Annex-II: Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the shortlisted firms for the preparation
of their Financial Proposals; they should not appear on the Financial Proposals to be
submitted.]
Financial Proposal Standard Forms shall be used for the preparation of the Financial
Proposal according to the instructions provided under relevant Section 3, 7, 8, 15.2, 16,
19, 20 & 21. Such Forms are to be used whichever is the selection method indicated in
Section 3, 13 & 22 of the Tender Document.
FIN-1
Financial Proposal Submission Form
FIN-2
Breakdown of Costs
FIN-3
Summary of Costs
Page 1 of 5
FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To:
Deputy Director Admin-II,
Admin Directorate WASA, LDA
Shah Jamal, Lahore.
Dear Sir,
We, the undersigned, offer to provide the tracking services of 116 vehicles /
machinery of Water and Sanitation Agency LDA, Lahore in accordance with your Tender
Notice dated ___________ and our Technical Proposal. Our attached Financial Proposal
is for the sum of [Insert separate amounts for each item / category in words and figures].
This amount is inclusive of the taxes, which shall be levy on such services.
Our Financial Proposal shall be binding upon us subject to the modifications
resulting from Agreement negotiations, up to expiration of the validity period of the
Proposal,
i.e.
before
the
date
indicated
in
Paragraph
Reference
_______________________.
No commissions or gratuities have been or are to be paid by us to agents relating
to this Proposal and Agreement execution.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
Page 2 of 5
FORM FIN-2 BREAKDOWN OF COSTS BY ACTIVITY
Category Wise Cost Breakup
Cost (PKR)
Sr. No.
Category
Qty.
Per Unit
1
Tracking Devices / System and installation (One
Time) Quote Model___________
2
Monitoring Room (One Time)
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
LED (55”) to make video wall (Sony, Samsung, LG
or equivalent) Quote Model________________
Desktop Computer Systems (core i7) (HP, Dell,
Lenovo or equivalent) Quote Model___________
LED (21”) for monitoring officials (compatible
with Computer Systems) Quote Model__________
Laptop (HP, Dell, Lenovo or equivalent) (core i7)
(6th generation) Quote Model________________
Computer Tables (3ft x 2ft) Solid Wooden
Computer arm chairs (Leather laminated)
Officers arm chairs (Leather laminated)
Officer Tables (4ft x 3ft) Solid Wooden
Office Chairs for visitors (Solid Wooden and
foam)
Backup UPS along with solid fuel batteries for
whole Control Room Quote Model ____________
Color LaserJet Wi-Fi printer A4 size Quote
Model_________________
Heavy duty black & white HP LaserJet Wi-Fi 3-in1Printing machine (A3 size) Quote
Model_________________
XIII
4G Wi-Fi modem device for backup internet
XIV
Networking and equipment required for all the IT
infrastructure
Total Sr. No. 2 (I-XIV)
3
Customization, troubleshooting and maintenance of
Tracking System for 3 years.
116
9
7
7
1
7
7
2
2
6
1
1
1
1
-
Page 3 of 5
Total
FORM FIN-3 SUMMARY OF COSTS
COST PER CATEGORY
Sr.
No.
Category
Cost (PKR)
Tracking Devices for 116 vehicles / machinery and installation.
(Total cost of Sr. No. 1 as mentioned at FIN-2 + Taxes & duties, etc.)
1
___________________ + _________________
Establishment of Control Room and Video wall for Monitoring of Vehicles
(Total cost of Sr. No. 2 as mentioned at FIN-2 + Taxes & duties, etc.)
2
___________________ + _________________
Customization, troubleshooting and maintenance of Tracking System.
(Total cost of Sr. No. 3 as mentioned at FIN-2 + Taxes & duties, etc.)
3
___________________ + _________________
Total / Conclusive Bid Amount from Sr. No. 1-3 in figures
(Inclusive of all taxes & duties.)
Total / Conclusive Bid Amount from Sr. No. 1-3 in words :
(Inclusive of all taxes & duties.)
*Costs include all taxes & duties.
*Form FIN-3 shall be filled for the whole assignment.
1
Indicate the total costs. Such total costs must coincide with the sum of the relevant Subtotals indicated
in all Forms provided with the Proposal & compatible with the Technical Proposal & Work Plan.
Page 4 of 5
Note 1: Please mention the amount both in FIGURES and WORDS.
Note 2: The Contract is on LUMP SUM COST basis. Meaning by OUT-OF-POCKET or
any other expenses will NOT be reimbursed. Only Lump Sum amount of Cost of agreement
will be paid subject to eligible deductions & applicable taxes.
Note 3:- Total cost may vary due to change in scope of work in any category according to
the quoted price in that specific category.
Payment Details:
1. Total Cost against tracking system / software and monitoring room will be paid at
the successful installation of infrastructure mentioned in the respective category.
2. Total Cost against repair, troubleshooting, maintenance and any customization of
tracking system / software will be paid at the successful completion of work each
year of the contract period or as may be agreed by both the parties.
Please quote rate against each category. However, in case of increase or decrease
in scope of work, the firm will charge the same rate.
Name, designation & CNIC No. of the Authorized person of the firm/contractor.
Signature & Stamp of the Authorized person of the firm/contractor
Page 5 of 5