Developed and published under contract with the Colorado Department of Education by Pearson, 2510 North Dodge Street,
Iowa City, IA 52245. Copyright © 2017 by Colorado Department of Education. All rights reserved. This publication may be
reproduced by school administrators and educators, in the quantities necessary for their school’s use, but not for sale, provided
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Table of Contents
Contact Us ..................................................................................................................................................... 5
Customer Support ..................................................................................................................................... 5
Resources Available Online ....................................................................................................................... 5
Administration Overview .............................................................................................................................. 6
Background of the 2017 Administration of the Colorado Spanish Language Arts Assessment ............... 6
Using the CSLA Test Administrator Manual .............................................................................................. 6
Standard Conditions for a Standardized Test ........................................................................................... 6
Test Security .............................................................................................................................................. 7
Responsibilities of the Test Administrator ............................................................................................. 7
Security Requirements ........................................................................................................................... 7
Chain of Custody..................................................................................................................................... 7
Ethical Practices ...................................................................................................................................... 8
Accommodations.................................................................................................................................. 10
Time Limits, Policies and Procedures ................................................................................................... 10
District and School CSLA Coordinator Responsibilities ............................................................................... 11
PearsonAccessnext Tasks .......................................................................................................................... 11
Receiving and Distributing Test Materials .............................................................................................. 11
Overview of Test Materials .................................................................................................................. 11
Receive and Distribute Test Materials - DAC .......................................................................................... 13
Instructions for the DAC ....................................................................................................................... 13
Receive and Distribute Test Materials - SAC ........................................................................................... 13
Instructions for the SAC........................................................................................................................ 13
Completing the Demographic Page ........................................................................................................ 14
Apply Student ID Labels........................................................................................................................ 14
Before Testing ............................................................................................................................................. 16
Test Administration................................................................................................................................. 16
Test Administrator Responsibilities Checklist ...................................................................................... 16
Practice Test ......................................................................................................................................... 17
Preparing the Testing Environment ..................................................................................................... 17
During Testing ............................................................................................................................................. 18
Activities on Testing Day ......................................................................................................................... 18
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During Testing Checklist ....................................................................................................................... 18
Prohibited Materials ............................................................................................................................. 18
Student Test Materials ............................................................................................................................ 19
Required Test Materials ....................................................................................................................... 19
Large Print Test Materials .................................................................................................................... 19
Access to Secure Test Materials ........................................................................................................... 20
Monitor the Test Environment/Session ............................................................................................... 20
Guidance for Redirecting Students ...................................................................................................... 20
Late-Arriving Students .......................................................................................................................... 20
Stops in Testing .................................................................................................................................... 20
Interruptions to Testing........................................................................................................................ 21
Administrator “SAY” Directions ............................................................................................................ 22
Test Administrator Notes Prior to Testing............................................................................................ 22
Test Administrator “SAY” Directions for Grade 3 ................................................................................... 23
Grade 3 – All Units ................................................................................................................................ 23
Test Administrator “SAY” Directions for Grade 4 ................................................................................... 28
Grade 4 – All Units ................................................................................................................................ 28
After Testing................................................................................................................................................ 32
After Testing Checklist .......................................................................................................................... 32
Complete Paper Administration Process.............................................................................................. 32
Collect Test Materials - SAC .................................................................................................................... 32
Instructions for the SAC........................................................................................................................ 32
Prepare Test Materials for Packaging – SAC ........................................................................................... 32
Instructions for the SAC: Returning Materials to DAC ......................................................................... 32
Prepare Test Materials for Shipping – DAC............................................................................................. 35
Instructions for the DAC ....................................................................................................................... 35
Appendix A Sample Forms .......................................................................................................................... 39
Appendix B Scorable Header Sheet ............................................................................................................ 44
Appendix C Test Direction Symbols ............................................................................................................ 46
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Contact Us
Customer Support
For questions about
•
•
Test Materials
Additional Orders
Contact Pearson Customer Service
Telephone: 1-888-687-4759
(Monday through Friday, 7:00 a.m. to 6:00 p.m. MT)
Live Chat: https://co.pearsonaccessnext.com > Science and Social Studies
(Monday through Friday, 7:00 a.m. to 6:00 p.m. MT)
Email: [email protected]
Website: https://co.pearsonaccessnext.com
Resources Available Online
Reference materials available online
Located at
Important Dates
http://avocet.pearson.com/CO/Home> Critical Dates for Spring 2017
CMAS and CoAlt Procedures Manual
http://www.cde.state.co.us/assessment/newassess-sum
Practice Items
http://www.cde.state.co.us/assessment/csla
Eligibility Guidance
http://www.cde.state.co.us/assessment/csla
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Administration Overview
Background of the 2017 Administration of the Colorado
Spanish Language Arts Assessment
The Colorado Spanish Language Arts (CSLA) assessments are aligned to the skills and concepts in the
Colorado Academic Standards and mirror the PARCC English Language Arts assessment. CSLA was
developed because Colorado School Law C.R.S. §22-7-1006.3 (4) (a) and (b), requires a Spanish Language
Arts assessment. CSLA was administered for the first time in the 2015-2016 school year and was field
tested in the spring and fall of 2015.
Students who take the CSLA will not take the CMAS: PARCC English Language Arts (ELA) assessment.
Using the CSLA Test Administrator Manual
This manual describes the procedures for Test Administrators to follow when administering the CSLA
assessments. Test Administrators must carefully read this manual prior to administering any CSLA
assessment. Colorado test administration policies and procedures must be followed as written so that all
testing conditions are uniform statewide. The guidelines and test administration scripts provided in this
manual ensure that every student in Colorado receives the same standard directions during the
administration of the test.
The Administration Overview contains information about:
•
•
•
Standard Conditions for a Standardized Test
Test Security
Accommodations
Standard Conditions for a Standardized Test
The CSLA assessment must be administered in a standardized manner. The Test Administrator must
prepare and maintain a secure testing environment that provides equitable testing conditions for all
students taking the assessment.
All students in the testing room must be read the Administrator “SAY” instructions at the same time.
CSLA must be administered in a separate testing environment from PARCC ELA.
If test security has been violated, the test may be invalidated. Test incidents that violate test security
must be reported to the School Assessment Coordinator (SAC) and the District Assessment Coordinator
(DAC). Reasons for reporting test incidents include, but are not limited to, the following:
•
•
if a student cheats,
if test security is violated,
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•
•
if improper test administration occurs, or
if students are tested outside the testing window.
Test Security
Responsibilities of the Test Administrator
The primary responsibility of the Test Administrator is to provide a standardized administration of the
assessment. This will ensure that every student has an equal opportunity to demonstrate his or her
knowledge and skills within the standard conditions provided to all students in Colorado.
