MS Word-II
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Contents
Tabs (Ribbons)/Main Document page ..................................................1
To bypass the Start screen/begin with a blank document ....................1
Resume sample ...................................................................................2
Creating a resume ........................................................................... 3-6
Creating a flyer............................................................................... 7-10
Working with WordArt ...................................................................... 7-8
Insert images from Internet/computer............................................. 9-10
Change indents ..................................................................................11
Create tab stops........................................................................... 12-13
Using AutoCorrect ..............................................................................13
Add a footer .......................................................................................14
Inserting page numbers ............................................................... 14-15
Add a footer and a page number........................................................15
Switching between open documents ..................................................15
Highlight text ......................................................................................15
Print Preview ......................................................................................16
Using the Thesaurus ..........................................................................16
Creating a new file folder ...................................................................17
Delete files .........................................................................................17
Editing Tips ........................................................................................17
Spelling/Grammar/Contextual checkers .............................................17
Superscript/Subscript .........................................................................17
To somewhat Photoshop an image ....................................................18
Shortcuts...................................................................................... 19-20
Blank document
Title
Ribbons/Tabs
Ruler
Scroll bar
Status
To bypass the Start screen and always begin at a blank Word document
Click on File, Options, uncheck the box next to Show the Start screen when the
application opens, and on OK.
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Creating a resume
It’s best to find an example of the type of resume you wish to create from websites
via a Google search or books at the Library. Also look for wording in resumes to find
information that will reflect your qualifications and job duties. You can use MS Word
templates for resumes, but they are difficult to manipulate.
To create a resume based on the example on the previous page, open MS
Word and start with a blank document.
To change the margins as a way to get more information on a page, click on
Page Layout, Margins, and choose the Narrow option (.5 for top, bottom, left, and
right).
Type your name; you can include your middle name or middle initial. Change
the font style, if desired (Calibri, Times New Roman, and Arial are best). Click and
drag over your name to select it.
Click on the Home tab to change the font size to 16 and then click on the Bold
button or use the Ctrl+B shortcut.
Click on the Center button in the Paragraph group or use the Ctrl+E shortcut.
Click at the end of your name and Press Enter.
To add a straight line under your name, click on Insert, Shapes, and on the
Line tool.
Move the mouse pointer over to the far left, being careful to not run it off the
page – look at the ruler on the top. If you can’t see a ruler, click on View and then on
the box next to Ruler in the Show/Hide Group. Hold down the Shift key, click and
drag across to almost the end of the right margin, about 7.3 inches. Holding down
the Shift key will create a perfectly straight line. While the line is selected, you can
use the Arrow keys to fine-tune its position. (To select the line, move the pointer very
slowly over it until you see the four-headed movement arrow appear.)
Change the font size to 14 and turn off the Bold button by clicking on it.
Type your mailing address. Press the Spacebar once. To add a bullet, click
on the Insert tab, on Symbol (on the far right), and on More Symbols. Click on the
dot style and then on Insert. Click on Close.
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Press the Spacebar and type your city, state, and Zip code. If the font style
changes, click and drag over the all the text and the bullet and change it back to the
font style of your choice. Press the Spacebar once and insert another dot.
Press the Spacebar again and type your telephone number.
Press the Spacebar and add another dot. Press the Spacebar and type your
email address.
If the texts wraps to the next line, click and drag over all the text on the
address, telephone number line to select it and use the Ctrl+[ shortcut to decrease
the font size one point at a time.
Press Enter. If you typed an email address, pressing Enter may activate it as
a hyperlink. To undo this change, right-click on the email address, click on Remove
Hyperlink, and click in the space below to put the flashing cursor there.
Use the Ctrl+E shortcut to move the cursor all the way to the left or click on
the Home tab and then on Align Left in the Paragraph group. Press Enter, change
the Font size to 14, and type the word Summary. Use the Ctrl+B shortcut to add bold
formatting. Press Enter.
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Add a straight line under Summary. You can click on the first line to select it,
use the Ctrl+C shortcut to copy it, and the Ctrl+V shortcut to paste it onto the page.
Click and drag it into place or while it’s selected, use the Arrow keys to move it into
place.
Click below the line and change the font size to 12 and turn off the bold
formatting. Type a sentence that reflects a summary of your best strength.
