing
Education, with a grade of “D” or better is
acceptable in lieu of Pure Mathematics 30
for general admission requirements.
Students who wish to enroll in courses in the
Faculty of Science for which Pure Mathematics 30 is a prerequisite, and who wish to use
Mathematics II to satisfy that prerequisite,
must achieve a grade of “C-” or higher in
Mathematics II.
Students whose programs require Mathematics 211 or 221 and/or 249 should note
that entry to these courses is restricted to
students who have met one of the following
three prerequisites:
(a) a grade of 70% or higher in Mathematics
30 or Pure Mathematics 30;
(b) a grade of “B-” or better in the non-credit
courses Mathematics II or College
Algebra and Trigonometry offered by
Continuing Education;
(c) a grade of 70% or higher on the
Mathematics Diagnostic Test administered by the Department of Mathematics
and Statistics.
For entry to Mathematics 251, students must
present one of the above and Mathematics
31.
Notes:
1. Students meeting prerequisite (a) should
enroll directly into Mathematics 211 or
221 and/or 249; students meeting
prerequisite (a) plus Mathematics 31
should enroll directly into Mathematics
251; all other students must take either
Mathematics II or College Algebra and
Trigonometry or must write the Mathematics Diagnostic Test.
2. The prerequisite for Mathematics II is
Mathematics I or Pure Mathematics 20.
Students who have not completed one
of these prerequisites (including those
who have completed Applied Mathematics 30) are directed to begin with
Mathematics I.
3. Students who have completed Pure
Mathematics 20 or Mathematics 20, but
feel their skills are not current enough to
take Mathematics II, are encouraged to
take the Mathematics II Assessment
Test administered by Continuing
Education.
4. Students from outside Alberta who may
have previously studied the material in
Mathematics I may also be required to
take the Mathematics II Assessment
Test.
The Mathematics Diagnostic Test is a one
hour test of the student’s mastery of topics in
Mathematics 10, 20 and 30. It is offered four
times per year. Newly admitted students who
wish to write the Mathematics Diagnostic
Test are advised to do so at their earliest
convenience after they have received their
notice of admission.
The test will be offered during the week
preceding the start of classes in each of the
Fall, Winter, Spring and Summer Sessions.
The test fee is $50.00 for each writing. The
fee must be paid at the Fee Office in
advance of the test date; students will be
required to present proof of payment for
admission to the test.
The test is administered on a computer and
the results are available to the student
immediately.
The Mathematics Diagnostic Test has the
same status as a University final examination. Accordingly, any form of cheating will be
considered grounds for suspension or
expulsion from the University. Proof of
identity will be required during the test.
Students more than thirty minutes late will
not be admitted to the examination.
Information about the test is available from
the Undergraduate Office in the Department
of Mathematics and Statistics.
Change of Faculty or
Program
Requests for a Change of Program may be
made through the website at
www.ucalgary.ca/infonet. The deadline dates
for Change of Programs are as follows:
• Fall Session:
March 1 All faculties
• Winter Session:
May 1 Engineering (BSc, BSc/BA)
Dec. 1 Communication and Culture
(excluding Communications
Studies, Law and Society majors),
Education (DipEd), Engineering
(DipEH, DipEn), Humanities,
Kinesiology, Science (excluding
Biological Sciences, Geology and
Geophysics majors), Social
Sciences (excluding Economics,
Psychology majors), Collaborative
Programs (excluding Dance, Earth
Science, Environmental Science
majors)
Note: The Faculties of Education (BCR,
BEd), Fine Arts, Haskayne School of
Business, Nursing and Social Work do not
accept transfer students for the Winter
Session. Change of Programs to the
Faculties of Engineering (BSc, BSc/BA) and
Kinesiology for the Winter Session will only
be considered if the quota permits additional
admissions.
Note: Change of Programs to combined
degree programs must be submitted by the
deadline date of the faculty with the earlier
deadline.
• Spring Session:
April 1 all faculties
(except those noted below)
• Summer Session:
May 1 all faculties
(except those noted below)
Note: Change of Programs to the Faculties
of Education (BCR, BEd), Fine Arts,
Haskayne School of Business, Nursing and
Social Work are not accepted for the Spring
and Summer Sessions. Only those students
clearly admissible to the Faculties of
Engineering and Kinesiology will be admitted
to the Spring and Summer Sessions. The
Change of Faculty or Program
Thursday, September 23, 2004 - 18:30 to
21:00
Thursday, November 4, 2004 - 18:30 to
21:00
Thursday, January 20, 2005 - 18:30 to 21:00
Thursday, March 17, 2005 - 18:30 to 21:00
Thursday, May 12, 2005 - 18:30 to 21:00
Thursday, September 22, 2005 - 18:30 to
21:00
Thursday, November 17, 2005 - 18:30 to
21:00
It is recommended that students write the
test at their earliest convenience once they
have received notice of admission and their
University of Calgary I.D. number.
Students who live outside Calgary may take
the Effective Writing Test at the University of
Alberta in Edmonton or at the University of
Lethbridge. Students planning to do so
should check with the University of Alberta,
(780) 492-0991, or the University of
Lethbridge, (403) 329-2766, to confirm test
dates at those institutions and to register.
The Effective Writing Test has the same
status as a University final examination.
Accordingly, any form of cheating will be
considered grounds for suspension or
expulsion from the University. Proof of
identity will be required during the test.
Students more than thirty minutes late will
not be admitted to the examination.
41
42
Course Information
Course Information
Faculties of Engineering and Kinesiology
recommend that students enter the Fall
Session. Change of Programs to the Faculty
of Communication and Culture for Spring
Session are not accepted from students who
are currently registered in the Winter
Session.
Owing to the short period between the end of
examinations in the Fall Session and the
start of classes in the Winter Session,
students wishing to transfer to a different
faculty or program between the Fall and
Winter Sessions will be allowed to register
for courses in the new faculty if they are
admissible prior to release of Fall Session
grades. If, as a result of the Fall Session
grades, the transfer is not approved, the
student will be returned to his/her original
faculty provided he/she has not been
required to withdraw. Students re-admitted to
their former faculty will be cancelled from
Winter Session courses which do not fit their
degree program, regardless of the date. New
courses can only be selected up to the
deadline date specified in the Academic
Schedule.
Course Information
Course Outlines
Each instructor responsible for a course is
required to make a course outline available
to each student by the first class for those
courses which are scheduled one day per
week and by the second class for all other
courses. The course outline will consist of a
typed statement outlining:
(a) whether or not a passing grade on any
particular component of a course is
essential if the student is to pass the
course as a whole;
(b) whether students in the course may be
expected to participate as subjects or
researchers when research on human
subjects may take place;
(c) whether or not there will be a final
examination and if an examination is
held, whether the use of aids such as
open book, etc. are permitted;
(d) a list and description of optional and
mandatory supplementary fees for
courses;
(e) the weights to be assigned to the
various components which are to be
considered in determining the final
grade (term papers, laboratory work,
class participation, tests, final examinations, etc.). This weighting may not be
changed during the session or at the
time of grade reporting;
(f) when writing and the grading thereof is a
factor in the evaluation of the student’s
work. (See Writing Across the Curriculum statement below.)
Instructors will also indicate in the course
outline the use of calculators and/or portable
computing machines that will be allowed. In
the absence of a written statement, the
presumption is that the use of any calcula-
tors and/or portable computing machines
during examinations will not be allowed.
Instructors have the authority, at the
discretion of the dean of their faculty, to
require that specific course assignments,
term papers and academic exercises be
submitted in typewritten form where
equipment for preparing such is available to
students at no cost. Instructors cannot
require that multiple copies of an assignment
be submitted.
Writing Across the
Curriculum
“In teaching writing... we are teaching a way
of experiencing the world, a way of ordering
and making sense of it.”1
Writing skills are not exclusive to English
courses and, in fact, should cross all
disciplines. The University supports the belief
that throughout their University careers,
students should be taught how to write well
so that when they graduate their writing
abilities will be far above the minimal
standards required at entrance. Consistent
with this belief, students are expected to do
a substantial amount of writing in their
University courses and, where appropriate,
members of faculty can and should use
writing and the grading thereof as a factor in
the evaluation of student work. The services
provided by the Writing Centre in the
Effective Writing Office can be utilized by all
undergraduate and graduate students who
feel they require further assistance.
“The difficulty is not to write, but to write what
you mean; not to affect your reader but to
affect him precisely as you wish.”2
1
2
James A. Berlin
R.L. Stevenson
Attendance
The University has directed that attendance
will not be considered when assessing a
student’s grade except in certain courses
where class participation may be a
necessary component of the course.
Regular attendance is advised for students
in all courses and there is no regulation
which precludes an instructor from taking
attendance in the class.
The full responsibility for meeting class and
laboratory assignments, tests and term
papers of the section of the course in which
he/she is officially registered lies solely with
the student. It is the responsibility of students
who have prolonged absences from class
because of physical and/or emotional health
problems to present to the faculty office
offering the course a statement from a
physician/counsellor attesting to the physical
or emotional health of the student. It is
expected that this statement will normally be
given only if the student presents himself/
herself to a physician/counsellor while the
problem still exists rather than after recovery.
A student who is absent from a test for
legitimate reasons must discuss an alternative course of action with the instructor. The
instructor at his or her discretion may
transfer the percentage weight for the test to
the final examination, if there is a final
examination in the course, set another test,
etc. An instructor will normally make this
decision on the basis of verbal information
provided by the student. In the event that an
instructor feels that he/she cannot judge the
veracity of the information provided, the
student may be required to submit a
completed Physician/Counsellor Statement
form to confirm an absence for health
reasons. Students must be aware that they
are responsible for payment of any charge
associated with the medical assessment and
documentation as this service falls outside
the realm of services provided by the
Provincial Health Care Plan.
See also Deferral of Final Examinations or
Deferral of Term Work.
Religious/Spiritual
Observance
The University recognizes that some
students may not be able to attend classes,
write tests or write final examinations on
days of observance. The following applies:
1. Scheduled Classes: Where, due to
religious/spiritual observance, a student
will miss a class (for example, lecture,
laboratory, tutorial) in which an evaluation of the student is to take place, the
student must give two weeks notice to
the instructor of the class of the intention
to be absent. The instructor and the
student will discuss alternative courses
of action as described in the section
above. Religious/spiritual observance
does not preclude a student from having
to meet deadlines for submission of
assignments (for example, term papers,
journals, book reviews), when such
deadlines fall on a day of observance
and the deadline was determined at the
start of the course. Students who miss
classes for religious/spiritual observances must make up the material
covered in that class on their own.
2. Tests: Two weeks notice must be given
to the instructor of a class when a
student will be absent from a test due to
religious/spiritual observance. The
instructor and the student will discuss
alternative courses of action as
described in the section above.
3. Final Examinations: Regulations
regarding missed final examinations due
to religious conviction are found in the
section of this Calendar referring to
Deferral of Final Examinations.
When an instructor for a course is not
available, notification of absence from a class
or test may be given to the head of the
department/unit offering the course. Failure to
give two weeks notice can result in the
University being unable to accommodate the
student. The University reserves the right to
require proof of religious/spiritual observance.
Academic Standing
The University is concerned with safeguarding the rights of people in the conduct of its
affairs both on and off campus. Students
may be requested to serve, on a voluntary
basis, as human research subjects for
certain of their courses. In such instances,
the course outlines prepared by instructors
must describe the students’ expected roles
as subjects. Courses may also follow the
pedagogical practice of assigning students to
serve as apprentice researchers, e.g.,
interviewing community members. In all
course work dealing with human studies, the
usual ethical guidelines with respect to risks
and benefits, informed consent, deception,
privacy and confidentiality must be followed
both by students and their instructors.
Students should be referred to departmental
ethics committees for information in regard to
ethical safeguards. (Further details may be
found in the University of Calgary publication
entitled Ethics of Human Studies.)
Tape Recording of Lectures
Tape recording shall be permitted for
individual private study only at the discretion
of the instructor. For any other use, whether
by duplication, transcription, publication, sale
or transfer of recordings, written approval
must be obtained from the instructor for the
specific use proposed. Any other use of
recordings constitutes academic misconduct
and may result in suspension or expulsion.
