ELECTRIC POWER INDUSTRY MANAGEMENT BUREAU (EPIMB)
PROCESS
ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1‐94 PROGRAM
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
DURATION
(WORKING DAYS)
FROM
TO
68
48
68 + 4.5
CERTIFICATE OF ENDORSEMENT (COE)
TO THE ENERGY REGULATORY COMMISSION (ERC)
24
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1‐94, AS AMENDED PROCESS FLOW IN ACCESSING DLF AND RWMHEEF
76
45 DAYS per Project Proposal
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 1‐
94, AS AMENDED
64
57 DAYS
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM
51
44 Days per Project Proposal
QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC
New
57.5
APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER ELECTRIFICATION FUND OF ER1‐94, AS AMENDED
New
64
1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)
New
2.5
CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)
New
2.5 (Non – RE)
CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)
New
4.5 (RE)
ENDORSEMENT OF CERTIFICATE OF NON‐OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO THE NATIONAL COMMISSION ON INDIGENOUS PEOPLES (NCIP)
New
2.5
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER
New
2.5
APPLICATION FOR DIRECT CONNECTION New
65
ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1-94 PROGRAM
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
Office of the Director, EPIMB
Receipt/Endorsement of the application to Power Planning & Development Division (PPDD) and Rural Electrification and Management Division (REAMD)
1
Sr. SRS, REAMD/PPDD/REMB
Evaluation of Application and Determine the completeness of documentations
4
REAMD coordinate with GENCOs for the transmittal of E‐Copy Template MOA
2
Forging / Review of MOA
10
Submission of signed and notarized MOA/Review
of Legal
22
Approval and Signing of memorandum to the secretary endorsing *
3
Notarization of MOA
5
Releasing of MOA to PPDD
1
Sr. SRS‐REAMD
REAMD / Legal Services
Sr. SRS‐REAMD / GENCOs
OSEC / USEC / OD/IAS / FS Legal Services
Sr. SRS, REAMD/PPDD
LEGEND
Applicant
DOE
For Signing/Approval of MOA
 Office of the Secretary * MOA signing will be scheduled 3 times a week in a designated room at Power Bureau. A Memo will be issued to the concerned DOE officials informing them of the scheduled MOA signing
REQUIREMENTS
1.) Letter Request addressed to the Office of the Secretary, Attention to the Office of the Undersecretary, copy
furnished Office of Director of Electric Power Industry Management Bureau
2.) Company Profile of the Generation Company
3.) Articles of Incorporation
4.) By-Laws
5.) Project Background/Description
6.) Official name of the Generation Facility
7.) Exact Location/Address of the Generation Facility
8.)Commissioning Target/Date
9.) Off-taker of Electricity as confirmed with the signed PSA
10.) Host Community/ies and/or People affected while on Commercial Operations
11.) Installed Capacity/Dependable Capacity
12.) Historical Power Generation Data (for existing Generation Facility)
13.) Service/Operating Contract (for Renewable Energy-Based Generation Facility)
14.) Certificate of Assumption of Accountability (applicable to the Successor Generation Company that takes on
the Ownership/Operatorship of the Previous Generation Company whether under a new name or using the
same company name as the case maybe)
15.) Contact details of the Generation Company to include the name, designation, telephone
numbers and e-mail address of its designated contact person/s
CHARGES & FEES
No fees
TL: 4792900 Loc. 414
4F, DOE Main Building
Loc. 417
4F, DOE Main Building
Loc. 403
ERL Building 3
LEGAL BASES
‐ Sec. 5(i) of RA7638
‐ Rule 29 Part A of RA9136‐IRR
48 DAYS
(68 Days)
CERTIFICATE OF ENDORSEMENT (COE) TO THE ENERGY REGULATORY COMMISSION (ERC)
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
SRS II, Power Planning & Development Division (PPDD)
0.5
Evaluation of application
MOA on the establishment
of trust accounts SRS II, PPDD
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
For Renewable Energy (RE) projects
REMB endorsement Senior SRS, REAMD
TL: 4792900
Loc. 202/386
2
15
Preparation of COE and memorandum 0.5
Review and endorsement of COE and MOA
Chief SRS, PPDD
EPIMB Director Assistant Secretary
Undersecretary Review & Signing of memorandum, endorsing the MOA and COE for his approval and signature
Approval & Signing of COE & MOA DOE Secretary
Office of the DOE Secretary
3 Transmittal to EPIMB‐PPDD of signed COE & MOA
Senior SRS, REAMD / Legal Services
Notarization of MOA 0.5 1 Payment of Processing Fee for COE 0.5
Clerk, PPDD
LEGEND
Applicant
DOE
Release of notarized MOA and COE to Applicant REQUIREMENTS
1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD)
2. Company Profile
3. Project Background/Description to include the installed capacity, plant type, exact location/address of the power‐ generating facility, official name of the power‐generating facility, target commissioning date, off‐
taker of the electricity, host community/ies, etc.)