Test Administrators of CSLA must be able to proficiently read, write and speak in both English and
Spanish
Security Requirements
Test security must be maintained before, during, and after test administration. Security requirements
include making sure that:
•
all individuals involved in the administration have been trained and have signed security
agreements this year,
a documented chain of custody is maintained each time materials are removed from storage,
and
• all students take the assessments in a standardized manner following state requirements and
instructions in this manual.
Test Administrators are expected to ensure that paper-based test materials are not left in open or
unattended areas. No test materials are to leave the school building or be removed from locked storage
for any purpose other than administering the test or being returned to the test vendor.
•
Tests are not to be viewed by anyone before or after tests have been administered. This includes
handling the test material for a purpose other than test administration. Test Administrators must not
actively read test content or test items before, during, or after students take the test. Only students
being tested are allowed to access the test at the time of testing. Students must not have access to
secure test content before the scheduled test session begins. Students are not to disclose test contents
to teachers, Test Administrators, or any school personnel. Test Administrators are not allowed to answer
questions about the test items at any time (during or after testing). Test Administrators may, however,
answer questions about test directions or procedures.
Secure materials include any material with a barcode, used scratch paper, student work, and
accommodated materials. Test Administrators may not duplicate or copy secure materials.
Chain of Custody
A documented chain of custody (tracking log) must be maintained to account for the distribution and
collection all test materials before, during, and after each test administration. The following chain of
custody requirements apply to assessment administration:
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•
•
•
•
•
All secure Colorado Spanish Language Arts test materials must be accounted for and stored in a
centrally located, secure and locked location with limited access each day before and after
testing.
The SAC is responsible for the distribution and collection of CSLA test materials to and from Test
Administrators on the day of administration, generally within 15 minutes of the start and end of
test administration. Test Administrators are not to have extended access to materials before or
after administration.
All test books and other secure materials must be secured while in the Test Administrator’s
possession and test materials must not be stored in classrooms in advance of or following the
administration.
Test Administrators may have access to test books only on the day the content area is assessed.
Test Administrators must document the receipt and return of all secure test materials (used and
unused) on the School Security Checklist, and must return all test materials to the SAC.
o If any secure materials are unaccounted for, additional documentation will be required.
Ethical Practices
All Test Administrators must conform to ethical practices when administering the CSLA assessment.
Quality instruction will produce quality student performance on state tests. While familiarizing students
with the testing environment and providing some regular instruction using formats similar to those
found on standardized tests is appropriate, instruction that is explicitly designed as practice for the
assessment (e.g., “teaching to the test”) provides students with negative messages about what is
important to their education and performance. This is not considered an ethical practice. Further
clarification regarding appropriate test preparation is provided in the table below.
CSLA Test Preparation and Administration
Is This an Ethical
Practice?
Yes
Developing instructional objectives based on the Colorado Academic Standards.
■
Making changes in instruction that enhance student skills, learning, and achievement.
■
Using released test items for professional development purposes and as examples in
the classroom.
■
Using released test items to familiarize students with the different item formats and
how to indicate responses.
■
Motivating students to perform well on the assessment by talking to students and their
parents about the purposes (from the individual to the community as a whole) of
assessments.
■
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CSLA Test Preparation and Administration
Is This an Ethical
Practice?
Yes
No
Developing curriculum based on specific test items.
■
Preparing instructional objectives based on specific test items and teaching accordingly,
rather than developing instructional objectives based on the Colorado Academic
Standards.
■
Sharing an actual secure CSLA test in a public forum (which is a violation of test security
and could invalidate student results).
■
Copying test passages, test items, writing prompts, and/or student responses from an
actual CSLA assessment for use in instructional planning, classroom instruction, or
assessment.
■
Making a copy of the CSLA assessment and/or preparing a student study guide based on
the items on a particular assessment.
■
Presenting items verbatim or paraphrased from the assessment to be given.
■
Deviating from the prescribed administration procedures in the CSLA Test Administrator
Manual in order to assist student performance.
■
Leaving visible aids that could artificially inflate student scores or aids that are expressly
forbidden in CSLA Test Administrator Manuals.
■
Telling students the correct responses or allowing them to discuss answers among
themselves.
■
Hinting to a student to reconsider an answer he or she has marked for any item.
■
Allowing the use of notes or other materials that may give students an unfair advantage.
■
Excluding eligible, but lower-performing, students from CSLA assessments.
■
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Accommodations
You may have students in your test environment who will receive testing accommodations that are
documented in their Individualized Education Plan (IEP) or 504 Plan. Accommodations are changes to
instructional materials, procedures, or techniques that allow students with a disability to participate
meaningfully in classroom instruction and testing activities. CSLA has the accommodation of large print.
Other allowable accommodations align with PARCC’s allowable accommodations for students with an
IEP or 504 participating in the English Language Arts/Literacy paper-based assessment (e.g., extended
time). PARCC’s linguistic accommodations do not apply, because CSLA is the linguistic accommodation.
A student with a disability may be allowed to use certain tools and materials as test accommodations
that are otherwise prohibited, if they are approved through the Colorado Unique Accommodation
Request (UAR) process. Student may not be allowed access to the Internet, cell phone or other
electronic devices. Test accommodations must be listed in the student’s IEP or 504 Plan. It is the SAC’s
responsibility to provide Test Administrators with information and training about the accommodations
that a student is to receive on the testing day.
Time Limits, Policies and Procedures
Each CSLA test unit includes a maximum testing time limit ranging from 75 to 90 minutes. Refer to the
table below for each unit’s time limit. Students must be provided the opportunity to use the full unit
time.
The scheduled test administration time for each unit should include an additional 10 minutes
(estimated) for set up and transition. Time for set up and transition includes distributing materials and
reading directions. The unit testing time begins when the Test Administrator tells students to begin
working on their tests.
Spanish Language Arts Test Time Limits by Grade and Unit
Grade 3
Grade 4
Unit 1
90 minutes
90 minutes
Unit 2
75 minutes
90 minutes
Unit 3
90 minutes
90 minutes
Unit 4
90 minutes
90 minutes
Students are to respond to test questions directly in the test books.
Once they begin a unit, students must complete that unit within the same school day. Districts establish
starting days and times for testing within the administration’s state testing window. Testing should be
done at a similar time as students taking the same grade CMAS: PARCC ELA assessment.
For each unit, students must remain in the test environment according to the district’s policy. Students
who have completed the unit must turn in their test materials and then sit quietly or read (as
determined by the district) for the remainder of the testing time. Districts may also determine if
students are to be released from the testing environment once they have completed the unit being
assessed. Once the maximum unit testing time has been reached, Test Administrators must instruct any
students who are still testing to put their pencils down and close their test books.
If all students have completed testing before the end of the unit testing time, the unit may end. Each
student must be allowed to work at his or her individual speed. Students must not be directed to speed
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up or slow down. A student may be allowed extended time beyond the unit testing time as an
accommodation only if it is recorded in his or her IEP or 504 Plan. Students requiring extended time
beyond unit time must be in a separate test environment.