With the permission of the instructor,
students may tape record lectures, provided
that the student and instructor sign a
Release form available from departmental
and faculty offices. A copy of the Release
form shall be retained by the instructor and
by the department in which the course is
offered.
Students are cautioned that lectures,
demonstrations, performances, and any
other course material produced by an
instructor are the intellectual property of the
instructor. The Copyright Act and the law
regarding confidences protect every original
literary, dramatic, musical and artistic work,
including lectures by University instructors.
Any recording by students is permitted only
for the purposes of private study by the
individual student.
Students are encouraged to make notes of
classroom discussions, lectures, demonstrations, and performances in order to advance
their own learning and to develop a record
for purposes of private study. The ordinary
process of taking notes is encouraged since
this practice requires that students develop
the ability to actively attend to the material
under consideration and to quickly summarize pertinent information in a coherent
manner. Electronic or mechanical recording
of lectures discourages the development of
these important skills. In addition, the
presence of recording devices may inhibit
frank and open discussion of course material
in the classroom, or otherwise interfere with
the proper academic conduct of the class.
Instructors shall grant permission for
electronic or mechanical recording of
lectures to any disabled student who
requires such assistance by virtue of a
disability. In case of a dispute, the student’s
request for permission to tape record shall
be directed to the head of the department in
which the course is offered. The department
head shall consult with the student, the
instructor, and the Coordinator for Students
with Disabilities before making a decision.
The department head shall determine if there
is a need to permit recording by virtue of the
student’s disability, and shall determine that
the recording medium proposed by the
student is appropriate to the needs of the
student and in the context of the format of
the course. The department head may
impose such reasonable limitations on the
recording privilege as may be warranted.
The department head shall communicate his/
her decision in writing, and, if tape recording
is authorized, the student and the department head shall sign the appropriate
Release form. A copy of the department
head’s letter and the Release form shall be
retained by the department, and copies of
these documents shall be given to the
student, the instructor and the Coordinator
for Students with Disabilities.
In case of a dispute with respect to the
decision of the department head, the matter
shall be referred to the dean of the faculty in
which the course is offered, and is appealable to the Faculty Appeals Committee, in
accordance with the appeals procedures
authorized by the General Faculties Council
and outlined in this Calendar.
This policy applies to all forms of electronic
or mechanical recording of lectures,
laboratories, tutorials, presentations,
performances, electronic (computer)
information, the duplication of course
material, and to the translation of recordings
or transcriptions of any of these materials to
another form by electronic or mechanical
means.
same manner as for the course outline. This
interpretation can subsequently be changed
only if the grades of registered students in
the section of the course will not be lowered.
Departmental/Faculty approval is required in
the same manner as for the course outline.
Any concerns about changes to the interpretation are first to be addressed to the
Department Head or equivalent in nondepartmentalized faculties. Students not
satisfied should contact the Faculty office to
follow normal appeal procedures.
It is at the instructor’s discretion to round off
either upward or downward to determine a
final grade when the average of term work
and final examinations is between two letter
grades.
The University will not undertake any official
conversion or equation of the University of
Calgary’s letter grades with any percentage
or other grading systems.
Undergraduate Grading System
A+
A
Grade
Point
Value
4.00
4.00
AB+
B
3.70
3.30
3.00
BC+
C
2.70
2.30
2.00
C-
1.70
*D+
*D
1.30
1.00
F
0
Grade
Academic Standing
Grading System
Students shall have been informed by their
instructors of the grades currently earned
by one week before the withdrawal deadline
in all courses. (Provided a term paper,
assignment or test has been submitted with
sufficient time for marking.)
The official grading system must be used to
report final grades to the Registrar but need
not be used for individual assignments,
quizzes, etc. An instructor electing not to use
the official system for a particular
component(s) of a course must provide the
class, in the same format that was used for
the course outline, with an interpretation of
the system being used which would enable
students to determine their standing within
the official system. Such feedback will be
provided on the course outline or the first
time feedback is given to students. Departmental/Faculty approval is required in the
Description
Outstanding
Excellent—superior
performance, showing
comprehensive understanding of subject matter.
Good — clearly above
average performance with
knowledge of subject
matter generally complete.
Satisfactory — basic
understanding of the
subject matter.
Receipt of a grade point
average of 1.70 may not
be sufficient for promotion
or graduation. (See
individual undergraduate
faculty regulations.)
Minimal pass — marginal
performance; generally
insufficient preparation for
subsequent courses in the
same subject.
Fail — unsatisfactory
performance or failure to
meet course requirements.
*Passing grades; the number of “D” and “D+” grades
acceptable for credit is subject to specific undergraduate
faculty promotional policy.
The Faculty of Law, in addition, uses a CR/
D/F system for certain of its courses.
A system of grading which carries no weight
in the determination of grade point averages
(as follows) is used by the Faculty of
Medicine for its MD program.
Academic Standing
Ethics of Human Studies
43
44
Academic Standing
CR – Completed requirements
RM – Remedial work required
F – Fail
Certain courses in other faculties are also
graded on a CR/F basis and are identified by
the notation “Not Included in GPA” in the
course description section of this Calendar.
The grades in these courses are not
included in the calculation of the grade point
average. Such courses may be required in
certain programs for graduation purposes, as
indicated in the faculty sections of this
Calendar, but will carry no weight in the
determination of grade point averages.
University policy requires that students’
grades in a course are reported according to
the grading scheme of the faculty giving the
course (regardless of the faculty in which a
student is registered) and are so recorded on
students’ transcripts of record.
Graduate Grading System
Academic Standing
Students registered in the Faculties of
Environmental Design and Graduate Studies
are graded using a letter-based system.
Please refer to the Faculty of Environmental
Design or the Faculty of Graduate Studies
calendars for details.
Symbols
AE
AU
DF
DT
RW
SF
W
X
Aegrotat standing
Auditor
Deferred final examination
Deferred term work
Required to withdraw
Special deferred examination
Withdrew
Grade not reported by instructor
Grade Point Average
All grades are used in the calculation of
yearly grade point averages both for
purposes of the official transcript of record
and cumulative grade point averages
determined by the faculties. For promotion or
graduation, many faculties do not use a
cumulative grade point average; instead,
they use a continuous grade point average
that excludes lower grades in repeated
courses and/or grades in courses that are
extra to degree. Refer to individual faculty
sections for promotion and graduation
requirements.
In the determination of the grade point
average the grades are weighted on the
basis of full-course weight (normally two
consecutive sessions), half-course weight
(one session) or quarter-course weight. For
example, a student who completed three full
courses and four half courses with grades
A+, C, B, D, F, A, and B- respectively would
have the grade point average computed in
the following manner (a weight of four is
assigned to a full course and a weight of two
to a half course; a grade point value as
indicated in the preceding chart is assigned
to each grade):
4 x 4 (full course with an A+ grade)
4 x 2 (full course with a C grade)
4 x 3 (full course with a B grade)
2 x 1 (half course with a D grade)
2 x 0 (half course with an F grade)
2 x 4 (half course with an A grade)
2 x 2.70 (half course with a B- grade)
= 16
=
8
= 12
=
2
=
0
=
8
= 5.4
20
= 51.4
51.4 ÷ 20 = 2.57 Weighted Grade Point
Average
Students should refer to the appropriate
sections of this Calendar for specific
promotion and graduation requirements.
Honours Degrees and Degrees
with Distinction
Honours degrees are available from the
Faculties of Communication and Culture,
Fine Arts, Humanities, Kinesiology, Science
and Social Sciences. Please refer to the
graduation requirements for Honours
degrees in the faculty sections of this
Calendar.
The notation “With Distinction” will be
inscribed on the permanent record and
graduation parchment of a candidate for the
degree of BA, BSc, BComm, BEd (Master of
Teaching Program), BSc (Engineering), BFA,
BKin, BMus, BN, BSW or LLB if the candidate has obtained the required weighted
average as defined under faculty promotional policy.
A student who has taken part of his/her work
at another university may be granted a
degree “With Distinction” at the discretion of
the faculty concerned.
Dean’s List
The Faculties of Communication and
Culture, Engineering, Fine Arts, Haskayne
School of Business, Humanities, Kinesiology,
Law, Nursing, Science and Social Sciences
have a Dean’s List. Requirements for
inclusion on the Dean’s List are given in
each faculty’s section of this Calendar.
Placement on a Dean’s List will be noted on
the student’s transcript.
Unsatisfactory Standing
All faculties review a student’s performance
for continuation in a program. University
regulations require that an undergraduate
student, at the time of review, be required to
withdraw from the University if the student’s
grade point average is less than 1.70. A few
faculties have higher requirements for
continuation in a program.
Students will be permitted a maximum of one
probationary period while registered as
undergraduate students at the University of
Calgary. Students will be required to
withdraw rather than be placed on probation
for a second time. Students placed on
probation as a criterion of admission will not
have this period counted in the total
permitted. Probationary periods that have
occurred in excess of five years previous will
not be counted.
A faculty council may refuse permission to a
student or prospective student to enter any
year of any program, if, in the opinion of that
council, the student shows a lack of general
educational attainment. Further, a student
whose record in the classroom, in tests,
or in final examinations is unsatisfactory,
may at any time be required to withdraw
from the faculty in which he/she is
registered.
The records affecting promotion and
graduation of all students in the University
are reviewed by persons designated by the
faculty council. A student whose record is
then found to be unsatisfactory will be so
notified by the dean. The student may be
required to withdraw from the faculty or to
repeat the year. Students who receive letters
concerning poor scholarship are reminded
that the Counselling and Student Development Centre is available to discuss this
matter.
Notwithstanding specific regulations
regarding probation and progress in
program, students’ academic standing
may be reviewed at any time and, at the
discretion of the dean or designate, a
student may be permitted to continue in
program under specified conditions or
required to withdraw if specified conditions of admission or continuation in
program are not met. These conditions
shall be specified in writing by the dean
or designate to the student.
The transcript of record will indicate if a
student has been required to withdraw or
placed on probation due to unsatisfactory
standing. This notation will not be removed
from the transcript of record.
Students who have been required to
withdraw from a faculty at the University of
Calgary and wish to return must re-apply for
admission to the University by the stated
deadlines. In order to be re-admitted, such
applicants may be required to have completed a specified amount of course work
with acceptable grades at another institution
before re-admission will be granted.
Consultation with the faculty to which readmission will be sought is strongly recommended. Such applicants will not receive
preference over new applicants. An interview
with the dean of the faculty they wish to
enter may also be required.
For specific faculty promotional policies,
please refer to the statements in each faculty
section of this Calendar.
Aegrotat Standing
Aegrotat standing (i.e., standing granted to a
candidate who is prevented by illness from
attending final examinations) may be granted
by the faculty council offering the course(s)
to a student registered in either of the last
two years of any program. It should be noted
that aegrotat standing may only be granted
for courses in which the student is registered
and attending.
Any student wishing to take advantage of
this privilege should apply to the dean of the
faculty concerned.
Examinations
“Official” transcripts are transcripts which
bear the University seal and signature and
are either:
(a) mailed directly to an institution or
agency by the Office of the Registrar, or
(b) given to students in a sealed, tamperevident envelope which they can
forward themselves, unopened. (Note: A
few institutions will not accept these as
“official” transcripts.)
“Unofficial” transcripts are identical in
content to official transcripts; however, they
do not bear the University signature and
seal. They are issued to students for their
personal use or to other individuals as
specified by the student.
Students requiring transcripts of their
University of Calgary record may request
these via the web (www.ucalgary.ca/registrar),
in person at the Office of the Registrar, or by
personal letter. Payment must be made at the
time of the request. Visa and MasterCard
must be used for requests via the web.
Transcripts cannot be issued on the basis of a
telephone call or an email.
Information regarding current costs of
transcripts is available at www.ucalgary.ca/
registrar.
Optional courier delivery is also available.
Rates vary based on the destination. See the
web for details.
