CATALOGING MANUAL – ADULT FICTION
Table of Contents
ADULT FICTION .......................................................................................................................................................1
ADULT MYSTERY .................................................................................................................................................. 20
ADULT SCIENCE FICTION .................................................................................................................................. 39
ADULT WESTERN .................................................................................................................................................. 58
LARGE PRINT ......................................................................................................................................................... 76
ADULT GRAPHIC NOVELS .................................................................................................................................. 95
SERIAL RECORDS ................................................................................................................................................ 116
RECORDS IN SERIES ........................................................................................................................................... 117
SHORT STORY COLLECTIONS ........................................................................................................................ 118
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CATALOGING MANUAL
Adult Fiction
Adult Fiction
SPINE LABEL FORMAT
FICTION
Last name
First name
Month/year
MINIMUM MARC FIELDS:
020
ISBN and Price
092
Classification
100
Author
245
Title
260
Publication distribution
300
Physical description
4XX Series (if applicable)
6XX Subject headings
7XX Author (if applicable)
8XX Series (if applicable)
# & types of
parts
POLICY:
Includes general adult fiction and fantasy fiction works by a single author, collections of stories by a
single author, and collections of stories by multiple authors.
For titles with the subject heading of Fantasy fiction:
Example: J.R.R. Tolkien’s Hobbit series. Consider works which contain any of the following:
alternative worlds; magic; other societies. Consider series and other titles by the same author and their
classifications when considering classification of a title. If an author who writes straight fantasy has been
catalogued in the Science Fiction collection in the past, that author will stay in Science fiction.
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are
discarded, remove all notes and physical description referring to the accompanying materials.
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
1 BOOK, 1 CD
Past Policy: Includes general adult fiction works by a single author, and collections of stories by a single
author. Collections of stories by different authors were in Story Collection. Story Collection is an
obsolete collection.
Classic works should be placed in their respective genres appropriately.
Whenever a question should arise regarding placement of a certain title, consult the Collection
Development Selector at JCL.
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CATALOGING MANUAL
Adult Fiction
Fixed Field
Dat tp
s
r
t
single date
reprint/reissue date and original date
for publication date and copyright date
A complete list of date codes is in OCLC Bibliographic Formats and Standards.
Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
Physical description fixed field
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Subfield c:
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each volume. To
find the price for each volume, take the set price and divide this amount by the number of volumes in the
set. This will give you the price for each volume. This amount is entered on price subfield in the item
record when the volumes are inventoried.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield “c”.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, edition and illustrator match exactly the title information as it
appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
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CATALOGING MANUAL
Adult Fiction
Use only one 092 field in the record. Delete all other 09X fields.
092
Local Call Number
Subfield a:
FICTION, author’s last name, author’s first name or initials and date of publication, if
necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the
current year. Use the copyright date of the English translation for foreign titles.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
If there are additional copies for JCL that are cataloged within six months of a book that JCL owns, use
the date of the first cataloging.
Example:
FICTION Grisham John 01/2007
CUTTERING POLICIES
It is not common for Fiction titles, but if a series is written by more than one author, check if a series
double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a
particular series and no double cutter exists.
The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
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CATALOGING MANUAL
Adult Fiction
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Garcia-Marquez
GarciaMa
Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Lomas Garcia
LomasGar
Initials in cutters
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
FICTION
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
4
FICTION
Minister
Faust
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CATALOGING MANUAL
Adult Fiction
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
Titled Persons (dagger “c”)
For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications generally use date of volume without month for spine date.
Example:
Best American short stories
FICTION Best 2006
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Double Cutters
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CATALOGING MANUAL
Adult Fiction
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
Known series to date include:
Series created by Tom Clancy and Steve Pieczenik, but continued by different authors
Tom Clancy’s Net Force
Tom Clancy’s Op-center
Tom Clancy’s Power plays
Tom Clancy’s Splinter cell
Cutter for series in all caps
Cutter for author of book in hand
FICTION
NETFORCE
Perry
Steve
09/2001
FICTION
OPCENTER
Rovin
Jeff
09/2002
FICTION
POWERPLA
Preisler
Jerome
09/2002
Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be
added author entries. Use them in author field only if they actually wrote the book in hand.
100 10 Perry, Steve.
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.
100/110/111
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title.
Novels where the author displayed on the cover is not the author
The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy
prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).
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CATALOGING MANUAL
Adult Fiction
Books in these types of series will be double cuttered by the series first and then by the author of that
particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example:
Net Force (Series), Op-center (Series), or Power plays (Series)
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
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CATALOGING MANUAL
130
Adult Fiction
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Delete the following: Works, Selection, Prose or other generic titles.
245
Title
The title, subtitle, other title information and statement of responsibility must match exactly the title
information as it appears on the title page or equivalent substitute.
The exception is when a series title or other head of title information is in the
245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The
series/head of title information is moved to the 246 field and combined with the unique title.
When the series title or other head of title information is present there must also be a 490 field. You may
have more than one series entry per title. It is possible that not all series will have authority records.
Examples:
Title Page:
Star trek new frontier
Gateways
Book six of seven
Cold wars
Peter David
245 10 Cold wars‡h[#6]/ ‡c Peter David
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CATALOGING MANUAL
Adult Fiction
246 3 Star trek new frontier Gateways, ‡pCold wars
246 3 Star trek new frontier, ‡pCold wars
246 3 Gateways, ‡pCold wars
490 1 Star trek, new frontier
490 1 Gateways (Pocket Books) ; ‡v book 6
830 0 Star trek, new frontier.
830 0 Gateways (Pocket Books) ; ‡v book 6.
Title Page:
Tom Clancy’s Net Force
Cybernation
Created by Tom Clancy and Steve Pieczenik
Written by Steve Perry
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;
written by Steve Perry.
246 3 Tom Clancy's Net Force, ‡pCybernation
490 0 Net Force
Title Page:
A star shines over
Mt. Morris Park
Henry Roth
In the above example there is not mention of the series on the title page. However on the cover the series
is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the
bibliographic record (include the volume number if available).
Example:
245 12 A star shines over Mt. Morris Park‡h[#1]
246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park
490 1 Mercy of a rude stream ; ‡v v.1
800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1
“h” subfield in the 245 field
If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted
after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h”
subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c”
subfields.
Example:
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245 12 A light in the window ‡h[#2] / ‡c Jan Karon.
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CATALOGING MANUAL
Adult Fiction
490 1 Mitford years ; ‡v[02]
800 1
Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].
“n” subfield in the 245 field
The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and
the only difference is numbering which does not signify a part.
When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
Example
245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield
in the OCLC record. Graphic novel series and television series are some of the materials that
may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
10
Varying form of title
Revised: August 14, 2014
CATALOGING MANUAL
Adult Fiction
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
250
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
11
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
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CATALOGING MANUAL
Adult Fiction
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
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CATALOGING MANUAL
300
Adult Fiction
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand.
4XX/8XX
Series
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
First indicator is 0, second indicator blank
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CATALOGING MANUAL
Example:
490 0
Adult Fiction
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
500
490 1 Star wars
830 0 Star wars (Bantam Books (Firm)
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
Example:
504
500
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
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CATALOGING MANUAL
505
Unformatted Contents Notes
Example:
520
Adult Fiction
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
Summary Notes
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
538
System requirements
Delete if accompanying materials are discarded.
6XX
SUBJECT ACCESS
General Principles
The assignment of subject headings to individual works of fiction is intended to provide the average public library
user with an additional method of selecting recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work being
cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or
headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one
or two genre headings, expressing only the primary genre(s) of the work.
If genre headings match an LCSH heading of a 150 or 155, use that heading.
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CATALOGING MANUAL
Adult Fiction
Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Detective and mystery stories.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
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CATALOGING MANUAL
Adult Fiction
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
700
Joint authors or responsible persons.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
Use only first indicator 0, using no articles.
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CATALOGING MANUAL
Adult Fiction
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
800
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
Electronic Location and Access
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
FICTION
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
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Revised: August 14, 2014
CATALOGING MANUAL
Adult Fiction
FICTION
Last name
First name
Month/year
1 CD
1DVD
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CATALOGING MANUAL
Adult Mystery
SPINE LABEL FORMAT
Adult Mystery
MYSTERY
Last name
First name
Month/year
MINIMUM MARC FIELDS:
020
ISBN and Price
092
Classification
100
Author
245
Title
260
Publication distribution
300
Physical description
4XX Series (if applicable)
6XX Subject headings
7XX Author (if applicable)
8XX Series (if applicable)
# & types of
parts
POLICY:
Consider works in which a murder, puzzle, or crime is being solved.
Consider works with "mystery" or "murder" in the title but analyze the content of the work.