Units must be scheduled in order. Students who are not tested during the regular administration should
participate in make-up testing. Make-up tests may be scheduled after the original unit as long as it falls
within the testing window. Schools should consider that third grade units may have different testing
times when scheduling make-up tests. Students taking different units with different unit times will not
be able to test in the same test environment. Testing units out of order is ONLY allowed for make-up
testing. If a student become ill and leaves the testing environment without finishing a started unit, he or
she may be allowed to complete that unit on a different day. Test Administrators must note the exact
place in the unit where the student stopped and the amount of time remaining. Students are NOT
allowed to alter any previously entered or written responses. He or she must pick up exactly where he
or she left off.
District and School CSLA Coordinator Responsibilities
The District and School Coordinator Responsibilities section contains information on responsibilities for
DACs and SACs. When appropriate, the responsibilities are separated by district and school coordinator:
•
•
•
PearsonAccessnext Tasks
Receiving and Distributing Test Materials
Completing the Demographic Page
PearsonAccessnext Tasks
Students taking the CSLA must be registered in the CSLA Administration in PearsonAccessnext (PAnext).
District or school users should remove the ELA (not math) registration from the CMAS: PARCC ELA and
Math administration. Students who are registered in PAnext by January 27, 2017 will receive test
materials and Student ID labels. Students who arrive after January 27 will need to be registered in PAnext
and an additional order placed through the CSLA Administration.
As a reminder, additional orders will only be approved if there is a student registered for the materials
requested.
Receiving and Distributing Test Materials
Overview of Test Materials
For the Spring 2017 assessments, test materials from Pearson are packaged by school and shipped to each
district. The following table indicates what is included in each shipment.
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Materials included in Each Shipment
Test Materials
DISTRICT/SCHOOL PACKING LIST
DISTRICT RECEIPT FORM
COORDINATOR
KIT (DAC)
COORDINATOR MEMO
COORDINATOR KIT (SAC)
SCHOOL SECURITY CHECKLIST
COORDINATOR MEMO
RETURN
LABELS, YELLOW
UPS RETURN LABEL
PRE-GRIDDED HEADER SHEET
ROSTER FOR PAPER FORM WITH
STUDENT ID LABELS
PAPER BANDS
CSLA SECURE RETURN
ENVELOPE
ACCOMMODATED MATERIALS
CSLA TEST ADMINISTRATOR MANUAL
Description
Summary of the test materials in the shipment from
Pearson.
Summary view of secure materials shipped to the DAC.
DACs use this form to track secure receipt of materials
to/from SACs.
List of all secure materials sent to a school. SACs use this
form to check the security barcode number sequences
of the test materials, and to record any discrepancies.
Immediately report any discrepancies to DAC and
Pearson.
Description of the shipment, including contact
information and helpful resources.
Yellow labels used for returning all CSLA materials to
Pearson.
White UPS label for returning materials to Pearson.
Description of the shipment, including contact
information and helpful resources.
Scanned document with pre-gridded information that
will be used to verify the number of test books to be
scored.
Checklist for Test Administrators to verify Student ID
labels for students taking the paper form.
Piece of paper used for securing scorable test books that
will be returned to Pearson for scoring.
Envelopes used to return used scratch paper to Pearson.
Paper accommodations for CSLA assessments, includes
large print test kits.
Manuals on testing procedures and policies for Test
Administrators.
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Receive and Distribute Test Materials - DAC
Instructions for the DAC
DACs will receive and sign for test materials from UPS. See “Overview of Test Materials” for a table
listing the materials with brief descriptions.
All materials shipped to districts will be addressed to the attention of the DAC, and will list the district
and school.
The DAC box will contain the District Coordinator Kit and two copies of the CSLA Test Administrator
Manual. Refer to “Overview of Test Materials” for a list of what will be included in the DAC Coordinator
Kit.
The DAC should inventory and then distribute the rest of the boxes that contain SAC Coordinator Kits
and test materials to schools as identified on the box labels. Refer to “Overview of Test Materials” for a
list of what will be included in the SAC Coordinator Kit. Material quantities were determined by student
registrations in the CSLA Administration in PearsonAccessnext as of January 27, 2017.
Receive and Distribute Test Materials - SAC
Instructions for the SAC
As soon as materials are received from the DAC, use the School Packing List to review the materials that
should be included in the shipment for your school. Next, use the School Security Checklist to plan and
eventually track the distribution of the appropriate number of test materials to each Test Administrator
or Test Examiner. See “Sample Forms” in Appendix A of this manual for examples of these documents.
Count the materials received to verify that there is an adequate number of Test Administrator Manuals
and test books for students in the school. If additional materials are needed, notify your DAC
immediately.
•
•
One CSLA Test Administrator Manual will be provided for every 10 students registered in
PearsonAccessnext.
Test books will be provided in singles.
Test Administrators receiving materials from the SAC must sign them out according to the security
numbers printed on the test materials. Test books must be secured when not in use for testing purposes
(See Chain of Custody section).
Please instruct all Test Administrators to review the CSLA Test Administrator Manual prior to
administering the test. Test Administrators should use the released items available on the CDE website
to familiarize themselves with the format of the test.
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Completing the Demographic Page
Apply Student ID Labels
This step may be completed prior to or after testing.
Information verified/provided by DACs during student registration was used to print Student ID labels.
These labels are linked to students’ SASID and information in PearsonAccessnext though not all of the
information is printed. Student ID labels arrive pre-printed with student names, and are included in the
Coordinator Kit.
Before applying ID labels, verify name on the label matches the student name written on the test book
and that the SASID on the label is correct.
•
•
Apply the pre-coded label in the space specified.
Any changes to the information printed on the label should be made in PearsonAccessnext.
If no pre-coded label is available for a student taking the CSLA, all fields on the data grid must be
bubbled to exactly match the information in PearsonAccessnext.
If the ID label is applied to an incorrect test book or the SASID is incorrect, cover the ID label with a blank
label and bubble all of the fields on the data grid to exactly match the information in PearsonAccessnext.
The sample demographic page shows where to affix the label.
Note the following protocols:
•
•
Only the SAC or designee may affix labels.
All secure materials must be returned to locked storage until they are needed for testing.
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Note: If a demographic page includes both a Student ID label and bubbled-in fields, the label will override
any of the gridded information. If there is no label, all fields must be bubbled.
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Before Testing
Test Administration
This part of the Test Administrator Manual includes information about Test Administration for the CSLA.
Information includes:
•
•
•
Test Administrator Responsibilities Checklist
Practice Test
Preparing the Test Environment
Test Administrator Responsibilities Checklist
During All Stages:
Ensure that all test materials are secured at all times following state requirements. Test
materials must be kept in a secure, locked central location at all times when not being used for
testing. Test materials must not be stored in classrooms.
Maintain test security and the chain of custody for secure materials.
Before Testing:
Training
Attend the trainings provided by your district or school. For additional information regarding
proper testing procedures and training, go to: http://avocet.pearson.com/CO/Home.
