Student Support Team Handbook Collegiate American School’s Counseling, Learning Support, Shadow Aide Support, English Language Learners, and Academically Talented/Gifted Programs Program Descriptions, Policies and Procedures for Counseling, Learning Support, Shadow Aide Support, English Language Learners and Academically Talented/Gifted at CAS March 1, 2014 0 CAS Mission To empower students with a holistic, rigorous and international education for success in an ever changing world CAS Core Values Achievement Collaboration Integrity Respect Responsibility 1 Contents Student Support Team 3-7 Counseling 8-12 Learning Support 13- 24 Shadow Aide Support 25-30 English Language Learners (ELL) 31-35 Academically Talented/Gifted 36-44 2 Student Support Team In observance of Federal Law 29, the Student Support Team is committed to providing an exceptional education for our student population by utilizing the best practices of SEN identification, informed parental consent, and least restrictive environment. Our Board of Directors encourages the intake of students with special educational needs, as long as we have the expertise and facilities to care for and support them. The Advisory Council is engaged in, has an overview of, and makes provisions for children with special educational needs. Detailed reports are provided to the members of the Advisory Council, in writing and during meetings. Collegiate American School is committed to engaging and supporting all students in learning. The Student Support team is aware of the diverse needs of our student population and seeks to use all possible resources to meet this diversity. The team also strives to support teachers and their work in the classroom by providing services to those students who need extra assistance but cannot receive it in the normal classroom setting. The Student Support team is continuously working to Identify students that need English language, academic and/or behavioral/emotional support, tracking students’ progress, and encouraging parents to volunteer and play an active role in the education of all CAS students. MISSION: To help all students reach their potential and/or succeed within their grade level despite personal obstacles such as: Not being proficient at English. Having a pre-existing language and/or physical disability. Having specific difficulties in certain subjects. Facing emotional and/or environmental factors such as poor self-esteem, lack of confidence, neglect, etc. Being academically talented/gifted The Student Support Team (SST) comprises of the: Superintendent Principal Deputy Principal Early Childhood Coordinator Student Support Team Coordinator English Language Learning Teachers Counselors 3 Learning Support Teachers COLLEGIATE AMERICAN SCHOOL P O Box 121306, Dubai, UAE Tel : 04 427 1404/1405, Fax : 04 427 1401 Website : www.casdubai.com Academic Year : 2013-2014 RENUNCIATION OF PLACEMENT FOR THE 2014-2015 ACADEMIC SCHOOL YEAR Issue Date: Joining Date: Dear Parents, It has been our pleasure to offer (student name) a place in (grade/s) at Collegiate American School from (date to date). (Student name) has contributed to the diverse culture of our school. However, based on (cumulative student work, classroom assessments, DRA levels, MAP scores, mid-year assessments, GPA, discipline records, and Student Support Team recommendations), it is our determination that we are not able to support his/her educational needs with the services we currently provide and consequently, are obligated to withdraw our offer for a place here at Collegiate American School for the coming academic year. In order to ensure (student name’s) continued educational success, it is our recommendation that he/she be enrolled in a more appropriate educational environment which does provide the services required to meet all of his/her educational needs. If we may be of assistance in this endeavor, please contact the Admissions Office. Yours sincerely, Kruppa Koshy | Senior Admissions Executive | Collegiate American School Umm Suqueim 2 | P O Box 121306 | Dubai, UAE T +971 4 427 1400 | F +971 4 4271401 Email: [email protected] url: www.casdubai.com 4 Formal Recommendation for Testing Date: Dear (parent/guardian name), Based on (cumulative student work, classroom assessments, DRA level, MAP scores, GPA, discipline records, lack of response to intensive interventions and/or behavior management plan), it is recommended that (student name) be referred for an evaluation in order to determine his/her educational needs, and for school personnel to plan accordingly. The specific areas recommended for evaluation are (cognitive functioning, academic ability, speech, language processing, fine and gross motor development, sensory stimulation, behavior, hearing, vision). In order to ensure continued admission to CAS, it is the school’s expectation that these evaluations be completed by an approved evaluator in four weeks’ time. Please be advised, that failure to comply will result in our inability to offer placement for the following school year. Please contact us if we may be of assistance in this endeavor. Regards, CAS Student Support Team Collegiate American School Umm Suqueim 2 | P O Box 121306 | Dubai, UAE T +971 4 427 1400 | F +971 4 4271401 5 Parent/Guardian signature to acknowledge receipt of letter: ________________________________________________________ Date: ___________________ Approved Evaluators *Child Early Intervention Medical Center, FZ LLC* Occupational Therapy, Speech and Language Therapy, Psychological assessments, Applied Behavior Analysis Therapy, school shadow teacher provision and training, Psycho-educational, psychosocial, and diagnostic assessments, feeding therapy, vision therapy and social skills groups Al Razi Building #64, Block B, Suite 2010 Dubai Health Care City P.O. Box 505122 Dubai, UAE Tel: +971 4 4233667 Fax: +971 4 4298474 Website: http://www.childeimc.com/ Email: [email protected] Dr. Ruba Tabari-Independent Educational Psychologist [email protected] *Dubai Community Health Centre* Psychiatry, Clinical Psychological Therapies and Assessments, Group Therapy, Educational Psychology and Assessments, General Counseling, Speech Therapy, Occupational Therapy, Special Needs Educational Help in English and Arabic P.O.Box 73810, Dubai, U.A.E Tel: +9714 395 3939 Fax: +9714 395 4343 Website: http://www.dubaicommunityhealthcentre.org/ Email: [email protected] *Dubai Physiotherapy & Family Medicine Clinic* Family Medicine, Internal Medicine, Physiotherapy, Sports Therapy & Rehabilitation, Speech Therapy, Acupuncture, Psychology, Chiropody / Podiatry, Orthotics. (Dr. Valeria Risol) 1st Floor, Town Center Jumeirah Jumeirah Beach Road P.O. Box 74638 | Dubai, U.A.E. Tel. +971 4 349 6333 Fax +971 4 344 8617 Website: http://www.dxbphysio.com/medical-services-dubai/speech-therapy/ KidsFIRST Medical Center Occupational Therapy, Speech and Language Therapy, Pediatrician, parent support groups, physiotherapy 6 Villa #1171A Al Wasl Road (near Umm Sequim Road) P.O. Box 450233 Umm Sequim 3, Dubai Tel: +971 4 348 KIDS (5437) Website: http://www.kidsfirstmc.com/ Email: [email protected] *Stepping Stones for Autistic Spectrum Disorders* ABA Therapy, Speech and Language Therapy, Occupational Therapy, psycho-educational assessments, school shadowing and inclusion support, learning support services, social skills training. Tel: 04 363 5433 Website: www.steppingstonesca.com *The Carbone Clinic of Dubai* DHCC Building 33 Offices 102-103 Tel: 04 453 9810 www.facebook.com/pages/Carbone-Clinic/1397392553806610 Deema Sihweil, Psy.D , Private Practitioner and Clinical Director, [email