4. Articles of Incorporation of Company
5. By‐Laws of the Company
6. Certificate of Assumption of Accountability (applicable to the successor company that takes on the Ownership and/or takes‐over the operations of the previous generation company whether under a new name or using the same company name as the case maybe)
Additional for Renewable Energy Power Projects:
7. Copy of the Service Contract
8. Copy of Certificate of Registration of Proponent as RE developer
9. DOE‐approval on the transfer of assignment
10. DOE‐REMB endorsement of the project (status of service contract, transfer of assignment,
increase/decrease in capacity
CHARGES & FEES
 Minimum of P500.00 (<1MW)
 P1,000.00 (1MW to <10MW)  Maximum of P10,000.00 or P100.00 per MW of installed capacity whichever is higher for 10MW and above LEGAL BASES
ERC Guidelines for the issuance of Certificate of Compliance for Generating Companies/Facilities
24 DAYS
(68 + 4.5 Days)
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1-94, AS AMENDED
PROCESS FLOW IN ACCESSING DLF AND RWMHEEF
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
PROCEDURES
NORMAL PROCESSING TIME
(WORKING DAYS)
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of project proposal
Office of the Director, EPIMB /
NEPMAS, REAMD
Receive / Verify application / Checking of Documents 1
Evaluate complete project proposal
5
Review / endorsement of project proposal
3
SRS / SSRS, REAMD
Chief, REAMD / Office of the Director, EPIMB / USEC
Approval of project proposal*
5 Preparation / Review of MOA on project implementation
9
OSEC
Chief, REAMD / Legal Services
Endorsement of MOA for Signature and Notarization by GENCOs and LGU Signing of MOA
LGU/Region/GENCOs
OSEC / USEC / IAS / Financial Services / EPIMB / Legal
Signing and Notarization of MOA*** Chief, Accounting Division / OD / Treasury Division
Releasing of fund**
DV and OS Preparation
(upon receipt of complete bid docs)
LEGEND
Applicant
* For Approval of Projects
 Office of the Secretary (regardless of amount)
** For approval of project fund transfer
 Bureau Director for projects < 1M Php
 DOE Undersecretary for projects < 5M Php
 DOE Secretary for projects = / > 5M Php
*** Energy Project: DOE & Distribution Utilities Non-Energy Project: DOE / LGU /
Generating Companies (regardless of project cost)
*** MOA signing will be scheduled 3 times a week in a designated room at
Power Bureau. A Memo will be issued to the concerned DOE officials
informing them of the scheduled MOA signing
****60 WD required for NPC‐Mindanao generation of
Agus 1, 2, 4, 5, 6, 7 (Facilities & Resources)
4F, DOE Main Building
Loc. 221 (Acctg.)