Sign the Colorado Security Agreement and return it to the SAC.
Review the CSLA Test Administrator Manual and the CMAS and CoAlt Procedures Manual,
including Section 6.0 Administrative Considerations, Accessibility Features, and Accommodations
(if administering an accommodated form of the assessment).
Preparing Students
Discuss accommodations with students prior to testing to explain what materials or types of
assistance will be available to them during the assessment. This includes explaining to students
the level of reading support the Test Administrator is allowed to provide to students during the
test.
Test Setup
Prepare the testing space appropriately.
Post the “Do Not Disturb” sign on the door outside the testing space.
Receive paper-based test materials from SACs.
Verify that all materials have been received for the administration of accommodated forms.
Ensure that the student’s name is on the test book. If the SAC has not done so, prior to testing,
write school, district, and teacher information on students’ test books.
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Practice Test
Schools are strongly encouraged to provide students with time to experience a practice test. Practice
tests for grades 3 and 4, scoring guides, and rubrics, can be found at
http://www.cde.state.co.us/assessment/csla.
Preparing the Testing Environment
•
Testing rooms should be well lit, well ventilated, quiet, and comfortable.
•
Each student must have enough space in which to work, and no characteristic of the
room’s environment should hinder any student’s test performance.
•
Appropriate actions should be taken to reduce noise, such as turning off alarms or bells.
•
Music (of any kind) is not to be played during testing.
•
Each student should be sufficiently separated from other students in order to work
without distraction.
•
A “Testing—Do Not Disturb/Only Authorized Personnel Allowed” sign should be posted
outside the testing room.
•
Bulletin boards and instructional displays that might be a source of direct answers must
be covered or removed during testing. Examples of content-related materials that must
be covered or removed include, but are not limited to: posters, maps, charts, and
graphic organizers. It is not necessary to cover or remove calendars. If students are not
taking the test in their regular classroom, any rooms to which they may be relocated
during active testing time must also be prepared.
•
Ensure that nothing is taped or placed on the students’ desks that could be a source of
direct answers.
•
A clock or stop watch must be available to monitor the testing time.
Students must not be able to see each other’s work from a normal testing position. If students cannot
be placed far enough away from each other to prevent this, dividing screens may be used.
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During Testing
Activities on Testing Day
During Testing Checklist
Account for all students in the test session.
o If a student is absent, notify your SAC.
Keep track of make-up students who may be taking a different unit of the test than other
students in the same room.
o If a student is making up a previously started unit, monitor and ensure the student does
not alter any previous responses.
o Contact your SAC for further instructions on make-up testing.
o Only units with the same timing code may be administered in the same test
environment.
Read aloud the Administrator “SAY” directions exactly as printed in the CSLA Test Administrator
Manual.
Distribute materials (e.g., test books, scratch paper, pencils) when indicated in the script or
directions.
o If Student ID labels were previously applied to test books, ensure that the materials are
distributed to the correct students.
o If labels are not on the test book, then ensure that the student’s name is written on the
test book, and ensure that books are distributed to the correct students.
Actively monitor the test environment.
Maintain the security of all secure materials, including accommodated materials.
At the end of each test unit:
o Collect any used and unused secure test materials and deliver them to the SAC.
o Document the return of all secure test materials (used and unused) on your school’s
chain of custody form.
Document any unusual circumstances or breaches of test security regulations.
Prohibited Materials
Prohibited materials can compromise test security and can violate the construct being measured by the
assessment, thus producing invalid results. Prohibited materials include materials that must be covered
or removed from the testing room.
Examples of materials that must be covered or removed include, but are not limited to, posters, maps,
charts, models, and displays that define, explain, or illustrate terms or concepts in the content area
being assessed. Follow the general rule that if the material may provide an advantage to a student, then
it should be covered or removed from the testing environment.
The table below lists materials that may not be used at any time during testing, including after a student
has completed testing. Ensure that these, and any related materials, are not in the possession of
students, Test Administrators, or any other authorized persons or places in the test area, including
inside students’ desks.
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Materials Prohibited During All Sessions
All cell phones, including camera phones and smartphones
Note: Test Administrators are exempted if no landline is available, should it be needed for
assessment administration support or in case of emergency.
Other non-test-related electronic equipment (e.g., document scanners, ebooks, electronic pens,
smart watches)
Any electronic equipment capable of providing assistance in the content area being assessed
Instructional aids related to the content being assessed
Reference books
Any resource that defines, explains, illustrates terminology or concepts, or otherwise provides
unauthorized assistance during testing.
Word-to-word dictionaries
•
•
•
•
•
•
•
Prior to testing, Test Administrators should instruct students to place prohibited materials in their
lockers or book bags. If a student is found to have any prohibited material in his or her possession upon
arrival for testing, students should be instructed to hand it to the Test Administrator or store it in a
backpack. If the prohibited material is an electronic device, instruct the student to turn off the device.
If a student is observed with any of the items listed above during the scheduled testing time, collect the
student’s test materials. The student will then be dismissed from the testing environment, the School
Assessment Coordinator (SAC) notified, and the form to document a test irregularity completed with a
signed statement from the Test Administrator. The documentation will be given to the SAC as soon as
possible, who will give it to the District Assessment Coordinator (DAC) as soon as possible.
Student Test Materials
Required Test Materials
Students may have only the following materials on their desks during testing:
•
•
•
Test book and accommodated materials (e.g., magnifier, CCTV)
Pencil, only No. 2 pencils
Test Administrators must supply at least one sheet of unused scratch paper (blank, lined, or
graph) for each student. Students can request more scratch paper during the unit, if needed.
Used scratch paper must be treated as secure material and must be returned to the SAC in the
unsealed secure envelope provided.
Large Print Test Materials
The large print test books are spiral bound and the dimensions of the books are 14 inches by 18 inches.
Each large print test book is sealed by test unit.
Separate visual description documents are included in the large print and braille test kits. These picture
descriptions describe some of the images or graphics in the student’s test book. Descriptions are not
included for all visuals; they are included to increase accessibility to select images.
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Access to Secure Test Materials
•
Test Administrators administering the CSLA assessment may have access to test materials only
on the days the assessment is being administered.
•
Test books must be distributed to Test Administrators just prior to administration.
o CDE recommends that tests are distributed no more than 15 minutes prior to the
testing session and are collected within 15 minutes after the testing session
Monitor the Test Environment/Session
Test Administrators are expected to engage in active proctoring by walking around the testing
environment during testing.
Clarify only general administration instructions (i.e., questions regarding test procedures) after reading
the “SAY” directions word-for-word. Do not answer any questions related to test content (questions,
response options).
Test Administrators must not read the test content appearing in the students’ test books.
Guidance for Redirecting Students
The Test Administrator or Proctor may redirect the student’s attention to the test without coaching or
assisting the student in any way. Examples may include:
•
•
Providing reminders to stay on task and focused during the assessments
Providing a visual cue to the student to remain on task
Test Administrators and Proctors may not individually remind or encourage a student to answer all
questions. Test Administrators and Proctors may not point or gesture to the student to complete a
specific test item or encourage a student to select an answer choice.