protected] 7 Counseling At CAS we believe in encouraging the all-round development of our students, academically, physically and emotionally. Students and parents of CAS may, at times, wish to discuss not just academic matters, but, may have more general questions concerning their child’s progress, wellbeing, emotional development, and future beyond school. Our counselors assist students and parents with: Settling into their new school Adjusting to a new environment and a multi-cultural setting Suggesting strategies for developing positive friendships and peer relationships Dealing with emotional adjustments Helping identify learning and emotional support needs Recommending outside therapists or specialists where the school is unable to cater for the needs of the child internally Developing anti-bullying strategies Liaising with students, parents, teachers, and working in consultation with all parties Teach classroom guidance lessons Provides immediate individual or small group counseling- with parent consent Works collaboratively with teachers, admin, and staff Maintains confidential files such as: IEP’s, child abuse and neglect reported casesphysical/sexual/emotional abuse Makes classroom observations Provides informative and/or referrals for community resources to families MAP Testing twice a year Middle school student electives Career Counseling Impromptu meetings with students based on need. Teachers may e-mail issues as they arise Grade Level Guidance Lessons Every classroom participates in regular classroom guidance lessons. Lesson topics address academic, personal /social and career national standards developed by the American Counselor Association (ASCA). Pre-Kindergarten- Grade 9 topics include: Cooperation Skills, Social Skills, Friendships, Conflict Resolution Skills, Bully Intervention, Relationship Skills, Leadership Skills, and Middle/High School Transition Student Files, Documentation and Record Keeping: Every student who is identified as needing counseling services within the school will have a confidential file documenting the need for services. The students’ file should include the following materials: 8 Assessment documentation, e.g., teacher referral, teacher checklists, student work samples, test reports (DRA, MAP), anecdotal information, portfolio rating scale, etc. Behavioral Intervention Plans and Behavioral Contracts Parent/teacher conference/meeting minutes Behavioral Intervention Flow Chart Focus students are identified as having behavioral issues that may or may not impact on academics. Items that cause imediate removal from school, suspension and/or expulsion are: *continuous minor infractions *bullying/threatenin g *verbal harrassment *causing physical injury *vandalism *theft *use of inappropriate language *deliberate misuse of ICT Teacher communi cates with parents about concerns and progress. Teacher fills in a Behavroal Intervention Plan (BIP) to keep track of strategies implemented (the plan is followed for up to 4 weeks). If limited or no progress is made, teacher completes a referral and meets with Counselor to review BIP. A decision is made to If BIP is continue modified, new with BIP, accommodations modify it, and or place modifications the student may be put in on a place to help the behavioral student. contract. If student is placed on a behavioral contract, a recommendation for formal evaluation may be made. 9 Behavioral Intervention Plan Name: Grade: Date: Homeroom Teacher: Progress Strategies Goal: One: How will you get there? Assessment How will progress be measured? NP = No progress (< or = 59%) LP = Limited progress (60-69%) D = Developing (70-85%) A = Achieved (86-100%) Date Date Date dd/mm dd/mm/yy dd/mm/ yy /yy Two: Date dd/mm/y y Date dd/mm/ yy Date dd/mm /yy Three: Date dd/mm/y y Date dd/mm/ yy Date dd/mm /yy 10 Student Behavioral Contract STATEMENT TO PARENT/GUARDIAN AND STUDENT On __________________________ ___________________________________ will begin this contract that will (Starting Date) (Name of Student) support his/her success at Collegiate American School. This contract will be used to chart the progress of the abovementioned student and to determine their future appointment at Collegiate American School. We expect (student name) behavior to improve within one month’s time from the onset of this contract. If there is no significant improvement, we will meet as a team to alter the behavior plan in order to ensure that Collegiate American School has utilized all the resources available in the school to support (student name) needs. The terms of the contract outlined below must be met on a daily basis. If they are not, then the consequences outlined below the terms will be enforced. TERMS OF EXPECTATIONS AND RESPONSIBILITIES: Responsibilities of Student: 1. 2. 3. Responsibilities of Parent: 1. 2. 3. Teacher Responsibilities: 1. 2. 3. REWARDS IF GOALS ARE MET: 1. 2. 3. CONSEQUENCES IF GOALS ARE NOT MET: 1. 2. 3. 11 Special Note: The consequences mentioned above are null and void if student commits an act that would require a suspension and/or expulsion. This will be determined by the Student Support Team and/or Administration. Examples are listed on the next page. By signing this contract all parties agree to the stipulations in the document and will following accordingly. The following contract will be reviewed on the following date ___________________________________. ___________________________________ ___________________________________ (Printed Name of Student) ___________________________________ (Signed Name of Student) __________________________________ (Printed Name of Parent/Guardian) ___________________________________ (Printed Name of Student Support Team Member) ___________________________________ (Signed Name of Parent/Guardian) ___________________________________ (Signed Name of Student Support Team Member) ___________________________________ (Printed Name of Administrator) (Signed Name of Administrator) Items that can cause immediate removal from school, suspension, and/or expulsion: This list should not be considered as exhaustive. 1. Consistently not taking action to correct minor offences. 2. Bullying, disrespectful or demeaning language, (see Bullying and Harassment Policy). 3. Actual or intended physical injury to another person, (fighting, hitting, biting, kicking). 4. Repeated lying. 5. Use of inappropriate language or gestures. 6. Major disruption or ongoing misbehavior in school, on the playground, or on the school bus. 7. Abuse or vandalism of school property. 8. Deliberate abuse or misuse of the schools computers or iPads, (see IT Policy). 9. Theft. 