Data Quality Certification Program
Concentration Elective
Career & Technical Education
Workbook 2013-2014
Please Note: When answering matching and ordering questions online, the values and
order that appear on these worksheets will likely differ. Be sure to match the term to
the definition carefully when working online since values are changed at random by
Quia and in many cases will not match the values in this workbook.
An Equal Employment/Educational Opportunity Agency
The Kansas State Department of Education does not discriminate on the basis of race, color, national origin,
sex, disability, or age in its programs and activities. The following person has been designated to handle
inquiries regarding the non-discrimination policies:
KSDE General Counsel, 120 SE 10th Ave., Topeka, KS 66612; 785-296-3201
Version 1.01: Published 11-7-2013 Any exercises that may be updated after this
printing can be found online in the DQC Program Resource Center.
1
Vocabulary Matching Exercise - Career & Technical Education Data
Increasing your school's or district's data quality requires a firm understanding of
many acronyms and terms associated with the data submission process. This
exercise will familiarize you with some common terms associated with KIDS,
Pathways, and other Career & Technical Education Reporting.
***Remember that the worksheets provided on the DQC Resource Center will not
match the letters on this exercise when you enter them in Quia. Be careful to
match the term and definition if you are working from the worksheet.
1. Match each of the following KSDE Key Terms to its corresponding definition or
explanation. Each definition and term will only be used once.
(9 points)
_____ Enrollment
Handbook
_____ KSDE
Username &
Password
_____ Student
Information
System (SIS)
_____ KIDS
Collection
System
_____ Pathways
_____ PBR
_____ KCCMS
_____ Migrant
System
_____ Authentication
a. Principal's Building Report-a building level report
that must be submitted in the fall for funding
purposes.
b. The security threshold that allows a staff member
to use a single KSDE account to access multiple
software applications.
c. Many schools in Kansas use vendor ________
products to store grades, attendance data, and
KIDS data about their students.
d. This system collects data on Career and Technical
Education students who are participating in a
pathway, have become concentrators in a
pathway, left a pathway or graduated.
e. A guidebook, published by the fiscal auditing
department, that provides specific guidance on
counting students for funding. (formerly known as
the Counting KIDS guidebook)
f. Web-based software application created by KSDE
used to enter Certificate of Eligibility (COE),
enrollment, priority for services, courses, and
services/referrals information for migrant-eligible
children in Kansas.
g. The web-based application by which schools
submit their student data several times a year for
State and federal reporting purposes.
h. All new users must register for these in order to
access KIDS and all other KSDE web-based
applications
i. Kansas Course Code Management System-the
system where districts map the courses offered to
students including their CTE courses.
2. Match each of the following Career & Technical Education Key Terms to its
corresponding definition or explanation. Each definition and term will only be
2
used once.
(5 points)
_____ Sequence of
Courses
_____ CTE
Participant
_____ CTE Course
_____ Cluster
Foundation
Knowledge
and Skills
_____ CTE
Concentrator
a. A student who has completed three or more credits
in one program area/Career Clusters pathway.
b. A course that includes the career cluster pathway
knowledge and skills as recognized by the Kansas
Career Clusters.
c. A student who has earned 1 or up to (but not
including) 3 credits in the career and technical
education (CTE) program area/ Career Clusters
pathway specified and is in grade 9, 10, or 11.
d. The skills and knowledge, both academic and
technical, that all students should achieve for a
given career area.
e. A series of 3 or more courses in which technical
and academic education are integrated, and which
directly relates to, and leads to, both academic and
occupational competencies.
3. Match each of the following KIDS Key Terms to its corresponding definition or
explanation. Each definition and term will only be used once.
(8 points)
_____ ENRL
_____ EOYA
_____ STCO
_____ Submission
Window
_____ Business
Rule
_____ Batch File
_____ State
Student
Identifier
(SSID)
_____ MILT
a. Refers to the fact that most of the files that are
uploaded to and downloaded from KIDS contain
multiple--not single--student records.
b. The period of time in which the user can submit
students records for a particular KIDS Collection.
c. The KIDS Collection that focuses on enrollment and
program participation information on Military and
Virtual students each year in the spring.
d. Edit check performed on KIDS data at the time of
submission to validate the data and determines
whether or not a record is accepted.
e. A unique student identifier that is assigned by KIDS.
This ID stays with the student for as long as the
student attends school in Kansas.
f. The KIDS Collection that focuses on attendance,
membership, truancy, and program participation data
for students enrolled at the AYP school at any time
during the school year.
g. The KIDS Collection that focuses on enrollment and
program participation information on students.
h. Student Course-a KIDS Collection that focuses on
stduent course outcome data.