Late-Arriving Students
A student who arrives after testing has begun will need to be tested in a separate location or at another
time, in order to provide the full unit testing time. SAC will need to determine where the student will
complete testing (location must meet all testing environment requirements, and the TA must be
bilingual).
Stops in Testing
There are two types of breaks. Each requires a different procedure to follow.
•
•
Bathroom breaks for an individual student. During testing, only one student is allowed to leave
the room at a time for bathroom breaks. Talking among students is not allowed at any time.
Students should not have access to cell phones or other prohibited electronic devices during
breaks. If a student leaves the testing room for an extended period of time, the Test
Administrator must decide whether confidentiality has been breached and if it is appropriate for
the student to continue testing. Unit time does not stop.
Classroom stretch break for students. At the discretion of the Test Administrator, one stretch
break of up to three minutes is allowed for all students in the testing group (at the same time)
Spring 2017
20
during each unit of the assessment. Students are not allowed to talk and must close their test
books. At the conclusion of the break, Unit stop time may be adjusted by no more than three
minutes.
Interruptions to the test unit are not considered breaks. Follow the procedures outlined below for
interruptions in testing.
•
•
Emergency situations that significantly interrupt testing. In the event of a school-wide
emergency that causes a disruption in testing, ensuring the safety of students and staff is top
priority. If time permits, have students close their test books. Collect the test books only if time
permits. Note the time of the disruption so that the remaining time for the unit can be
calculated. When possible and feasible, record this information in writing. Leave test books in
the assessment room. Follow the school’s procedures for the emergency.
Upon resuming the unit, prepare students for the continuation of testing.
o Ask students, “Are there any questions about the instructions for this unit?”
o Test Administrators must inform students of how many minutes remain in the unit
and write the start and stop times of the resumed unit on a space that is visible to
the students.
After the unit time has ended, meet with the SAC to determine next steps.
Medical situations and ill students. If a student becomes ill or experiences a medical situation
during a test, the Test Administrator must note the exact place in the test where the student
stopped and the amount of time remaining in the unit. The Test Administrator must collect the
student’s test materials and return them to the SAC. The student must finish their test during
make-up testing. The student may not return to previously answered questions during make-up
testing.
Interruptions to Testing
If there is an interruption to testing, students must close their test books. This includes:
• Giving students breaks.
• Changing test rooms.
o When changing testing rooms, students may not carry their own test materials.
o The new room should be properly prepared for testing.
• Allowing a student to leave the test room in emergency situations.
o If an emergency arises and a student needs to leave the testing room, no test
materials may be taken from the room.
o If a student cannot continue testing, contact the SAC.
o Note the amount of time remaining in the Unit and the where the student was in
the Unit.
Spring 2017
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Administrator “SAY” Directions
The Administrator “SAY” directions are a script for Test Administrators to follow on each day of testing.
The Test Administrator must read aloud WORD-FOR-WORD the material that is preceded by the “SAY”
symbol and printed in bold type. A “SAY” script is provided that will be used for all units. Test
Administrators will need to read the correct unit name (1-4) and testing time (75 or 90 minutes). The
material in italics is information meant for Test Administrators and should not be read aloud to
students.
After the “SAY” directions are read word-for-word, they may be repeated or clarified, at the request of
students, as long as the substance of the directions is not changed. “SAY” directions may be repeated
as many times as needed. No test questions or response options may be clarified.
Test Administrator Notes Prior to Testing
1. Distribute No. 2 pencils to students before starting the SAY directions.
2. The SAY directions will tell you when to distribute the following student test materials:
• Test books with school, district, and teacher name on cover
• Scratch paper
3. You will need to note any students who are absent and provide this information to the SAC to
arrange for make-up testing.
4. Administration directions will need to be adjusted for students requiring additional materials
needed as part of an accommodation plan (e.g., large print).
Spring 2017
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Test Administrator “SAY” Directions for Grade 3
Grade 3 – All Units
This will introduce the student to the test they are about to begin. Instruct the student to follow along
with you as you read the instructions. During testing, you are expected to actively proctor and focus
your full attention on students at all times to confirm they are working independently. This means
ensuring students are working in the correct unit and that they are NOT involved in questionable
activities. Circulate around the room and ensure students do not have prohibited materials.
Unit
Unit 1
Unit Testing Time
Grade 3: 90 Minutes
Required Materials
Start
Time
Stop
Time
• Test book
• Pencils
• Scratch paper
End of Unit 1 – Students Stop
Unit 2
Grade 3: 75 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 2 – Students Stop
Unit 3
Grade 3: 90 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 3 – Students Stop
Unit 4
Grade 3: 90 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 4 – Students Stop
SAY
Hoy van a tomar el examen de Artes del lenguaje en español de Colorado. No pueden tener en
su escritorio ningún aparato electrónico que no esté aprobado. No se permite hacer llamadas,
enviar mensajes de texto ni tomar fotografías. Si en este momento tienen algún aparato
electrónico, incluyendo un teléfono celular, por favor apáguenlo y levanten la mano. Si vemos
que tienen aparatos electrónicos que no estén aprobados durante el examen, es posible que
su examen no sea calificado.
If a student raises his or her hand, collect the electronic device (or follow your school/district
policy) and store it until the unit is complete. Certain electronic devices may be allowed for
accommodations purposes only during testing. Please contact your Test Coordinator if you have
questions regarding electronic devices.
SAY
Por favor permanezcan sentados en silencio mientras reparto los materiales del examen.
Spring 2017
23
Distribute scratch paper, wooden No. 2 pencils, and approved accessibility/accommodations
tools, if needed for certain students. Then, distribute test books.
SAY
If Unit 1
If Unit 2, 3 or 4
SAY
En la contraportada, observen el recuadro en la parte superior
izquierda de su cuadernillo del examen. Escriban su nombre y apellido
enseguida de Student Name.
Escriban _____ (nombre de la escuela) enseguida de School Name.
Escriban _____ (nombre del distrito) enseguida de District Name.
SAY Asegúrense de que su nombre y apellido estén escritos en su
cuadernillo del examen en el recuadro A.
Make sure each student has written his or her name on the test book. If necessary, assist
students with making sure they are using the test book that belong to them.
SAY
Usando los rótulos en la orilla de la página, abran su cuadernillo del examen en la primera
página de la unidad __ (fill in the appropriate unit) y lean conmigo mientras leo las
instrucciones. NO vayan a la siguiente página sino hasta que se les diga.
Hoy van a tomar la unidad__(fill in the appropriate unit) del examen de Artes del lenguaje en
español de Colorado de 3er grado.
Lean cuidadosamente cada pasaje y todas las preguntas. En cada pregunta deben elegir la
respuesta correcta. Pueden volver a leer los pasajes tantas veces como sea necesario.