If the spacing seems a little tight, it can be adjusted when you have finished
adding all the information.
Press Enter twice and type Qualifications. Click and drag over it and change
the font size to 14 (you can use the Ctrl+] shortcut) and use Ctrl+B to add bold
formatting.
Add a line under Qualifications.
Click below the line, change the font size to 12, remove the bold formatting,
and type five to six short sentences that reflect your qualifications, pressing Enter
after each one.
To add bullets, click and drag over the qualification sentences or statements
and in the Paragraph group, click on the Bullets button.
Click at the end of the last sentence, press Enter three times, change the
Font size to 14 and type Professional Experience. Add bold formatting. Add a line
below it as mentioned above.
Press Enter, change the font size to 12 and type your professional
experience, as shown on the example. The most recent place of employment or
most recent experience goes at the top. Type the years of employment for that job,
press the Spacebar, type a hyphen, press the Spacebar, and type the beginning
year of employment. (To use Tab stops instead, see page 24).
Ex. 2006 - 2012
Press the Spacebar five times and type the name of the company.
Press the Spacebar five times and type the city and state.
Press Enter and type your job title for that job. Click and drag over the title
and use the Ctrl+B shortcut to add bold formatting. You can type it in all capital
letters, if you wish.
Click at the end of the job title and Press Enter. Use the Ctrl+B shortcut to
turn off bold formatting or click on the Bold button. Type 2-4 highlights that show your
strengths during your time in that position. Click and drag over the items and click on
the Bullets button.
Press Enter three times, and type the previous place of employment
information, just like the most recent employment info.
When finished adding the Professional Experience, press Enter three times.
Change the font size to 14, type Education, and add bold formatting, and press
Enter. Add the line underneath.
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Change the font size to 12 and turn off the bold formatting. Type the year you
received your degree, press the Spacebar four times, and type the title of your
degree.
Press Enter and press the Tab key. Type name of the institution, press the
Spacebar five times, and type the city and state.
Press Enter twice to add other special trainings/schoolings/classes, following
the spacing example for Education.
Add Skills, if desired following the example.
Adjusting the spacing
If you wish to increase space between paragraphs, press Enter. If that
spacing seems to big, you can click in the blank space between paragraphs and use
the Ctrl+[ shortcut to remove a point at a time. You may need to move the line above
or below that section to get it out of the way temporarily.
To make the line under your name a bit thicker, right-click on it and click on
Format AutoShape. Change the width to 2 pt. Click on OK.
Try to keep this spacing the same between similar sections. It creates better
consistency.
You can also adjust the page margins. Instead of .5 inch all the way around,
you might try .75 at the top and bottom. Don’t make the margins narrower than .5
inch.
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Creating a flyer
Use the Ctrl+N shortcut to open a new blank document.
Click on Page Layout and on the down arrow under Orientation in the Page
Setup group. Click on Landscape.
Click on Margins and click on the Narrow option.
To view the rulers to help with placement of boxes, click on View and on
Ruler.
Press Enter twice and click back at the top of the document.
Click on Insert and on WordArt in the Text group.
Click on the last style in the first row.
space.
Press the Caps Lock key and type GARAGE SALE and click in the blank
Click on the right middle sizing-handle of the text box and drag it to the right
until it’s on the 9-inch mark on the top ruler. To make the Word Art fill the space, click
and drag over it to select it, click on the down arrow next to Text Effects in the
WordArt Styles group, on Transform, and on the first choice under Warp.
To center the WordArt on the page, click on the top line of the box and drag it
left or right until a green line appears on the left or right and let go. The center sizing
handle should be on about the 4.5-inch mark on the ruler.
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Click below the WordArt and press Enter. If it moves the WordArt, drag it back
to the top.
Type 9:00 a.m. to 4:00 p.m. and press Enter.
Type Friday, May 27 and press Enter.
Type Saturday, May 28
Click and drag over the three sentences, change the Font style to Arial
Narrow and the Font size to 75.
Click on the Bold button (Ctrl+B).
Click on the Center button (Ctrl+C).
To tighten the spacing between the sentences, if necessary, click and drag to
select them. Click on the down arrow next to Line Spacing in the Paragraph group
and on Line Spacing Options. Click and drag over the number in the At: window,
type .9 and click on OK.
To recolor the WordArt
Click and drag over the WordArt to select it.