3
File Specifications Scavenger Hunt for Career and Technical Education
Using the KIDS 2013-2014 File Specifications document located under the
"Documents" tab on the KIDS website (http://www.ksde.org/kids), please answer
the following questions.
1. Career & Technical Education Contact Minutes (D41) is collected during the
____ & ____ Collections. (1 point)
ENRL & MILT
EOYA & MILT
ENRL & EOYA
MILT & TITL
2. A student in the 7th grade should have a value of "0" or blank in field D41:
Career and Technical Education Contact Minutes since this field is reserved for
students in grades 9-12 and not graded secondary students. (1 point)
True
False
3. Field D41: Career and Technical Education Contact Minutes is defined as: "The
number of minutes a high school student received instruction in
______________ (or in state approved courses) on September 20 & Feb. 20,
excluding seminar minutes." (1 point)
an approved for funding career and technical education course
any career and technical education course
technical education seminar
a CTE participant course
4. According to the KIDS File Specifications document, should your calculation for
Technical Education Contact Minutes (D41) include Technical Education
Seminar minutes? (1 point)
Yes
No
5. Per the File Specifications, in order to count a student as concurrently enrolled
(D25), the student must have been enrolled in an ________ program or
institution. (1 point)
_______________ 6. Fifteen students in your high school are enrolled on September 20th in an
4
approved CTE course. They receive credit for the approved CTE course from
your district and credit from the community college. The college provides the
teacher who teaches the course at your high school campus. What value
should be reported in D25: Concurrent High School Enrollment for these
students? These students do not attend any other accredited programs or
institutions, just your high school and the community college. (1 point)
Nothing, leave it blank
1=Any Kansas Board of Regents approved and funded CTE course at a
Technical College or Community College
2 = Community college
5 = High school CTE program outside of main campus
7. Which of KSDE's software applications creates the State Student Identifier
(D13)? (1 point)
Pathways
Dropout Graduation Summary Report
KIDS Assignment System
Directory Updates
8. In order to report a student as a “1” in the Child of Military Family (D49) field
for the MILT Collection, the student must have a parent who is on _______
duty in the U.S. military. (1 point)
_______________ 9. When preparing to submit STCO records for your CTE courses, which of the
following data elements is optional on an STCO Completion record? (1 point)
Course Status
State Student Identifier
KCC Identifier
Educator Identifier
Student's Middle Name
10. Course Status (F20) must indicate: 01 = passed on the student's STCO records
for CTE courses in order for the data to be used in Pathways. (1 point)
True
False
11. A school may report both an "A" in F21: Letter Grade and a 98.2% in F22:
Percent Grade on the student's STCO record. (1 point)
True
False
5
12. The F16: Educator School Identifier is the building where the teacher
administers the state assessments and not the school or program where the
teacher reported is assigned to teach the course as reported in the Educator
Data Collection System (EDCS). (1 point)
True
False
6
Career & Technical Education Reports Exercise
In this exercise you will answer questions about the KIDS Reports that can be used
to verify the accuracy of the technical education data that has been submitted to
the KIDS Collection System.
Note: You will need the Sample Reports provided on the DQC Concentration
Elective Resource Center for Career & Technical Education Data. You will use both
sample reports in this activity.
1. Match each KIDS Report to the situation where that report would be used to
verify technical education data. (3 points)
_____ PBR
Enrollmentfiltered by
CTE
Minutes
_____ Accepted
Records by Type-ENRL
_____ Current
STCO
Recordsfiltered by
Teacher ID
a. After submitting your STCO records, you want to
review the records for one of your CTE teachers.
b. During ENRL submissions, you are contacted by
your principal that the number of Technical
Education Contact Minutes appearing on the PBR is
incorrect. Run this report to see a detailed list of
students used to populate what your principal is
seeing.
c. After submitting your ENRL records, you notice a
mistake in your local SIS for one of your students
for whom no tech ed contact minutes should have
been reported. Run this report in KIDS to see if the
mistake was reported for that student on their
ENRL record to the KIDS Collection System.
Use the Sample KIDS PBR Enrollment Report-filtered by CTE Minutes to answer the
following questions.
2. According to the Sample KIDS PBR Enrollment Report, has student Douglas
Brady been reported to KIDS as participating in a funded technical education
course? (1 point)
Yes
No
Not enough information to tell.
3. Classes at your school last 49 minutes. Which of the following students from
the list below is NOT taking at least 2 career & technical funded courses?
(1 point)
Jermaine Tuttle
Maria Suggs
Corey McElroy
7
Natalie Jarvis
4. Dalton Moran is in what grade? (1 point)
9th grade
10th grade
11th grade
12th grade
5. You have 113 students participating in a funded course on September 20th.
The Sample KIDS PBR Enrollment Report shows all 113 students have been
reported correctly. (1 point)
True
False
6. For incorrect data appearing on the Sample KIDS PBR Enrollment Report, what
would be the appropriate correction method to correct the data? (1 point)
Submit no new records, just run the report again.