Examinations and Tests
In calculating the final grade, the term work
should count for not less than 50%. Any tests
carried out during the last two weeks of
lectures (the 14 days preceding the day
designated as the last day of lectures in the
Academic Schedule in this Calendar) may
not account in total for more than 10% of the
final grade, except in the case of laboratory
or oral testing, take-home examinations or
terminal projects.
The above ruling does not apply to tests held
at the end of the Fall Session in full courses
which run over both Fall and Winter Sessions.
Scheduling of Tests
Tests must be scheduled within regular class
time except in those special cases where
prior approval has been obtained from the
dean of the faculty offering the course.
Common mid-year tests in full courses must
be scheduled by the Registrar if held during
the examination period.
For information regarding absence from tests,
please refer to the Attendance section above.
Proof of Identity
I. Tests
Invigilators of any tests may, when they have
reason to believe there is cause to do so,
challenge any candidate to produce proof of
identity either in the form of the University
I.D. card or some acceptable equivalent (i.e.,
one bearing a photograph) such as a
Provincial Driver’s License, Canadian
Citizenship Card, Passport, etc.
If there is clear evidence that impersonation
has occurred, the individual shall not be
permitted to continue the test and shall be
reported immediately to the dean or delegate
of the faculty in which the course is offered.
A student who is not able to provide
acceptable proof of identity may be permitted
to continue the test provided that he or she
undertakes to provide verification of identity
later. If verification is not provided, then the
student will receive an “F” in the test, and the
matter will be referred to the dean or
delegate of the faculty in which the course is
offered for consideration of further disciplinary action.
II. Final Examinations
All candidates for final examinations are
required to place their University of Calgary
student I.D. cards on their desks for the
duration of the examination. This requirement is publicized at the time of posting of
the examination timetable each session.
Students without an I.D. card who can
produce an acceptable alternative I.D., e.g.,
one with a printed name and photograph, will
be allowed to write the examination.
A student without acceptable I.D. will be
required to complete an Identification form.
The form indicates that there is no guarantee
that the examination paper will be graded if
any discrepancies in identification are
discovered after verification with the
student’s file.
A student who refuses to produce identification or who refuses to complete and sign the
form will not be permitted to write the
examination. The circumstances will be
reported in writing to the dean and to the
Registrar for consideration of further
disciplinary action.
Invigilators need not require student
identification if the student is personally
known to the invigilator.
Final Examinations
Any final examination in a course is held in
the examination period following the session
in which the course was completed.
Final examinations are scheduled by the
Registrar.
Students with a registered disability who
require special arrangements for their final
examination should contact the Disability
Resource Centre.
Should a student write an examination, hand
in the paper for marking, and later report
extenuating circumstances to support a
request for cancellation of the paper and for
another examination or a deferred examination, such a request will be denied. Retroactive withdrawals will also not be considered.
Students and instructors must be
available for examinations up to the last
day of the examination period.
Scheduling of Examinations
All final examinations must be scheduled by
the Registrar except those final examinations
which are take-home examinations, oral
examinations or terminal projects. The dates
for Weekend University final examinations
are earlier than regularly scheduled final
examinations except when a common
examination is being held. Unscheduled
examinations, assignments, tests, etc., may
not be held by instructors after the last day of
classes, i.e., during the study break or the
examination period at the end of each
session. Any such testing should be
conducted by the instructor during the
regular class periods before the end of a
session. (See paragraph under Examinations and Tests above for weighting of tests
during the last two weeks of lectures.)
Common mid-year tests in full courses must
be scheduled by the Registrar if held during
the examination period.
The Examinations Timetable is produced
by computer from the list of courses which
are to be scheduled and from each student’s
course registration. The program guarantees
the best possible timetable in that students
(who are properly registered) will not have
conflicts in their examination times, and
attempts to reduce the number of students
writing back-to-back examinations.
Requests for pre-assignment of examinations to special dates for whatever cause or
reason cannot be accommodated. Similarly,
changes in the dates of scheduled examinations cannot be approved. The results of
student votes on this matter will not be
considered, as these have been found to
result in illegitimate pressure on dissentients.
The Examinations Timetable will be published approximately one month after the
start of the session and will be posted on the
Office of the Registrar bulletin board, at all
faculty and department offices, on University
public terminals, on the automated telephone
line (220-7000), and on the web
(www.ucalgary.ca/registrar).
Evening Credit and
Off-Campus Course
Examinations
Final examinations in all courses, including
evening credit courses, late afternoon
courses and weekend courses (with a
common examination) are scheduled by the
Registrar. The University cannot guarantee
that examinations in evening credit courses
will be scheduled in the evening but an effort
is made to schedule as many examinations
as possible in the evening. An examination
common to both day and evening sections of
a course may be scheduled during the day.
For courses offered at off-campus locations,
the instructor will be responsible for scheduling the final examinations during the
examination period at the end of the session.
Examinations
Transcripts
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Examinations
Examinations
Deferral of Final Examinations
Deferred examinations are allowed in the
following circumstances: illness, domestic
affliction and religious conviction. Students
submitting a final examination for marking
may not subsequently request a deferred
final examination. Lack of writing a final
examination does not guarantee approval of
a deferred examination. Travel arrangements
and misreading of the Examinations
Timetable are not valid reasons for requesting a deferred examination. The authority to
grant or deny a deferred final examination is
vested with the dean of the faculty in which
the course is offered. Deferred final examinations will not be granted if it is determined
that just cause is not shown by the student.
Students who have three final examinations
between the hours of 8:00 a.m. and 8:00
p.m. on the same day will be allowed, at
their request, to defer one examination to the
deferred examination period.
If during the course of an examination a
student becomes ill or receives word of
domestic affliction, the student should report
at once to the supervisor, hand in the
unfinished paper and request that it be
cancelled. If physical and/or emotional illhealth is the cause, the student must report
at once to a physician/counsellor so that
subsequent application for a deferred
examination is supported by a completed
Physician/Counsellor Statement form.
Students can consult professionals at
University Health Services or Counselling
and Student Development Centre during
normal working hours or consult their
physician/counsellor in the community.
All requests for deferral of a final examination due to health reasons must be accompanied by a completed Physician/Counsellor
Statement form. Letters from a physician/
counsellor in lieu of a Physician/Counsellor
Statement form will not be accepted.
Students are encouraged to be responsible
in making a request to have an examination
deferred by seeing a physician/counsellor
while the student has the physical or
emotional problem rather than after recovery.
This makes it more possible for professionals to do an accurate assessment. Students
should be aware that there may be a charge
for the medical assessment and documentation and they are responsible for the cost of
this service.
In the event of an intended absence due to
religious conviction, domestic affliction, or
health reasons which makes it physically
impossible to write an examination, an
Application for Deferred Final Examinations
form accompanied by written evidence must
be submitted to the appropriate faculty office
prior to the date of the final examination. In
the case of health reasons, the accompanying written evidence must be a completed
Physician/Counsellor Statement form.
Students absent from a final examination
due to unforeseen reasons must notify
the department offering the examination
within 48 hours of the missed examination and apply for the deferred final no
later than the deadline indicated in the
Examination Schedule on page 6.
Students who are eligible but do not apply
for a deferred final examination by this
prescribed deadline shall automatically lose
this privilege. Students who have been
granted a deferred final, but who do not
show just cause within 48 hours of the
examination for not writing at the prescribed
time, shall automatically lose the privilege of
further deferral in that course.
The Application for Deferred Final Examinations form and the Physician/Counsellor
Statement form are available on the web
(www.ucalgary.ca/registrar). Since there is a
very short time period between the application deadline and the date for writing a
deferred final examination, it is the responsibility of the student to ascertain whether the
faculty has approved or denied the request
for a deferred final examination.
Dates on which deferred final examinations
are held are also noted in the Examination
Schedule. Deferred final examinations are
scheduled by the Registrar and a timetable
will be posted outside the Office of the
Registrar and on the web (www.ucalgary.ca/
registrar) a few days prior to the examination. Students writing a deferred final
examination must consult this timetable to
determine the exact date and time of their
deferred final.
A deferred final examination question paper
will differ in content (to the extent possible)
from the regular final examination and may
not necessarily be of the same format as the
regular final examination.
Students in their graduating year who write
Winter Session deferred final examinations
will not graduate until the Fall Convocation.
Deferred and special deferred examinations
may affect eligibility for certain undergraduate awards.
Deferral of Term Work
Instructors are normally free, subject to any
established departmental or faculty procedures, to administer their own policies
regarding deadlines within session time for
the completion of term papers or assignments. Students should be made fully aware
of these policies. However, should an
extension of time be sought for completion of any such session work beyond the
deadline of five days after the end of
lectures, an Application for Deferment of
Term Work form must be completed.
Deferments may only be granted at the
discretion of the dean and will normally not
exceed thirty days. Application forms are
available from the Supervisor of Records
and Transcripts in the Office of the Registrar.
See also the section on “Attendance” with
regard to absences from tests.
Special Deferred Final
Examinations
Special deferred final examinations may be
granted by a dean to students who are
prevented by health reasons (certified on a
Physician/Counsellor Statement form),
domestic affliction or other extreme circumstances from writing a deferred final
examination. Applications for special
deferred final examinations must be received
no later than the prescribed application
deadline indicated in the Examination
Schedule on page 6. Students who failed to
apply for a deferred final examination or did
not apply for a special deferred examination
initially will forfeit the right to a special
deferred final examination.
Dates on which special deferred final
examinations are held are also noted in the
Examination Schedule. Special deferred final
examinations are scheduled by the Registrar
and a timetable will be posted outside the
Office of the Registrar and on the web
(www.ucalgary.ca/registrar) a few days prior
to the examination. Students writing a
special deferred final examination must
consult this timetable to determine the exact
date and time of their special deferred final.
A special deferred final examination question
paper will differ in content (to the extent
possible) from previously given final
examinations in the course and may not
necessarily be of the same format.
Students who receive approval to write a
special deferred final examination and who
fail to write this examination, for whatever
reason, will have lost the privilege of writing
the special deferred final examination at a
later date.
Students in their graduating year who write Fall
Session special deferred final examinations
will not graduate until the Fall Convocation.
Debarment
A student may be refused permission to write
a final examination in a course, on the
recommendation of the department concerned and with the concurrence of the dean
of the faculty in the following circumstances:
1. The student has neglected to do a
substantial proportion of the written and/
or laboratory assignments in a course of
which these are an essential feature.
2. The student has not officially registered
in the course.
Examination Results
All students can access their final grades by
using the web, calling the Telephone
Registration System, or viewing public
access terminals throughout the campus.
(Initially the final grades will be unofficial until
they have been verified by the Office of the
Registrar and the grade point averages for
the session have been calculated.) Those
students requiring an official statement for
employers, etc. may obtain the same from
the Access Desk at the Office of the
Registrar. When necessary, the Office of the
Registrar will mail Revised Statements of
Grades for revisions to official grades.
Graduation
After grading, final examination answer
papers are forwarded to the faculty or
department office and retained for a period of
one year after the release of official grades
by the Office of the Registrar. During this
period students may obtain a machine copy
of their graded paper at cost.
Examination Fees
(a) University of Calgary examinations
written at external centres — students
are not permitted to write a final
examination paper at an outside centre
except under very special circumstances
and with the permission of the Registrar.
Usually the cause is illness or death in
the immediate family, or other severe
family affliction. This must be substantiated by a medical certificate or other
acceptable verification. A fee will be
charged.
(b) Examinations from external organizations — students from external organizations can make arrangements to have
their examinations proctored at the
University of Calgary. Fees are determined by the Examinations Officer.
Graduation
Application for Degree
All undergraduate and graduate students
who expect to receive degrees or diplomas
at one of the May, Spring (June) or Fall
(November) Convocations must complete an
Application for Degree form (whether they
are attending the convocation ceremony or
not). The Application for Degree is available
at www.ucalgary.ca/registrar. The prescribed
deadlines for such applications are March 1
for May and Spring (June) Convocations and
August 15 for Fall Convocation. Students
who apply for their degree at a specific
convocation but do not qualify must subsequently submit another Application for
Degree form. In those cases where more
than 12 months have elapsed since the last
registration in an undergraduate program,
students should contact their faculty as they
may also be required to submit an Application for Admission.