Click on Format in the Word Art Styles group, click on the down arrow next to
Text Fill, and click on the color of your choice. Think bold! While the WordArt is still
selected, click on the down arrow next to Text Outline and click on a color. You can
choose a Weight (line width) from this option, too.
To change the shadow color, click on Shape Effects in the Shape Styles
group, rest your pointer on Shadow, and click on a shadow style. Click on Shape
Effects again, rest your pointer on Shadow, and click on Shadow Options. On the
right, click on the down arrow next to Shadow Color and click on a color. Click on the
X to close the Format Text Effects window, and click in the blank space to deselect
the WordArt.
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To insert images from Internet or your computer
To add pictures to a document, minimize MS Word 2013, by clicking on the
Minimize button (-) in the upper right-hand corner. Double-click on the Internet
Explorer icon button on your desktop. Go to www.google.com and do a search for a
city or country you’d like to visit. Click on the Images link.
When working with images, it’s best to find large images, especially if you
want them to be large on the page. If you try to make a small image larger, it will
often get pixelated or look fuzzy. You can make a large image smaller, without visual
issues. On the image results page, click on Search tools and on Large.
Click on an image to select it. You can right-click on the image and choose
the Copy option to copy and paste it into your document or right-click on it and click
on Save Picture As:
Click on Desktop on the left, click in the File Name window and type the
name of your city or country, and click on Save.
Note: You could also navigate to a specific location, such as a file folder or
portable storage device drive).
Click on the X to close Internet.
Click on Microsoft Word button on the Start taskbar to get back to Word.
To insert the picture, click on Insert and in the Illustrations group, click on
Picture. Navigate to the Desktop and double-click on the image name.
To be able to move an image around on a page, you have to change the way
text wraps around it. Click on the Layout Options button that appears to the right of
the image. Click on the appropriate option, like Top and Bottom or Tight. What do the
options mean?:
In Line with Text – the bottom of the image will start at the at the
insertion point of the cursor
Square – text will wrap around the outside edges of the image’s box
Tight – text will wrap more closely to the image. If you use MS Clip
Art, you’ll see text fitting around the actual image, not the just the box
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edges. This isn’t perfect. You will still see some white space around
the image
Through – text should wrap to the bounding points of the image, but
this is basically the same as Tight.
Top and Bottom – text will only wrap above or below the image.
Behind Text – puts the image behind text. You can use an image as a
watermark in this way. You will need to lighten the image.
Right-click on the image, click on Format Picture, click on the down
arrow next to Recolor and click on the light gray under Light Variations.
You can even go lighter, if necessary. Click on the image, click on
Format, then on Brightness in the Adjust group, and choose the +30%
option.
In front of text – hmmm, don’t know why you’d want to do this,
because it will block text.
Resize the image by clicking on a corner-sizing handle and dragging in
toward the middle (you need to see the two-headed sizing arrow).
You can crop an image as desired; click on the image to select it, click on
Format under Picture Tools, and then on the Crop button. Crop works like a paper
cutter. Place the mouse pointer on the middle sizing handles and drag in. If you crop
too much, select Crop again and drag the image back out.
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Interesting Tidbits
Change indents
Tab stop
Hanging
indent
First line indent
If you want to indent the first line of every paragraph, click and drag the First
line indent marker to the ½” point on the ruler.
If you want the text that begins on the second line to also begin on the ½”
point on the ruler, use the Ctrl+T shortcut or click and drag the Hanging Indent
marker.
If you want to move a block of text to another point on the ruler, move the
mouse pointer to the square Left Indent marker on the ruler and click and drag it to
where you want it.
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Create tab stops
Click on the ruler to place the tab stops and you will see a little elbow – Left Tab
appear on the ruler.
Click where you want to begin typing, type the information, and press the Tab
key to move to the next tab. Press Enter, if needed to begin a new paragraph or line.
Tab stops
To remove the tab stops, click on them and drag them off into the dark part of
the ruler.
tab.
When typing a list that includes something like Name:_________________
Date:__________________
It’s hard to line up the end of the underscores, so instead, create a special
On the Home tab, click on the launcher arrow in the Paragraph group, and on
the Tabs button.
On the Tabs dialog box, figure out where you
want the underscore to end (look at the ruler) and
type a number (such as 5.5) in the window under Tab
stop position.