Marquen sus respuestas rellenando los círculos en el cuadernillo del examen. No hagan
ninguna otra marca en el cuadernillo del examen. Si necesitan cambiar una respuesta,
asegúrense de borrar completamente su primera respuesta.
En una de las preguntas se les pedirá que escriban una respuesta basándose en los pasajes
que han leído. Pueden planear su respuesta usando una hoja de papel en blanco. Asegúrense
de escribir su respuesta final en el recuadro provisto en el cuadernillo del examen. Las
palabras tachadas, las palabras que estén fuera del recuadro o en la hoja en blanco, no se
calificarán.
Si no saben la respuesta a una pregunta, pueden saltársela y continuar. Si terminan el examen
de esta unidad antes de tiempo, pueden revisar sus respuestas y cualquier pregunta que no
hayan contestado SOLO en esta unidad. No pueden pasar el símbolo de ALTO.
Este es el final de las instrucciones en su cuadernillo de examen.
Spring 2017
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SAY
Cuando vean la palabra CONTINUAR con una flecha en el cuadernillo del examen, pueden
seguir a la siguiente página.
Cuando lleguen al símbolo de ALTO en el cuadernillo del examen, NO continúen sino hasta
que se les diga. Hay ejemplos de los letreros de CONTINUAR y de ALTO en la pizarra.
Si terminan antes de tiempo y ya terminaron de revisar su trabajo en esta unidad, levanten la
mano y yo recogeré los materiales del examen. Una vez que recoja los materiales del examen,
ya no podrán recuperarlos.
OPTION A
SAY Después de que haya recogido sus materiales del examen, por favor
permanezcan sentados en silencio hasta que termine el examen.
OPTION B
SAY
OPTION C
SAY Después de que haya recogido sus materiales del examen, pueden leer un
libro u otro material permitido hasta que termine el examen.
Después de que haya recogido sus materiales del examen, los dejaré ir.
Read from OPTION A, B, or C below based on your local policy (refer to your School Test
Coordinator).
SAY
SAY
¿Hay alguna pregunta?
Answer student questions.
SAY
Van a tener…
(Select the unit being administered)
Grade 3:
Unit 1: 90 minutos
Unit 2: 75 minutos
Unit 3: 90 minutos
Unit 4: 90 minutos
…para terminar esta unidad. Les avisaré cuando les queden 10 minutos para terminar.
SAY
Vayan a la siguiente página. Ahora pueden empezar a trabajar.
Spring 2017
25
Once you direct students to turn the page, the testing session begins.
Write the test start and stop times in a visible location on the board.
Actively proctor while students are testing:
•
•
•
•
•
•
Redirect students as necessary (guidance on page 20).
Collect test books, scratch paper, and accessibility/accommodations tools (as
needed) from students.
Information about breaks can be found on page 20 of this manual.
Ensure students do not move onto other units.
Information about procedures if students finish early can be found on page 24 of this manual.
Upon completion of testing each day, Test Administrators must return all secure test materials,
including used scratch paper in the secure envelope, to the SAC.
If taking a three-minute stand and stretch break during the unit:
•
Students must be supervised at all times during breaks,
•
Test books must be closed or covered.
•
Students are not permitted to talk to each other during testing or breaks during testing.
SAY
Por favor deténganse, coloquen su hoja de papel para hacer notas dentro del cuadernillo del
examen y ciérrenlo. Vamos a hacer un receso en silencio de tres minutos para estirarnos. No
se permite hablar.
After taking a classroom break, ensure students open their test books and continue testing
where they left off.
SAY
Abran el cuadernillo del examen y sigan trabajando.
When ten minutes of unit time remain:
SAY
Les quedan diez minutos.
Continue to actively proctor while students are testing.
When the unit time is finished:
SAY
Deténganse. Se terminó el tiempo. Cierren el cuadernillo del examen.
Revisen que su nombre esté escrito en el cuadernillo del examen. Voy a recoger los materiales
del examen.
Spring 2017
26
•
•
•
Collect test books, scratch paper, and accessibility/accommodation tools (as needed) from
students.
Return all test materials to your School Test Coordinator. Report any missing materials and
absent students.
Report any testing irregularities to your School Test Coordinator.
If you are administering more than one unit in the same day, allow students to take a short break (e.g.,
restroom break, stretch break) or extended break (e.g., lunch). Once students have returned and are
seated, read the script to move on to the next unit.
See the steps on page 32, “Complete Paper Administration Process”.
Spring 2017
27
Test Administrator “SAY” Directions for Grade 4
Grade 4 – All Units
This will introduce the student to the test they are about to begin. Instruct the student to follow along
with you as you read the instructions. During testing, you are expected to actively proctor and focus
your full attention on students at all times to confirm they are working independently. This means
ensuring students are working in the correct unit and that they are NOT involved in questionable
activities. Circulate around the room and ensure students do not have prohibited materials.
Unit
Unit 1
Unit Testing Time
Grade 4: 90 Minutes
Required Materials
• Test book
• Pencils
• Scratch paper
Start
Time
Stop
Time
End of Unit 1 – Students Stop
Unit 2
Grade 4: 90 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 2 – Students Stop
Unit 3
Grade 4: 90 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 3 – Students Stop
Unit 4
Grade 4: 90 Minutes
• Test book
• Pencils
• Scratch paper
End of Unit 4 – Students Stop
SAY
Hoy van a tomar el examen de Artes del lenguaje en español de Colorado. No pueden tener en
su escritorio ningún aparato electrónico que no esté aprobado. No se permite hacer llamadas,
enviar mensajes de texto ni tomar fotografías. Si en este momento tienen algún aparato
electrónico, incluyendo un teléfono celular, por favor apáguenlo y levanten la mano. Si vemos
que tienen aparatos electrónicos que no estén aprobados durante el examen, es posible que
su examen no sea calificado.
If a student raises his or her hand, collect the electronic device (or follow your school/district
policy) and store it until the unit is complete. Certain electronic devices may be allowed for
accommodations purposes only during testing. Please contact your Test Coordinator if you have
questions regarding electronic devices.
SAY
Por favor permanezcan sentados en silencio mientras reparto los materiales del examen.
Distribute scratch paper, wooden No. 2 pencils, and approved accessibility/accommodations
tools, if needed for certain students. Then, distribute test books.
Spring 2017
28
SAY
If Unit 1
If Unit 2, 3 or 4
SAY
En la contraportada, observen el recuadro en la parte superior
izquierda de su cuadernillo del examen. Escriban su nombre y apellido
enseguida de Student Name.
Escriban _____ (nombre de la escuela) enseguida de School Name.
Escriban _____ (nombre del distrito) enseguida de District Name..
SAY Asegúrense de que su nombre y apellido estén escritos en su
cuadernillo del examen en el recuadro A.
Make sure each student has written his or her name on the test book. If necessary, assist
students with making sure they are using the test book that belong to them.
