SUNRISE REGIONAL HEALTH AUTHORITY
270 Bradbrooke Drive, Yorkton, SK S3N 2K6
Phone: (306) 786-0100 Fax: (306) 786-0122
MEETING MINUTES
Wednesday, March 25, 2015
Yorkton Regional Health Centre – Main Board Room
Present:
Lawrence Chomos, Chairperson
Don Rae, Vice Chairperson
David Schappert
Doris Kopelchuk
Walter Streelasky
Shirley Wolfe-Keller
Regrets:
Janet Hill
Suann Laurent
Gordon Gendur
Staff:
Christina Denysek
Roberta Wiwcharuk
Sandy Tokaruk
Rose Marie Makowsky (rec. secretary)
Sharon Tropin, Communications
Lorelei Stusek
Media:
Calvin Daniels, Yorkton This Week
1.
Call to Order
Chairperson Lawrence Chomos called the meeting to order at 1:00 p.m.
2.
Declaration of Conflict of Interest
Members were asked to declare any conflicts of interest; none were heard.
3.
Approval of Agenda
MOTION 015-2015
THAT the Board accept the agenda with the following addition:
10.4 Provincial Budget Update
Rae / Kopelchuk
CARRIED
4.
Meeting Minutes
4.1. January 28, 2015 Regular Meeting
Motion 007-2015 – The motion contains too many “to the”; one needs to be
removed.
MOTION 016-2015
THAT the minutes of the regular meeting on January 28, 2015 be approved
as revised – Motion # 007-2015 remove “to the”.
Schappert / Streelasky
CARRIED
5.
Business Arising from Previous Minutes
5.1. Action Template
Action items and follow-up were reviewed.
6.
Regular Reports
6.1 Chairperson’s Report
The Ministry of Health circulated a letter on March 23, 2015 regarding the
Regional Health Authority Board Renewal Process. Recruitment process
will begin in June. Ministry reviewed timing of the renewal process and
concluded it was inappropriate to make membership changes at this time.
Lawrence Chomos, Chairperson, requested board members to advise if
they will not be reapplying for board reappointment.
Lawrence Chomos, Chairperson, advised that applications are available
through the Ministry of Health website.
6.2 President and Chief Executive Officer’s Report
Christina Denysek delivered the President and CEO’s report on Suann
Laurent’s behalf.
Sunrise Regional Health Authority
Minutes – March 25, 2015
Page 2 of 5
Board members were present at Strategic Wall on March 25, 2015 where
new initiatives were introduced.
6.3 The Health Foundation Representative Report
The Health Foundation Representative was not available to provide report.
6.4. Ethics Committee Representative Report
Minutes from February 12, 2015 Ethics Committee meeting distributed.
Doris Kopelchuk, Ethics Committee Representative provided a verbal
update from the March, 2015, Ethics Committee meeting. Committee is
looking for new members with a nursing, mental health professional, and/or
First Nations background. Those interested in applying to be a member of
the Ethics Committee may contact Suzette Szumutku, Director of Volunteer
Resources for Sunrise Health Region.
At the March Ethics Committee meeting an education session was provided
on the ethics of accessing personal health information of a deceased
family/friend. Doris Kopelchuk provided highlights.
MOTION 017-2015
THAT the Board accept the reports as presented.
Schappert / Rae
CARRIED
7.
Decisions
7.1 Capital Projects and Equipment
Board considered the Capital Projects and Equipment requests.
MOTION 018-2015
THAT the Board approves the expenditure of $42,736.68 for the purchase of
capital items from the following respective funds for the month of March
2015.
March 2015
Capital
Donations
$ 21,252.40
$ 21,484.28
Streelasky / Rae
CARRIED
7.2 Annual Accounts Receivable
The Board reviewed the write-off of uncollectable accounts for the year ending
March 2015.
MOTION 019-2015
THAT Lawrence Chomos, Chairperson, address the concern with writtenoff uncollectable accounts receivables at the Provincial Chairs Forum.
Schappert / Wolfe-Keller
CARRIED
MOTION 020-2015
THAT the Board approve the list of accounts totaling $174,062.94 to be
written-off against the allowance for doubtful accounts for the year ending
March 31, 2015.
Streelasky / Schappert
CARRIED
7.3 Health Promotion Grants
Tracy Bielinski, Public Health Nutritionist provided an overview of community
outcomes from the awarded 2013/14 Health Promotion Grants and summarized
the approved Health Promotion Grants for 2014/15. Number of grant
applications received was 34, total amount of Funds requested $59,452.00,
funds allocated to 20 projects in 13 communities = $30,275.00. Tracy Bielinski,
Public Health Nutritionist, was advised to consult Nancy Broda, Executive
Assistant to the CEO, for list of CHAC Members.