Loc. 373 (FS – OD)
Loc. 233 (TD)
2F, DOE Annex Building
2F, DOE Annex Building
GF, DOE Annex Building
20 WD **** required for the GENCOs & HC’s
REQUIREMENTS
DOE
TL: 4792900
Loc. 416/417
For Approval of Projects
 Pls refer to Schedules A, B, & C
For approval of project fund transfer
 Pls refer to Schedule D
ER 1-94 FUNDS
DLF – Development and Livelihood Fund
RWMHEEF – Reforestation, Watershed Management, Health and/or
Environmental Enhancement Fund
3
19
CHARGES & FEES
No fees
LEGAL BASES
‐ Sec. 5(i) of RA7638
‐ Rule 29 Part A of the RA9136‐IRR
45 DAYS
(76 Days)
per Project Proposal
“ANNEX B”
“ANNEX A”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY
REQUIREMENTS
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY
REQUIREMENTS
A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND
ENVIRONMENTAL ENHANCEMENT FUND:
A. DEVELOPMENT AND LIVELIHOOD FUND:
TYPE OF PROJECT
✓
2
Feasibility study for projects*
✓
✓
✓
✓
✓
✓
3
Sketch/location map of the project
4
Disbursement schedule, detailed cost estimate, bill of materials, plans, drawings, specifications, program of work duly signed by the Municipal/Provincial Engineer and Mayor/Governor
5
List of cooperative/association members/borrowers with corresponding amount to be borrowed and purpose*
6
Cooperative/association's latest financial statement (6 mos – 1 yr prior to project application)**
7
Three ‐ Five year projected income statement
8
Training design
9
Notarized copy of Deed of Donation/Proof of Transfer of Private Property/Transfer Certificate of Title or equivalent legal documents justifying public ownership of lot/site
✓
✓
✓
Resolution from the concerned sanggunian
endorsing the project identified during the LGU
consultation
✓
✓
✓
✓ ✓ ✓
✓
2
Feasibility Study for projects*
✓
✓
✓
✓ ✓ ✓
✓
3
Justification of the project to include the following which should be stipulated and/or attached in the
Project
✓
✓
✓
✓ ✓ ✓
✓
3.1
Total areas to be planted & type and
number of flora species to be planted
✓
✓
✓
✓
1
DOCUMENTS
✓
✓
3.2
3.3
✓
3.4
10
11
12
13
✓
Sanggunian resolution stipulating date of transfer of property, existing use of transferred property
✓
Certification of road classification from the concerned host LGU's engineer's office
Certified True Copy of SEC/CDA/DOLE
Certificate of Registration**
✓
✓
✓
✓
Relevant permits from concerned agencies**
✓
✓
✓
* as applicable
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
List of existing medical and/or health personnel in the area and existing proposed health and/or medical related activities
Certification from local water utility
of the adequacy of water supply
Certification from DOH/local water
utility for the potability of water
Water Supply
System
Communal
Toilets
Solid Waste
Management
Training Needs
(IEC Equipment)
✓
Health Center/
Medical Facility/
Equipment
✓
Erosion Structural
Measures
1
Nursery/
Reforestation
/
Agroforestry
Training***
Infrastructure
Resolution from the concerned Sanggunian
endorsing the project identified during the LGU consultation
TYPE OF PROJECT
Income Generating
Livelihood Projects
DOCUMENTS
✓
✓
✓
3.5
List of existing number of dump/garbage trucks
✓
3.6
Certification from the LGU of the
existing dump site
✓
3.7
Average daily volume of garbage
✓
3.8
Target beneficiaries
✓
✓
✓
✓ ✓ ✓
✓
3.9
Project location sketch map
✓
✓
✓
✓
✓
* as applicable
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
✓
“ANNEX D”
“ANNEX C”
Check list of Bidding Documents for submission to DOE
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY
REQUIREMENTS
1)
2)
A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND
ENVIRONMENTAL ENHANCEMENT FUND:
3)
Disbursement schedule, detailed cost estimate/bill of materials/detailed 3.10 specifications/program of work/plans/ drawing duly signed by the Municipal/Provincial Engineer and Mayor/Governor
Cooperative/association's latest
3.11 financial audit (6 mos. to 1 year prior to project application)**
Three ‐ Five ‐ year projected income
3.12
statement
3.13
SEC/CDA/DOLE Certificate of
Registration**
3.14
Training design
3.15
3.16
3.17
3.18
Notarized copy of Deed of Donation/Proof of Transfer of Private Property/Transfer Certificate of Title or equivalent legal documents justifying
public ownership of lot/site