SAY
Usando los rótulos en la orilla de la página, abran su cuadernillo del examen en la primera
página de la unidad __ (fill in the appropriate unit) y lean conmigo mientras leo las
instrucciones. NO vayan a la siguiente página sino hasta que se les diga.
Hoy van a tomar la unidad__(fill in the appropriate unit) del examen de Artes del lenguaje en
español de Colorado de 4o grado.
Lean cuidadosamente cada pasaje y todas las preguntas. En cada pregunta deben elegir la
respuesta correcta. Pueden volver a leer los pasajes tantas veces como sea necesario.
Marquen sus respuestas rellenando los círculos en el cuadernillo del examen. No hagan
ninguna otra marca en el cuadernillo del examen. Si necesitan cambiar una respuesta,
asegúrense de borrar completamente su primera respuesta.
En una de las preguntas se les pedirá que escriban una respuesta basándose en los pasajes
que han leído. Pueden planear su respuesta usando una hoja de papel en blanco. Asegúrense
de escribir su respuesta final en el recuadro provisto en el cuadernillo del examen. Las
palabras tachadas, las palabras que estén fuera del recuadro o en la hoja en blanco, no se
calificarán.
Si no saben la respuesta a una pregunta, pueden saltársela y continuar. Si terminan el examen
de esta unidad antes de tiempo, pueden revisar sus respuestas y cualquier pregunta que no
hayan contestado SOLO en esta unidad. No pueden pasar el símbolo de ALTO.
Este es el final de las instrucciones en su cuadernillo de examen.
SAY
Cuando vean la palabra CONTINUAR con una flecha en el cuadernillo del examen, pueden seguir
a la siguiente página.
Cuando lleguen al símbolo de ALTO en el cuadernillo del examen, NO continúen sino hasta que
se les diga. Hay ejemplos de los letreros de CONTINUAR y de ALTO en la pizarra.
Spring 2017
29
Si terminan antes de tiempo y ya terminaron de revisar su trabajo en esta unidad, levanten la
mano y yo recogeré los materiales del examen. Una vez que recoja los materiales del examen,
ya no podrán recuperarlos.
Read from OPTION A, B, or C below based on your local policy (refer to your School Test
Coordinator).
OPTION A
SAY Después de que haya recogido sus materiales del examen, por favor
permanezcan sentados en silencio hasta que termine el examen.
OPTION B
SAY Después de que haya recogido sus materiales del examen, los dejaré ir.
OPTION C
SAY Después de que haya recogido sus materiales del examen, pueden leer un
libro u otro material permitido hasta que termine el examen.
SAY
¿Hay alguna pregunta?
Answer student questions.
SAY
Tienen 90 minutos para terminar esta unidad. Les avisaré cuando les queden 10 minutos para
terminar.
Vayan a la siguiente página. Ahora pueden empezar a trabajar.
Once you direct students to turn the page, the testing session begins.
Write the test start and stop times in a visible location on the board.
Actively proctor while students are testing:
•
•
•
•
•
•
Redirect students as necessary (guidance on page 20).
Collect test books, scratch paper, and accessibility/accommodations tools (as
needed) from students.
Information about breaks can be found on page 20 of this manual.
Ensure students do not move onto other units.
Information about procedures if students finish early can be found on page 28 of this manual.
Upon completion of testing each day, Test Administrators must return all secure test materials,
including used scratch paper in the secure envelope, to the SAC.
Spring 2017
30
If taking a three-minute stand and stretch break during the unit:
•
Students must be supervised at all times during breaks,
•
Test books must be closed or covered.
•
Students are not permitted to talk to each other during testing or breaks during testing.
SAY
Por favor deténganse, coloquen su hoja de papel para hacer notas dentro del cuadernillo del
examen y ciérrenlo. Vamos a hacer un receso en silencio de tres minutos para estirarnos. No
se permite hablar.
After taking a classroom break, ensure students open their test books and continue testing
where they left off.
SAY
Abran el cuadernillo del examen y sigan trabajando.
When ten minutes of unit time remain:
SAY
Les quedan diez minutos.
Continue to actively proctor while students are testing.
When the unit time is finished:
SAY
Deténganse. Se terminó el tiempo. Cierren el cuadernillo del examen.
Revisen que su nombre esté escrito en el cuadernillo del examen. Voy a recoger los materiales
del examen.
•
•
•
Collect test books, scratch paper, and accessibility/accommodations tools (as
needed) from students.
Return all test materials to your School Test Coordinator. Report any missing materials and
absent students.
Report any testing irregularities to your School Test Coordinator.
If you are administering more than one unit in the same day, allow students to take a short break (e.g.,
restroom break, stretch break) or extended break (e.g., lunch). Once students have returned and are
seated, read the script to move on to the next unit.
See the steps on the next page to “Complete Paper Administration Process”.
Spring 2017
31
After Testing
After Testing Checklist
Report any unusual circumstances or breaches of test security regulations to the SAC, who must
then notify the DAC.
Identify any students who missed the unit and will need to make-up the unit.
Complete Paper Administration Process
Test Administrators must return all used and unused test materials to the SAC. Place used scratch paper
in the provided secure return envelope. Materials that must be returned include test books, used
scratch paper, and other accommodated materials or student work. Document the return of all secure
test materials on your school’s chain of custody form.
Collect Test Materials - SAC
Instructions for the SAC
Collect Materials
The SAC is responsible for the distribution and collection of CSLA materials to and from Test
Administrators on each day of administration, preferably within 15 minutes of the start and end of each
testing session. See chain of custody requirements on page 7 of this manual.
Immediately after final testing ensure that the CSLA Test Administrator Manual, test books, used scratch
paper in secure envelopes, accommodated materials, and all secure materials have been collected and
returned. Use the School Security Checklist to ensure that all CSLA test books have been collected. All
test materials, including accommodated materials, and used scratch paper in secure envelopes and the
original Pearson shipping boxes, must be returned to the DAC for secure shipment back to Pearson.
Prepare Test Materials for Packaging – SAC
Ensure that all secure materials have been returned to secure storage each day. Prior to returning
materials to the DAC, follow the steps below. All secure materials must be given to the DAC.
Instructions for the SAC: Returning Materials to DAC
Before returning CSLA test materials to the DAC, the SAC should sort and package the materials
following the directions below.
1. Check and deliver CSLA test materials to the DAC
Before grouping other test materials, first sort all CSLA scorable test books that will be returned
to Pearson for scoring.
Spring 2017
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•
•
•
•
•
•
•
•
Ensure that all test books and secure materials have been received from ALL Test
Administrators.
For students who did not test, their test book should be returned in the stack of unused
materials, and the appropriate Not Tested Code should be applied in PAnext (may be
entered by the DAC).
Ensure that the test books are verified for accuracy and completeness of student
identification information, especially if Student ID labels were not used and information was
completed by the Test Administrator.
o If no label was applied, then all demographic fields on the book must be completed to
match information in PAnext.
o If the label was applied, none of the demographic fields should be completed.