12 Learning Support Learning support teachers work with students from PKG to Grade 9 who are struggling with phonics, reading, writing, math, spelling, etc., have poor organizational skills, low motivation, difficulty staying on task, and/or fail to complete classwork or homework. Determination of the need for learning support is based on previous diagnosis of special needs, entrance assessments, teacher’s concerns and referrals, Class assessments, and MAP testing. Students identified as requiring some level of learning support are categorized according to their level of need: Assessment for Learning Support Entrance assessments and MAP testing for Grades 1-9. th If students score between the 35 and 50 percentile on reading, language or math, they are flagged and their classroom teacher has two weeks to decide if a Teacher Intervention Plan is necessary and if so, to start tracking accommodations being made and progress monitor. ELL might also be called in to do an assessment. Students scoring between the 20 and 34 percentile, are required to do an additional assessment for reading and/or math to better gauge how many grade levels below they are. th th th th For students below the 20 percentile, CAS SST makes a decision about if and how we can support the student on a case-by-case basis. Assessments given by Student Support Team Coordinator or Learning Support teachers. Assessments may be given based on teacher referral, and with parent permission, to understand how a student is learning and/or may learn better. External assessments External agencies may provide assessment at the request of parents and/or the school Delivery of Service Observations Teachers can request an observation if they would like us to come into the classroom and observe how a student works, behaves, writes, etc. The learning support teacher would then meet with them at a later date to share what was observed and discuss suggestions for what might work for them. One-on-one help This can be either pull-out or push-in depending on the student, subject, classroom environment, etc. Group sessions Sometimes students will be paired together because they are at a similar level of phonetic recognition, reading, writing or math skills. Level of Support Focus: Students who are less than or up to one grade levels below their same aged peers. The teacher completes a teacher intervention plan to be monitored every 6 to 8 weeks. 13 Learning Support: Students who are more than one grade level behind, not diagnosed as having a disability, and/or for whom, the teacher intervention plan had not been successful. A learning support plan (LSP) may be developed with the teacher, learning support teacher and parent. Special Education Needs: Students who have received a learning disability diagnosis or other diagnosis that impacts their daily participation and progress in school activities. Some of these students have external support providers who may attend school with them. Depending on student need, an individual learning plan (ILP) may be developed. Student Files, Documentation and Record Keeping: Every student who is identified as SEN within the school will have a confidential file documenting the need for services. The students’ file should include the following materials: Assessment documentation, e.g., diagnosing assessments, teacher checklists, student work samples, test reports (DRA, MAP), anecdotal information, portfolio rating scale, etc. Type of need, e.g., facilitation of need, learning support plan, individual learning plan Parent conference/meeting minutes Progress reports and end of semester reports 14 Teacher Intervention Plan Private and Confidential Name: Grade: Goal (Academic, Behavioral or Social) Strategies What is the impact on learning? How will you get there? Date: Homeroom Teacher: Assessment How will progress be measured? Progress NP = No progress (< or = 59%) LP = Limited progress (60-69%) D = Developing (70-85%) A = Achieved (86-100%) Objective: Date dd/mm/yy Date dd/mm/yy Date dd/mm/yy Objective: Date dd/mm/yy Date dd/mm/yy Date dd/mm/yy Objective: Date dd/mm/yy Date dd/mm/yy Date dd/mm/yy 15 16 Assess ment Homew ork Classroom Accommodations: In Class MAP Testing Accommodations: Allow accommodations for: Allow extended time Use of calculators Open book or note tests Fewer homework questions Preferred seating Buddy system Graphic organizers Books on tape, listening guide Partial outline Provide teacher notes Comments: Alternative assessments Grade content, not spelling Chunk assignments Allow use of adaptive tech. Alternative testing location Use of computer in class Other Please contact the Learning Support teacher or the Counselor should you have any questions about making accommodations or modifications for this student. Extra time Computer Extra TiemCe Scribe Own scrib room Sit at front of room Reader Other 17 Learning Support Action Plan Private and Confidential Name: Grade/Teacher: Date: Case Manager: Present Level of Performance: What are some of the student’s strengths? (Consider academic, social/emotional, personality, extra-curricular) What are some of the student’s recognized areas for improvement? 18 Progress Goal (Academic, Behavioral or Social) Objective: Person/s Responsible Strategies How will you get there? Assessment How will progress be measured? NP = No progress LP = Limited progress D = Developing A = Achieved Date Date dd/mm/yy dd/mm/yy Date dd/mm/yy Objective: Date dd/mm/yy Date dd/mm/yy Date dd/mm/yy Objective: Date dd/mm/yy Date dd/mm/yy Date dd/mm/yy 19 20 CONFIDENTIAL Individual Learning Plan Student Name: School Name: Meeting Date: Age: Parent Name: Tel Number: Date of Birth: Grade: Home address: Email Address: Collegiate American School The following people were in attendance: Position Parent/Guardian Parent/Guardian Signature N N o v Student SEN Case Manager/Learning Support Teacher School Counselor Superintendent Principal Deputy Principal Teacher Teacher Shadow Teacher Psychologist Speech and Language Therapist Occupational Therapist Other Staff Member 21 CONFIDENTIAL Individual Learning Plan School Name: Collegiate American School Name: Nationality(s): DOB: Diagnosis: Date: Case manager: Grade: Date /Place of last Psycho-Educational Testing: Additional therapies recommended: (If applicable) Speech Language Therapy Occupational Therapy Physical Therapy Counseling/Art Therapy/Play Therapy Tutoring Summer Programming Adaptive/ Assistive Technologies Other: quizzes and/or Tests Curriculum adaptations MAP Testing Accommodations: Allow accommodations for: Extra time Computer Scribe Own room Sit at front of room Allow Calculator Reader Supervised rest breaks Other Allow extended time Use of calculators Open book or note tests Fewer homework questions Preferred seating Buddy system Graphic organizers Books on tape, listening guide Partial outline Provide teacher notes Alternative assessments Grade content, not spelling Chunk assignments Allow use of adaptive tech. Alternative testing location Use of computer in class Other ( See attached sheet for Further explanation) Assessment Alternative Reading Level Adjusted content expectations for Classroom Accommodations: Homework The following modifications will be used: Description of what service will target: In Class Check if applicable T I M E 22 CONFIDENTIAL Individual Learning Plan Name: Date: A description of the student’s exceptionality and its impact on educational performance (please include results of any current evaluations from school(s) or outside therapists: Strengths: (consider academic, social/emotional, dispositional, extra-curricular) Challenges: (what they do least well, what is most difficult for them) . ELL support (tick one) Stage 0 Stage 1 Stage 2 Stage 3 Stage 4 Released Language History (please include any tested language levels and history of language support, may need to attach another page if language history is complicated) Academic Experience Speaking Reading Writing AcademicExperience 1st Language: 2nd Language: 3rd Language: 23 Progress Goal (Academic, Behavioral or Strategies Social) Person/s How will you get there? Responsibl e Objective: Assessment How will progress be measured ? NP=No progress LP = Limited progress D = Developing Feb. April ANov = Achieved . June Objective: Nov . Feb. April June Objective: Nov . Feb. April June 24 Guidelines for Teachers, External Service Providers and Shadow Aides One-on-one shadow aides in the classroom setting Shadow aides are an effective tool that pairs a trained adult aide with a child with special needs while they begin participating an adapting to a regular education