Students granted permission to complete
their degrees at other institutions in the
Winter Session of their graduating year and
those writing deferred examinations will
graduate at the Fall Convocation next
following. Official transcripts of grades must
be received by the Office of the Registrar
before a student’s name will be placed on
the graduation list. Transcripts must be
received not later than one month before any
Convocation. The University does not accept
responsibility for obtaining transcripts of
grades from other institutions for the student.
Students who do not meet the above
conditions by the prescribed deadlines may
not expect to have their names added to the
graduation lists or to be recommended for
their degree until the following convocation.
Irrespective of cause, no students’ names
will be added to the convocation program
later than three weeks before the ceremony.
Students completing degree requirements at
Spring Session (May to June) or Summer
Session (July to August) will not receive their
degrees prior to Fall Convocation.
Names on Parchment
It is the University’s policy to use the full
legal registered names of students on the
parchment. Changes in name must be
supported by legal documentation. The use
of an initial in place of a given name is not
permitted.
Parchment Information
Minors and approved concentrations will not
be indicated on degree parchments but will
be noted on the official transcript.
Double Majors
Some degree programs permit a double
major; however, such a degree will only be
awarded if it is possible to obtain the degree
with each of the majors. For example, a BA
in Computer Science and History is permitted, whereas, a BSc in Computer Science
and History would not be awarded since it is
not possible to obtain a BSc in History.
Students who are enrolled in the Cooperative Education or Internship programs
must complete the Co-operative Education
or Internship in both majors.
Degrees in Absentia
A preliminary convocation notice is sent to all
students who submit an Application for
Degree. Upon receipt of the preliminary
convocation notice all graduands must
notify the Convocation Office whether or not
they will attend the ceremony. Seating is
reserved only for those graduands who have
notified the Convocation Office that they will
be attending the ceremony. Such notice must
be received two weeks before the ceremony.
Graduands who have advised that they will
not attend may pick up their degree parchment from the Convocation Office in the
Office of the Registrar during the 30 days
following the day of the ceremony. There is a
fee for those wishing to have their degree
mailed.
Degree Reprints
The University does not support the
issuance of a duplicate parchment, but, due
to extraordinary circumstances (e.g., loss by
fire), a replacement degree may be issued.
An Application for Degree Reprint form is
available from the Convocation Office or on
the web (www.ucalgary.ca/registrar). The
new degree will be marked “duplicate” with
the date it was reprinted. A fee will be
charged.
Posthumous Degrees
With the approval of the Registrar, a degree
may be awarded posthumously to a
deceased student who had essentially
completed a degree program or was
completing the last session of his/her degree
program. Degrees granted posthumously will
be noted on the transcript of record.
Convocation
Convocations for the conferring of degrees
are held in May, June and November on
campus. There is one ceremony in May, six
ceremonies in June, and two ceremonies in
November. Please refer to the Academic
Schedule for dates. Students can access
graduation information on the web
(www.ucalgary.ca/registrar) or on the 24 hour
telephone line, (403) 220-5520.
Academic Dress
Hoods
Hoods are in accordance with the shape
specified by the North American Intercollegiate Code for Bachelors’, Masters’, and
Doctors’ degrees. Faculty colours or colours
of a specific discipline are:
Faculty of Communication and Culture —
scarlet*
BA – white
BCS – silver grey
BGS – scarlet
BSc – golden yellow
Faculty of Education — light blue
BCR – light blue
BEd – light blue
Faculty of Engineering — orange
Faculty of Environmental Design — russet
MArch – russet
MEDes – russet
Faculty of Fine Arts — brown*
BA – white
BFA – brown
BMus – pink
Faculty of Graduate Studies — philosophy
blue*
LLM – purple
MA – white
MBA – sapphire blue
MBT – golden yellow
MCE – light green
MCM – golden yellow
MCS – silver grey
MEc – white
MEd – light blue
MEng & MSc in Eng – orange
MFA – brown
MGIS – golden yellow
MKin – sage green
MMus – pink
MN – apricot
MPM – orange
MSc – golden yellow
MSS – white
MSW – citron yellow
Graduation
Final Examination Papers
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48
Graduation
EdD – light blue
PhD – philosophy blue
Haskayne School of Business — sapphire
blue
BAccS – sapphire blue
BComm – sapphire blue
BHRM – sapphire blue
Faculty of Humanities — white
Faculty of Kinesiology — sage green
BKin – sage green
BPE – sage green
BSc – golden yellow
Faculty of Law — purple
Faculty of Medicine — dark green
Faculty of Nursing — apricot
Faculty of Science — golden yellow*
BA – white
BSc – golden yellow
Faculty of Social Sciences — copper*
BA – white
BSc – golden yellow
Faculty of Social Work — citron yellow
*The scarf colour of the dean of the faculty differs from hood
colours for specific degrees.
Graduation
1.
2.
3.
4.
For the Bachelors’ and Masters’
degrees, the University of Calgary uses
a black hood lined with the University
colours, gold with red chevron, and
trimmed with the colour indicating the
subject of the degree, in a silk-like
material. Those persons receiving
Diplomas wear the bachelor’s hood of
the faculty offering the Diploma.
For the PhD hood, the body is doctors’
scarlet, with a lining of gold and a
chevron of scarlet with a three-inch trim
at the edge (inside and out) of philosophy blue. The EdD hood conforms to the
Intercollegiate Code in shape, size and
colour. The trim colour is Education light
blue.
For Honorary Doctorates of the University of Calgary (LLD) the hoods have a
body in gold, lined in doctors’ scarlet with
a gold chevron. The trim is a one-inch
band of white silk edged with a three-inch
band of scarlet velvet, the configuration
follows that of the PhD hood.
The honorary degree Doctor of the
University of Calgary (DUC) has been
awarded previously. The hood is similar
to the LLD hood without the white band.
Headwear
1. The headwear for Bachelors and
Masters is the black mortarboard or
trencher- type hat.
2. For Doctors, the headwear is a black
velvet John Knox cap or birretum.
Gowns
1. Bachelors’ and Masters’ gowns follow
the black gown specified by the North
American Intercollegiate Code.
2. Doctorate gowns (PhD) are doctors’
scarlet in colour with a gold yoke. The
silk trim on the sleeves and front panels
3.
is of blue silk. Doctorate gowns (EdD)
conform to the Intercollegiate Code in
design. The normal gown for the EdD is
the black gown with light blue bars on
the arm.
Honorary Doctorate gowns are gold with
a red velvet yoke. Trim on inside and
outside of sleeves and the front panels
is red velvet.
Deans’ and Vice-Presidents’ Scarves
The academic deans have scarves in the
appropriate faculty colour with an embroidered University coat-of-arms, approximately
two and one half by three and one half
inches, on the left side. The vice- presidents’
scarves are of the scarlet used in the
president’s gown and trimmed around the
edges with the same silver braid.
Official Degrees/
Diplomas/Certificates
• Faculty of Communication and Culture
Bachelor of Arts (BA)
Bachelor of Arts (Honours)
Bachelor of Communications Studies
(BCS)
Bachelor of General Studies (BGS)
Bachelor of Science (BSc)
Bachelor of Science (Honours)
• Faculty of Education
Bachelor of Community Rehabilitation
(BCR)
Bachelor of Education (BEd)
Diploma of Education (DipEd)
• Faculty of Engineering
Bachelor of Science in Chemical
Engineering (BSc(Eng))
Bachelor of Science in Civil Engineering
(BSc(Eng))
Bachelor of Science in Computer
Engineering (BSc(Eng))
Bachelor of Science in Electrical
Engineering (BSc(Eng))
Bachelor of Science in Geomatics
Engineering (BSc(Eng))
Bachelor of Science in Manufacturing
Engineering (BSc(Eng))
Bachelor of Science in Mechanical
Engineering (BSc(Eng))
Bachelor of Science in Oil and Gas
Engineering (BSc(Eng))
Bachelor of Science in Software
Engineering (BSc(Eng))
Diploma of Engineering (DipEn)
Diploma of Engineering and Haskayne
School of Business (DipEH)
• Faculty of Environmental Design
Master of Architecture (MArch)
Master of Environmental Design
(MEDes)
• Faculty of Fine Arts
Bachelor of Arts (BA)
Bachelor of Arts (Honours)
Bachelor of Fine Arts (BFA)
Bachelor of Music (BMus)
Diploma of Fine Arts (DipFA)
• Faculty of Graduate Studies
Energy and the Environment Certificate
Master of Arts (MA)
Master of Biomedical Technology (MBT)
Master of Business Administration
(MBA)
Master of Communications Studies
(MCS)
Master of Community Medicine (MCM)
Master of Continuing Education (MCE)
Master of Counselling (MC)
Master of Economics (MEc)
Master of Education (MEd)
Master of Engineering (MEng)
Master of Fine Arts (MFA)
Master of Geographic Information
Systems (MGIS)
Master of Kinesiology (MKin)
Master of Laws (LLM)
Master of Music (MMus)
Master of Nursing (MN)
Master of Project Management (MPM)
Master of Science (MSc)
Master of Science in Biomedical
Engineering (MSc(Eng))
Master of Science in Chemical Engineering (MSc(Eng))
Master of Science in Civil Engineering
(MSc(Eng))
Master of Science in Electrical Engineering (MSc(Eng))
Master of Science in Geomatics
Engineering (MSc(Eng))
Master of Science in Mechanical
Engineering (MSc(Eng))
Master of Social Work (MSW)
Master of Strategic Studies (MSS)
Nurse Practitioner Certificate (NP)
Doctor of Education (EdD)
Doctor of Philosophy (PhD)
• Haskayne School of Business
Bachelor of Accounting Science (BAccS)
Bachelor of Commerce (BComm)
Bachelor of Hotel and Resort Management (BHRM)
• Faculty of Humanities
Bachelor of Arts (BA)
Bachelor of Arts (Honours)
• Faculty of Kinesiology
Bachelor of Kinesiology (BKin)
Bachelor of Kinesiology (Honours)
Bachelor of Physical Education (BPE)
Bachelor of Physical Education
(Honours)
Reappraisals and Appeals
Reappraisal of Grades
and Academic Appeals
The University acknowledges that there are
instances when a student may wish to
challenge University decisions about grades
or academic policy. The following guidelines
and procedures deal with those occasions.
The Senate of the University of Calgary has
responsibility for selecting individuals to
receive the University’s highest academic
honour - the Honorary Doctor of Laws (LLD).
Honorary degrees are conferred by the
Chancellor to recognize extraordinary
achievement in community, national or
international service and to honour those
individuals whose accomplishments are of
such excellence that they provide, through
example, inspiration and leadership to the
graduates of the University. Contributions
may have been made in any field of
endeavour, including the arts, business, the
professions, scholarly endeavours and
voluntary activities. Normally excluded from
consideration are those currently holding
elected office, as well as current members of
the University community. For more information, contact: [email protected]
General Principles
1. Students should recognize that reappraisals of term and final grades occur
at the department/faculty level that
originated those decisions.
2. Students should recognize that appeals
of grade reappraisals and other
academic decisions will be handled at
the level of appeal closest to the level at
which the decision was made.
3. Students must begin the reappraisal/
appeal process at the appropriate level
and proceed through successive levels
of appeal in order, and with no omissions.
4. At every level, students should attempt,
to the utmost of their ability, to present
their arguments as effectively and as
fully as possible. Mere dissatisfaction
with a decision is not sufficient grounds
for the appeal of a grade or other
academic decision.
5. The General Faculties Council’s
Committee to Hear and Determine
Student Academic Appeals will hear an
appeal only if it can be demonstrated
there is: (a) alleged bias, and/or (b)
alleged unfair procedures at a lower
level of appeal, and/or (c) substantial
new evidence which could not have
been presented at an earlier stage.
6. Students may obtain help in understanding the appeals process and in writing
appeal letters from the Students’ Union.
