Horizon 100 2014 Annual General Meeting
Saturday November 15, 2014
Call to order: Meeting called to order by Ron Mantyka at 7:10 p.m.
Approval of 2013 Minutes: Jeff May-Melin moved to adopt the minutes as read. Seconded by
Bernie Mazurik. Carried
Business Arising from 2013 Minutes: None
.
Mileage Awards (Tony/Ron)
Gold (>2500km)
Kendrick Hamilton
Ron Mantyka
Mark Ashley
Bernie Mazurik
Sue Ashburner
Brian Cowan
Anthony Wilson
Larry McCamon
Andrew Aikman
Rob Howse
Jeff May-Melin
Merlin Toth
Gisele Gignac
Marj Oneschuk
Aileen Flaten
Lynne Meredith
5175
3675
3550
3400
3300
3225
3200
3150
2900
2825
2750
2700
2600
2575
2525
2500
Silver (2000 – 2500km)
Susan Blum
2375
Hans Roeger
2025
Bronze (1500 – 2000km)
Aaron Dennis
1750
Peter Fretz
1700
Laura Jardine
1500
Ray Wight Top Mileage Trophy (Ray)
 The Ken Wilson Mileage Trophy was awarded to Kendrick Hamilton (absent) with a distance
of 5175km. Bernie confirmed that this was a new club record.
Razzie Award #1 (Bernie)
 The “Sir flats a lot” award was handed to one individual who was head and shoulders above
others when it came to punctures and tire blowouts. He had approx 10 straight rides with at
least 1 flat. Congratulations - Fritz Schumann.
SPGF and KidSport Presentation (Jeff, Ron)
 Jeff provided the highlights of the SIGA PGF with a Showing of a 3 minute video of the
SPGF event.
 The group recognized the efforts of volunteers, Jeff May-Melin, Merlin Toth, Ray Wight,
Mark Ashley, Ron Mantyka, Jeff Hehn and Sue Burton.
 A Photographic memento was handed out to Erica and Eva Blum as the youngest
participants.
1




Jeff provided some states from the post ride survey that was issued.
o There were 80 respondents to the post ride survey with the following stats.
o 80% indicated they had an awesome day. With 7.5% marking it as the best day of
cycling they had ever had.
o 97% said they would participate next year if available.
o 100% of respondents said they would recommend to a friend
The aim for 2015 is 500 participants
Winner of draw for 2015 entry – Andrea Sturser
A cheque for $7,200.00 was presented to Shannon Hanson from Saskatoon chapter of
KidSport by Ron Mantyka and Jeff May-Melin. Shannon mentioned how Kidsport have
supported over 1000 children in Saskatoon.
Razzie Award #2 (Bernie)
 The second award was earned at Grasswood on TNT training night. At the end of the
session, one individual thought they were one lap short, so continued while everybody else
headed for home. Congratulations Rob Howse. An Abacus was presented to Rob to keep
track of laps.
Razzie Award #3 (Bernie)
 Roadside Assistance – At the beginning of the Founders Ride Hans Roeger found himself
with a flat tire and everybody except Bernie took off without him. Bernie provided Hans
with phone so that he can call Roadside assistance in case next time he is out alone.
SCA Registration Changes (Sarah Honeysett)
 Sarah Honeysett, Executive director of SCA, presented details of the new Online registration
process.
 SCA will be staying with the CCN online registration. There will be a specific signup page
for each club. I.E. Members will be able to go straight to the Horizon 100 signin page when
on CCN and pay both SCA and Horizon Membership.
 The family discount option is being removed.
 There is no need to join any club. Can sign up only for SCA.
 SCA are still working on the specifics of a page that allows signing up to multiple clubs at
once.
 Paper registrations will still be available.
 2015 registrations not up and running yet.
 Ron mentioned that Horizon club fees will be $20 per membership in 2015.
 No Family discount
 17 and under remains free of club membership fee
Most Improved rider Trophy Presentation (Andy)
 Andy Aikman presented the award of the most improved cyclist to Russell Matthews. From
doing lite rides in 2013. Russell graduated to doing many 100k rides and even the Biggar
Brevet.
Draw # 1
 Free entry to GranFondo 2015 was won by Terri Lowe
2
President’s report – Ron Mantyka



The club ended the Season with a Membership of 253.
A wonderfully successful year with great regular rides coupled with a number of feature rides
that were well attended.
Ron thanked the out-going executive for all of their hard work that contributed to a successful
season.
Vice President’s Report (incl TNT) – Kendrick Hamilton



Thursday Night Training by Craven SPORT Services
Neal Zaluski and Bruce Craven lead the work outs.
The average attendance was 13 riders including a substantial range of age and cycling ability
Work out locations were Grasswoods loop, the beaver creek loop, patience lake road, Eagle
ridge, and when it started getting dark fast Iron As.