Consider other titles by the same author and their classifications.
Do not include suspense thrillers or international intrigue/spy novels unless designated by the selector.
Classify collections of mystery stories by different authors in MYSTERY.
Include both single works and collections of stories by the same author
EXCEPTIONS: to be classed as Mystery:
Ian Fleming's James Bond
Donald Hamilton's Matt Helm
Peter O'Donnell's Modesty Blaise
Dorothy Gilman's Mrs. Polifax
Adam Hall's Quiller
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are
discarded, remove all notes and physical description referring to the accompanying materials.
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
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CATALOGING MANUAL
Adult Mystery
1 BOOK, 1 CD
Fixed Field
Dat tp
s
single date
r
reprint/reissue date and original date
t
for publication date and copyright date
A complete list of date codes is in OCLC Bibliographic Formats and Standards.
Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
Physical description fixed field
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Subfield c:
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each volume. To
find the price for each volume, take the set price and divide this amount by the number of volumes in the
set. This will give you the price for each volume. This amount is entered on price subfield in the item
record when the volumes are inventoried.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield “c”.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, edition and illustrator match exactly the title information as it
appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
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CATALOGING MANUAL
Adult Mystery
Use only one 092 field in the record. Delete all other 09X fields.
092
Local Call Number
Subfield a:
MYSTERY, author’s last name, author’s first name or initials and date of publication, if
necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the
current year. Use the copyright date of the English translation for foreign titles.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Example:
MYSTERY Kellerma Jonathan 01/2007
CUTTERING POLICIES
It is not common for Mystery titles, but if a series is written by more than one author, check if a series
double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a
particular series and no double cutter exists.
The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
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CATALOGING MANUAL
Adult Mystery
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Garcia-Marquez
GarciaMa
Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Lomas Garcia
LomasGar
Initials in cutters
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
MYSTERY
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
23
FICTION
Minister
Faust
Revised: August 14, 2014
CATALOGING MANUAL
Adult Mystery
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
Titled Persons (dagger “c”)
For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications generally use date of volume without month for spine date.
Example:
Best American mystery stories
MYSTERY Best 2006
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Double Cutters
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Revised: August 14, 2014
CATALOGING MANUAL
Adult Mystery
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
Known series to date include:
Series created by Tom Clancy and Steve Pieczenik, but continued by different authors
Tom Clancy’s Net Force
Tom Clancy’s Op-center
Tom Clancy’s Power plays
Tom Clancy’s Splinter cell
Cutter for series in all caps
Cutter for author of book in hand
FICTION
NETFORCE
Perry
Steve
09/2001
FICTION
OPCENTER
Rovin
Jeff
09/2002
FICTION
POWERPLA
Preisler
Jerome
09/2002
Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be
added author entries. Use them in author field only if they actually wrote the book in hand.
100 10 Perry, Steve.
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.
100/110/111
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title.
Novels where the author displayed on the cover is not the author
The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy
prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).
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CATALOGING MANUAL
Adult Mystery
Books in these types of series will be double cuttered by the series first and then by the author of that
particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example:
Net Force (Series), Op-center (Series), or Power plays (Series)
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
26
Revised: August 14, 2014
CATALOGING MANUAL
130
Adult Mystery
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Delete the following: Works, Selection, Prose or other generic titles.
245
Title
The title, subtitle, other title information and statement of responsibility must match exactly the title
information as it appears on the title page or equivalent substitute.
The exception is when a series title or other head of title information is in the
245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The
series/head of title information is moved to the 246 field and combined with the unique title.
When the series title or other head of title information is present there must also be a 490 field. You may
have more than one series entry per title. It is possible that not all series will have authority records.
Examples:
Title Page:
Star trek new frontier
Gateways
Book six of seven
Cold wars
Peter David
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CATALOGING MANUAL
Adult Mystery
245 10 Cold wars‡h[#6]/ ‡c Peter David
246 3 Star trek new frontier Gateways, ‡pCold wars
246 3 Star trek new frontier, ‡pCold wars
246 3 Gateways, ‡pCold wars
490 1 Star trek, new frontier
490 1 Gateways (Pocket Books) ; ‡v book 6
830 0 Star trek, new frontier.
830 0 Gateways (Pocket Books) ; ‡v book 6.
Title Page:
Tom Clancy’s Net Force
Cybernation
Created by Tom Clancy and Steve Pieczenik
Written by Steve Perry
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;
written by Steve Perry.
246 3 Tom Clancy's Net Force, ‡pCybernation
490 0 Net Force
Title Page:
A star shines over
Mt. Morris Park
Henry Roth
In the above example there is not mention of the series on the title page. However on the cover the series
is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the
bibliographic record (include the volume number if available).
Example:
245 12 A star shines over Mt. Morris Park‡h[#1]
246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park
490 1 Mercy of a rude stream ; ‡v v.1
800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1
“h” subfield in the 245 field
If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted
after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h”
subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c”
subfields.
Example:
28
245 12 A light in the window ‡h[#2] / ‡c Jan Karon.
Revised: August 14, 2014
CATALOGING MANUAL
Adult Mystery
490 1 Mitford years ; ‡v[02]
800 1
Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].
“n” subfield in the 245 field
The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and
the only difference is numbering which does not signify a part.
When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
Example
245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield
in the OCLC record. Graphic novel series and television series are some of the materials that
may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
29
Varying form of title
Revised: August 14, 2014
CATALOGING MANUAL
Adult Mystery
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
250
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
30
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
Revised: August 14, 2014
CATALOGING MANUAL
Adult Mystery
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
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CATALOGING MANUAL
300
Adult Mystery
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand.
4XX/8XX
Series
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
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First indicator is 0, second indicator blank
Example:
490 0
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
500
490 1 Star wars
830 0 Star wars (Bantam Books (Firm)
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
Example:
504
500
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
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CATALOGING MANUAL
505
Unformatted Contents Notes
Example:
520
Adult Mystery
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
Summary Notes
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
538
System requirements
Delete if accompanying materials are discarded.
6XX
SUBJECT ACCESS
General Principles
The assignment of subject headings to individual works of fiction is intended to provide the average public library
user with an additional method of selecting recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work being
cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or
headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one
or two genre headings, expressing only the primary genre(s) of the work.
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Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Detective and mystery stories.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
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CATALOGING MANUAL
Adult Mystery
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
700
Joint authors or responsible persons.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
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CATALOGING MANUAL
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Use only first indicator 0, using no articles.
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
800
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
Electronic Location and Access
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
MYSTERY
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
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CATALOGING MANUAL
Adult Mystery
MYSTERY
Last name
First name
Month/year
1 CD
1DVD
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
Adult Science Fiction
SCIFI
Last name
First name
Month/year
MINIMUM MARC FIELDS:
020
ISBN and Price
092
Classification
100
Author
245
Title
260
Publication distribution
300
Physical description
4XX Series (if applicable)
6XX Subject headings
7XX Author (if applicable)
8XX Series (if applicable)
# and types
of parts
POLICY:
For titles with the genre subject heading: Science fiction.
Consider works which contain any of the following: space travel; technological, medical, or
psychological conditions that were not in existence at the time the book was written.
Do not generally include supernatural beings or events, occult, horror, mythological legends such
as Arthurian novels, vampires, or werewolves.
Include both single works and collections of stories by the same author
Classify collections of science fiction stories by different authors in Science fiction.
Consider series and other titles by the same author and their classifications when considering
classification of a title If an author who writes straight fantasy has been catalogued in the
Science Fiction collection in the past, that author will stay in Science fiction.
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying is discarded, remove
all notes and physical description referring to the accompanying material
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
1 BOOK, 1 CD
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
Past policy:
Include both science fiction and fantasy works.
Consider works which contain any of the following: alternative worlds; magic; other societies; space
travel; technological, medical, or psychological conditions that were not in existence at the time the book
was written.
Classify collections of science fiction and fantasy stories by different authors in science fiction.
Include both single works and collections of stories by the same author
EXCEPTION to be classed as Fiction: J.R.R. Tolkien's Hobbit series
Consider series and other titles by the same author and their classifications. Do not include supernatural
beings or events, occult, horror, mythological legends such as Arthurian novels, vampires, or
werewolves.
Whenever a question should arise regarding placement of a certain title, consult the Collection
Development selector.
BIBLIOGRAPHIC FIELDS
Fixed Field
Dat tp
s
single date
r
reprint/reissue date and original date
t
for publication date and copyright date
A complete list of date codes is in OCLC Bibliographic Formats and Standards.
Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
Physical description fixed field
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
40
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Revised: August 14, 2014
CATALOGING MANUAL
Subfield c:
Adult Mystery
Adult Science Fiction
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each book. To find
the price for each book take the set price and divide this amount by the number of volumes in the set.