Students who wish to apply for a reappraisal
of graded term work or final grades, or wish
to appeal those reappraisals, and students
who wish to appeal what they feel are unfair
academic decisions by their faculty should
follow the guidelines stated below.
The Order of the University
of Calgary
Reappraisal of Graded Term
Work
The Order of the University of Calgary is a
prestigious University award recognizing
exemplary and distinguished service to the
University. The award is available to any
member of the University community, those
currently or formerly attached to the
University and to those representing the
University in the community. Candidates
nominated for membership in the Order may
include, but are not limited to faculty, staff,
students (graduate or undergraduate),
volunteers and alumni. For more information,
contact: [email protected]
A student who feels that a piece of graded
term work (term paper, essay, test, etc.) has
been unfairly graded, may have the paper
re-graded as follows. The student shall
discuss the work with the instructor within
fifteen days of being notified about the mark
or of the item’s return to the class. If not
satisfied, the student shall immediately take
the matter to the head of the department
offering the course who will arrange for a
reassessment of the work within the next
fifteen days. Students in faculties without a
departmental structure should take the
matter to the dean or the associate/assistant
dean (Academic/Student Affairs) of the
faculty offering the course. The result of that
reassessment should be given to the student
in writing.
Honorary Degrees
The reappraisal of term work may cause the
grade to be raised, lowered or to remain the
same. There is no limit to the number of
times that a student may request a reappraisal of term work.
Appeals - Faculty Appeals Committee
Reappraisal of term work is generally settled
at the departmental level. If the student is not
satisfied with the decision and wishes to
appeal, the student shall address a letter of
appeal to the dean of the faculty offering the
course within fifteen days of the unfavourable decision. In the letter, the student must
clearly and fully state the decision being
appealed, the grounds for appeal and the
remedies being sought, along with any
special circumstances which warrant an
appeal of the reappraisal. The student
should include as much written documentation as possible.
At this stage the dean, at the dean’s
discretion, may attempt to resolve the
situation without proceeding to the Faculty
Appeals Committee. If the matter is not
resolved to the student’s satisfaction, the
appeal letter will be sent to the Faculty
Appeals Committee.
The Faculty Appeals Committee will not hear
the appeal if the appeal letter does not detail
the decision being appealed, grounds for
appeal and outcome sought by the student,
or if the chair of the Faculty Appeals
Committee decides that sufficient grounds do
not exist. If the appeal is to be heard and if
the student has not already received a copy,
the student is advised to request from the
dean’s office, a copy of the principles and
procedures that govern the Faculty Appeals
Committee for that faculty. These procedures
will detail the composition of the committee,
the right of the student to have an advocate
at the hearing, how the hearing will be
conducted, and other information.
The Faculty Appeals Committee will report
its decision to uphold or deny the appeal in
writing to the dean of the faculty, the
Registrar and the appellant as quickly as
possible.
Appeals - The General Faculties Council’s
Committee to Hear and Determine
Student Academic Appeals
This committee hears appeals of decisions
made by Faculty Appeals Committees on
matters of academic concern to students.
The General Faculties Council’s Committee
will hear an appeal only if there is reason to
believe that the Faculty Appeals Committee
showed alleged bias, alleged unfair procedures, and/or if there is substantial new
evidence which could not have been
presented to a Faculty Appeals Committee.
Grades obtained in courses completed by
the student in the appeals process will not be
considered as new evidence. Before the
General Faculties Council’s Committee will
accept an appeal, the chair of that committee
must be satisfied that departmental and
faculty appeals procedures have been fully
utilized.
Students wishing to make an appeal to the
Reappraisals and Appeals
Bachelor of Science (BSc)
Bachelor of Science (Honours)
• Faculty of Law
Bachelor of Laws (LLB)
• Faculty of Medicine
Bachelor of Health Sciences (BHSc)
(Honours)
Doctor of Medicine (MD)
• Faculty of Nursing
Bachelor of Nursing (BN)
• Faculty of Science
Bachelor of Arts (BA)
Bachelor of Arts (Honours)
Bachelor of Science (BSc)
Bachelor of Science (Honours)
• Faculty of Social Sciences
Bachelor of Arts (BA)
Bachelor of Arts (Honours)
Bachelor of Science (BSc)
Bachelor of Science (Honours)
• Faculty of Social Work
Bachelor of Social Work (BSW)
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50
Reappraisals and Appeals
Reappraisal of Graded Term Work
Reappraisal of Final Grades
Other Academic Appeals
Reappraisals and Appeals
The following chart is a quick summary of the steps to be followed for reappraisals and appeals. This chart must be used in conjunction
with the detailed procedures which start on page 49.
Whom to Contact
How to Apply
Instructor of Course
Personal Contact
Department Head (Dean of
Faculty if no departments)
Personal Contact
Faculty Appeals Committee
General Faculties Council's
Committee to Hear and
Determine Student Academic
Appeals
Whom to Contact
Registrar
Faculty Appeals Committee
General Faculties Council's
Committee to Hear and
Determine Student Academic
Appeals
Whom to Contact
When to Apply
Within 15 days of receipt of grade/
return of work
Immediately
Letter to Dean of Faculty offering
course
Letter to Secretary to General
Faculties Council
How to Apply
Within 15 days of unfavourable
decision
Within 15 days of unfavourable
decision
When to Apply
Request for Reappraisal of Final
Grades form
By established deadline
Letter to Dean of Faculty offering
course
Within 15 days of unfavourable
decision
Letter to Secretary to General
Faculties Council
Within 15 days of unfavourable
decision
How to Apply
When to Apply
Faculty Appeals Committee
Letter to Dean of registered Faculty
Within 15 days
General Faculties Council's
Committee to Hear and
Determine Student Academic
Appeals
Letter to Secretary to General
Faculties Council
Within 15 days of unfavourable
decision
Reappraisals and Appeals
Reappraisal of a Final
Grade
In the reappraisal of a final grade, the only
elements that will be considered are the
grading of the final examination, if any,
together with a recalculation of the weighted
components that make up the final mark. An
exception may occur when an instructor
evaluates a piece of graded term work or
other component at the end of the session;
that grade may also be considered in a
reappraisal of final grade.
A student wishing a reappraisal of an
individual final grade should first attempt to
examine the final examination at the
department or faculty office. Then the
student shall obtain a Request for Reappraisal of Final Grades form from the Office
of the Registrar. On that form the student is
required to indicate exactly what error was
made in marking the examination and/or in
computing the final grade and where the
error can be found. The form will not be
processed and the reappraisal will not take
place unless the student provides a detailed
rationale that outlines where and for what
reason an error is suspected.
Students wishing a reappraisal of a final
grade (excluding Law courses) must submit
their request by the following dates: Fall
Session - March 1, Winter Session - June
30, Spring Session - August 15, Summer
Session - October 15.
The reappraisal form shall be sent/brought to
the Registrar who shall forward it to the
department head or dean of the faculty
offering the course. Reappraisals of final
grades are dealt with by the head of the
academic unit in consultation with members
of staff. Normally, the department/faculty will
respond to a Request for Reappraisal of
Final Grade within thirty days of its
initiation. After the reappraisal is completed,
the department shall return the form to the
Registrar who shall inform the student in
writing of the result of any request for
reappraisal.
Students should be aware that the grade
being reappraised may be raised, lowered or
may remain the same. A student may
request a reappraisal of final grade only
twice in one academic year (July 1 - June
30).
Appeals - Faculty Appeals Committee
Procedures for appealing a final grade
reappraisal beyond the departmental level
are detailed above in Appeals - Faculty
Appeals Committee, and are the same for a
final grade as for a piece of graded term
work.
Appeals - General Faculties Council’s
Committee to Hear and Determine
Student Academic Appeals
Procedures for appealing a final grade
reappraisal beyond the Faculty Appeals
Committee level are detailed above in
Appeals - General Faculties Council’s
Committee to Hear and Determine Student
Academic Appeals, and are the same for a
final grade as for a piece of graded term work.
Other Academic Appeals
If a student wishes to appeal a faculty ruling
on an academic matter (i.e., the requirement
to withdraw from a faculty for academic
reasons, the denial of continued registration,
the denial of the right to graduate, specific
requirements by the faculty for the completion of a degree/course of study), the student
shall address a letter of appeal to the dean
of the student’s registered faculty within
fifteen days of the unfavourable decision.
In the letter of appeal, the student must
clearly and fully state the ruling/decision
being appealed, the grounds for appeal and
the remedies being sought, together with all
supporting evidence or documentation, if
any. Mere dissatisfaction with a ruling is not
sufficient grounds for an appeal.
At this stage the dean, at the dean’s
discretion, may attempt to resolve the
situation inside the faculty, without proceeding to the Faculty Appeals Committee. If the
matter is not resolved to the student’s
satisfaction, the appeal letter will be sent to
the Faculty Appeals Committee.
The dean will forward the letter to the chair
of the Faculty Appeals Committee for
consideration. If the appeal letter does not
detail the decision being appealed, the
grounds for appeal and the outcome sought
by the student, or if the chair of the Faculty
Appeals Committee decides that sufficient
grounds do not exist, the appeal will not be
heard. If the appeal is to be heard, and the
student has not already received a copy, the
student is advised to request from the dean’s
office, a copy of the principles and procedures that govern the Faculty Appeals
Committee for that faculty. These procedures
will detail the composition of the committee,
the right of the student to have an advocate
at the hearing, how the hearing will be
conducted, and other information.
The Faculty Appeals Committee shall report
its decision to uphold or deny the appeal, in
writing to the dean of the faculty, the
Registrar and the appellant as quickly as
possible.
General Faculties Council’s Committee
to Hear and Determine Student Academic
Appeals
This committee hears appeals of decisions
made by Faculty Appeals Committees on
matters of academic concern to students.
The General Faculties Council’s Committee
will hear an appeal only if there is reason to
believe that the Faculty Appeals Committee
showed alleged bias, alleged unfair procedures, and/or if there is substantial new
evidence which could not have been
presented to a Faculty Appeals Committee.
Grades obtained in courses completed by
the student in the appeals process will not be
considered as new evidence. Before the
General Faculties Council’s Committee will
accept an appeal, the chair of that committee
must be satisfied that departmental and
faculty appeals procedures have been fully
utilized.
Students wishing to make an appeal to the
Committee to Hear and Determine Student
Academic Appeals must do so within fifteen
days of the unfavourable decision from the
Faculty Appeals Committee. A letter of
appeal should be sent to the Secretary to
General Faculties Council (Administration
127), and must indicate the decision being
appealed, the grounds for appeal (i.e.,
alleged bias, alleged unfair procedures, and/
or substantial new information), and the
remedies being sought by the student,
together with all supporting documentation.
The appeal letter should also state the levels
of appeal that have already been utilized.
The General Faculties Council’s Committee
will not hear the appeal if the chair decides
that sufficient grounds do not exist.
A student whose appeal is to be heard by the
General Faculties Council’s Committee is
entitled to obtain from the Secretary to
General Faculties Council the principles and
procedures governing the General Faculties
Council’s Committee. These procedures will
detail the composition of the committee, the
Reappraisals and Appeals
Committee to Hear and Determine Student
Academic Appeals must do so within fifteen
days of the unfavourable decision from the
Faculty Appeals Committee. A letter of
appeal shall be sent to the Secretary to
General Faculties Council (Administration
127), and must indicate the decision being
appealed, the grounds for appeal (i.e.,
alleged bias, alleged unfair procedures and/
or substantial new information) and the
remedies sought by the student, together
with all supporting documentation. The
appeal letter shall also state the levels of
appeal that have already been utilized.
The General Faculties Council’s Committee
will not hear the appeal if the chair decides
that sufficient grounds do not exist.
A student whose appeal is to be heard by the
General Faculties Council’s Committee is
entitled to obtain from the Secretary to
General Faculties Council the principles and
procedures governing the General Faculties
Council’s Committee. These procedures will
detail the composition of the committee, the
right of the student to have an advocate, how
the hearing will be conducted and other
information. The principles and procedures
are available on the University Secretariat
website: www.ucalgary.ca/secretariat
The committee will normally give fifteen
days written notice of a hearing to the
appellant and to the head of the academic
unit against whose office the appeal is being
made. Normally, the General Faculties
Council’s Committee will hear an appeal
within thirty days of its acceptance. The
chairperson of the General Faculties
Council’s Committee will convey the
committee’s findings in writing to the
appellant, the respondent, the Secretary to
General Faculties Council and the Registrar.