Submit new TITL records.
Call the KIDS HelpDesk and make them fix it.
Submit new EXIT records.
Correct the data in your SIS first, then submit new ENRL records.
Use the Sample KIDS Current STCO Records Report to answer the following
questions.
7. Review the KCC Identifier column on the Sample KIDS Current STCO Records
Report. What does the 37 indicate? (1 point)
State Subject Area Code-Agriculture, Food, and Natural Resources
State Course Identifier
State Subject Area Code-Agriculture, Food, and Natural Resources Cluster
Course Section
State Subject Area Code-but you can't tell for which area.
8. According to the Sample KIDS Current STCO Records Report, how many
students were reported as having passed the course? (1 point)
0
1
3
Not enough information to tell
8
9. It is important to review the Current STCO Records Report in KIDS once CTE
course outcomes are determined because these students' data will be used in
the Pathways to complete the Assign and Updating of CTE Student Data in
Pathways in July. (1 point)
True
False
10. According to the Sample KIDS Current STCO Records Report, which student
was reported as failing the course? (1 point)
Heather Wolf
Michelle Beal
Trenton Kirby
Hannah Anderson
11. According to the Sample KIDS Current STCO Records Report, which teacher is
teaching the course? (1 point)
Sophia Gaynor
Hannah Anderson
Not enough information to tell
9
Math Matters: Career & Technical Education Data
The exercise below will review the calculation of important values that relate to
technical education data elements.
Note: You will need to access the Enrollment Handbook located on the Fiscal
Auditing webpage on the KSDE website to answer questions in this exercise.
1. Seminar time is computed seperately from class time and reported on the
Principal’s Building Report. (1 point)
True
False
2. The method of determining Career and Technical Education Contact Minutes is
exactly the same for all schools regardless of the type of schedule the high
school is operating under. (1 point)
True
False
3. Technical Education student Leslie Lagniappe has the same schedule of
technical education courses every day - Period 1 from 8:00 a.m. to 8:49 a.m.,
and Period 2 from 8:54 a.m. to 9:44 a.m. How many minutes would you report
in D41 for Leslie? (1 point)
99
49
50
0
4. Technical Education student Polly Pirogue has a four day school week. Period
1, her approved technical education contact course, meets on Mondays for 45
minutes, Tuesdays for 85 minutes, and Wednesdays for 85 minutes. What
value should be entered in field D41: Technical Education Contact Minutes for
Polly? (1 point)
43
215
45
85
5. A Technical Education student has a block schedule that rotates every other
day. The student attends Class 1 (90 minutes) on Green Day and Class 2 on
Red Day (85 Minutes). What value should be entered for the student’s
Technical Education Contact Minutes (D41)? (1 point)
10
85
88
90
175
6. A Technical Education student has a modified block schedule that rotates every
other day. The student attends Class 1 (95 minutes) on Gray Day (M/W/F) and
Class 2 (85 Minutes) on Blue Day (T/TH). What value should be entered for
the student’s Technical Education Contact Minutes (D42)? (1 point)
85
91
95
180
7. A Career and Technical Education Student is taking four daily Tech Ed classes
consisting of 60 minutes, 40 minutes, 45 minutes, and 55 minutes, plus a
technical education seminar lasting 45 minutes per day. How many minutes
are reported for the student in D41 Technical Education Contact Minutes for
the 9/20 count in KIDS? (1 point)
45
100
200
245
8. A Career and Technical Education Student is taking three daily Tech Ed classes
consisting of 42 minutes, 45 minutes and 55 minutes, plus a technical
education seminar lasting 45 minutes per day. How many minutes are reported
for the student in D41 Technical Education Contact Minutes for the 9/20
count? (1 point)
45
87
100
142
9. Technical Education students should have a value of "0" in field D24: Minutes
Enrolled for the ENRL Collection because their Minutes Enrolled are submitted
in field D41: Career and Technical Education Contact Minutes, instead.
(1 point)
True
False
10. According to the Guidelines for Reporting Career and Technical Education Data
11
to KIDS document located on the KIDS website under the "Documents" tab,
which of the following statements are true about CTE courses approved for
funding AND are offered by a technical college or community college: (Select
all 4 that apply.) (4 points)
Districts should report these students in KIDS as a Concurrent High School
Students.
The technical college or community college will receive funding for those
courses directly from KBOR.
The technical college or community college will receive funding for those
courses directly from KSDE.
Including minutes in the Career and Technical Education Contact Minutes
for these courses will result in audit exceptions.
These courses should NOT be included in the Career and Technical
Education Contact Minutes.
12