setting. The ultimate goal is to support a child to become successful and independent in the least restrictive school and community settings. Shadow aides allow the child to function in a mainstream school setting more successfully by supporting the academic/ behavioral goals designed by the individualized learning plan team. They collect data on target problem behaviors, implement behavior plans, teach appropriate alternatives, and collaborate with the teacher to help the child better manage their behavior. This requires the shadow aide to help a child adjust to a classroom environment (e.g. academics, peer interactions, and behavioral demands). This individualized support also helps ensure that the child’s behavior does not diminish the educational opportunity of other students as well. Collegiate American School takes an inter-disciplinary approach to our programs which include collaboration with others who provide services such as in-home ABA Therapy, Therapy sessions in external centers, speech therapy and occupational therapy. Full inclusion placement is the only type of shadow aide support CAS utilizes. The child is placed in a regular education classroom for the entire duration of the school day. The shadow aide discreetly facilitates the child’s complete participation in a regular education class and supports blending-in with his or her peers. The shadow aide will act like a teacher’s aide to facilitate positive peer interactions, and independent academic work, classroom tasks and appropriate social skills. Lastly, the goals established in other therapies are incorporated into the daily classroom work. Successful shadow aide support should enhance student socialization, community and educational opportunities, provide additional support for the classroom teacher as they incorporate the child into the classroom environment, and help increase mainstream children’s sensitivity and acceptance of students who have special needs. 25 Directing shadow aide support for individual student needs A shadow aide works under the direct supervision of the classroom teacher to enhance the participation of a student with special needs in the school community. Shadow aides assigned to students with special needs have the broad goal of enabling the successful inclusion of students assigned to them. This means that they facilitate students’ participation in the regular classroom. They also monitor student behavior and stress to minimize disruptions in the classroom. This includes assisting with instructional modifications and accommodations, implementing sensory support as directed by an occupational therapist, employing visual and/or behavioral supports, assisting with communicative programs and facilitating social relationships with peers. Shadow aides are assigned to assist in accomplishing the following program goals: Increase student’s level of independence Teach and support appropriate boundaries in relationships with adults and peers, in order to enhance development in these areas: Academic, Social and Emotional. Improve student’s adaptability. Improve student’s assertiveness and self-advocacy skills: To respond without prompting or adult reassurance, to initiate requests for help, and to have adequate time to process information and develop a response without interruption by an adult. Increase the student’s skill level and gain additional skills from the different methods of teaching that individual shadow aides have to offer. Teachers and shadow aides work collaboratively to: Provide accommodations i.e., support and/or services that enable the student to participate successfully in the general education curriculum while accurately demonstrating their learning. Accommodations may include: Time; extending the time a student is allowed for learning, completing a task, or taking a test Level of Support; ways to support a student with ASD utilizing class tutors, working in groups, peer support and shadow aide support Instruction Grouping; allows the student with special needs to be partnered with peers who understand the curriculum, who can accommodate the student’s abilities and who are good social models Input; an adaptation of the way instruction is delivered (pre-teaching, re-teaching) Reduced Response Effort; reduces the response effort of the student with special needs through use of a scribe, calculator, P-Touch/ Word processor and other forms of technology Setting; providing alternative settings to complete assignments or take tests Adaptations of the Environment; providing preferential seating, organizational systems, visual strategies and sensory programs Quantity of Sections of Curriculum Expectations; reduces assignments in each area of the curriculum. 26 Teacher Responsibility Plan and supervise student instruction, Keep the same frequency of interaction with the student who has special needs as with his/her typical classmates. Supervise and make modifications to the regular curriculum based on student need and ensure that accommodations recommended by the student’s team are provided. Comment regularly to the shadow aide and case manager about the progress of the student with special needs. Report on student progress in terms of academics, behavior, daily living and socialization Develop a relationship with parents, external service providers, and shadow aide that is consistent with relationships that are developed with parents/caregivers of all students in the classroom. Shadow Aide Responsibility Support the student to participate in Instruction, Maintain proximity to the student with special needs only as much as needed in the classroom. Ensure that modifications made the regular curriculum are carried out, and accommodations recommended by the student’s team are provided. Be responsive to the suggestions of the Teacher and school based case manager about the progress of the student. Report on student progress in terms of academics, behavior, daily living and socialization and refer questions about student progress to professional staff. Develop a relationship with parents, teachers and external service providers, and refer conversations about the student to the teacher. Supervising teachers should enhance shadow aide effectiveness by: 1. Developing a positive relationship with the shadow aide and the student (this is essential). 2. Providing curriculum information ahead of time so that the shadow aide can make preparations to support the student’s participation. 3. Planning a regular time and/or a means of communicating with the shadow aide, parents, and the case manager. 4. Monitoring the student’s performance in the classroom and maintaining awareness of the best ways to support student learning. School based case managers should enhance the shadow aide effectiveness by: 1. Supporting a positive relationship with parents, service providers, classroom teacher, the shadow aide and the student through communication of student goals and objectives. 2. Providing accommodation/modification information ahead of time so the teacher and shadow aide can make preparations to support the student’s participation. 3. Planning a regular time and/or a means of communicating with parents, service providers, classroom teacher, and the shadow aide. 4. Monitoring the student’s performance in the classroom, collecting and interpreting student data in order to maintain an awareness of the best ways to support student learning. 