Verify and/or complete the header sheet.
The header sheet is a scannable document that will be used to verify the number of CSLA
test books to be scored. See Appendix B for a sample header sheet.
Pre-gridded header sheets have been provided. Some information on the header sheet will
be pre-gridded, while other information will need to be filled in manually. All information,
whether pre-gridded or manually entered, should be reviewed for accuracy.
Corrections to pre-gridded information are not permissible; complete a new (blank) header
sheet with accurate information to prevent scoring delays. If a new header sheet is required,
contact the DAC.
The following information must be manually completed on the pre-gridded header sheet:
SIDE 1
NUMBER OF
DOCUMENTS
•
Write and bubble in the total number of test books that will be
bundled, by grade, under the header sheet.
Organize CSLA scorable test books
o Organize the test books by grade so that the demographic page is facing down and the
margin that contains the black horizontal bars is on the right.
o The test books should be alphabetized by grade unless directed differently by your DAC.
o Place a completed header sheet on top of each bundle of test books by grade.
o This step may be done by the DAC: Secure the header sheet and test book stacks with a
paper band that was provided with the shipment of test materials. You may tape the
paper band to ensure that it fits around the stack. If the stack is too large for a single
band, you may break it down into stacks of 25 and use multiple bands. It is important
that you mark each band appropriately—for instance, “1 of 2” and “2 of 2”.
2. Sort remaining CSLA materials
The remaining CSLA test materials are secure nonscorable items. They may include any of the
following items and may be grouped together:
•
•
CSLA unused test books
CSLA Large Print test books (student responses must be transcribed into a scorable test
book following the transcription protocols in the Colorado CMAS and CoAlt Procedures
Manual).
Spring 2017
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•
•
Used Scratch paper in secure envelopes
CSLA Test Administrator Manual
Note: The CSLA Test Administrator Manual is not a secure item, but it should be grouped and
returned with the secure nonscorable items.
3. Place all material in the original Pearson boxes
Place the material into the boxes as follows:
• All secure nonscorable items go in first (on the bottom).
• Secure envelopes with used scratch paper.
• The lowest grade level (grade 3) goes in next.
• The highest grade level (grade 4) goes in last (on the top).
•
Refer to the following diagram.
4. Return CSLA materials with original boxes
• The original Pearson shipping boxes in which test materials were delivered must be used for
return shipping. Ensure that the original shipping labels and other markings have been
removed or covered. If more boxes are needed, contact your DAC.
•
Prior to placing test materials in a box, securely tape the bottom of each box to prevent
breakage. Reinforce all seams (top, bottom, and sides), following an “H” pattern.
Spring 2017
34
•
Do NOT seal boxes. Return unsealed boxes to the DAC in time for UPS pickup. The DAC will
check the contents before returning them to Pearson.
Prepare Test Materials for Shipping – DAC
Ensure that all secure test materials are returned. If not all materials are returned, physically check for
the materials at the school. All secure materials must be returned. If secure materials are missing,
notify CDE (Stephanie Boyd at 303.866.6849).
Instructions for the DAC
1. Sort materials for return to Pearson
•
•
•
•
Verify that all secure materials are accounted for and returned.
If any coding needs to be added in PAnext (e.g., Not Tested Code/Reason), ensure that it is
entered. (Not Tested Reasons are available in the CMAS and CoAlt Procedures Manual.)
Verify that used and unused test materials have been grouped as described in Step 3 of the
Prepare Test Material for Packing Instructions for the SAC.
If multiple boxes are received from one school and are not filled to capacity, the boxes can
be consolidated so that fewer boxes are shipped back to Pearson. Only put test materials
from one school in a box. Proper consolidation requires grouping scorable test books
together and banding by grade, and grouping secure nonscorable materials together.
2. Prepare boxes for shipping
Reuse the original Pearson shipping boxes to return test materials to Pearson. Ensure that the
original shipping labels and other markings have been removed or covered. If you do not have
enough boxes, place an additional order via PearsonAccessnext or contact Pearson Customer
Service:
o Telephone: 1-888-687-4759 (available Monday through Friday, 7:00 a.m. to 6:00 p.m.
MT)
o Email: [email protected]
o Website: http://co.pearsonaccessnext.com
Prior to sealing the boxes, ensure that the bottom of each box has been securely taped (all
seams [top, bottom, and sides] have been reinforced following an “H” pattern) to prevent
breakage.
If any box is not completely filled, add only crumpled paper to avoid damage caused by shifting
during shipment. Add enough crumpled paper to hold the documents securely in place during
transit. Do not use foam “popcorn” or “peanuts”.
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Return Labels
●
Identify boxes containing CSLA test material with the yellow return label. The address on
the label is 9200 Earhart Lane SW, Cedar Rapids, IA 52404-9078.
●
A white UPS label must be used on ALL boxes being shipped to Pearson.
●
Note: DO NOT pack or ship with CMAS: PARCC ELA, Math, or CMAS: Science, and Social
Studies materials.
RETURN LABEL
UPS LABEL
Affix the return label and UPS shipping label to each box. The labels should be clearly visible. Refer to
the following diagrams for suggested label placement.
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SCORABLE MATERIALS
Note: To ensure the safe return of materials, it is absolutely essential that all boxes be packed,
labeled, and secured as described in the previous section. Check to make sure that all boxes are
tightly packed and securely sealed.
3.
Schedule pickup with UPS
Each SAC must return all test materials to the DAC in time for UPS pickup.
Schedule UPS pick up of test materials immediately after testing ends. Pickups must be
scheduled with UPS by May 1, 2017. Schedule pickup arrangements 24–48 hours in advance of
the pickup.
Scorable materials must be picked up by UPS no later than May 3, 2017, or materials may not be
scored in time for reporting.
Call UPS at 1-800-823-7459 to schedule pickups for Ground shipping. Tell the UPS representative
you are calling in a pickup request for Pearson and will be using their “Return Service”.
You must provide UPS with the following information:
•
The physical location of where packages are to be picked up.
•
The estimated number of packages to pick up.
There may be time constraints for specific pickups based on their location. The UPS
representative will let you know if the pickup cannot be made as requested.
Once the pickup is confirmed, the district will receive a confirmation number from UPS. The
number can be referenced in the future if questions or changes arise.
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4. Mark the boxes
The district’s shipping labels should be numbered in sequence to show both the number of the
box and the number of total boxes for the district shipment. Mark each box with a unique
number such as “1 of 3”, “2 of 3”, and “3 of 3” on the return labels affixed to the boxes.
5. Store and ship test materials
Hold the boxes securely for pickup by UPS on the date you previously scheduled. Materials must
be picked up by UPS no later than May 3, 2017.
Materials must be kept secure at all times.
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Appendix A
Sample Forms
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Appendix B
Scorable Header Sheet
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Appendix C
Test Direction Symbols
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Test Direction Symbols in Test Booklets
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