Municipal Helath Officer/DOH endorsement to manage the project and Certification that there is no existing health center in the area/feasibility& standard of equipment/facilities
Endorsement/Certification from the concerned DENR Office/Watershed Administrator as to the feasibility of the project
Relevant permits from concerned
agencies
Solid Waste
Managemen
t
Training Needs
(IEC Equipment)
Communal
Toilets
Erosion Structural
Measures
Health Center/
Medical Facility/
Equipment
Water Supply
System
DOCUMENTS
Nursery/
Reforestatio
n/
Agroforestry
TYPE OF PROJECT
4)
5)
6)
7)
8)
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
10.b
10.c
10.d
10.e
✓
✓
✓
10)
✓
✓
✓
Bid Price in the Bill of Quantities
Bid Evaluation Report
Bid Schedule
Cash Flow/Payment Schedule
11)
12)
13)
14)
Abstract of Bids signed by BAC
Contract Agreement by LGU and winning Bidder
Notice of Award signed by LGU and winning bidder
Notice to Proceed duly acknowledge by Contractor indicating actual date of receipt
15)
16)
17)
18)
Land Bank Certificate
DOE Notice to Proceed
MOA among DOE, LGU and Power Plant
Sangguniang Resolution proposing and
endorsing the Project Sangguniang Resolution authorizing the concerned Gov't Officials 19)
✓
Invitation to Apply To Bid/PHILGEPS PHILGEPS/Copy of News Clipping with project cost of 500 Thousand and above
Evaluation Result/Evaluation Report of Bidders/Suppliers
___ 3.a Pre‐Qualification
___ 3.b
Post Qualification
Instruction to Bidders/Suppliers
Bidder's Bond with specified date
Performance Bond and Bank Guarantee with specified date
Minutes of BAC meeting/ Minutes of Bidding containing the Name and signatures of the BAC attendees
BAC Resolutions duly signed by BAC and the concerned LGU Official.
9.a
Recommending Mode of Procurement 9.b
Resolution of Award
9.c
Declaring LCRB and Recommending Approval duly approved by the concerned LGU official.
Bid Form/Bid Price/Bidded Cost /Detailed Estimated Cost
10.a
Detailed Estimate
re: to enter and sign all contracts/aggreements concerning ER 1‐94 projects
✓
✓
✓
✓
✓
✓
Note: For photocopied documents‐ all copies submitted should bear the full name and signature of the person certifying that the same are true, complete, exact, and unaltered copies from the orginal document.
* as applicable
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
“Annex E”
ER 1-94 NON-ELECTRIFICATION PROJECTS
SAMPLE FORMAT OF PROJECT PROPOSAL
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF
ER 1-94, AS AMENDED
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
PROCEDURES
NORMAL PROCESSING TIME
(WORKING DAYS)
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of project proposal*
Director‐EPIMB/Chief/Supvg. SRS, REAMD
Receiving/Verification/
Checking of Document
1
Sr. SRS/SRS II‐REAMD
Evaluation of COMPLETE project proposal
5
Chief‐REAMD/Director‐EPIMB/Assistant Secretary/Undersecretary
Endorsement of project proposal for funding approval
3
Secretary
Funding approval of project proposal
5
REAMD/Legal Services (LS)
Preparation of Memorandum of Agreement (MOA) on project implementation
10
Distribution Utility (DU)/
Generation Company (GenCo)
Signing and Notarization of by DUs and GenCos
(20Days)
REAMD/EPIMB/Financial Service(FS)/Assistant Secretary/ Undersecretary/Secretary/LS
Signing and Notarization of MOA by DOE**
REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/
Secretary/Treasury Division
Processing of Disbursement Voucher*** (DV) and releasing of the Initial Fund equivalent to 15% of Approved project cost) upon signing of MOA
Distribution Utility (DU)
DU to conduct the Public Bidding and Submit to DOE the pertinent Bidding Documents (28‐144Days as per RA 9184)
REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/
Secretary/Treasury Division
LEGEND
Applicant
DOE
* PROJECT PROPOSAL
1. Staking Sheets/Plans/Design /
Project Cost Estimate
2. Resolution from LGU
** Signatorites on the MOA DOE, DU/Project Implimentor and Generation Company
*** For approval of project fund transfer
 Bureau Director for projects < 1M Php
 DOE Undersecretary for projects = 1M / < 5M Php
 DOE Secretary for projects = / > 5M Php
Processing of DV*** and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding****) upon receipt of COMPLETE documents