This will give you the price for each book, and this amount is entered on the record in the “c” subfield.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield c.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, paging, size (within 2 centimeters), edition and illustrator
match exactly the title information as it appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
Use only one 092 field in the record. Delete all other 09X fields.
092
Local Call Number
Subfield a:
SCIFI, author’s last name, author’s first name or initials and date of publication, if
necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the
current year. Use the copyright date of the English translation for foreign titles.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Example:
SCIFI Adams Douglas 01/2007
CUTTERING POLICIES
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Garcia-Marquez
GarciaMa
Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Lomas Garcia
LomasGar
Initials in cutters
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
SCIFI
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
FICTION
Minister
Faust
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
Titled Persons (dagger “c”)
For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications use date of volume without month for spine date.
Example:
The best science fiction and fantasy of the year
SCIFI Best 2007
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Double Cutters
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
Series included:
DRAGONLANCE
This has multiple authors and series involved.
Bib record format: i.e. ADI-7261
STAR WARS
This has multiple authors and series involved.
Bib record format: i.e. ADF-0803 (Star wars)
STAR TREK
This has multiple authors and series involved.
Bib record format: i.e. ADE-1306 (Star trek)
092
Call number
Cutter double cutter in all caps.
Cutter for the author of the book in hand:
SCIFI
DRAGONLA
Niles
Douglas
09/2002
SCIFI
STARWARS
Allston
Aaron
09/2002
SCIFI
STARTREK
David
Peter
09/2001
Use author of the book in hand. The other creators for a series will be added author entries if listed in the
title page transcription
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
.
Example:
100 10 Perry, Steve.
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;
written by Steve Perry.
100/110/111
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title.
Novels where the author displayed on the cover is not the author
The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy
prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).
Books in these types of series will be double cuttered by the series first and then by the author of that
particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example:
Net Force (Series), Op-center (Series), or Power plays (Series)
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
130
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
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CATALOGING MANUAL
Adult Mystery
Adult Science Fiction
Delete the following: Works, Selection, Prose or other generic titles.
245
Title
The title, subtitle, other title information and statement of responsibility must match exactly the title
information as it appears on the title page or equivalent substitute.
The exception is when a series title or other head of title information is in the
245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The
series/head of title information is moved to the 246 field and combined with the unique title.
When the series title or other head of title information is present there must also be a 490 field. You may
have more than one series entry per title. It is possible that not all series will have authority records.
Examples:
Title Page:
Star trek new frontier
Gateways
Book six of seven
Cold wars
Peter David
245 10 Cold wars‡h[#6]/ ‡c Peter David
246 3 Star trek new frontier Gateways, ‡pCold wars
246 3 Star trek new frontier, ‡pCold wars
246 3 Gateways, ‡pCold wars
490 1 Star trek, new frontier
490 1 Gateways (Pocket Books) ; ‡v book 6
830 0 Star trek, new frontier.
830 0 Gateways (Pocket Books) ; ‡v book 6.
Title Page:
Tom Clancy’s Net Force
Cybernation
Created by Tom Clancy and Steve Pieczenik
Written by Steve Perry
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;
written by Steve Perry.
246 3 Tom Clancy's Net Force, ‡pCybernation
490 0 Net Force
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Adult Science Fiction
Title Page:
A star shines over
Mt. Morris Park
Henry Roth
In the above example there is not mention of the series on the title page. However on the cover the series
is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the
bibliographic record (include the volume number if available).
Example:
245 12 A star shines over Mt. Morris Park‡h[#1]
246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park
490 1 Mercy of a rude stream ; ‡v v.1
800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1
“h” subfield in the 245 field
If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted
after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h”
subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c”
subfields.
Example:
245 12 A light in the window ‡h[#2] / ‡c Jan Karon.
490 1 Mitford years ; ‡v[02]
800 1
Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].
“n” subfield in the 245 field
The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and
the only difference is numbering which does not signify a part.
When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
Example
245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
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Adult Science Fiction
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield
in the OCLC record. Graphic novel series and television series are some of the materials that
may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
Varying form of title
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
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Adult Science Fiction
246 31 El general en su laberinto
250
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
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Adult Science Fiction
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
300
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand.
4XX/8XX
Series
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
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Adult Science Fiction
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
First indicator is 0, second indicator blank
Example:
490 0
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
500
490 1 Star wars
830 0 Star wars (Bantam Books (Firm)
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
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Example:
504
500
Adult Mystery
Adult Science Fiction
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
505
Unformatted Contents Notes
Example:
520
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
Summary Notes
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
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538
Adult Mystery
Adult Science Fiction
System requirements
Delete if accompanying materials are discarded.
6XX
SUBJECT ACCESS
General Principles
The assignment of subject headings to individual works of fiction is intended to provide the average public library
user with an additional method of selecting recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work being
cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or
headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one
or two genre headings, expressing only the primary genre(s) of the work.
If genre headings match an LCSH heading of a 150 or 155, use that heading.
Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Science fiction.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
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Adult Science Fiction
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
700
Joint authors or responsible persons.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
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Adult Science Fiction
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
Use only first indicator 0, using no articles.
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
800
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
Electronic Location and Access
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
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Adult Science Fiction
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
SCIFIC
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
SCIFI
Last name
First name
Month/year
1 CD
1DVD
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CATALOGING MANUAL
Adult Western
Adult Western
SPINE LABEL FORMAT
MINIMUM MARC FIELDS:
020
ISBN and Price
092
Classification
100
Author
245
Title
260
Publication distribution
300
Physical description
4XX Series (if applicable)
6XX Subject headings
7XX Author (if applicable)
800
Series (if applicable)
WESTERN
Last name
First name
Month/year
# & types of
parts
POLICY:
Classify collections of western stories by different authors in WESTERN.
Include both single works and collections of stories by the same author
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are
discarded, remove all notes and physical description referring to the accompanying materials.
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
1 BOOK, 1 CD
Fixed Field
Dat tp
s
single date
r
reprint/reissue date and original date
t
for publication date and copyright date
A complete list of date codes is in OCLC Bibliographic Formats and Standards.
Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
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Adult Western
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Subfield c:
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each volume. To
find the price for each volume, take the set price and divide this amount by the number of volumes in the
set. This will give you the price for each volume. This amount is entered on price subfield in the item
record when the volumes are inventoried.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield “c”.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, edition and illustrator match exactly the title information as it
appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
Use only one 092 field in the record. Delete all other 09X fields.
092
Local Call Number
Subfield a:
WESTERN, author’s last name, author’s first name or initials and date of publication, if
necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the
current year. Use the copyright date of the English translation for foreign titles.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Example:
WESTERN Hogan Ray 01/2007
CUTTERING POLICIES
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It is not common for Western titles, but if a series is written by more than one author, check if a series
double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a
particular series and no double cutter exists.
The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
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Example:
Surname:
Cutter:
Adult Western
Garcia-Marquez
GarciaMa
Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Lomas Garcia
LomasGar
Initials in cutters
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
FICTION
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
FICTION
Minister
Faust
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
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Titled Persons (dagger “c”)
For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications generally use date of volume without month for spine date.
Example:
Best stories of the American West.
WESTERN Best 2006
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Double Cutters
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
Known series to date include:
Series created by Tom Clancy and Steve Pieczenik, but continued by different authors
Tom Clancy’s Net Force
Tom Clancy’s Op-center
Tom Clancy’s Power plays
Tom Clancy’s Splinter cell
Cutter for series in all caps
Cutter for author of book in hand
FICTION
NETFORCE
62
FICTION
OPCENTER
Revised: August 14, 2014
FICTION
POWERPLA
CATALOGING MANUAL
Adult Western
Perry
Steve
09/2001
Rovin
Jeff
09/2002
Preisler
Jerome
09/2002
Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be
added author entries. Use them in author field only if they actually wrote the book in hand.
100 10 Perry, Steve.
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry.
100/110/111
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title.
Novels where the author displayed on the cover is not the author
The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy
prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).
Books in these types of series will be double cuttered by the series first and then by the author of that
particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example:
Net Force (Series), Op-center (Series), or Power plays (Series)
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
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CATALOGING MANUAL
Adult Western
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
130
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
64
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Revised: August 14, 2014
CATALOGING MANUAL
Example in Sirsi:
Adult Western
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Delete the following: Works, Selection, Prose or other generic titles.
245
Title
The title, subtitle, other title information and statement of responsibility must match exactly the title
information as it appears on the title page or equivalent substitute.
The exception is when a series title or other head of title information is in the
245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The
series/head of title information is moved to the 246 field and combined with the unique title.