For more specific information and other
principles governing student academic
appeals, the Secretary to General Faculties
Council should be consulted.
51
Statement on Principles of Conduct
52
Statement on Principles of Conduct
right of the student to have an advocate, how
the hearing will be conducted and other
information. The principles and procedures
are available on the University Secretariat
website: www.ucalgary.ca/secretariat
The committee will normally give fifteen
days written notice of a hearing to the
appellant and to the head of the academic
unit against whose office the appeal is being
made. Normally, the General Faculties
Council’s Committee will hear an appeal
within thirty days of its acceptance. The
chair of the General Faculties Council’s
Committee will convey the committee’s
findings in writing to the appellant, the
respondent, the Secretary to General
Faculties Council and the Registrar.
For more specific information and other
principles governing student academic
appeals, the Secretary to General Faculties
Council should be consulted.
Further Information About
Other Appeals and Petitions
to the University
It is expected that the procedures outlined
above will be sufficient to deal with any
student appeal. Students should note,
however, that the current Universities Act,
Section 57(2) states: “Subsection (1) does
not take away or impair the right of any
student or group of students to petition any
of the governing bodies of the University in
respect of any matter, but such petition shall
be in writing and shall be transmitted to the
governing body through the president of the
university.”
The Board of Governors has approved
principles and procedures to guide its
Petitions Committee in considering student
petitions. However, the Board of Governors
recognizes that the General Faculties
Council is the final body of appeal with
respect to academic matters including, but
not limited to, grades, examinations, refusal
of continued registration, or the requirement
to withdraw from the University for academic
reasons. The Petitions Committee will not
attempt to evaluate the merits of any course
or program grade, or of any other decision
relating to an academic matter. The Board of
Governors and the Petitions Committee of
the Board of Governors do not have any
jurisdiction to determine petitions received
from students pursuant to section 57(2) and
54(1)(a) of the Universities Act, where the
petitions are in relation to courses offered
and marked at an educational institution
other than the University of Calgary,
notwithstanding that the course may be
credited toward a University of Calgary
degree program.
A petition to the Board of Governors must be
directed in writing to the President. The
nature of the petition and the remedies
sought by the petitioner(s) shall be clearly
stated in a letter, and all supporting evidence
or background materials included. If the
Petitions Committee finds that the case has
merit, the matter may be returned directly to
the appropriate jurisdiction for a rehearing. In
the case of substantially academic matters,
referral will be to General Faculties Council
for its determination as to the appropriate
level of jurisdiction. The Petitions Committee
may allow a hearing if it accepts jurisdiction
in the matter and deems the facts to warrant
such a hearing.
The Petitions Committee will not hear a
petition for any remedy which may be
obtained through existing appeal procedures
within the University before those appeal
procedures have been fully utilized, nor will
academic decisions be set aside on the
basis of minor irregularities in procedure.
In the case of a petition challenging a
decision of the University body on procedural
grounds such as breaches of natural justice
or fairness, the Petitions Committee will
normally refer the issue back to the level of
appropriate jurisdiction for a rehearing and
new determination of the question. In the
case of a petition challenging a decision in
which the student is denied permission to
register, the student shall not be registered
while the petition is before the Board.
For more specific information on the
principles and procedures governing student
petitions to the Board of Governors, the
Secretary to the Board of Governors should
be consulted.
(The Universities Act is expected to be
replaced by the Post-Secondary Learning
Act sometime in 2004. Please refer to the
University Secretariat website for current
information: www.ucalgary.ca/secretariat)
Continued Registration
While Under Appeal
Most students who appeal academic
decisions shall be entitled to tentative
registration to continue studies pending the
outcome of the appeal. The student must
contact the Registrar of the University to
register while under appeal. All decisions
with regard to an appeal shall be communicated immediately to the Registrar. The
student is required to pay all fees. If the
appeal fails, the original date of suspension,
expulsion or other academic sanction shall
pertain and, in the case of suspension or
expulsion, the student must immediately
discontinue attendance of classes; the
student’s registration will be cancelled,
regardless of the date, and all fees refunded
in full. If the appeal is upheld, the student will
be officially registered retroactively. Students
petitioning the Board of Governors are not
permitted to register while under petition.
volunteers. This statement applies in all
situations where the persons are acting in
their University capacities, whether or not on
the University’s property. It also applies to
visitors or any other persons on University
property, and to persons with whom the
University contracts for services.
All members of the University community
have a responsibility to familiarize themselves with this Statement on Principles of
Conduct and to conduct themselves
accordingly.
Statement
1.
2.
3.
4.
5.
Statement on Principles
of Conduct
Preamble
This statement applies to all members of the
University community – including students,
faculty, administrators, any category of staff,
practicum supervisors, examiners, and
6.
The University of Calgary community
has undertaken to be guided by the
following statements of purpose and
values:
• to promote free inquiry and debate
• to act as a community of scholars
• to lead and inspire societal
development
• to respect, appreciate, and encourage
diversity
• to display care and concern for
community
The University seeks to create and
maintain a positive and productive
learning and working environment, that
is, an environment in which there is:
• respect for the dignity of all persons
• fair and equitable treatment of
individuals in our diverse community
• personal integrity and trustworthiness
• respect for academic freedom
• respect for personal and University
property
Those persons appointed by the
University to positions of leadership and
authority have particular responsibility,
not only for their own conduct, but also
for ensuring, to the extent of their
authority and ability:
• that a positive and productive learning
and working environment is created
and maintained
• that conflicts and concerns are
addressed in a positive, timely,
reasonable, and effective manner
• that persons within their jurisdiction
are informed of their rights and
responsibilities with respect to conduct
The University undertakes to ensure that
its policies, systems, processes, and
day-to-day operations foster the goals in
#1 and #2 above.
The University encourages and
undertakes to support all members of
the University community in resolving
conflicts and concerns in a positive,
timely, reasonable, and effective
manner.
The University undertakes to ensure that
the protection afforded by the principles
of natural justice is extended to all
members of the University community.
7.
The University undertakes to provide
resources through various offices to
generate awareness related to this
Statement on Principles of Conduct
throughout the University community
and to assist in resolving conflict in a
positive way.
(Note: The principles of natural justice reflect
a concept that ensures fair play. The specific
requirements of natural justice will often vary
depending on the circumstances but are
generally considered to ensure a full and fair
consideration of the issue, including
consideration in the absence of bias.)
Student Misconduct
A single offence of cheating, plagiarism,
or other academic misconduct, on term
work, tests, or final examinations, etc.,
may lead to disciplinary probation or a
student’s suspension or expulsion from
the faculty by the dean, if it is determined
that the offence warrants such action.
A student is defined as any person registered at the University for credit or non-credit
courses.
Statement of Intellectual
Honesty
Intellectual honesty is the cornerstone of the
development and acquisition of knowledge.
Knowledge is cumulative and further
advances are predicated on the contributions
of others. In the normal course of scholarship these contributions are apprehended,
critically evaluated, and utilised as a
foundation for further inquiry. Intellectual
honesty demands that the contribution of
others be acknowledged. To do less is to
cheat. To pass off contributions and ideas of
another as one’s own is to deprive oneself of
the opportunity and challenge to learn and to
participate in the scholarly process of
acquisition and development of knowledge.
Not only will the cheater or intellectually
dishonest individual be ultimately his/her
own victim but also the general quality of
scholarly activity will be seriously undermined. It is for these reasons that the
University insists on intellectual honesty in
scholarship. The control of intellectual
dishonesty begins with the individual’s
recognition of standards of honesty expected
generally and compliance with those
expectations.
With respect to student work in a course, it is
the responsibility of the instructor to specify
the academic requirements of the course.
2.
3.
Plagiarism/Cheating/Other
Academic Misconduct
Definitions
1. Plagiarism - Essentially plagiarism
involves submitting or presenting work in
a course as if it were the student’s own
work done expressly for that particular
course when, in fact, it is not. Most
4.
commonly plagiarism exists when:
(a) the work submitted or presented was
done, in whole or in part, by an individual other than the one submitting or
presenting the work (this includes
having another impersonate the student
or otherwise substituting the work of
another for one’s own in an examination
or test),
(b) parts of the work are taken from
another source without reference to the
original author,
(c) the whole work (e.g., an essay) is
copied from another source, and/or,
(d) a student submits or presents work
in one course which has also been
submitted in another course (although it
may be completely original with that
student) without the knowledge of or
prior agreement of the instructor
involved.
While it is recognized that scholarly work
often involves reference to the ideas,
data and conclusions of other scholars,
intellectual honesty requires that such
references be explicitly and clearly
noted. Plagiarism is an extremely
serious academic offence.
It is recognized that clause (d) does not
prevent a graduate student incorporating
work previously done by him or her in a
thesis or dissertation.
Cheating is an extremely serious
academic offence. Cheating at tests or
examinations includes but is not limited
to dishonest or attempted dishonest
conduct such as speaking to other
candidates or communicating with them
under any circumstances whatsoever;
bringing into the examination room any
textbook, notebook, memorandum, other
written material or mechanical or
electronic device not authorized by the
examiner; writing an examination or part
of it, or consulting any person or
materials outside the confines of the
examination room without permission to
do so, or leaving answer papers
exposed to view, or persistent attempts
to read other students’ examination
papers.
Other Academic Misconduct - Other
academic misconduct includes, but is
not limited to, tampering or attempts to
tamper with examination scripts, class
work, grades and/or class records;
failure to abide by directions by an
instructor regarding the individuality of
work handed in; the acquisition,
attempted acquisition, possession, and/
or distribution of examination materials
or information not authorized by the
instructor; the impersonation of another
student in an examination or other class
assignment; the falsification or fabrication
of clinical or laboratory reports; the nonauthorized tape recording of lectures.
Any student who voluntarily and
consciously aids another student in the
commission of one of these offences is
also guilty of academic misconduct.
53
Penalties
1. Failing Grade - A student may be given
a failing grade in either an exercise or
course in which that student is found
guilty of plagiarism, cheating or other
academic misconduct. Except in
circumstances in which leniency is
warranted, this penalty will only be
applied in conjunction with one or other
of the other penalties mentioned in this
section. In situations in which a student
is registered in a faculty other than that
in which the course is given, this is the
only penalty which shall be applied by
the host faculty.
2. Disciplinary Probation - When a
student is placed on disciplinary
probation, he or she is entitled to
proceed with a degree or other academic program, but only on condition
that the registration will be forfeited and
the student suspended or expelled, if he
or she is found guilty of a further
academic offence. A student who is
placed on disciplinary probation is
eligible to continue in the faculty in the
normal way after the satisfactory
completion of his or her probationary
period. This penalty shall be applied by
the faculty in which the student is
registered at the time of the offence.
3. Suspension - Suspension takes place
when a student is denied registration
within a degree or other academic
program for a specified period of time. A
student who has been placed under
suspension is conditionally eligible to
reapply for admission or registration at
either the end of a specified period of
time or thereafter. Suspension does not
imply automatic readmission; a student
must satisfy the dean and/or the faculty
concerned of his/her eligibility for
readmission. This penalty shall be
applied by the faculty in which the
student is registered at the time of the
offence.
4. Expulsion - A student who is expelled
from a faculty is dismissed permanently
from the faculty with no right to apply for
readmission to that faculty. This penalty
shall be applied by the faculty in which
the student is registered at the time of
the offence.
5. Effects of Suspension or Expulsion
from a Faculty - A student suspended
or expelled from a faculty normally may
not apply or be considered for readmission to the University in another faculty,
until at least twelve months after the end
of the session in which the academic
offence takes place.
6. Expulsion from the University - If,
upon suspending or expelling a student
from a faculty, the dean and/or faculty
determine that the severe sanction of
expulsion from the University is
warranted, such a recommendation may
be made to the Vice- President (Academic), who may act to expel the
student from the University.