from DU/Project Implementor
****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING
1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid
2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place
pursuant to IRR R.A. No. 9184
3. Evaluation Result / Evaluation Report of Bidders/Suppliers
4. Instruction to Bidders/Suppliers
5. Bidder's Bond/Security Bond &Performance Bond
6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet
7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest Calculated
and Responsive Bid (LCRB) and Recommending Approval
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
9. Abstract of Bids signed by Bids and Awards Committee
10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder
11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
TL: 4792900
Loc. 418
4F, DOE Main Building
3
15
15
CHARGES & FEES
No Fees
LEGAL BASES
57 DAYS
‐ Sec. 5(i) of RA7638
‐ Rule 29 Part A of the
RA9136 ‐IRR
(64 Days)
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
PROCEDURES
NORMAL PROCESSING TIME
(WORKING DAYS)
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of project proposal*
Director‐EPIMB/Chief/Supvg. SRS, REAMD
Sr. SRS/SRSII‐REAMD
Chief‐REAMD/Director‐EPIMB/Assistant Secretary/Undersecretary
Secretary
REAMD/Legal Services (LS)
Distribution Utility (DU)
REAMD/EPIMB/Financial Service(FS)/Assistant Secretary/ Undersecretary/Secretary/LS
Receiving/Verification/
Checking of Document
1
Evaluation of COMPLETE project proposal
5
Endorsement of project proposal for funding approval
3
Funding approval of project proposal
5
Preparation of Memorandum of Agreement (MOA) on project implementation
10
Signing and Notarization of MOA by DOE**
REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/
Secretary
Processing of Disbursement Voucher*** for the release of Project Fund (based on the result of competitive public bidding****) upon receipt of COMPLETE Bidding Documents from Distribution Utility (DU)
15
FS
Request for Issuance of Letter of Introduction (LOI) from Bank where DU opened an account 1
Treasury Division
Release of Project Fund to DU’s Bank Account to proceed Project Implementation
DOE
* PROJECT PROPOSAL
1. Project Briefer from DU
2. Resolution from LGU on the list of eligible potential households
** Signatorites on the MOA DOE, Distribution Utility (DU)
*** For approval of project fund transfer
 Bureau Director for projects < 1M Php
 DOE Undersecretary for projects = 1M / < 5M Php
 DOE Secretary for projects = / > 5M Php
Loc. 373
2F, DOE Annex Building
3
DU to conduct the Public Bidding and Submit to DOE the pertinent Bidding Documents (28‐144Days as per RA 9184)
Applicant
4F, DOE Main Building
Signing and Notarization of MOA by DU (10 Days)
Distribution Utility (DU)
LEGEND
TL: 479‐2900
Loc. 418
****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING
1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid
2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in
conspicuous place pursuant to IRR R.A. No. 9184
3. Evaluation Result / Evaluation Report of Bidders/Suppliers
4. Instruction to Bidders/Suppliers
5. Bidder's Bond/Security Bond &Performance Bond
6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet
7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring
Lowest Calculated and Responsive Bid (LCRB) and Recommending Approval
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
9. Abstract of Bids signed by Bids and Awards Committee
10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public
Bidder
11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
1
CHARGES & FEES
No fees
LEGAL BASES
- Sec. 5(i) of RA7638
- Rule 29 Part A of the
RA9136 -IRR
44 DAYS
(51 Days)
QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of complete set of requirements
1
Checking of submitted documents
Science Research Specialist, REAMD TL: 4792900
Loc. 417
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
Loc. 403 (LS)
Loc. 271 (IAS)
ERL Building 3
3F, DOE Annex Building
No
Complete?
Yes
Office of the Director, EPIMB
Legal Services, Internal Audit Services,
Request evaluation / assessment from concerned bureau/s and institution/s
1
Legal, Financial, and Technical Evaluation of the Project
REAMD ‐ EPIMB
40
No
Acceptable?