27 Important points to remember: Prompt Hierarchy Well-trained teachers and shadow aides recognize that the least amount of support that results in the goal is optimal. It is important for teachers and shadow aides to maintain awareness of how much help they provide a student during any activity. There are two methods of prompting: “most to least” and “least to most” prompting. It is common to use “most to least” prompting when teaching a new skill. This is called errorless learning. When a student is reviewing a previously acquired skill the “least to most” approach to prompting should be used. Levels of prompting from most restrictive to least restrictive are as follows: 1. Full physical prompt- hand over hand help for the student 2. Partial physical-touch wrist or elbow to assist the student 3. Modeling-show the student by demonstrating the correct response 4. Gesture-point toward the correct response 5. Direct verbal/visual- tell or present visual cue to the student 6. Indirect verbal/visual - give a less direct verbal or visual cue such as, “What are you supposed to do next”? 7. Independent- the student responds without any assistance Knowing How to Fade Prompts Fading prompts can be done in the same progression as above. It is important for teachers and shadow aides to gradually fade prompts in order to avoid making students “prompt dependent” by continuously offering information and help without allowing the student the opportunity to engage in activities on their own. Data Collection on a Target Behavior and/or Task One teacher and shadow aide responsibility may be to keep data on a target behavior and/or task. The shadow aide does this at the direction of the student’s team and with specific direction about what to record and how to keep data. It is important that they are informed about what is appropriate and about the necessity of objectivity in record keeping. When data is maintained on a student the teacher has the responsibility to review all data that is collected and to sign all data sheets before they are filed or sent to the school based case manager, external service providers and/or parents. Preparing for the Absence of the Paraprofessional Consistency of support is necessary to avoid disruption to the student with special needs and his classroom. The shadow aide needs to make preparations for the student and for the substitute in the event that he/she is absent from work. A substitute folder with detailed information that describes the daily tasks of the Shadow aide must be completed at the beginning of the school year. This folder should be a working document that is continuously updated as the needs of the student change. These changes must be noted in the substitute folder to assure that the student is being supported in a consistent manner. Preparing the student should begin before the paraprofessional is absent, when possible. This can be in the form of an ageappropriate social story that explains how the student can seek assistance from the substitute and that the substitute has information on how to help. 28 Shadow Aide Observation Form Your Name: Classroom: Date: Student: Schedule/Transitions: • How does the student manage with the classroom schedule and/or transitions? • Do you have suggestions or comments? Directions: • How is the student’s attention directed/redirected to task? • How does the student know what to do? (How do they get directions?) • How do they know what is important? • How do they know the steps to follow? Behavior Support: If a difficult situation develops please take note of the following: • Describe the situation. • What happened before? • How was support provided? • Did it help? • Ideas, why? 29 Communication: • How does the student communicate? • List examples of communication supports used with the student. Accommodations Chart Please list the accommodations being used. Describe how frequently it is used and how important it is to the student’s success. If not in use, should it be? Return to the in school case manager by:________________ Teacher: Accommodations Shadow aide: Currently being used? Describe accommodation, length of time, frequency, and level of support. Schedules/Transitions: Student personal schedule Destination Cards calendar Picture schedule Transition objects (bells, toys) Other Cue Cards/Word or Picture Reminder Cards: Stop; quiet; wait; think it, don’t say it; walk; red words; mountain/molehill; walk in line. List items in use Behavioral Expectations of Given Situations: How to enter a room, taking turns, transitions, initiating play, etc. List items in use Home school Communication: Communication log Frequent meetings Other Task Management: Classroom behavior management plan Extra time Different setting Break cards/signals Freedom of movement Sensory breaks Other Additional Accommodations: Technology Behavioral contract Social stories 30 English Language Learners (ELL) Program The ELL program at CAS is dedicated to optimizing individual learning and potential for students whose first language is not English. ELL support is offered to students in grades 1 thru 9. It targets students who are learning English for the first time or not yet proficient in English. Students in need of ELL services are either given an ELL assessment prior to school acceptance and placements are based on this assessment, or teachers identify a student at a low English language level, go through the SST referral process which initiates an ELL assessment. Students meet with ELL staff for instruction. Materials and methods are appropriate to the grade, age and language level of each individual student. ELL Program Goals • To develop socially and culturally appropriate communication skills. • To develop academic language for success in the content areas. • To take pride in their cultural and linguistic backgrounds. ELL Program Standards The CAS ELL program uses the WIDA English Language Proficiency Standards and Benchmarks, K-12, to guide instruction and achieve program goals. The Standards are aligned with Common Core State Standards. We use curriculum that addresses all components of language acquisition including speaking, listening, reading, writing, and structure; and follows the five stages of second language acquisition, like Read, Write Inc. and National Geographic. Equitable Access All English language learners have opportunities for full participation in special opportunity programs (i.e. After School Activities, Middle/High School options, advanced classes, Special Education, etc.) *Policy regarding foreign (French and Spanish) language options for students in the ELL program: Stage 1: Students in stage 1 of ELL service are not given the option to participate in additional foreign (French or Spanish) language classes. They are scheduled to attend ELL instead, and in addition to their regular ELL class time, in order to develop their English listening, speaking, reading, writing vocabulary and grammar skills. Stage 2: Because ELL can greatly improve language skills in a relatively short period of time and each student acquires language skills at differing speeds, some students become independent learners quicker than others. Therefore, students in stage 2 may or may not attend French or Spanish language classes based a recommendation made by the ELL teacher/s. Once a recommendation is made that a student may participate in an additional foreign language, the students’ parents or guardians would be given the option to have them included or not. Regularly scheduled ELL classes continue through this stage. Stage 3: Options are given comparable to a non-ELL student. 