For an underscore bar, under Leader, click on
the radio button next to choice 4.
Then click on Set and then on OK.
Then type Name: and press the Tab key and a
line should appear.
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Press Enter, as desired for spacing between the sentences.
Name:____________________________________________________
Address: __________________________________________________
Phone number:______________________________________________
To remove the tab stop, click on it and drag it off to the blue part of the ruler.
Using AutoCorrect
If you consistently spell certain words wrong, you can fix this problem with
AutoCorrect.
Click on File, on Options, Proofing, and then on AutoCorrect Options.
This will bring up a dialog box, which will allow you to type the word the way
you commonly misspell it and the correct way.
Type incorrect
spelling
Type correct spelling
Click on Add and then on OK.
 This may not work on a library computer.
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Add a footer
Click on Insert and then on Footer in the Header and Footer group. Choose the
Blank footer.
Click at the beginning and type your initials.
Press the Tab key a few times to move the cursor to the right, staying within
the margin, and type the current month and year in the format below.
footer.
Click on the Close Header and Footer button.
To edit an existing footer, double-click on it or right-click on it and click on Edit
Insert page numbers
Click on Insert, on Page Number in the Header & Footer group, on one of the page
position options, and then on a layout style.
If you don’t want a number to appear on the first page,
right-click on the page number in the footer and on Edit footer.
The Header & Footer Tools/Design tab will appear. Click on
Different First Page in the Options group, on Page Number in
the Header & Footer group, on Format Page Numbers, and in
the window next to Start at: type 0, and click on OK. Click on
Close Header and Footer.
You can use this option or the instructions on page 15,
which will work for starting numbering on any page after page 1.
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Add a page number starting on a subsequent page
1. When finished with your document, click at the top of the page where you
wish to begin numbering.
2. Click on the Page Layout tab.
3. In the Page Setup group, click in the down arrow next to Breaks and click
on Continuous.
4. On the Insert tab, click on Page Number in the Header and Footer group,
choose a layout and style.
5. In the Navigation group, click on Link to Previous to deselect it.
6. In the Header and Footer group, click on Page Number, on Format Page
Numbers, and in the Start at: window, type 1 to begin numbering with
number 1.
7. Click on OK.
8. Scroll up to the previous page and delete the page number.
9. Click on Close Header and Footer.
Add a footer and a page number
Insert a Page Number – Insert and in the Header and Footer group, click on Page
Number. Click on Bottom of Page and choose the appropriate layout (there are lots
of choices), generally Plain number 3.
To add footer information, click over the left and a little below the level of the
page number and the flashing cursor will appear. Type the information and click on
the Close Header and Footer button in the top right corner.
Switching between documents, if you’re working on more than one at a time
Use the shortcut Ctrl+F6 or click on the View tab, on Switch Window in the Window
group, and then click on the Window of the document you want to view.
Using Crtl+F6 is a quick toggle switch that will let you move back and forth
between documents more easily.
It’s good to make back-up copies of important documents. Keep one on the C:
drive and one on a CD or flash key.
Highlight text
Need to make changes to text in your document? To see it more easily when
you scroll through a document, select the text you want to highlight and click on the
Highlight button on the Home tab/Font group.
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Print Preview
Don’t forget to click on the Print Preview & Print button prior to printing a document.
It will save a lot of paper. Add it to the QAT (Quick Access Toolbar) by clicking on the
down arrow next to the QAT in the top left of the screen, and click on Print Preview &
Print.
Using the Thesaurus
Click and drag over the word or double-click on it and use the Shift+F7 shortcut.
Click on the new word of your choice and a down arrow will appear. Click on the
down arrow and then on Insert.
Creating a new file folder
When finished creating a document, click on File and then on Save as (F12).
Click on the down arrow next to Save in and choose a location, such as your
Desktop.
Click on New Folder.
Type a name for the folder in the Name window. Click on OK.
To open the folder, double-click on it.
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Delete files
You can do this from the Open window, too.
Right-click on the file you want to delete and click on Delete.
A window will pop-up, asking if you really want to delete this file.
Click on Yes.
Editing tips
 No more space-space in between words. To easily remove extra spacing in a
document, use Ctrl+A to select all contents and Ctrl+H to access the Replace
dialog box. In the Find What window, press the Spacebar twice. In the
Replace with window, press the Spacebar once. Click on Replace All.