Yes
Office of the Director, EPIMB
Review of Evaluation Report
5
Office of the Director, EPIMB
Issuance of recommendation to NPC for signing of QTP Subsidy and Service Contract
1
NPC
Office of the Director, EPIMB
Assistant Secretary
Undersecretary
Review and Endorsement of Project for Assistant Secretary/ Undersecretary’s approval
5
Recommendation of the Endorsement to the Secretary for Signature
1‐3
Signing of Endorsement
1
Recording and Release of Endorsement
1/2
Secretary
Science Research Specialist, REAMD
LEGEND
Applicant
DOE
30
REQUIREMENTS
As prescribed under DOE Circulars No. 2004‐06‐006 and 2005‐
12‐011 (See details in “Annex F”)
CHARGES & FEES
No fees
LEGAL BASES
EPIRA IRR Rule 14
DOE Circular No. 2004‐06‐006
DOE Circular No. 2005‐12‐011
57.5 DAYS
“ANNEX F”
As prescribed under DOE Circulars No. 2004-06-006 and No. 2005-12-011
General
Official Letter of Intent
Profile of Company or Organization
Relevant registration from Securities and Exchange Commission, Department of Trade and Industry, NEA or
Cooperative Development Authority
Technical Requirements
Full details of the technical skills and experience of the key management team responsible for the operation of
the system. These details should include relevant technical and business management qualifications as well as
full descriptions of experience relevant to the technical and commercial operation of electric power generation
and supply systems.
Details of the proposed arrangements for the acquisition, training and contracting of the necessary expertise that
the applicant does not possess at the time of application.
Details of how the applicant proposes to design, construct, operate, and maintain the generation and associated
distribution system to be used in its operations, including its proposed plans for dealing with major operating
contingencies such as a failure of its generating plant or a major fault on its distribution system.
Details of the procedures that the applicant proposes to put in place for the billing to and collection of payment
from customers and maintain accounting records of its commercial operations. An undertaking that the applicant
will allow DOE and/or ERC to open its accounting records relating to its operations, when necessary.
A statement certifying that the applicant intends to design, construct, operate and maintain its generation and
distribution systems in full compliance with the relevant requirements prescribed under the applicable laws
including EPIRA and its attendant rules and regulations.
Other information as may be requested by DOE to demonstrate technical capacity.
Financial Requirements
Evidence of the total net assets of the organization.
A letter of credit or letter of intent to invest from a bank or another organization provided that the DOE is satisfied
that the other party has adequate financial capacity and indeed has the intent to invest or provide credit.
The most recent annual report or financial accounts of the applicant duly certified as correct by a registered
auditor or accountant.
Proof of adequate insurance coverage and compliance with all Philippine labor laws.
Good Standing
Proof of Good Standing
APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER
ELECTRIFICATION FUND OF ER1-94, AS AMENDED
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
PROCEDURES
NORMAL PROCESSING TIME
(WORKING DAYS)
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of complete set of Project Proposal*
Office of the Director/ Chief/ Supvg. SRS, REAMD
Evaluation of COMPLETE Project Proposal
5
Endorsement of Project Proposal for funding approval
5
Sr. SRS/ SRS II, REAMD
Chief, REAMD/ Director/ Asst . Secretary/ Undersecretary
Secretary
Funding Approval of Project Proposal
REAMD/Legal Services (LS)
10
Signing of MOA**
3
REAMD/EPIMB/FS/Asst Secretary/ Undersecrdetary/ Secretary/ Treasury Division
Processing of Disbursement Voucher*** (DV) and releasing of the Initial Fund equivalent to 15% of Approved project cost) upon signing of MOA
Processing of DV*** and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding****) upon receipt of COMPLETE documents
LEGEND
Applicant
LIST OF THE REQUIREMENTS
DOE
* PROJECT PROPOSAL
1. Board Resolution adaption of PVM 2. Complete List of Beneficiaries as result of Hhold Survey
3. Business Plan
4. Project Implementation Plan
5. Signed Policy Manual with corresponding Board Resolution
6. Proposed Monthly Tariff
**MOA Signatories
1. DOE
2. DU/Project Implementor Generation Company
***DV SIGNATORY
1. EPIMB Director <1M Php
2. DOE Undersecretary = 1M / <5M Php
3. DOE Secretary = / > 5M Php
PROJECT PROPOSAL
1.
2.
3.
4.
5.
6.