31 ELL Program Overview and Description Stages of ESL Programming: • Determination of student eligibility Assessed prior to admission or at beginning of school year to be completed by the end of September. New students are assessed on a rolling basis as they are accepted at CAS. • Student actively participates in ELL Progress is reported in November, February and April. Mid-year assessments are given in January. Exit testing may take place based on student need. • If exited from direct ELL service, the student enters transition period for up to two years during which time their academic progress is monitored by the ELL teacher but they are no longer actively receiving ELL instruction. Student Files, Documentation and Record Keeping: Every student who is identified as ELL within the school will have a confidential file documenting the need for services. The students’ file should include the following materials: Home Language Questionnaire Assessment documentation, e.g., placement test, progress assessments, exiting assessment, teacher checklists, student work samples, test reports (DRA, MAP), anecdotal information, portfolio rating scale, etc. Progress reports and end of semester reports Delivery of ELL Services: Collegiate American School uses a variety of instructional models designed to develop proficiency in speaking, listening, reading, writing, and structure of the English language. Each delivery model is matched to meet individual student needs. *Pullout model: In this model ELLs are taken out of the mainstream classroom for part of the day to receive language support from an ELL teacher. *Push-in model: In this model the ELL teacher goes into the mainstream classroom and works with the content area teacher to provide extra language support to students receiving ELL. *Co-Teaching Teaching: ELL staff plan and teach with classroom or content area teachers. Instruction integrates ELL and content area standards as well as ELL strategies. *Consultation: ELL teachers meet with classroom or content area teachers to provide professional development related to instructional strategies for ELLs and/or to help in planning for integrating ESL strategies into classroom/content instruction. 32 Home Language Questionnaire (HLQ) Dear Parent or Guardian: In order to provide your child with the best possible education, we need to determine how well he or she understands, speaks, reads and writes English. Your assistance in answering these questions is greatly appreciated. Thank You STUDENT NAME:_________________________________________________ DATE:_____________________________ DATE OF BIRTH: _____________________________GRADE APPLIED FOR:_____________________________________ COUNTRY OF BIRTH / ANCESTRY:______________________________________________________________________ NAME OF PERSON COMPLETING THIS FORM:________________________________________________________ (✔ boxes that apply) 1. What language(s) are spoken most of the time to the student, in the home or residence? ❏ English ❏ Other ___________________________________________________________________ 2. What language(s) does the student understand? ❏ English ❏ Other ___________________________________________________________________ 3. What language(s) does the student speak? ❏ English ❏ Other ___________________________________________________________________ 4. What language(s) does the student read? ❏ English ❏ Other ____________________________________________________ ❏ Does Not Read 5. What language(s) does the student write? ❏ English ❏ Other ___________________________________________________ ❏ Does Not Write 6. In your opinion, how well does the student understand, speak, read and write English? Very well Understands English ❏ Speaks English ❏ Reads English ❏ Writes English ❏ Only a little ❏ ❏ ❏ ❏ Not at all ❏ ❏ ❏ ❏ __________________________________________________________________________________________ __________________________________________________________________________________________ Signature of Parent/Guardian/Other ______________________________________Date__________________ TO BE COMPLETED BY SCHOOL PERSONNELL: DETERMINATION: ❏ Possible ELL ❏ English Proficient 33 Dear Parents and Teachers, Due to the high number of students whose primary language is not English, our English Language Learning program is designed to provide an intensive English language curriculum for up to 12 weeks, possibly more, depending on student need. Please be aware that the ELL teachers and the Student Support Team will be determining individual student need for the second semester. They will be analyzing cumulative student work, teacher checklists, DRA levels, MAP scores, ELL mid-year assessments, and classroom teacher recommendations in order to judge the readiness of each individual to be fully included in their classroom, serviced via the push-in model in their classroom, pulled-out part-time, or to continue to be included in ELL fulltime. Regards, CAS Student Support Team 34 Determination of Student Need Student Name: Date: Based on cumulative student work, teacher checklists, DRA levels, MAP scores, ELL mid-year assessments, and classroom teacher recommendations, (student name), (no longer demonstrates / demonstrates) the need for (ELL services at this time / continued ELL services through the push in model / continued part-time ELL services / continued full-time ELL services). (Student name ‘s), achievement and academic need will continue to be monitored by classroom teachers, ELL teachers and the Student Support Team. Regards, CAS Student Support Team 35 Students Identified as “Gifted and Talented” Students with outstanding talent who perform or show potential for performing at remarkably high levels of accomplishment when compared with others of their age require services or activities that may not be provided to the majority of their class. Essentially, research tells us that students who are gifted/talented are characterized by three interlocking clusters of ability, these clusters being above average ability, creativity and task commitment. At CAS, we identify these students by using test score nominations (standardized, formative and summative), teacher referrals, and parental request for testing. Students must be in the 94th percentile on a nationally normed achievement test and be an extremely high achiever academically, socially and intellectually. The school may request he/she undergo cognitive abilities testing. Our procedure for providing for our academically talented/gifted students is to evaluate to assess the students’ needs, provide a challenging and supportive learning environment, observe students responses to curriculum, consult with peers, parents/caregivers, teachers, and community, nominate and screen if appropriate, analyze information, plan appropriate to students’ needs and monitor the continuous cycle. Characteristics of a Gifted and Talented Student -Learns easily and rapidly -Thinks clearly, recognizes implied relationships, comprehends meanings -Reads on the average of two years above grade level -Retains what she/he has hear or read without appearing to need much rote or drill practice -Possesses a large vocabulary -Exhibits independence, individualism, and self-sufficiency -Demonstrates a curious and investigative nature -Asks penetrating, searching questions -Focuses intently on areas of interest -Produces original products or ideas -Prefers complex ideas Student Files, Documentation and Record Keeping: Every student who is identified as G/T within the school will have a confidential file documenting the need for services. The students’ file should include the following materials: Referral/Nomination form/s Assessment documentation, e.g., checklists, nominations, test reports, anecdotal information, portfolio rating scale, etc. Summary