When the series title or other head of title information is present there must also
be a 490 field. You may have more than one series entry per title. It is possible
that not all series will have authority records.
Examples:
Title Page:
Star trek new frontier
Gateways
Book six of seven
Cold wars
Peter David
245 10 Cold wars‡h[#6]/ ‡c Peter David
246 3 Star trek new frontier Gateways, ‡pCold wars
246 3 Star trek new frontier, ‡pCold wars
246 3 Gateways, ‡pCold wars
490 1 Star trek, new frontier
490 1 Gateways (Pocket Books) ; ‡v book 6
830 0 Star trek, new frontier.
830 0 Gateways (Pocket Books) ; ‡v book 6.
Title Page:
Tom Clancy’s Net Force
Cybernation
Created by Tom Clancy and Steve Pieczenik
Written by Steve Perry
245 10 Cybernation / ‡c created by Tom Clancy and Steve Pieczenik ;
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CATALOGING MANUAL
Adult Western
written by Steve Perry.
246 3 Tom Clancy's Net Force, ‡pCybernation
490 0 Net Force
Title Page:
A star shines over
Mt. Morris Park
Henry Roth
In the above example there is not mention of the series on the title page. However on the cover the series
is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the
bibliographic record (include the volume number if available).
Example:
245 12 A star shines over Mt. Morris Park‡h[#1]
246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt. Morris Park
490 1 Mercy of a rude stream ; ‡v v.1
800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1
“h” subfield in the 245 field
If the material has a series volume number, add a subfield “h” with the number in brackets. It is inserted
after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. When an “h”
subfield is necessary, it follows the “n” and “p” subfields. These subfields also precede the “b” and “c”
subfields.
Example:
245 12 A light in the window ‡h[#2] / ‡c Jan Karon.
490 1 Mitford years ; ‡v[02]
800 1
Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].
“n” subfield in the 245 field
The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and
the only difference is numbering which does not signify a part.
When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
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CATALOGING MANUAL
Adult Western
Example
245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield
in the OCLC record. Graphic novel series and television series are some of the materials that
may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
Varying form of title
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
67
240 10 El general en su laberinto. ‡l English
Revised: August 14, 2014
CATALOGING MANUAL
Adult Western
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
250
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
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CATALOGING MANUAL
Adult Western
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
300
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand.
4XX/8XX
Series
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
69
490 1 The Californians ; ‡v bk. 4
Revised: August 14, 2014
CATALOGING MANUAL
Adult Western
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
First indicator is 0, second indicator blank
Example:
490 0
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
70
490 1 Star wars
Revised: August 14, 2014
CATALOGING MANUAL
Adult Western
830 0 Star wars (Bantam Books (Firm)
500
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
Example:
504
500
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r The Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – ‡t The melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
505
Unformatted Contents Notes
Example:
71
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
Revised: August 14, 2014
CATALOGING MANUAL
520
Adult Western
Summary Notes
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
538
System requirements
Delete if accompanying materials are discarded.
6XX
SUBJECT ACCESS
General Principles
The assignment of subject headings to individual works of fiction is intended to provide the average public library
user with an additional method of selecting recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work being
cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or
headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one
or two genre headings, expressing only the primary genre(s) of the work.
If genre headings match an LCSH heading of a 150 or 155, use that heading.
Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Detective and mystery stories.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
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Adult Western
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
700
73
Joint authors or responsible persons.
Revised: August 14, 2014
CATALOGING MANUAL
Adult Western
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
Use only first indicator 0, using no articles.
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
800
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
74
Electronic Location and Access
Revised: August 14, 2014
CATALOGING MANUAL
Adult Western
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
WESTERN
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
WESTERN
Last name
First name
Month/year
1 CD
1DVD
75
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CATALOGING MANUAL
Large Print
SPINE LABEL FORMAT
LGPRINT
Call #
Last name
First name
Month/year
Large Print
MINIMUM MARC FIELDS:
020
ISBN and Price
092
Classification
100
Author
245
Title
260
Publication distribution
300
Physical description
4XX Series (if applicable)
6XX Subject headings
7XX Author (if applicable)
800
Series (if applicable)
# & types of
parts
CLASSIFICATION:
LGPRINT FICTION
LGPRINT MYSTERY
LGPRINT SCIFI
LGPRINT WESTERN
LGPRINT XXX,XXXX (NON FICTION)
J LGPRINT XXXXXX (FICTION OR NONFICTION)
POLICY:
This monograph collection consists of fiction, science fiction, mystery, western and non-fiction works
with large format type for easier reading for adults and youths.
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are
discarded, remove all notes and physical description referring to the accompanying materials.
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
1 BOOK, 1 CD
Fixed Field
Dat tp
s
single date
r
reprint/reissue date and original date
76
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CATALOGING MANUAL
t
Large Print
for publication date and copyright date
Form
d Large print (Required)
A complete list of date codes is in OCLC Bibliographic Formats and Standards.
Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
Physical description fixed field
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Subfield c:
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each volume. To
find the price for each volume, take the set price and divide this amount by the number of volumes in the
set. This will give you the price for each volume. This amount is entered on price subfield in the item
record when the volumes are inventoried.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield “c”.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, edition and illustrator match exactly the title information as it
appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
Delete all other 09X fields.
092
77
Local Call Number
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CATALOGING MANUAL
Large Print
LGPRINT is the prefix in the 092 field
For fiction titles use the appropriate genre form after LGPRINT in the 092—FICTION, MYSTERY,
SCIFI, WESTERN, author, and date, as necessary. Add month of inventory and the date for all
circulating titles that are copyrighted during the current year. Use the copyright date of the English
translation for foreign titles.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Example: LGPRINT FICTION Flagg Fannie 01/2007
LGPRINT NON-FICTION
LGPRINT comes first in the 092 field
For non-fiction titles use the Dewy number followed by the author’s last name and date
of publication, if necessary. Be sure to check for and use the same classification as the regular print
edition if owned. Add month of inventory and the date for all circulating titles that are copyrighted
during the current year. Use the copyright date of the English translation for foreign titles.
Example:
LGPRINT 001.94 Keel 01/2007
LGPRINT BIOGRAPHIES
For biographies the 092 has the name of who the book is about and the author of the book. The name of
who the book is about is taken from the 600 field on the bibliographical record. Author information
comes from the 100 field.
Example:
LGPRINT BIO ALCOTT L. Cheever 03/2011
JUVENILE LARGE PRINT
See manual for juvenile fiction and non-fiction large print. (Currently only an Olather Public Library
collection)
CUTTERING POLICIES
It is not common for Fiction titles, but if a series is written by more than one author, check if a series
double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a
particular series and no double cutter exists.
The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
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CATALOGING MANUAL
Large Print
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Garcia-Marquez
GarciaMa
Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
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CATALOGING MANUAL
Example:
Surname:
Cutter:
Large Print
Lomas Garcia
LomasGar
Initials in cutters
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
LGPRINT
FICTION
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
LGPRINT
FICTION
Minister
Faust
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
Titled Persons (dagger “c”)
For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
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Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications generally use date of volume without month for spine date.
Example:
Best American short stories
LGPRINT FICTION Best 2006
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Volume Numbering
For circulating and non circulating materials, this is generally only used on the spine labels when present
on the material and the decision is made to use the volume numbering for shelving purposes. Some
examples include encyclopedia sets or graphic novels that have the same title, are not part of a series,
have the same author, and have a volume number.
Double Cutters
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
Known series to date include:
Series created by Tom Clancy and Steve Pieczenik, but continued by different authors
Tom Clancy’s Net Force
Tom Clancy’s Op-center
Tom Clancy’s Power plays
Tom Clancy’s Splinter cell
Cutter for series in all caps
Cutter for author of book in hand
LGPRINT
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LGPRINT
CATALOGING MANUAL
Large Print
FICTION
NETFORCE
Perry
Steve
09/2001
FICTION
OPCENTER
Rovin
Jeff
09/2002
FICTION
POWERPLA
Preisler
Jerome
09/2002
Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be
added author entries. Use them in author field only if they actually wrote the book in hand.
Example:
100/110/111
100 10 Perry, Steve.
245 10 Cybernation ‡h[large print] / ‡c created by Tom Clancy
and Steve Pieczenik ; written by Steve Perry.
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title.
Novels where the author displayed on the cover is not the author
The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy
prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy).
Books in these types of series will be double cuttered by the series first and then by the author of that
particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example:
Net Force (Series), Op-center (Series), or Power plays (Series)
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
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For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
130
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
Change to a 246, indicators 31, if it represents a foreign language title. Delete all other subfields and
ending punctuation.