 Press Escape to get rid of pop-up menus.
 72 pt. font size is equal to 1-inch high letters.
Spelling/Grammar/Contextual checkers
 If Word finds a spelling error, the word will be underlined with a red wavy line.
 If Word finds a grammar error, the word or phrase will be underlined with a
green wavy line.
 If Word finds a contextual error, the word will be underlined with a blue wavy
line.
Superscript and Subscript
To make H2O degrees look like H2O – highlight the number or letter(s) you want to
change and press Ctrl+= (Ctrl+ the equals key) or in the Font group of the Home tab,
click on the x2 button (the Subscript shortcut). To have 90o look like 90o – highlight
the number or letter(s) you want to change and press Ctrl+Shift++ (Ctrl+Shift+ the
plus sign) or click on the x2 button (the Superscript shortcut).
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To somewhat Photoshop an image
Word 2013 has a new feature called Remove Background. It’s not as good as
Photoshop for editing an image, but it’s not bad.
Insert a photo (helps to have a photo that has a background that is similar and
contrasting to the part of the image you want to keep), click on Format, and on
Remove Background in the Adjust group. If you are happy with the removed section,
click on Keep Changes. You can now use Text Wrapping to change the image layout
on the page or right-click on the image for more options.
If you need to adjust what’s been removed to add areas that were deleted,
click on Mark Areas to Keep. The mouse pointer will look like a pencil. Click and drag
over areas you want to keep; you may have to click and drag multiple times to select
all areas. This isn’t perfect, but it’s better than nothing. When finished, click on Keep
Changes.
His flippers were marked to be
removed, so using the Mark Areas
to Keep option, they will be visible.
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Shortcuts
Ctrl+
or
to move up or down a paragraph at a time.
Crtl+ PageUp or PageDown to move to the beginning of a previous page or the next
page.
Shift+F5 to get back to the last place you made changes in a document.
Ctrl+A to select all the text in a document.
Shift+ to select specific lines of text in a document. Sometimes this is easier than
trying to click and drag over it. You can also use the Shift and click method – click
before the first character of text you want to select, scroll down to the last character
you want to select, hold down the Shift key and click.
Ctrl+Enter to create a page break, instead of pressing Enter, Enter, Enter… to get to
the bottom of a page.
Paragraph formatting
Ctrl+M indents text.
Ctrl+Shift+M unindents text.
Ctrl+T creates a Hanging Indent.
Ctrl+Shift+T unhangs the indent.
Ctrl+E centers the paragraph.
Ctrl+J fully justifies paragraphs.
Ctrl+L left aligns (flush left).
Ctrl+R right aligns (flush right).
Ctrl+Q to undo all paragraph formatting.
Line-spacing
Select the text first and then use these shortcuts.
Ctrl+1 for single-spaced.
Ctrl+2 for double-spaced.
Ctrl+5 for 1½ spaced.
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Text formatting
Ctrl+Shift+A ALL CAPS.
Ctrl+B Bold
Ctrl+Shift+D double underlining.
Ctrl+Shift+I italics.
Ctrl+Shift+K SMALL CAPS.
Ctrl+U continuous underline.
Ctrl+Shift+W word underline.
Ctrl+= subscript.
Ctrl+Shift+= superscript.
To add the © copyright symbol, type (c)
To add the ® registered trademark symbol, type (r)
To add the ™ trademark symbol, type (tm)
To create a cents sign ¢, hold down the Ctrl key and press the + sign and then the /
slash and let go. Type the letter c
Weird foreign characters
Ctrl+’
áé
Ctrl+`
àè
Ctrl+Shift+: ä ë
Ctrl+Shift+^ â ê
Ctrl+Shift+~ ã ñ
Ctrl+Shift+& æ œ
Ctrl+Shift+@ å Å
Ctrl+,
çÇ
Ctrl+/
øØ
To type the word violà, type viol and then use the shortcut Ctrl+` (the key under the
Esc key – it also has a tilde ~ on it) and type the letter a and voilà!
To remove the smiley face  when typing (A:), press the Backspace key.
Tip: Don’t forget to go to www.bcpl.org, click on Information Desk, and on
Computer Classes to view MS Word tutorials and Quick Guides.
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