of test results Decision of the G/T SST 36 Identification Identification methods need to be selected on the basis of age or stage and the domain of the ability to be assessed. It is important that the teacher identification process be part of a school-wide identification program. Multiple criteria should be used and a mix of subjective and objective strategies be employed. IQ screenings/tests should be used in the context of other indicators and measures and not as the sole criterion for identification. Some students will be easy to identify because of their academic ability and achievements, their enthusiasm and their intrinsic motivation. Specialized approaches may be needed to recognize gifts and talents in relation to the following groups: students with learning difficulties students with disabilities conduct-disordered students students from non-English speaking backgrounds Assessment methods may include: • Evaluation of student responses to a range of classroom activities • Nomination by parent/caregiver, peer, self and teacher • Assessment of responses to challenging competitions • off-level testing • Standardized tests of creative ability • IQ tests and other culturally appropriate measures of ability • Observation and anecdotal evidence • Behavioral checklists • Interviews • Academic grades. Assessment Methods Explained: Nomination The identification of gifted and talented students involves the collection of subjective information, usually via checklists, submitted by school administration, teachers, or school counselors. Screening Screening involves the use of a combination of measures of potential and performance. It is more objective than nomination. Ability tests are useful for assessing potential, whereas achievement tests assess student performance in syllabus outcomes, and generally classify students into bands. Underachieving students with high intellectual potential may score poorly on achievement tests. Diagnostic tests are designed to identify specific areas of difficulty and do not identify students with higher abilities. Monitoring 37 Teachers should ask the questions, “What is being observed?” and “How should the observations be noted?” Before beginning to formally observe students, teachers can develop preformats to aid in recording observations of students. This information can give a picture of students’ performances, interests, strengths, weaknesses and skills. Aptitude Testing Students must obtain a composite score or a subtest score at or above the 93rd national percentile on a nationally normed aptitude test (cognitive Abilities Test-CogAT). A composite score of 96 or higher is acceptable as the sole criterion for placement. The assessment is administered during late October to early November. Two year old scores may be used. Achievement Testing Student must score at least at or above the 94th national percentile on a nationally normed achievement test (WRAT, Measures of Academic Progress-MAP) in reading comprehension and/or mathematical concepts and problem solving. The initial assessment of MAP of the current school year will be used. Academic Performance Assessment Students in grades 1-12 meeting the criteria in Dimension A or B, but not both must take grade leveled performance assessments. For placement of Grades 6-12, an end of the year grade point average of 3.75 on a 4.0 scale in Math, Language Arts, Science and Social Studies may be used. Levels of Giftedness Average range: IQ 85 - 114 Mildly Gifted - IQ 115 – 129 Moderately Gifted – IQ 130 – 144 Highly Gifted – IQ 145 – 159 Exceptionally Gifted – IQ 160 – 179 Profoundly Gifted – IQ 180+ Elementary Differentiation Extension in subject area/s Pull-out Delivery of Service Middle School Differentiation Extension in subject area/s G/T elective High School Differentiation Extension in subject area/s Pre-AP/AP/Dual Credit 38 Independent Study Independent Study Strategies for Teaching Gifted Students Gifted learners are entitled to be served by teachers who possess personal and professional traits that promote successful learning for G/T students. Build your expertise in appropriate differentiated content and instructional methods through ongoing professional development. Seek assistance from educational specialists and community members to find additional resources to meet your G/T students’ needs. What can you do with gifted and talented learners who exhibit one or more of these characteristics? You can employ numerous strategies (Beisser, 1998) in your general education classroom. Differentiated Instruction. As noted earlier, differentiation refers to instruction or curriculum that has been modified from a standard approach to meet the needs of particular students (Tomlinson, 1999). Although often used to accommodate students with special needs , this approach also works well for gifted students. This means the teacher modifies the lesson or unit to address the needs of G/T students by varying the lesson’s topics (content), the ways students practice their new knowledge (process), and the way students demonstrate what they have learned (product). Vary Instructional and Grouping Strategies. An effective whole-class strategy is to use problem solving, inquiry-based lessons, or group investigation where G/T learners can thrive in their ability to think, reason, and do research independently. Use flexible grouping such as small cluster groups (Renzulli, Gentry, & Reis, 2003) to provide bright students with opportunities to learn and work together within the structure of whole-class or cooperative learning group assignments. Gifted and talented learners are also motivated by using advanced technology for instruction and communication. Varied Questioning. Use higher levels of questioning at various times for gifted students so they can provide fluent or elaborate explanations, learn to think abstractly, and are not able to get by with quick answers. Compact the Curriculum. Why make the G/T students review material or complete tasks they have already accomplished? If they have a sound grasp of skills and content, provide opportunities to demonstrate proficiency (e.g., assign the most difficult problems first or allow completion of the end-of-chapter test in advance) and then move on to more complex concepts and skills (Winebrenner, 2002). Acceleration. Gifted students require faster paced instruction for content, skills, and processes so they can move rapidly through the curriculum. Perhaps they can read above grade-level materials (e.g., supplying chapter books for a kindergarten child), leave the class to work with an upper grade level (e.g., a second grader going to fourth-grade math), or take classes earlier than their peers (e.g., taking college algebra while in high school). Many high school students take college-level courses through local institutions or online offerings. Independent Study. Challenge gifted students to explore individual topics of interest. Let them investigate a central question, gather multiple and varied resources, make inferences, provide a hypothesis, explain findings, 39 and cite the sources. An important step in independent study is to share results with an appropriate audience that will appreciate the work they have completed (e.g., a research project on the extinction of the Siberian tiger should be shared with a naturalist or environmentalist). Tiered Activities. Tomlinson (1999) suggests that teachers can focus on the same understanding and skills but at different levels of abstraction and complexity. For example, all students may be reading books with “chocolate” as a central theme but will