Board Resolution adaption of PVM Complete List of Beneficiaries as result of Household Survey
Business Plan
Project Implementation Plan
Signed Policy Manual with corresponding Board Resolution
Proposed Monthly Tariff
****Refer to “Annex D”
TL: 4792900
Loc. 414 / 417
4F, DOE Main Building
10
Preparation of Memorandum of Agreement (MOA) on Project Implementation
REAMD/EPIMB/Financial Service(FS)/Asst
Secretary/ Undersecrdetary/ LS
REAMD/EPIMB/FS/Asst Secretary/ Undersecrdetary/ Secretary/ Treasury Division
1
Receiving/Verification/ Checking of Documents
15
15
CHARGES & FEES
No fees
LEGAL BASES
ER 1‐94, as amended/
EPIRA‐IRR 64 DAYS
Matrix of Changes of Processing of
PV Mainstreaming Program ELECTRIFICATION FUND OF
ER1-94, AS AMENDED
First submission
Second Submission
Reason for Changes
“Preparation of OS and DV upon receipt of COMPLETE documents”
Amended to “Processing of Disbursement Providing the details of the process Voucher (DV) and releasing of the Initial considering up to 10‐15 days as Fund equivalent to 15% of Approved harmonized to the process under ER1‐94
project cost) upon signing of MOA”
“Release of Funds for Project Implementation (Based on the result of competitive public bidding)”
Amended to “Processing of DV and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding) upon receipt of COMPLETE documents”
Providing the details of the process considering up to 10‐15 days as harmonized to the process under ER1‐94
1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
SRS II, PPDD
0.5
Evaluation of application
SRS II, PPDD
TL: 4792900
Loc. 202
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
Preparation of SEC 1st endorsement 0.5
Chief SRS, PPDD
Review/Endorsement Approval/Signing Director, EPIMB
1
Payment of Processing Fee 0.5
Clerk, PPDD
LEGEND
Applicant
DOE
Release of 1st endorsement LIST OF REQUIREMENTS
1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD);
2. SEC prescribed Cover Sheet; 3. Draft Articles of Incorporation (AOI) or Articles of Limited Partnership of the Company; and 4. By‐Laws of the Company
For Amendment of AOI or Articles of Limited Partnership of the Company
1. Draft AOI or Articles of Limited Partnership of the Company; and 2. Directors’ Certificate
CHARGES & FEES
Php 500.00
LEGAL BASES
SEC Requirements for Primary Registration for Corporation & Partnerships 2.5 DAYS
CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO
THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
SRS II, PPDD
Evaluation of application
TL: 4792900
Loc. 202
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
0.5
For Renewable Energy (RE) Projects REMB endorsement SRS II, PPDD
2 Preparation of SIS endorsement 0.5
Chief SRS, PPDD
Review/Endorsement
Director, EPIMB
Clerk, PPDD
LEGEND
Applicant
DOE
Signing of SIS endorsement
1
Release of SIS endorsement to Applicant and NGCP
0.5
LIST OF REQUIREMENTS
1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB
Director (parallel submission to DOE Records Division and EPIMB-PPDD)
2. Company Profile
3. Project Background/Description to include the following: exact location, official name of the powergenerating facility, commissioning date, off-taker of the electricity, etc.)
