FSB
STUDENT AMBASSADOR AGREEMENT
Student Name: ____________________________________________________
Student ID: ______________________________________________________
Signature: _________________________
Date: _____________________
FSB Student Ambassador Agreement
Terms & Conditions
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Introduction
1.1 Definition
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The Student Ambassador Scheme is the recruitment, training and participation of
students on marketing activities to promote the school.
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Student Ambassadors are current students that will represent the school to the
local community at open days, events and will carry out various marketing
activities.
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Students will join the Student Ambassador Scheme on a voluntary capacity for
the duration of their studies at FSB or until a specified time.
1.2 Aims
The aim of the Student Ambassador Scheme is to:
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Provide students an opportunity to gain experience and develop essential skills
for academic life and employment.
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Support the school in its student recruitment and widening participation
activities.
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Give applicants applying to study at the school an authentic idea of what they can
expect by joining the school.
Recruitment
2.1 The aim of the recruitment and assessment procedure for the student ambassador
scheme is to:
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Ensure that students appointed as student ambassadors are capable of fulfilling
the relevant roles within the scheme and have an appropriate level of enthusiasm
and aptitude for the job.
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Help students prepare for the recruitment and application processes they will
encounter when they look for employment outside the college.
2.2 The student ambassador scheme will be clearly advertised within the college so that all
eligible students are aware of the opportunities it offers and have sufficient time to
apply. Clear information will be given about the recruitment process, the format of
applications and where they should be submitted.
2.3 Interested students will be required to submit an initial expression of interest form
stating why they wish to join the student ambassador scheme and how they will
contribute to it.
2.4 The initial expression of interest form will be made available to students by both the
admissions department and student support department. (Appendix A – Form A)
2.5 Completed forms will need to be submitted to the Admissions department before any set
deadline. Applications submitted after the deadline may not be accepted.
2.6 A nominated member of the marketing team will assess the initial expression of interest
forms.
2.7 Selected students will be invited to attend a student ambassador scheme presentation
where information will be provided relating to the various student ambassador roles,
duties, allowances, location of work and expectation of behaviour.
2.8 Following the presentation, students will carry out a number of group activity based
assessments.
2.9 Students who match the criteria will be invited to an interview.
2.10
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Students who do not match the criteria will be informed within one week of the
assessment and may be provided with relevant feedback if requested.
Working Hours
3.1 The working hours during the week will vary depending on the requirements of the
admissions and marketing department. The ambassador will be informed every week
on every Monday about the weekly schedule. The overall hours will be no more than
18 hours per week.
3.2 All Ambassadors should report to the admissions department and make them aware of
their weekly availability (days and working hours). If an Ambassador has not
reported, they will not be part of that weekly campaign and will not be paid.
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Allowances
4.1 As recognition that ambassadors working in a voluntary capacity may spend a significant
amount of time and effort in carrying out their duties, the school will offer the
following allowances:
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Basic hourly rate
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Travel allowance
4.2 Basic hourly rate
4.2.1
Student ambassadors will be given £7.00 per hour when participating in activities
on-campus and off-campus.
4.2.2
Ambassadors will only be paid the hourly rate for activities organised by the
school, any other work must first be authorized by the marketing director.
4.3 Travel
4.3.1
Ambassadors are NOT entitled to claim travel expenses for on-campus activities,
unless the student ambassadors are working outside term time or on days outside
of their scheduled timetable days.
4.3.2
Ambassadors are eligible for a commuting mileage allowance of 25 pence per
mile, if travelling by car.
4.3.3
Ambassadors travelling by public transport will be entitled to reimbursement of
their travel costs. Ambassadors must provide a ticket or receipt for any travel
expense they wish to claim.
4.3.4
Travel by taxi MUST be approved by the marketing director and receipts must be
kept as evidence.
4.3.5
All the claims of charges/payments must be made within 30 days of work, late
claims will be rejected after 30 days.
4.4 Payment
4.4.1
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The hourly rate and travel expense will be paid on a monthly basis directly to the
ambassador’s Bank account.
Code of Conduct
As a representative of FSB, Student Ambassadors are expected to adhere to an
‘Expectation of Behaviour’. Students are expected to comply with these during their
appointment as ambassadors.
5.1 Expectation of Behaviour
Ambassadors are expected to:
5.1.1
Act in a highly professional manner at all times.
5.1.2
Engage with participants at all times, unless otherwise instructed by supervising
members of staff.
5.1.3
Display enthusiasm for events and activities, and for the FSB experience as a
whole.
5.1.4
Represent FSB in a positive light.
5.1.5
Undertake suitable preparation for events, particularly regarding presentations
and mentoring programmes.
5.1.6
Refrain from smoking or drinking alcohol. Ambassadors are not permitted to
participate in any Ambassadorial activities under the influence of alcohol.
5.1.7
Refrain from using their mobile phone for anything other than ambassadorial
related purposes during an event.
5.1.8
Seek clarity on issues or questions from participants to which they are unclear of
the answer.
5.1.9
Consider and limit where possible any adverse health and safety implications of
all activities, as outlined in the ambassador training.
5.2 Internal and External Relationships
Ambassadors are expected to:
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5.2.1
Follow appropriate instruction from FSB staff.
5.2.2
Respect the authority of FSB staff and follow instruction where relevant.
5.2.3
Maintain professional communication, and adhere to all expectations of
behaviour, with all members of internal and external staff.
5.2.4
Adhere to rules and guidelines prescribed by external institutions where relevant.
5.2.5
Inform supervising FSB staff as soon as possible of any significant issues or
incidents which arise during ambassador activities.
Punctuality and attendance
Ambassadors are expected to:
6.1 Arrive at least ten minutes before the start time of an event. Any delay must be
communicated via a telephone call as soon as possible. Unacceptable reasons include,
but are not limited to, oversleeping, bad timekeeping and missed public transport.
Reasons will need to be discussed and appropriate action taken.
6.2 Attend any placement for which they have been confirmed.
6.2.1
Contact the office at the first possible convenience via phone should they be
unable to attend due to sickness. . Notification via e-mail or text message is not
acceptable.
6.2.2
Call supervising staff if they are forced to cancel a placement within 5 working
days of the start of the event. Notification via e-mail or text message is not
acceptable at this stage. The reason for cancellation will be taken into account
when deciding upon further action. Ambassadors are permitted to cancel
placements for any reasons prior to the 5 working day notice period. Notification
can be made via phone or e-mail.
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6.2.3
All Ambassadors will sign the attendance register for their timing IN/OUT from
the work on daily basis.
6.2.4
If Ambassadors fail to sign the Attendance Register they will not be paid for their
working hours.
Dress standards
Ambassadors are expected to:
7.1 Ensure they are dressed in a manner appropriate to the activities they are undertaking.
7.2 Maintain a good standard of hygiene for the workplace.
Declaration:
I confirm that I have read and will abide by all the terms and conditions stated in this
policy.
Student Name: ____________________________________________________
Student ID: ______________________________________________________
Signature: _________________________
Date: _____________________
[Office Use Only]
Admission Manager: ____________________
Signature: __________________
Other Details: _________________________________________________________
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