Student Misconduct
Student Misconduct
54
Student Misconduct
Student Misconduct
Penalties and Their Application
1. In cases in which the dean and/or
faculty is satisfied that a student is guilty
of plagiarism, cheating or other academic misconduct in circumstances
which suggest a clear intention to
deceive or otherwise commit an
academic offence, the normal penalty
will be either suspension or expulsion
from the faculty.
2. In cases in which the dean and/or
faculty is satisfied that an offence has
been committed, but doubt is left as to
the existence of a clear intention to
deceive or otherwise commit an
academic offence, the normal penalty
will be probation.
3. In cases where a student is found guilty
of more than a single offence, the
normal penalty will be expulsion from
the faculty, and in the most serious
cases, expulsion from the University.
Procedures
1. Identification of Students in Tests or
Examinations - Invigilators of any tests
or examinations may, when they have
reason to believe that there is cause to
do so, challenge any candidate to
produce proof of identity either in the
form of the University I.D. card or of
some acceptable equivalent (i.e., one
bearing a photograph) such as the
Provincial Drivers License, Canadian
Citizenship Card, Passport, etc.
If there is clear evidence that impersonation has occurred, the individual
shall not be permitted to continue the
examination and shall be reported
immediately to the dean of the faculty in
which the course is offered or his/her
delegate.
A student who is not able to provide
acceptable proof of identity may be
permitted to continue the examination
provided that he or she undertakes to
provide verification of identity later. If
verification is not provided, then the
student will receive an “F” in the
examination, and the matter will be
referred to the dean of the faculty in
which the course is offered or his/her
delegate for consideration of further
disciplinary action.
2. The Responsibility of Instructors in
Cases of Plagiarism, Cheating and
Other Academic Misconduct – An
instructor has the obligation to report
immediately all suspected cases of
plagiarism, cheating or other academic
misconduct in his/her course or courses
to the dean of his/her faculty, or his/her
delegate, and to his/her head of
department or equivalent.
3. The Encouragement of the Reporting of
Plagiarism, Cheating or Other Academic
Misconduct – Students or other persons
who consider that they have evidence of
conduct which amounts to plagiarism,
cheating or other academic misconduct
4.
5.
6.
are encouraged to report such conduct
to the dean of the relevant faculty or his/
her delegate. An individual or group of
individuals making such a report must
be prepared to state the alleged facts
and their reasons for suspicion in
writing, and to appear before the dean,
his/her delegate, the appropriate faculty
disciplinary body, the Faculty Appeals
Committee and the General Faculties
Council’s Committee to Hear and
Determine Student Academic Appeals.
The Responsibility of the Dean of the
Faculty in Which the Course is Offered The initial responsibility for dealing with
cases of plagiarism, cheating or other
academic misconduct, lies with the dean
of the faculty offering the course in
which the student is enrolled or his/her
delegate, subject to structures for
advice, recommendation or action
devised by that faculty. Where the
student is registered in that particular
faculty, any disciplinary action taken will
normally not be of concern to any other
faculty.
The Relative Responsibilities of the
Faculty in Which a Student Takes a
Course and the Faculty in Which He/
She is Registered at the Time of the
Offence - In cases in which a student
who is accused of plagiarism, cheating
or other academic misconduct is
registered in a faculty other than that in
which the course is given, the dean of
the faculty in which he/she is registered
shall be advised of the incident, its
circumstances, and its disposition within
the host faculty, and where appropriate
shall take disciplinary action within his/
her own faculty subject to structures for
advice, recommendation or action
devised by that faculty. This notification
shall be the responsibility of the dean of
the host faculty, or his/her delegate.
The Disposition of Cases by the Faculty
in Which a Student is Registered at the
Time of the Offence - In alleged cases of
plagiarism, cheating or other academic
misconduct the dean or his/her delegate
after advising the student of the
allegation and its basis and providing
him/her with copies of any documentary
evidence supporting the allegation shall
interview both the instructor and the
student concerned. Where he/she is
satisfied that there is conclusive
evidence that the student has committed
an offence, the dean or his/her delegate
shall, subject to any structures for
advice, recommendation or action
devised by that faculty, exercise
authority to place on probation, suspend
or expel the student from the faculty in
question. The probation, suspension or
expulsion will be confirmed in writing to
the student at their current address, the
letter to include reference to faculty and
University appeal procedures. In cases
in which the student has admitted the
offence reference shall be made to this
fact in the letter.
The Registrar will be notified of the
action taken. Upon receiving notification
the Registrar is empowered to withhold
the issuance of a transcript or statement
of grades for the student disciplined
pending the expiry of the appeal period,
or exhaustion of the appeal process
allowed for under Appeals below.
Academic Misconduct – Criminal Offence
Where there is a criminal act involved in
plagiarism, cheating or other academic
misconduct, e.g., theft (taking another
student’s paper from his/her possession, or
from the possession of a faculty member
without permission), breaking and entering
(forcibly entering an office to gain access to
papers, grades or records), forgery, personation and conspiracy (impersonating another
student by agreement and writing his/her
paper) and other such offences under the
Criminal Code of Canada, the University
may take legal advice on the appropriate
response and, where appropriate, refer the
matter to the police, in addition to or in
substitution for any action taken under these
regulations by the University.
Appeals
1. Every faculty shall be required to have a
Faculty Appeals Committee.
2. The Appeals Process - The student who
is assessed an “F” grade for disciplinary
reasons, placed on probation, suspended or expelled from a faculty, may
appeal that decision to the appropriate
Faculty Appeals Committee. The appeal,
which must be initiated within fifteen
days of the receipt of the letter from the
dean or his/her delegate, shall be in
writing, addressed to the chairperson of
the appropriate committee, and shall
state specifically (a) the decision which
is being appealed, (b) the grounds for
the appeal, (c) the remedy being sought.
The appropriate Faculty Appeals
Committee in the case of appeal of a
grade is that of the faculty in which the
course is offered. In the case of
disciplinary probation, suspension or
expulsion, it is that of the faculty in
which the student is registered.
A student must satisfy the Appeals
Committee that there are sufficient
grounds for appeal. The principles
applicable to an appeal to a Faculty
Committee are those of fairness as set
down in relation to the Committee to
Hear and Determine Student Academic
Appeals of General Faculties Council
which are filed with the Secretary to
General Faculties Council. It is recognized that the specific procedures used
to attain fairness may vary from one
faculty to another.
3. Appeal from a Faculty Appeals Committee - Where a student is unsuccessful in
an appeal to a Faculty Appeals Committee, he/she may appeal that decision to
the Committee to Hear and Determine
Student Academic Appeals of General
Faculties Council, subject to the
4.
5.
6.
7.
principles and procedures of the
General Faculties Council’s Committee
as approved by General Faculties
Council and filed with the Secretary to
General Faculties Council.
Notification to the Registrar - When an
appeal has been lodged by a student,
the Registrar shall be notified by the
chairperson of the Faculty Appeals
Committee or General Faculties
Council’s Committee, as the case may
be, of that fact, and of the disposition of
the case by that body.
The Position of a Student Launching an
Appeal Against Suspension or Expulsion
- Where a student’s appeal against
suspension or expulsion is accepted for
hearing and is under consideration by
an appeals committee, a student shall
be granted tentative registration and
permitted to attend classes. If the appeal
succeeds, the student will be officially
registered retroactively to the beginning
of the session.
The Position of a Student Whose Appeal
Against Suspension or Expulsion is
Unsuccessful - In cases in which the
student has been allowed to attend
classes pending the disposition of an
appeal and the appeal fails, the original
date of the suspension or expulsion
pertains. All relevant fees will be
refunded in full.
The Effect on a Student’s Permanent
Record - Where a student has been
suspended, expelled or placed on
disciplinary probation and does not
launch an appeal within fifteen days, or
his/her appeal is unsuccessful, the
notation “suspended or expelled from or
placed on disciplinary probation by the
Faculty of __________, for academic
misconduct” will be entered on the
student’s permanent record upon receipt
of such notice by the Registrar from the
dean of the faculty.
Where a student is suspended or
expelled prior to the completion of the
session, the symbols RW (required to
withdraw) will be entered in the grade
column on the student’s record in the
courses in which he or she was
registered for that session except for the
course(s) in which an “F” grade has
been given as a penalty. Where a
student is suspended or expelled after
the completion of a session the final
grade will be entered on the student’s
record in the courses in which he or she
was registered for that session except
for the course(s) in which an “F” grade
has been given as a penalty.
A student’s record will be cleared of the
notation “placed on disciplinary probation for academic misconduct” when the
probationary period has been completed, or upon completion of a degree
program in another faculty, or after three
years have elapsed, whichever comes
first. A student’s record will be cleared of
the notation “suspended for academic
misconduct” at the time of readmission
to the same faculty, upon readmission to
and completion of a degree program in
another faculty, or after three years have
elapsed, whichever comes first. At the
time the record is cleared of the
notation, the RW symbols will be
changed to W, but any “F” grades, as
given because of plagiarism, cheating or
other academic misconduct, will remain
“Fs.” A student’s record will not be
cleared of the notation “expelled for
academic misconduct.” These
regulations also apply to students on
probation, suspension or expulsion for
non-academic misconduct (see below).
3.
Disciplinary Action for NonAcademic Misconduct
1.
2.
Definition - The term “non-academic
misconduct” includes but is not limited
to:
(a) conduct which causes injury to a
person and/or damage to University
property and/or the property of any
member of the University community;
(b) unauthorized removal and/or
unauthorized possession of University
property;
(c) conduct which seriously disrupts the
lawful educational and related activities
of other students and/or University staff.
Temporary Suspension
(a) Deans have the authority to suspend
temporarily any student for alleged nonacademic misconduct as defined above.
Such suspension shall be effective
immediately. The authority to suspend
temporarily includes the power to
suspend from a course or courses, or
from the University, as may be appropriate. Until such time as the Review
Committee meets, the dean may, at his/
her discretion, allow a student to
continue attending classes and taking
examinations. The power to suspend
may be exercised either by the dean in
whose faculty the student is enrolled or
by the dean in whose faculty the course
is being taught. In the absence of an
appropriate dean, the authority to
suspend temporarily any student for
alleged non-academic misconduct rests
with the Vice-President (Academic) or
his/her designate.
(b) Where a case of alleged nonacademic misconduct is brought to the
attention of a dean, the student shall be
required to appear immediately before
the dean to respond to the allegations. If
the dean is not satisfied with the
student’s response, or if the student fails
to appear before the dean, the dean
may exercise the power of temporary
suspension and in that event convey the
decision immediately to the Secretary to
General Faculties Council and the
Registrar.
(c) Where the severity of misconduct
does not warrant suspension, the dean
may place a student on probation for a
4.
5.
55
specified period of time, with conditions
attached as deemed necessary. Failure
to adhere to conditions of probation may
result in suspension. Probation is
appealable by the student to the
General Faculties Council’s Review
Committee, but on the understanding
that the Review Committee may change
probation to suspension. In this
circumstance the Review Committee
should discuss the proposed suspension
with the dean before making a final
decision.
Review Committee
(a) Upon the temporary suspension of a
student by a dean, a Review Committee
of the University shall be convened
expeditiously by the Secretary to
General Faculties Council to determine
whether the dean’s action has been
justified and also whether or not other
disciplinary action is warranted. Such
other disciplinary action may include
probation, longer term suspension or
expulsion from the University. It shall
also be open to the Review Committee
to recommend to the President reference of the case to the law enforcement
authorities.
(b) The dean, or other members of the
University community concerned with
the alleged misconduct, and the student,
shall be called to appear and to give
evidence before the Review Committee.
The dean may present all the evidence
taken into account in making his/her
decision.
(c) The Review Committee’s decision
shall be binding and it shall be reported
in writing immediately to the student, the
dean, the Registrar, and the Secretary to
General Faculties Council.
Composition of the Review Committee A Review Committee panel shall be
established annually by the General
Faculties Council’s Striking Committee.