Example in OCLC:
83
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
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CATALOGING MANUAL
Example in Sirsi:
Large Print
245 14 The general in his labyrinth‡h[large print] /|cGabriel
García Márquez ; translated from the Spanish by Edith
Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Delete the following: Works, Selection, Prose or other generic titles.
245
Title
The title, subtitle, other title information and statement of responsibility must match exactly the title
information as it appears on the title page or equivalent substitute.
The exception is when a series title or other head of title information is in the
245 field, subfield “a”. In this instance only the unique title is kept in the 245 subfield “a”. The
series/head of title information is moved to the 246 field and combined with the unique title.
When the series title or other head of title information is present there must also
be a 490 field. You may have more than one series entry per title. It is possible
that not all series will have authority records.
Examples:
Title Page:
Star trek new frontier
Gateways
Book six of seven
Cold wars
Peter David
245 10 Cold wars‡h[large print #6]/ ‡c Peter David
246 3 Star trek new frontier Gateways, ‡pCold wars
246 3 Star trek new frontier, ‡pCold wars
246 3 Gateways, ‡pCold wars
490 1 Star trek, new frontier
490 1 Gateways (Pocket Books) ; ‡v book 6
830 0 Star trek, new frontier.
830 0 Gateways (Pocket Books) ; ‡v book 6.
Title Page:
Tom Clancy’s Net Force
Cybernation
Created by Tom Clancy and Steve Pieczenik
Written by Steve Perry
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Large Print
245 10 Cybernation‡h[large print] / ‡c created by Tom Clancy and Steve
Pieczenik ; written by Steve Perry.
246 3 Tom Clancy's Net Force, ‡pCybernation
490 0 Net Force
Title Page:
A star shines over
Mt. Morris Park
Henry Roth
In the above example there is not mention of the series on the title page. However on the cover the series
is “Mercy of a rude stream”. In this case you add a 246 with the series title and a 490 series entry to the
bibliographic record (include the volume number if available).
Example:
245 12 A star shines over Mt. Morris Park‡h[large print#1]
246 3 Mercy of a rude stream.‡nv.1, ‡pA star shines over Mt.
Morris Park
490 1 Mercy of a rude stream ; ‡v v.1
800 1 Roth, Henry. ǂt Mercy of a rude stream ; ‡v v.1
“h” subfield in the 245 field
All graphic novels will have a GMD subfield “h” with “large print” in brackets.
Example:
‡h [large print]
It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. It
follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields. If the material
has a series volume number, add the number with the number symbol # to subfield “h” after the “large
print” within the brackets.
Example:
245 12 A light in the window ‡h[large print #2] / ‡c Jan Karon.
490 1 Mitford years ; ‡v[02]
800 1
Karon, Jan, ǂd 1937- ǂt Mitford years ; ‡v[02].
“n” subfield in the 245 field
This subfield is not common in large print to date. The “n” subfield generally occurs in 245 field
when the “a” subfield of the 245 is not unique and the only difference is numbering which does
not signify a part.
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When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
Example
245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
This subfield is not common in Large print to date. One configuration is an ‘a’ subfield with a
non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series
and television series are some of the materials that may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
Varying format of title
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
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All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in OCLC:
Example in Sirsi:
250
245 14 The general in his labyrinth‡h[large print] /|cGabriel
García Márquez ; translated from the Spanish by Edith
Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
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If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
300
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand. (large print) should come after the pagination.
Example:
4XX/8XX
88
248 p. (large print) ;‡c17 cm.
Series
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CATALOGING MANUAL
Large Print
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
First indicator is 0, second indicator blank
Example:
490 0
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
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In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
500
490 1 Star wars
830 0 Star wars (Bantam Books (Firm)
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
Example:
504
500
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – ‡t The melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
505
Unformatted Contents Notes
Example:
90
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -Revised: August 14, 2014
CATALOGING MANUAL
Large Print
The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
520
Summary Notes
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
538
System requirements
Delete if accompanying materials are discarded.
6XX
SUBJECT ACCESS
General Principles
The assignment of subject headings to individual works of fiction is intended to provide the average public library
user with an additional method of selecting recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work being
cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or
headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one
or two genre headings, expressing only the primary genre(s) of the work.
If genre headings match an LCSH heading of a 150 or 155, use that heading.
Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
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Large Print
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Detective and mystery stories.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
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Large Print
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
700
Joint authors or responsible persons.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
Use only first indicator 0, using no articles.
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
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800
Large Print
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
Electronic Location and Access
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
LARGEPRINT
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
LGPRINT
FICTION
Last name
First name
Month/year
1 CD
1DVD
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Adult Graphic Novels
POLICY
There will be Adult and YA graphic novels—fiction and nonfiction.
They will be shelved separately from the regular adult fiction and nonfiction.
They will be cataloged so that holds can be placed.
Currently (2007) the branches that have adult graphic novel collections are Central, Corinth, Lackman,
Oak Park, Blue Valley, Shawnee, and Antioch.
Books with accompanying materials.
If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is
integral to the story in the book and if the book and accompanying material can be successfully circulated.
Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are
discarded, remove all notes and physical description referring to the accompanying materials.
Example:
500 Book with CD. [Delete if items are not kept]
If materials are kept, also list in Circ note of item record:
1 BOOK, 1 CD
RESPONSIBILITY
Graphic novels can be considered works of mixed responsibility
For works that have been adapted to the graphic format, use the name of the adapter as the main entry
with an author title entry for the original work. (AACR2 Revised Chapters 21.8-21.10A).
Example:
City of glass ‡h [graphic] / ‡c Paul Auster ; adaptation by Paul Karasik and David
Mazzucchelli ; new introduction by Art Spiegelman. Main entry under Paul
Karasik with an added entry for Paul Auster and David Mazzucchelli.
For works listing the original author and a translator who may or may not have adapted the text, use the
original author as the main entry, especially if the original author is listed in the chief source of
information as the first author listed. Make the translator/adapter an added entry
Example:
The wallflower. ‡n 8 ‡h [graphic] / ‡c Tomoko Hayakawa; translated and
adapted by David Ury ; lettered by Dana Hayward. Main entry under Hayakawa with
added entry for Ury.
For situations not listed here refer to the AACR2, Revised, Chapter 21, or consult a cataloger.
VOLUME NUMBERING
Graphic novels have many variations involving numbering.
Unique titles with no volume number
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Unique titles with a volume number
Unique titles with a series title and no volume number.
Unique titles with a series title and a volume number.
Non-unique titles with a volume number
Manga (read back to front) that may have only the series title, no unique title and a volume
number
Translated Westernized versions of titles (read front to back) that may have series, a unique title
and no volume number.
Translated Westernized versions of titles (read front to back) that may have series, a unique title
and a volume number.
Given the possible variations of types of titles within currently received series, include the
volume number on the spine label and in the “h” subfield whenever there is a volume number for
a series that includes a unique title.
Nonunique titles with volume numbers and Manga with only the series, no unique title and a
volume number will also have the volume number on the spine label, but the volume number
will usually be in the n subfield not the subfield “h”.
Add the date to adult graphic titles, if the material has a copyright date in the current year.
Use month of inventory and current date—01/2007.
ADDS
If label rules change, and we already own titles in a series, continue with the
existing label format for that series. Do not cutter with a series, if we have not
done so in the past. Older copies will not be recalled for relabeling.
Series vs. Character
If a series involves more than one popular character already double cuttered
by character in the collection, double cutter by the series. In this case
SERIES takes precedence over a popular main character. Future titles may have
a different popular character and a different author, so double cuttering
with the series rather than the popular character will keep all titles in the
series together.
A current example is the Marvel Comics series, Civil War, which includes
titles involving individual characters such as Spider-man. Cutter by Civil
for Civil War to keep the series together.
LABEL formats
Graphic novels that are not part of a series
GRAPHIC
Last name
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First name
Month/Year
Graphic novels that are part of a series, but do not have the same author
If the call number is more than 40 characters, enter the overflow information in the public information
note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines,
drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.
GRAPHIC
SERIES
Last name
First name
Volume
Month/Year
Graphic novels that are part of a series, but do not have an author listed,
should be double cuttered with the series followed by the first significant word
of the individual title.
If the call number is more than 40 characters, enter the overflow information in the public information
note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines,
drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.
GRAPHIC
SERIES
First Word of title
Volume No.
Month/Year
Graphic novels that are part of a series, do not have individual
titles and have a volume number.
If the call number is more than 40 characters, include the overflow information in the public information
note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines,
drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.
GRAPHIC
SERIES
Last name
First name
Volume No.
Month/Year
Graphic Novels that have a main character. but not necessarily
the same author, include the name of the character on the label.
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Add a volume number if applicable.
If the call number is more than 40 characters, enter the overflow information in the public information
note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines,
drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.