Sunrise Regional Health Authority
Minutes – March 25, 2015
Page 3 of 5
MOTION 021-2015
THAT the Board approve funds totaling $30,275.00 for health promotion
projects; for the 20 projects recommended by the review committee.
Wolfe-Keller / Rae
CARRIED
7.4 WCB Claims Relief
The Board considered operating expenditures in excess of $100,000 for
Bryngelson & Associates Inc. invoice representing WCB Claims Relief.
MOTION 022-2015
THAT the Board approves payment of $282,709.78 to Bryngelson &
Associates Inc.
Schappert / Rae
CARRIED
8.
Monitoring
8.1 Delegation to the CEO BC-1
8.2 CEO Job Description BC-2
8.3 Monitoring Executive Performance BC-3
MOTION 023-2015
THAT the Board approve policies BC-1, BC-2, and BC-3 as presented.
Kopelchuk / Rae
CARRIED
8.4 Conflict of Interest Guidelines for Physicians GP-8
MOTION 024-2015
THAT the Board approve policy GP-8 policy as presented.
Schappert / Rae
CARRIED
8.5 General Executive Constraint EL-1
Compliance Response for item 1 shall be changed to read “January” 2015 incamera board session. Compliance Response for item 5 shall be changed as
per noted revisions.
MOTION 025-2015
THAT the Board approve compliance report EL-1 as revised.
Rae / Streelasky
CARRIED
8.6 Program Change EL-11
MOTION 026-2015
THAT the Board approve compliance report EL-11 as presented.
Schappert / Rae
CARRIED
8.7 Financial Condition EL-4
The financial conditions as at December 31, 2014 and January 31, 2014 were
reviewed.
MOTION 027-2015
THAT the Board approve the EL-4 monthly report on financial condition as
at December 31, 2014 as presented.
Kopelchuk / Wolfe-Keller
CARRIED
Sunrise Regional Health Authority
Minutes – March 25, 2015
Page 4 of 5
MOTION 028-2015
THAT the Board approve the EL-4 monthly reports on financial condition as
at January 31, 2015 as presented.
Rae / Schappert
CARRIED
9.
New Business.
9.1 Employee Recognition Awards Events
Board members indicated their availability to attend employee recognition
awards for 2015. Updated event schedule to be provided at April 29th, 2015
board meeting.
10. Other Reports
10.1 Balanced Scorecard
The balanced scorecard report for 3rd Quarter - October - December, 2014
was considered by the Board.
MOTION 029-2015
THAT the Board approve the balanced scorecard as presented.
Rae / Wolfe-Keller
CARRIED
10.2 Kaizen Activity Report
Christina Denysek, Vice President of Strategy and Partnerships delivered and
reviewed the monthly Kaizen Activity Report.
10.3 Strategy and Partnerships Portfolio Report
Christina Denysek, Vice President of Strategy and Partnerships provided an
update on activities in her portfolio.
Christina Denysek, Vice President of Strategy & Partnerships, advised that the
Hired and Terminated chart includes staff who retired and were rehired.
Lawrence Chomos, Chairperson, commented it would be interesting to have
numbers on how many staff retired and were rehired.
Christina Denysek, Vice President of Strategy & Partnerships, advised that the
Critical Incidents reporting document is still a working document and is not yet
finalized.
Lawrence Chomos, Chairperson, recommended an activity report on
Employee Engagement be presented to the Board prior to end of December
2015 to see how we are progressing.
Lawrence Chomos, Chairperson, extended thanks and gave a standing
ovation on behalf of the Board and the team to Christina Denysek, Vice
President of Strategy & Partnership and her team.
10.4 Provincial Budget Update
Lorelei Stusek, Vice President of Corporate Services provided an update on
the 2015 Provincial Budget and how it affects Sunrise Health Region.
MOTION 030-2015
THAT the Board accept the reports as presented.
Streelasky / Kopelchuk
CARRIED
11. Additional Information
Additional Board Information included for information.
12. Next Meeting
Next Regular Board Meeting
April 29, 2015 – 1:00 p.m.
Main Board Room
Sunrise Regional Health Authority
Minutes – March 25, 2015
Page 5 of 5
13. Adjournment
MOTION 031-2015
THAT the Board adjourn the meeting at 3:25 p.m.
Schappert / Rae
CARRIED
Approved this 29th day of April, 2015.
per
___________________________
____________________________
Lawrence Chomos,
Board Chairperson
Suann Laurent,
President & Chief Executive Officer