The panel shall have thirty members,
appointed for two years and representing various faculties and units. For any
case referred to consideration, a Review
Committee of three members of the
panel shall be formed, one of whom
shall be named as chairperson. The
Secretary to General Faculties Council
shall be responsible for constituting
review committees and providing, where
possible, that one member of each
committee has served previously at a
hearing.
Challenges to Composition of the
Committee - A student whose conduct is
under review has the right to challenge,
for cause, any member of the Review
Committee. The validity of the challenge
shall be left to the discretion of the
chairperson. If the chairperson is
challenged, the challenge shall be
judged by the Secretary to General
Faculties Council. Such cause may
include teacher/student relationships,
evident or published bias or any other
factor likely to prejudice a fair hearing.
Student Misconduct
Student Misconduct
Integrity in Scholarly Activity
56
Integrity in Scholarly Activity
The student shall inform the chairperson
in writing of his or her desire to challenge any member of the Committee
within three days of being informed of
the composition of the Review Committee. In the event of the temporary
unavailability of the chairperson, the
Secretary to General Faculties Council
shall exercise the chairperson’s
responsibilities.
6. Time Limit for Review - The review of
disciplinary action for non-academic
misconduct shall be carried out
expeditiously and, if possible, within
fifteen days of the decision by a dean
to suspend a student temporarily.
7. Notice of Hearing - The Secretary to
General Faculties Council shall normally
give seven days written notice of
hearing to the dean, the student, and
other individuals concerned with the
alleged misconduct.
8. Effect on a Student’s Permanent Record
- The regulations given above for
academic misconduct will also apply to
non-academic misconduct.
9. Presidential Discretion - The President
may, with good and sufficient cause as
in cases where members of the
University community, the learning
environment and/or University property
are threatened, exclude the student or
students concerned from access to the
campus prior to and following the
hearing.
Further details may be obtained from the
Secretary to General Faculties Council. The
principles and procedures are available on
the University Secretariat website:
www.ucalgary.ca/secretariat
Integrity in Scholarly
Activity
Scholarly Misconduct
The policy defines scholarly misconduct as
including: plagiarism; fabrication or falsification of research data; conflict of scholarly
interest, including suppressing the publication of the work of another scholar and
improper negative reviewing of a research
grant application by another scholar; and
other practices that deviate significantly from
those which are commonly accepted as
appropriate within the scholarly communities.
As well, each faculty has definitions and
guidelines which are applicable to those
disciplines and activities which characterize
scholarly work within the faculty. In particular,
the faculty guidelines deal with the retention
of original data and material products
relating to scholarly activity and the authorship of published or presented work.
Summary of Procedures
Possible misconduct is to be first reported to
the dean of the faculty. The dean is then
responsible for assessing the report and
ensuring that the prescribed procedures are
followed. Two formal steps are involved, an
enquiry to determine if a report warrants a
full investigation followed by an investigation
if warranted. At the end of an investigation,
the dean is required to act on the investigating committee’s report including, according
to the outcome, initiating disciplinary
proceedings.
The detailed procedures contain provisions
with respect to the time allowed for each
stage, the make-up of the enquiry and
investigating committees, the rules and
procedures the committees are to follow and
the manner of their reporting. Appeals of the
outcome of the process are possible under
the provisions of the University-Faculty
Collective Agreement.
Confidentiality
In addition to its regulations dealing with
student academic misconduct, the University
has a policy and procedures governing the
scholarly integrity of members of the
University’s faculty and persons holding
post-doctoral fellowships or their equivalent.
The policy and procedures are titled Integrity
in Scholarly Activity and apply to both
teaching and research.
The policy and procedures provide for a high
degree of confidentiality throughout the
process. Persons who report misconduct will
not be named unless the case cannot be
investigated otherwise and then only with
those persons’ consent. Persons who are
reported will not be named unless and until
the case against them has been substantiated by thorough investigation.
Policy
Information
The University and its members are committed both institutionally and individually to
integrity in scholarly activity. Accordingly, the
University has developed and implemented a
policy and attendant procedures for handling
cases of alleged scholarly misconduct. These
are designed to recognize the differences
among disciplines, to provide for fair treatment of those whose integrity is brought into
question, and to protect those who set the
process in motion or otherwise assist in
dealing with complaints.
Information about and copies of the policy
and procedures can be obtained from deans
and the office of the Vice-President (Research). Copies of the faculty guidelines and
definitions are available from the office of the
dean of the faculty concerned or the office of
the Vice-President (Research).
Sexual Harassment
The University of Calgary recognizes its
moral and legal responsibilities to protect its
students, staff and faculty against sexual
harassment and has established a Sexual
Harassment Policy and related procedures
to deal with this serious issue.
The simple definition of sexual harassment is
“unwanted sexual attention.” Any type of
conduct which emphasizes the sexuality,
gender or sexual orientation of an individual
and creates for them an offensive, intimidating or hostile learning, working or living
environment is sexual harassment. The
harassment is more serious if submission to
or acceptance of such behaviours is made
either an implicit or explicit condition of an
individual’s employment or academic status.
Sexual harassment may take various forms.
It includes but is not limited to the following:
verbal abuse or threats of a sexual nature;
unwelcome remarks, jokes, innuendos or
taunting about a person’s sex (often linked
with references to the body, attire, age or
marital status of the individual); the display of
pornographic, sexually offensive or derogatory pictures; unnecessary and unwelcome
physical conduct such as touching, patting,
pinching; unwelcome sexual invitations or
requests, usually of a persistent nature;
sexual assault. Gender harassment or
sexism may also be one form of sexual
harassment.
Sexual harassment has both males and
females as its victims and perpetrators. It
can occur between members of the opposite
sex or of the same sex. Although sexual
harassment often occurs where there is a
real or perceived power imbalance, it can
also occur amongst peers.
Advice and Information
Individuals with a concern regarding a
possible occurrence of sexual harassment
have the following mutually non-exclusive
alternatives to assist them: (a) If possible,
immediate personal strategies should be
utilized such as informing the alleged
harasser (either in person or by letter) that
such behaviour is offensive and requesting
an end to the perceived harassment.
Frequently, this assertive stance curtails
further incidents. (b) If this is not possible or
productive, someone who is empowered to
investigate allegations of sexual harassment
should be contacted: the Sexual Harassment
Adviser at 220-4086 or the appropriate dean
or administrative equivalent who supervises
the alleged harasser. In cases where
physical assault has occurred, the complaint
may also be lodged with Calgary Communities Against Sexual Abuse (CCASA) at 2375888 or the Calgary Police at 266-1234.
Whatever routes are taken, every effort
should be made to document precisely what
has transpired.
Complaints of sexual harassment do not
have to enter a formal investigative and
disciplinary procedure simply because an
individual has chosen to speak to the Sexual
Use of Banned Drugs
The Use of Banned Drugs
by Student-Athletes
The University of Calgary Faculty of
Kinesiology is unequivocally opposed to the
use by student-athletes of any banned
substance in contravention of the rules of the
national and/or international sport federations, the International Olympic Committee
(I.O.C.) or Federation International du Sport
Universites. The University of Calgary
Faculty of Kinesiology is equally opposed to
any encouragement of the use of such
substances by individuals in positions of
leadership (coaches, medical practitioners,
sport scientists, therapists, administrators) or
by the student-athletes themselves.
The University of Calgary adheres strictly to
the Drug Education and Doping Control
policies and procedures as published by the
Canadian Interuniversity Athletic Union
(CIAU) in accordance with the Canadian
Centre for Ethics in Sport (CCES). In
addition to any actions which may be taken
by the CIAU/CCES and/or national sport
governing body and in accordance with the
University’s appropriate policies and
procedures, the Faculty of Kinesiology,
through the Dean of Kinesiology, may take
action against personnel who encourage or
wilfully ignore the use of banned substances
by student-athletes. Such action may include
suspension for a stated period of time from
all participation in the athletic program,
indefinite suspension, or lifetime suspension.
If deemed necessary, following a substantial
allegation or a positive test result with regard
to a student-athlete:
I. The Athletic Director shall convene a
Review Committee to deal with any
matters pertaining to the use of banned
drugs. This Review Committee shall
consist of two representatives from the
coaching and therapy staff (appointed
by the Athletic Director) and the Athletic
Director. The Review Committee shall
meet within a period of five days after
appointment and shall recommend to
the Dean of the Faculty of Kinesiology:
(a) whether or not there has been a
violation of the policy related to the use
of banned drugs and if so, by what
athlete or staff member;
(b) the appropriate penalty or disposition, if any, to be imposed or made.
II. Penalties — Penalties that may be
imposed or dispositions made for a
violation may include any or more of the
following:
(a) reprimand or warning;
(b) suspension from participation in all
competition for a specified period;
(c) ineligibility for national playoff
competition;
(d) requiring written or other undertakings;
(e) requiring the making of procedural,
structural, or other changes within the
program to minimize the chance of
further violations;
(f) probation or suspension from the
University.
III. The Dean of the Faculty of Kinesiology
shall consider the recommendation of
the Review Committee in reaching a
decision.
(a) Should the penalty imposed by the
Dean of Kinesiology be anything other
than probation or suspension from the
University (see II.(a-e)), the Dean shall
advise the student-athlete in writing of
the decision as expeditiously as
possible. The Dean may request that the
person involved appear before him/her
to provide information. Upon being
advised of the decision of the Dean, the
student-athlete involved may appeal the
decision to the Faculty of Kinesiology
Appeals Committee. The decision of the
Appeals Committee shall be final and
binding.
(b) Should the penalty proposed by the
Dean of Kinesiology be probation or
suspension from the University (see
II.(f)), the matter will proceed in
accordance with the University Principles and Procedures Relating to
Disciplinary Action for Non-Academic
Misconduct. If the student-athlete is not
registered in the Faculty of Kinesiology,
the Dean of Kinesiology will recommend
to the Dean of the student-athlete’s
Faculty that actions proceed in accordance with these principles and procedures.
IV. Education — Every effort shall be made
to provide to all coaches, studentathletes, and staff members information
and counselling related to the use of
banned drugs and their effects. The
University of Calgary Interuniversity
V.
Athletic Program policy, procedures, and
penalties related to such use shall be
clearly articulated to all coaches,
student-athletes, and staff members.
The University of Calgary Interuniversity
Athletic Program does not intend to
usurp the role of civil and criminal
authorities with respect to the nonmedical use of drugs which do not
appear on the banned list of the
international federations or the I.O.C.
Policy of Support forPersons
with Life Threatening
Communicable Illnesses
The University recognizes that persons
suffering from life threatening communicable
illnesses have a right and a responsibility to
continue in their regular work or academic
pursuits as long as they are capable of
carrying out the duties and obligations
associated with those pursuits; and recognizes that individuals who contract a life
threatening communicable illness, including
AIDS, are entitled to continue in their
employment or studies provided that the
health, safety and well being of others are
not endangered.
The University is guided in the application of
this policy by current research findings and
medical advice relevant to the individual
case.
All members of the University community are
urged to recognize the responsibility they
have for ensuring that those with such
illnesses are treated in a caring and
supportive manner.
Use of Banned Drugs
Harassment Adviser. Individuals are free to
simply make a report of the incident to the
Adviser. These reports are useful for
statistical purposes and assist in directing
educational initiatives. Individuals wishing to
pursue the matter can file a written complaint
with the Adviser who will then attempt to
effect an “informal resolution” to the problem.
Informal resolutions usually involve the
Adviser consulting with the two parties either
individually or together. The end result must
be satisfactory to all parties. If an informal
resolution fails or is inappropriate, a formal
hearing may be held on any written complaint of sexual harassment where there is
no other negotiated or legislated procedure
to pursue a complaint against the alleged
offender.
Due to the nature of the issue of sexual
harassment, the policy and procedures are
regularly reviewed. Persons seeking
information on this issue are therefore
encouraged to contact the Sexual Harassment Adviser. The Adviser is located in
MacEwan Student Centre, University
Counselling Services, Room 375 and may
be reached by telephone at 220-4086.
Additional information is available on the
web (www.ucalgary.ca/sexualharassment).
57