GRAPHIC
CHARACTER’S NAME
Last name
First name
Volume No.
Month/Year
Graphic novels that are part of a series, and do have an individual title and
a volume number. The individual title goes in the 245 field and the volume
number goes in the dagger “h”.
If the call number is more than 40 characters, enter the overflow information in the public information
note, but include it on the label. If the call number is more than 40 characters and will be 8 or more lines,
drop the first name of the author, then drop the spine label date in that order to get to the 7 line limit.
GRAPHIC
SERIES
Last name
First name
Volume no.
Month/Year
Graphic Nonfiction
Graphic nonfiction will follow all existing Dewey decisions and cuttering policies for nonfiction.
GRAPHIC
DEWEY
Last name
Volume no.
Month/Year
GRAPHIC
BIO
SURNAME
FIRST INITIAL.
Author Last name
Month/Year
BIBLIOGRAPHIC FIELDS
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Variable fields
006
Additional Material Characteristics
Delete any 006 fields, if you delete the accompanying material.
007
Physical description fixed field
Delete any 007 fields, if you delete the accompanying material.
020
ISBN
Subfield a:
Verify that the ISBN in the record matches the publisher and format. If the ISBN does
not match the ISBN on the on order record, verify which ISBN is correct for the title in
hand. Leave only the correct ISBN in record.
Subfield c:
Add the correct price, when available.
If the price on the paper work is for a volume set, you need to determine the price for each volume. To
find the price for each volume, take the set price and divide this amount by the number of volumes in the
set. This will give you the price for each volume. This amount is entered on price subfield in the item
record when the volumes are inventoried.
Adding ISBN numbers for paperbacks to a bibliographic record
Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put
(pbk.) after the ISBN number, and include the price in the subfield “c”.
Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information,
statement of responsibility, copyright date, edition and illustrator match exactly the title information as it
appears on the bibliographic record.
Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and
generate duplicate reports.
Field does not end with a period.
09X
Use only one 092 field in the record. Delete all other 09X fields.
092
Local Call Number
If the number of lines with all available information is more than seven lines for the call number,
delete the author’s first name. If necessary, the second element to delete is the date. Overflow
information goes into the public note when the call number is more than 40 characters for the Sirsi
call number field. Edit the spine label before printing to include all information in the public note
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
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The author cutter is determined from the 1XX field of author main entry or the 245 field of title main
entry with exceptions for individual biographies and some series.
For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and
first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials
are the only form of a given name in the authority record) or dates of the author. Do not leave spaces
between the initials.
The first name or initial(s) are on the line after the surname on the spine label.
If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title.
Use upper and lower case letters appropriately.
Consult label formats when editing the 092 field.
Abbreviations
Spell out the first word of the abbreviation, up to the first eight characters.
Acronyms
Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of
the acronym.
Apostrophes and Hyphens
Leave apostrophes and hyphens out.
Diacritics
Take out diacritics for the 092 field and on the spine labels.
Dr., St., Mr., and Mrs.
Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs.
Run the letters together if there are more than 8 characters in a name.
Example:
St. John
StAndrew (no spacing between letters)
Hyphenated Double Surname
For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the
first letter of the second surname. Limit the number of characters to eight letters.
Example:
100
Surname:
Cutter:
Garcia-Marquez
GarciaMa
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Un-hyphenated Double Surname
For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of
the second name. Limit the number of characters to eight letters.
Example:
Surname:
Cutter:
Lomas Garcia
LomasGar
Initials in cutters
Do not leave spaces between initials, such as Stine R.L.
Example:
100 1 Stine, R.L.
On label:
FICTION
Stine
R.L.
Names in direct order
For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two
parts of the name taken from the authorized form in 100 field.
Example:
100 0 Minister Faust
On label:
FICTION
Minister
Faust
Names with spaces between letters
If the last name contains a space between letters, leave in if the total number of characters does not exceed
8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters.
Example: De Palma [De Palma].
Example: VanDraan [Van Draanen]
Numerals as Cutters
Spell out
Example: 101 Dalmatians the cutter will be One
Title Main Entry
Use first non-article word of title. If first word is a number, then use first word of the number spelled out.
Titled Persons (dagger “c”)
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For persons with titles in the subfield “c” of the 600 field, use up to 8 characters of the first word of the
title in the subfield c.
Dates
Add month of inventory and the date for all circulating titles that are copyrighted during the current year.
Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public
domain, known to have been published/copyrighted at an earlier date in the same edition by various
publishers, or display earlier copyrights in the same edition in publication information.
When copyright dates appear for the following year, use month of inventory and current year until Dec.
31 of current year. For example: A book is published September 2010 and received for cataloging in
September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010.
Annual serial publications generally use date of volume without month for spine date.
Example:
Best American comics
GRAPHIC FICTION Best 2006
Volume Numbering
Add the volume number when books all have the same title and a volume number, and no other subtitle.
The volume number generally comes from the subfield “n” in the 245 field in this case.
Example:
092 GRAPHIC FICTION Otomo Katsuhir v.6
100 1 Otomo, Katsuhiro, ‡d 1954245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.
Double Cutters
If a series is written by more than one author, check if a series double cutter exists in the catalog for that
series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists.
If there is more than one series, double cutter the books with the title of the main series. If in doubt about
which series is the main one, please check with the selector.
Example:
Star Wars has several sub-series: X-Wing, Rogue Squadron, Droids,
Underworld. These books are all to be double cuttered
STARWARS (the main series)
For books in the same series, but with multiple authors, double cutter with the main series.
For books with a main character, double cutter with the name of the main character rather than the series.
Example:
102
Spider-man has several sub-series: Amazing Spider-man,
Ultimate Spider-man, Peter Parker Spider-man will all be
cuttered SPIDERMA.
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If the graphic novel does not conform to any conditions listed, please contact a cataloger.
Adding Volume Number
Add a volume number, when books all have the same title and a volume number, and no other subtitle.
The volume number generally goes in the subfield “n” in the 245 field.
Example:
092 GRAPHIC FICTION Otomo Katsuhir v.6
100 1 Otomo, Katsuhiro, ‡d 1954245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.
Add a volume number, when a series has numbered volumes.
Example:
100/110/111
092
GRAPHIC FICTION PSYCHO Aoki Yuya v.3
245 10 Believe in me|h[graphic #3] /|cstory by Yuya Aoki
490 0 Psycho busters ;|vv.3
Author
Verify the main entry. If there is more than one edition of a title, verify that all editions have the same
main entry.
Graphic novels can be considered works of mixed responsibility
Books can have the author, adapter, creator or artist as a main entry.
If the author’s name appears only on the cover of the book, assume this is the main entry.
For works that have been adapted to the graphic format, use the name of the adapter as the main entry
with an author title entry for the original work. (AACR2 Revised Chapters 21.8-21.10A).
Example:
City of glass ‡h [graphic] / ‡c Paul Auster ; adaptation by Paul Karasik and David
Mazzucchelli ; new introduction by Art Spiegelman. Main entry under Paul
Karasik with an added entry for Paul Auster and David Mazzucchelli.
For works listing the original author and a translator who may or may not have adapted the text, use the
original author as the main entry, especially if the original author is listed in the chief source of
information as the first author listed. Make the translator/adapter an added entry
Example:
The wallflower. ‡n 8 ‡h [graphic] / ‡c Tomoko Hayakawa; translated and
adapted by David Ury ; lettered by Dana Hayward. Main entry under Hayakawa with
added entry for Ury.
For situations not listed here refer to the AACR2, Revised, Chapter 21, or consult a cataloger.
Author writing as
If a title page has the phrase Author writing as Author 2nd name, use the first name for the 100 entry.
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Example: Jayne Ann Krentz writing as Jayne Castle
Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field.
Recall other copies of the title already in the catalog to change to current name on that title
Novels where the author displayed on the cover is not the author
The original author of the series is prominently displayed on the cover, but the book is actually written by
another author. Books in these types of series will be double cuttered by the series first and then by the
author of that particular title.
Each record will also have a 490 Series Note for the series on the bibliographic record.
Example: Yu-Gi-Oh! Duelist written by Kazuki Takahashi
Series: Yu-gi-oh! Duelist
Cutter: YUGIOH
DUELIST
Takahashi
Example: YuGiOh! 5Ds written by Masahiro Hikokubo
Series: Yu-Gi-Oh! 5Ds
Cutter: YUGIOH
5DS
Hikokubo
Posthumous publications of an author
If the deceased author is identified as the author of a work published posthumously, use the author in the
100 field and make 7XX added entries for any additional authors. If another author continues a series,
character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as
the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the
record.
Books containing more than one title
For books containing more than one title verify which of the following circumstances apply to the book in
hand. Follow the procedures which apply to the title in hand.
