Employment Opportunity
Community Child Care Council of Santa Clara County, Inc.
(4C Council)
Position:
EHS Executive Assistant
Salary:
Depending on Experience
Reports to:
Early Head Start Director
Agency Background:
The Community Child Care Council (4C Council) is a non-profit, community-based agency that serves as the
community childcare link for families and childcare professionals who live and work in Santa Clara County,
California. The agency and its staff are proud to serve the Silicon Valley families, for more than 43 years, with
the support of the California Department of Education and other funders. The 4C Council provides education,
information, referrals, childcare payments, and family supportive services to over fifty thousand parents,
children, early care and education providers each year. Most recently, the agency also provides Senior Nutrition
and Senior Wellness Services.
Position Summary:
Performs administrative and office support activities for Early Head Start program. To provide support services
for the Program Director and EHS Management Team. The Administrative Assistant reports to the EHS
Director.
Example of Duties and Responsibilities:
 Assists Program Director in preparing for monthly Policy Council and management meetings.
 Maintains director’s appointment schedule by planning and scheduling meetings, conferences,
teleconferences and travel.
 Maintains client confidence and protects operations by keeping information confidential.
 Completes projects by assigning work to clerical staff; following up on results.
 Compile and produce statistical reports, grant documents, contracts, memorandums of understanding,
interagency agreements, budgets and other reports as directed by Program Director.
 Records and maintains accurate minutes of Policy Council and management meetings as required.
 Prepares all meeting agendas.
 Arranges and tracks training and travel reservations and per diem for staff attending trainings and/or
conferences.
 Establishes, develops, maintains, and updates filing system for the Program Director.
 Assists in coordinating the activities involved in program planning, annual self-assessment, community
assessment, and program goals and objectives as directed.
 Assists as needed in design, preparation, updates, printing, and distribution of program calendar and
other various documents.
 Oversees project assigned by Program Director.
 Responsible for general clerical duties as assigned.
 Uses good time management skills.
Revised August 2014
WC Code 8810
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Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of
supplies.
Maintains procedure manual to ensure consistent performance of routine.
Composes correspondence/reports.
Coordinate and arrange meeting facilities.
Attends trainings as needed.
Prioritizes tasks in order of deadlines, importance and program performance requirements.
Maintains confidentiality of all program records and information.
Ability to read, speak, and write with proficiency in English language and Spanish is required.
Ability to maintain agency code of ethics and standards of conducts.
Must pass criminal background check and health screening.
Must be comfortable working with diverse ethnic, racial and religious backgrounds of the communities
and must be able to effectively communicate with children and families of the community.
Experience working with a Head Start or Early Head Start program preferred.
Performs other duties as assigned by Supervisor.
Education and/or Experience:
 Minimum high school diploma or GED, AA Degree in general studies, business, or related field
preferred.
 Two years of clerical experience in a position of comparable responsibility.
 Ability to read, analyze and interpret written materials and to communicate with families and staff as
needed.
 Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common
fractions and decimals. Ability to compute percentage and interpret and develop graphs.
 Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
 Experience with Microsoft Office suite of products with proficiency in Microsoft Excel and Microsoft
Word.
 Proficient in data entry.
 Ability to work independently as well as in a team.
 Ability to work a flexible schedule based on the work flow variance.
 Possess a valid California Drivers License and have access to an insured motor vehicle.
 Required to travel to Santa Clara County areas to facilitate assignments to center/classroom site,
meetings and other off-site destinations.
 Must be willing to work beyond the usual work week to accomplish a job.
 Must be able to travel locally and nationally.
 On-going professional development through education, role modeling, mentoring and training.
For consideration please send resume with cover letter to:
[email protected]
Human Resources Department
www.4c.org
The 4C Council of Santa Clara County, Inc. is committed to workforce diversity. Qualified applicants will receive
consideration without regard to race, disability, color, creed, religion, age, national origin, ancestry, veteran status, gender,
sexual orientation or non-job related factors in hiring. We invite all applicants to confidentially self-identify when applying.
The 4C Council adheres to the provisions of ADA regarding reasonable accommodation procedures.
Revised August 2014
WC Code 8810