Additional for Renewable Energy Power Projects:
4. Copy of the Service Contract
5. Copy of Certificate of Registration of Proponent as RE developer
CHARGES & FEES
No Fees
LEGAL BASES
Internal arrangement
between DOE & NGCP
2.5 DAYS (Non-RE)
4.5 DAYS (RE)
ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO THE NATIONAL COMMISSION ON
INDIGENOUS PEOPLES (NCIP)
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
SRS II, PPDD
0.5
Evaluation of application
SRS II, PPDD
TL: 4792900
Loc. 202
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
Preparation of letter of endorsement
0.5
Chief SRS, PPDD
Review and initial on the letter of endorsement Director, EPIMB
Signing of letter of endorsement
1
Release of letter of endorsement to Applicant 0.5
Clerk, PPDD
LEGEND
Applicant
DOE
LIST OF REQUIREMENTS
1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD); 2. Letter of request addressed to NCIP; 3. Company Profile;
4. Project Background; and 5. Vicinity Map
CHARGES & FEES
No Fees
LEGAL BASES
NCIP Administrative Order No.1, Series of 2006 2.5 DAYS
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS
EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
PROCEDURES
NORMAL PROCESSING TIME
(WORKING DAYS)
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of application with complete supporting documents
SRS II, PPDD
TL: 4792900
Loc. 202
4F, DOE Main Building
Loc. 414
4F, DOE Main Building
0.5
Evaluation of application
SRS II, PPDD
Preparation of Certification to PNP
0.5
Chief SRS, PPDD
Director, EPIMB
Review and initial on the Certification to PNP
Signing of Certification to PNP
1
Clerk, PPDD
LEGEND
Applicant
DOE
Release to Applicant of Certification to PNP
LIST OF REQUIREMENTS
1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division
and EPIMB‐PPDD) indicating the specific purpose to purchase/possession the explosives/explosive ingredients/ controlled chemicals and the detailed
information on the name of chemicals/explosive ingredients/explosives, quantities, etc., which will be used in the power generation;
2. Letter of request addressed to the PNP Chief, Attention to the Chief of Firearms and Explosives Office for the issuance of license to possess
explosives/explosive ingredients/controlled chemicals as a PURCHASER including the information on the tentative date of delivery, quantity for delivery and
the name of chemicals;
3. Accomplished Form from PNP Explosives Management Division for the Request to Possess/Purchase Explosives/Explosive Ingredients/Controlled Chemicals;
4. Copy of DOE Certificate of Endorsement to the Energy Regulatory Commission for the issuance of the Certificate of Compliance;
5. If the company is the winning bidder of NPC‐PSALM’s assets for privatization, the company must submit copy of any notarized pertinent documents related to
the transfers of assets from NPC – PSALM to the winning bidder such as Asset Purchase Agreement (APA), Land Lease Agreement (LLA) Amendment,
Accession and Assumption Agreement (AAAA), Deed of Absolute Sales (DOAS), etc; and
6. Proof of Registration of the requesting company and the name of the resource facility registered in the Wholesale Electricity Spot Market
0.5
CHARGES & FEES
No Fees
LEGAL BASES
PNP‐Explosives Management Division Requirements for Issuance of License to Possess Explosives/Explosive Ingredients/Controlled Chemicals 2.5 DAYS
APPLICATION FOR DIRECT CONNECTION
RESPONSIBLE PERSONNEL/
OFFICE / UNIT
NORMAL PROCESSING TIME
(WORKING DAYS)
PROCEDURES
CONTACT NUMBERS
LOCATION OF OFFICE
Submission of written application with complete requirements
Payment of processing fee
Direct Connection Review and Evaluation Committee (DREC) – Chairperson (Undersecretary for Power)
Referring the application
2
DREC Secretariat, PMDD
TL: 4792900
Loc. 387
Checking of submitted requirements
No
4F, DOE Main Building
3
Complete?
Yes
DREC TWG
DREC TWG
Conduct of consultation, group discussion, validation and/or ocular inspection, evaluation and recommendation
Endorsement to DREC
DREC
Endorsement to the Secretary of DREC’s Approval/ Disapproval
Secretary
Approval of DREC’s Endorsement
LEGEND
Applicant
DOE
45
LIST OF REQUIREMENTS
1. Letter of Application addressed to DOE Secretary, Attention Undersecretary for Power, D‐REC Chairperson
2. Corporate/ Business Profile
3. Location of Installation, plant or factory which direct supply is sought, including the nearest NGCP/ Distribution Utility substation
4. Delivery Voltage
5. Requested Schedule for connection
6. Load Demand for the past 12months
7. Certification from NGCP
8. Cost Benefit Analysis
9. Information on Intent and/or Arrangement for a PSA
10. Certificate of Contestability
11. Other relevant technical information/documents that may support the application
15
CHARGES & FEES
(subject to approval by the
DOE Committee on Fees
and Charges)
PhP3, 052.00
LEGAL BASES
‐ Supreme Court Decision (G.R. No.172960)
‐ House Rules Governing the Review and Evaluation Of Direct Connection Applications of Industrial, Commercial and Other Qualified Electricity End‐ Users, Economic Zones and Ecozone
Enterprises
‐ Electric Power Industry Reform Act (R.A. No. 9136)
65 DAYS