use texts with a variety of reading levels and engage in tasks differing in complexity associated with each book level. Interest Centers. Renzulli and Reis (1997) suggest that students don’t know what interests them until they explore various topics. Establish classroom interest centers with frequently changing themes that may focus on timely events, such as presidential elections or the Olympics, as well as diverse themes derived from students, such as exploring Stonehenge, techniques of playing chess, or serving people in poverty. Apprenticeships. Because gifted learners may have interest and skill areas outside of your classroom curriculum, you may find community resource personnel a valuable asset. For example, arrange for a stockbroker to work with a small group of students interested in investing in the stock market or encourage students to be mentored by field area specialists at a local university after school hours. Teacher Advocacy. Above all, provide educational and emotional support for the gifted student within a rich classroom environment with advanced activities, resources, technology, and choices (Beisser, 1998). Hold high standards that help bright students reach their potential. Accept gifted learners in your class, as they have individual needs for challenge and support. The power of a positive, supportive teacher is immense. Learn through the parents of gifted students. They have lived many years with the gifted child who has been placed in your classroom. Speak out on behalf of gifted and talented students at educational meetings and programs. Become informed of local and state curriculum planning decisions or budget allotments for gifted learners. It is easier to have an impact on key decisions before they are made, rather than trying to undo unfavorable determinations. Seek professional information from your state and national gifted education organizations such as the National Association for Gifted Children (NAGC). They have numerous materials and professional growth opportunities such as conferences and workshops. NAGC has a Curriculum Studies Division that focuses on issues, models, and practices related to the development, implementation, and evaluation of curricula for the gifted (see www.nagc.org). 40 Important Dates: Kindergarten Nominations: January Kindergarten Nominations due January 31. Nominations for Students in Grades 1-12: February-March Nominations for students in grades 1-12 Due: March 31 April-May: Gifted and talented screening team reviews student profiles. June: Parent/guardians receive notification of gifted and talented screening team’s decision. 41 SCHOOL NOMINATION FORM (To be completed by a teacher, counselor, principal, gifted coordinator, Student support team member, or private psychologist.) Name of student: _______________________________Grade:___________ DOB:_________ This student has been identified or meets the criteria as gifted/talented in the category of: __ superior cognitive; ___ specific academic; ___ creative thinking; ___ visual/performing arts This student was identified through the use of (test score information is not required, but helpful): gifted screening assessment standardized achievement test scores individual/group I.Q. screening teacher checklist/nomination parent checklist/nomination demonstrated ability portfolio assessment If this student has not been identified as gifted/talented, does the student have special talents, interests, or abilities which should be considered? _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ____________________________________________________________________________ Nominator Title:________________________________________________________ School:________________________________________________________________ Signature:_______________________________________ Date:_________________ 42 Return this form to: Collegiate American School Umm Suqeim, Dubai, U.A.E. P.O. Box: 121306 Phone: 971 - 4 – 4271400 Fax: 971 - 4 – 4271401 Nomination by teacher Student Name:______________________________________Grade:_________________DOB:____________ Person completing form:__________________________________ Date:_________________________ Characteristics Most of the time Some of the time Rarely Advanced vocabulary Transfers knowledge Well-developed sense of humor Always questioning Leader, takes control Concerned about world issues Completes tasks in unusual way Superior reasoning Curious Highly imaginative Independent learner Risk taker Learns easily and quickly Perfectionist __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ 43 Letter to Parents Dear Parents and Guardians, The purpose of this letter is to inform you that your child has been accepted to participate in the gifted/talented program here at CAS. How can my child benefit from a Gifted and Talented Program? Students identified as being gifted and talented will receive supplementary educational opportunities to advance their gifts. Pull-out programs, and scholarship opportunities are a few benefits of a gifted and talented program. What are the identified areas for Gifts and Talents? Students identified for gifted and talented services are not selected as a reward for either good performance or model behavior but because they have different learning needs. Therefore, the goal of the identification process was to apply comprehensive and unbiased procedures to find students who possess superior abilities and/or potential in one or more of the following identified areas of giftedness: General Intellectual Ability: Demonstrated excellence in most academic areas. Specific Academic Ability: Exceptional ability and performance in a single academic area. Creativity: Exceptional ability to use divergent and unconventional thinking in arriving at creative and unusual ideas or solutions to problems. Leadership: Exceptional ability to relate to and motivate others. Performing Arts: Ability to create or perform in music in a way that suggests exceptional talents. Artistic: Ability to draw, paint, sculpt, photograph, or arrange media in a way that suggests exceptional talent. The identification process screens all students in the Spring months for areas of giftedness. The Student Support Team Coordinator collects pertinent data. In late Spring, the Student Support Team (SST), a team of teachers, counselors and the gifted and talented teacher will review the data and determine whether students are eligible as gifted and talented in each area and, if so, at which level. No specific score on any one measure determines eligibility. The SST does not produce individual eligibility reports. Identification Tools To identify students, CAS uses multiple, culturally-sensitive criteria appropriate to each category of giftedness. Three types of data are used in the process of identifying a student as gifted: 1. Test data (e.g. MAP, DRA Reading, Quarterly assessments, Classroom assessments, Cognitive Screening, Off-level testing, etc…) 2. Performance Data (e.g. grades, student work samples and recordings, grade level benchmark tests) 3. Supporting Data: (e.g. Gifted and Talented Evaluation Scales, Parent, teacher and student nomination forms and checklists, letters of recommendation) All nominated students will be screened for the area(s) indicated for consideration, with supporting documents brought to the team for review. What if I have questions? Please contact the Student Support Team Coordinator if you have any questions. Collegiate American School will have an informational link that can be accessed by going to the CAS Website. 44
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