Collective title/same author
The bib record will be an author main entry with the collective title in the 245 field. For up to
four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The
first indicator is “0” for non filing characters, and the second indicator is “2”. If there are five or
more titles, up to fifty titles list them in an enhanced 505 contents note.
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More than one title/No collective title/same author
The bib record will be an author main entry. The title field (245) will contain the first title. For
four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field.
The first indicator is “0” for non filing characters, and the second indicator is “2”. If there are
five or more titles, up to fifty titles list them in an enhanced 505 contents note.
Collective title/different authors
These books will be cataloged in the appropriate genre under title main entry. The title field
(245) will contain the collective title. For four or fewer titles list the titles in 740 added title
entries. Do not use initial articles in 740 field. The first indicator is “0” for non filing characters,
and the second indicator is “2”. If there are five or more titles, up to fifty titles list them in an
enhanced 505 contents note.
No collective title/different authors
These books will be cataloged in the appropriated genre under title main entry for the first listed
title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in
740 added title entries. Do not use initial articles in 740 field. The first indicator is “0” for non
filing characters, and the second indicator is “2”. If there are five or more titles, up to fifty titles
list them in an enhanced 505 contents note.
130
Uniform Title
Change to a 730.
240
Uniform Titles
Change to a 246, indicators 30, if the title contains a portion of the title in the 245.
Change to a 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
Example in Sirsi:
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Delete the following: Works, Selection, Prose or other generic titles.
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245
Adult Graphic Novels
Title
“h” subfield in the 245 field
All graphic novels will have a GMD subfield “h” with graphic in brackets.
Example:
City of glass ‡h [graphic] / ‡c Paul Auster
It is inserted after the “a” subfield, and before the punctuation preceding the “b” or “c” subfields. It
follows the “n” and “p” subfields. These subfields also precede the “b” and “c” subfields. If the material
has a series volume number, add the number with the number symbol # to subfield “h” after the “large
print” within the brackets.
Example:
245 10 Believe in me‡h[graphic #3] /|cstory by Yuya Aoki.
490 0 Psycho busters ;‡v3
Non unique title: When cataloging a group of books that all have the same title and no other subtitle
except for a number, enter the number in a subfield “n” and not in a subfield “h”.
Example:
245 10 Akira. ‡n Book 6 ‡h [graphic] / ‡c Katsuhiro Otomo.
If the series title is in the 245 subfield “a” is the same as the 490 series entry, you need to have
the title in both fields, even though they are the same title.
Unique title: Use subfield “h” for the series number, when the subfield “a” in the 245 contains a unique
title and has a numbered series.
Example:
245 10 Itachi’s power |h[graphic #17]
246 3 Naruto. ǂn Vol. 17, ǂpItachi’s power
490 0 Naruto ;|v v.17
“n” subfield in the 245 field
The “n” subfield generally occurs in 245 field when the “a” subfield of the 245 is not unique and
the only difference is numbering which does not signify a part.
When an “h” subfield is necessary, it follows the “n” subfield, but precedes the “b” subfield.
Since the numbering is in the “n” subfield, it is unnecessary to enter the numbering in the h
subfield.
For searching and formatting for the hit list, the contents of the “n” subfield should be
standardized for the titles within a run. The volume number in the subfield “n” is included in the
call number in the 092 field and is formatted according to the instructions in the Volume field
guidelines.
Example
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245 10 Id _entity. ‡nVol. 1 ‡h[graphic]
245 10 Id_entity. ‡nVol. 2 ‡h[graphic]
245 10 Id_entity. ‡nVol. 3 ‡h[graphic]
“p” subfield in the 245 field
One configuration is an ‘a’ subfield with a non-unique title and a unique subtitle in a p subfield
in the OCLC record. Graphic novel series and television series are some of the materials that
may have this configuration of title.
When an “h” subfield is necessary, it follows the “p” subfield, but precedes the “b” subfield.
Use the unique title of book in hand in title field for the 245 title for JCL catalog.
On title page:
Reborn! 15 Blood of the Vongola II
In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II
For JCL, edit 245:
245 10 Blood of the Vongola II ǂh [graphic #15] /‡cstory & art by Akira Amano
246 3 Reborn! ǂn Vol.15, ǂp Blood of the Vongola II
246
Varying form of title
If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying
titles that repeat the exact wording of the 245 and additional material after it.
If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word “and” and
vice versa.
Use 246, indicators 30, if the title contains a portion of the title in the 245.
Use 246, indicators 3 blank, if it represents a previous title.
All foreign titles should be in the 246 field with indicators 31.
Foreign titles with initial articles are repeated in 246 fields with and without the initial article.
Delete all other subfields and ending punctuation.
Example in OCLC:
107
240 10 El general en su laberinto. ‡l English
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
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CATALOGING MANUAL
Example in Sirsi:
250
Adult Graphic Novels
245 14 The general in his labyrinth /|cGabriel García Márquez ;
translated from the Spanish by Edith Grossman.
246 31 General en su laberinto
246 31 El general en su laberinto
Edition
Edition statements must match exactly the information appearing on the item, except that abbreviations as
prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one
in the 250 field, and the others in separate note fields indicating source of information.
JCL prefers the edition statement appearing in the following hierarchy:
1.
2.
3.
4.
5.
6.
Title page
Title page verso
First page of cover (front cover) **
Elsewhere on cover **
Preface/Introduction **
Jacket **
**
Edition information found on these sources must appear in brackets.
Retain but do not add first edition statements:
Examples:
260
1st ed., 1st U.S. ed., 1st Harter ed.
Publication
Verify place of publication, publisher and dates against information for the item in hand.
For works with multiple dates: Generally ignore printing dates, when publication dates and
copyright dates are available. For any situations not covered by this list, review AACR2, Rev.
1.4F.
If a publication date is on the title page and it matches the copyright date on the verso, use the
publication date. Example — ǂc 2007.
If a date is with the edition statement, and it matches the copyright date on the verso, use this
date. Example — ǂc 2007.
If a publication date is available and it differs from the copyright date, use both dates. Example -ǂc 2007, c2005.
ADAPTED – Use the adaptation date. Text has been changed.
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CATALOGING MANUAL
Adult Graphic Novels
EDITED – Check with a cataloger on this one. Most likely you will use the most recent
copyright date. However, this depends on how much the material was changed from the original
edition.
NEW FOREWORD – If a book contains a new foreword that has been copyrighted, and that
copyright date is different than the copyright date of the book, use the date that the foreword was
copyrighted as the publication date and keep the original copyright date on the record. Example:
2007, c1939.
PUBLISHING DATE AND COPYRIGHT DATE – If a book has a publishing date and a
copyright date, the publishing date comes first, and the copyright date second. Ignore printing
dates. Example:
2000, c1999.
RENEWED – If the copyright date has been renewed, use the original copyright date.
REPRINTS – If the fixed field has an “r: (reprint) in the Date tp subfield, the dates subfield must
contain 2 dates. The 260 field has just one date, the most current date, generally the publication
date of the work in hand.
RESTORED – Use the original copyright date, not the restored date.
REVISED – If the copyright date is revised then, use the revised copyright date.
TRANSLATION – Use the translation copyright date.
TWO COPYRIGHT DATES SEPARATED BY A COMMA – If two copyright dates separated
by a comma; use the second date, if the material is non-fiction. If the book is fiction, then
determine if the material has been changed. If there are changes, then use the second date.
300
Description
Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly
with the book in hand.
4XX/8XX
Series
Verify if the series authority record for a series title exists in the catalog. If there is an authority record in
Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX
field to match the authorized heading. If there is one series title that covers all publishers and formats, use
that series heading in all existing records. If there are multiple series authority records for different
formats or different publishers use the specific series for the matching format or publisher when available.
Volume Numbers – “v” subfield
Add numbering of volume, if available in subfield “v” to 490 and 8XX fields.
Example:
109
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
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CATALOGING MANUAL
Adult Graphic Novels
If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second
indicator blank, subfield “a” SERIES to bibliographic record. Series with no authority record will remain
in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is
entered, the 490 0 SERIES will be deleted and series notes will be edited to match the form in the
authority record.
Example:
490 0 SERIES
Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction).
Leave all series notes in a record. However, if an authority record instructs “use as quoted note” for a
phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title
note field.
Example:
130: 0|aHamish Macbeth mystery
643: |aNew York :‡bMysterious Press
667: |aGive as a quoted note.
670: |aDeath of an addict, c1999: ‡b (A Hamish Macbeth mystery)
For JCL catalog, change any 490/8XX notes in OCLC record to:
500
“A Hamish Macbeth mystery.”
490 (Unverified series)
The 490 is a descriptive field and should match the wording available for the series statement.
First indicator is 0, second indicator blank
Example:
490 0
Heiress in London ;|v02
490/800 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 800 field, the first indicator is usually 1, second indicator is blank.
Example:
490 1 The Californians ; ‡v bk. 4
800 1 Wick, Lori. ‡t Californians ; ‡v bk. 4.
490/830 fields
In 490 field, the first indicator is 1; second indicator blank.
In the 830 field, the first indicator is blank, second indicator is 0.
Example:
110
490 1 Star wars
830 0 Star wars (Bantam Books (Firm)
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CATALOGING MANUAL
500
Adult Graphic Novels
Notes
Add notes for previous publication of title, if coded as “r” in the Date tp.
Example:
504
500
Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New
York : Manor Books, c1978.
Bibliography, etc., Notes.
Add note for bibliographical references and index if warranted.
521
Target Audience note.
Do not add, edit or delete.
505
Formatted Contents Notes
Verify the accuracy of content notes.
Add content notes, as needed, for volume titles for multi-volume sets.
Retain all content notes and add them for short story collections, if not provided.
Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to
50 titles. If adding complete contents use 505 , indicators 00.
Change unformatted notes to formatted notes.
Example:
505 00 ‡t Love and peril / ‡r the Marquis of Lorne -- ‡t To be or not to be / ‡r Mrs.
Alexander – The ‡t melancholy hussar / ‡r Thomas Hardy.
If adding only partial contents, use indicators 20.
505
Unformatted Contents Notes
Example:
520
111
505 0 CONTENTS: Daughter of invention / Julia Alvarez -- The
Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing /
Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo
del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne /
Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to
Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio
Villareal – The autobiography of a brown buffalo / Oscar "Zeta" Acosta
– First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being
mean / Gary Soto -- People should not die in June in south Texas / Gloria
Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard /
Rudolfo A. Anaya -- Aria / Richard Rodriguez.
Summary Notes
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CATALOGING MANUAL
Adult Graphic Novels
Verify the accuracy of the summary notes.
Be sure to retain if overlaying or updating an Olathe record.
538
System requirements
Delete if accompanying materials are discarded. Delete the 006 and 007 fields also, if you delete the
accompanying material.
650
Subject Tracings
Delete subject headings which include Comic books, strips, etc as part of the main heading from works
of fiction.
Ex. Romance comic books, strips, etc.
Change the subdivision ‡v Comic books, strips, etc. to ‡v Fiction for Graphic fiction.
Retain the subdivision Comic book, strips, etc. for non-fiction graphic titles.
The assignment of subject headings to individual works is intended to provide the average public library
user with subject access to select nonfiction and recreational reading.
Headings should be assigned only as they come readily to mind after a superficial review of the work
being cataloged.
Whenever possible, make the subject headings match between multiple records for the same title.
See LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields
Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8.
A minimum of one subject heading is required for all items. Two to four subject headings are preferred.
If record has only 2 subject headings for fiction, JCL prefers only one be a genre heading.
Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre
heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. for fiction.
Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the
work.
Use genre headings from Guidelines on subject access to individual works of fiction, drama, etc. 2nd ed.
Only genre headings in OCLC with ‡2 lcsh can be changed to 655 0 [heading] and delete ‡2. Add but
do not delete genre headings.
All adult graphic novels will have a 655:
655 0 Graphic novels.
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CATALOGING MANUAL
Adult Graphic Novels
Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign
headings only for topics that have been made explicit by the author or publisher, such as those topics that are
mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the
topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign
headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social
customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one
or two topical headings need to be assigned.
650
650
650
650
651
655
0
0
0
0
0
0
White, Blanche (Fictitious character) ‡v Fiction.
African American women ‡v Fiction.
Women detectives ‡v Fiction.
Caterers and catering ‡v Fiction.
North Carolina ‡v Fiction.
Detective and mystery stories.
Individual Characters -- If the work prominently features a real person, a legendary character, other major character
not created by the author of the work assign a subject heading for the name of the character with appropriate
subdivision such as – Fiction.
If the primary character is a fictitious character created by the author, assign a subject heading only if the
character appears in three or more wore works. Consider the character to appear prominently if it is
integral to the story line, if the name is included either in the title or a series-like statement, or if there is a
possibility that patrons may seek the work based on the character.
Classes of persons -- A heading may also be assigned for the class of persons to which the primary character
belongs, if that class of persons is established and is likely to be sought by the typical public library user., for
example, women detectives, College teachers, Private investigators. , Domestics, etc.
Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual
work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is
significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the
work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century.
Generally do not assign a heading for the country in which the work is set, when that country corresponds to the
country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears
in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place).
If other editions of a title exist in the database, copy those headings to the bibliographic record. Another
source of possible subject headings is bibliographic records for sound recordings of the title in hand,
either on SIRSI or OCLC if they are not readily available on the print record.
Guidelines for deleting the United States subdivision
Instances where you leave in the subdivision in all formats and levels:
A complete subdivision phrase: ‡z United States ‡x States
History subject headings: 650 0 Cities and towns ‡z United States ‡x History.
Foreign relation documents such as treaties or other documents that display reciprocal agreements between the
United States and another country.
Travel: Example: 650 0 Cities and towns ‡z United States ‡v Guidebooks.
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CATALOGING MANUAL
Adult Graphic Novels
If a topic heading with a sub-field ‡z United States is a cross-reference to one or more headings in our local system,
keep the subdivision in the heading.
Otherwise the subdivision ‡z United States can be deleted from all other topical headings (650 indicators blank 0).
If possible, avoid using ‡z United States for fiction headings. You should instead use the state or the city/state
geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please
consult a cataloger.
Biographical subject headings: 650 0 Artists ‡z France ‡x Biography.
When the biography is about a person who lives in the United States, you may delete the United States from the
650 field.
NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT
DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.
700
Joint authors or responsible persons.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names.
Do not keep author/title by using delimiter “t” (except in music collections and analytics).
Add 700 fields for the following:
Second and third authors
First author/contributor mentioned when there are four or more authors.
Editors
Illustrators
710
Corporate Name.
Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the
OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF,
establish the name according to the title page for personal names or AACR2 Rev. Guidelines for
corporate/conference names
If the publisher is obvious, such as McGraw-Hill, delete.
730
Uniform Title
Leave in and delimiter as necessary (130 usually becomes a 730).
740
Added Entry–Uncontrolled Related/Analytical Title
If all the stories are by the same author, add 740 title added entries up to a number of 4.
Use only first indicator 0, using no articles.
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CATALOGING MANUAL
Adult Graphic Novels
Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t.
The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL’s
policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and
will be 2 (indicators 02 for this field).
800
Series Added Entry --Personal Name
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
830
Series Added Entry – Uniform Title.
Should have accompanying 490 1 field. If series is not authorized, be sure to add 490 0 SERIES note to
record.
856
Electronic Location and Access
Leave in. However, remove any duplicated or incomplete 856 fields.
INVENTORY
NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD
CLASS SCHEME:
ASIS
LIBRARY:
CENTRAL
ITEM ID:
PRICE:
BAR CODE NUMBER
Use the retail price
TYPE:
HOME LOCATION:
ITEM CAT 1:
ITEM CAT 2:
NUMBER OF PIECES:
BOOK
ONSHELF
GRAPHIC
ADULT
1
CIRC NOTE:
If the item includes different media, list the different parts in the CIRC NOTE in
caps.
If a booklet has more than 10 pages it is counted as a piece
Example: 1 CD, 1 DVD
On label, the parts are listed on separate lines. When possible keep a space between parts and date
GRAPHIC
SERIES
Last name
v.#
Month/year
1 CD
1DVD
115
GRAPHIC
DEWEY
Last name
First
Month/year
1 CD
1DVD
Revised: August 14, 2014
CATALOGING MANUAL
Serial Records
For all continuing resources that circ or will circ after a new edition comes, they will now be
entered as monograph records. We will normally keep only 2 years of any title. For travel
guides, and other materials we will continue to use the year on the cover/title page for the 092
field and the labels. If there is no year on the cover/title page, use the copyright year. This will
apply to travel guides, test guides, college books, and short story collections. For books like best
Fantasy/Science Fiction of a year, if there is a 505 note keep it. If there isn’t one, we will not
add one.
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CATALOGING MANUAL
RECORDS IN SERIES
The genre will be based on the second bisac heading regardless of how previous books in the series have been
cataloged. All manifestations of a title (regular print, large print, book on CD) should all have the same genre
classification.
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CATALOGING MANUAL
SHORT STORY COLLECTIONS
If there are 50 or fewer short stories in a collection add a 505 note with the titles. If they are by differ authors,
indicate that after the title
118
Revised: August 14, 2014