Clothing sales
Horizon started the new cycling kit design
A large order was made at the start of the year
Most of the jerseys sold
The club still has a substantial supply of shorts
The club will consider placing an order for a moderate number of next year just after road
ready boot camp
Safety and Advocacy Liaison Report – Ray Wight
Proactive measures to ensure membership safety on the roads included:

This included the Road Ready Boot Camp for beginners and regular safety tips before each
ride.
 Members were reminded to keep safe riding practices in mind while on the road.
 Despite these measures there were a couple of accidents that required particular attention to
members involved.
 There are many factors that contribute to an accident. Most factors are within the control of
the riders.
 However, external factors such as road conditions and weather can play a part in potentially
hazardous situations.
Communications Report – Laura Jardine
The regular emails and improvements in the Website were discussed
 WEEKLY E-MAILS
 Slick e-mail to member list through biking.org
 217 registered users



HORIZON100.COM
Dedicated pages for featured rides and other riding information
Current sponsorship information
3

70 registered users
New Members Report (incl Lite ride) – Andy Aikman
Discussed the Lite rides and their importance for introducing New members to group riding.
 Lite rides well attended and supported throughout the year
 Serves as a GATE WAY for the non-cyclists to join the cycling fraternity
 Very dependent upon the support of experienced members
Special Rides Report – Jeff May-Melin

In 2014 Horizon 100 held six Feature Rides, in chronological order:
o Alberta Ride (June 5-10)
o Midnight Howler (June 21 & June 28)
o SIGA Prairie Gran Fondo (July 6)
o Biggar Brevet (July 20)
o Harvest Century (Sept 7)
o Founder’s Ride (Sept 21)

Due to their higher profile nature, feature rides require increased levels of planning,
organization and effort to execute. Executive members share lead responsibility for these
rides with the help of dedicated club member committees.
Individual Ride Reports of the feature rides included in appendix at end of the minutes.

Treasurer’s Report – Gisele Gignac







Gisele took the meeting through the Balance statement and Income statement, including
showing a comparison with 2013 details
$2500 delta on SPGF has been set aside in reserve fund for next years PGF.
New Accounting software bought
Motion to accept the financial statement as read. Moved - Rob Howse, Seconded – Merlin
Toth
Carried
Motion to waive a formal Audit. Moved – Patrick Lapointe, Seconded – Janice Shirriff.
Carried

See the end of the minutes for the full Financial report
Razzie Award #3 (Bernie)
 There is still one member of the club that continues to ride in shorts when the temperatures
plummet. On an early October ride where the Temp was +1C. Andy Aikman turned up in
shorts and light weight Jersey. Bernie presented Andy with a fur lined cap, plus a bottle of
Phillips 100. We are determined to outfit Andy with clothing suitable for the temperatures.
Most Helpful Rider Trophy Presentation
4

Ray presented this trophy to Tony Wilson who has been a constant source of support to club
members during rides.
Draw # 2
 Free entry to 2015 Harvest Century was won by Cliff Keinlen
New Business
Constitutional Amendments
Ray Wight proposed that the Horizon 100 Cycling Club Inc. constitution be amended as follows:
Article 9 Section 2.
The existing text reads,"The vote will be conducted by secret ballot."
The new text will read, "The vote will be conducted by a show of hands, unless a secret ballot is
requested by a member."
Motion moved by Susan Blum
Seconded by Rob Howse
Carried
Jeff May-Melin proposed that the Horizon 100 Cycling Club Inc. constitution be amended as
follows:
Throughout the Constitution the term “Special Rides Coordinator” be amended to read “Feature
Rides Coordinator”
Motion moved by Sue Ashburner
Seconded by Merlin Toth
Carried
Election of Officers
Ron handed the meeting over to Ray Wight as immediate past President for the election of office
bearers.
President: Mark Ashley nominated Ron Mantyka. There were no other nominations. He
accepted the nomination and was acclaimed.
Vice President: Gisele Gignac nominated Merlin Toth. There were no other nominations. He
accepted and was acclaimed.
Treasurer: Ron Mantyka nominated Gisele Gignac. There were no other nominations. She
accepted and was acclaimed.
Secretary: Gisele Gignac nominated Mark Ashley. There were no other nominations. He
accepted and was acclaimed.
5
Special Rides: Tony Wilson nominated Jeff May-Melin. There were no other nominations. He
accepted and was acclaimed.
Special Events: Ron Mantyka nominated Russell Matthews. There were no other nominations.
He accepted and was acclaimed.
Statistician: Ron Mantyka nominated Andy Aikman. There were no other nominations. He
accepted and was acclaimed.
Communications: Ron Mantyka nominated Jackie Cawthray. There were no other nominations.
She accepted and was acclaimed.
New Member: Ron Mantyka nominated Patrick Lapointe. There were no other nominations. He
accepted and was acclaimed.
Safety and Advocacy: Mark Ashley nominated Ray Wight. There were no other nominations.
He accepted and was acclaimed.
Razzie Award #4 (Bernie)
 Certain people like to spin. Russell given an 11 tooth chainring to allow for extra spinning.
Razzie Award #5 (Bernie)
 SPGF attendee that forgot to drink during the event. 4 litre milk jug attached to top of helmet
for lots of water.
Howard Lowe Volunteer Award Presentation (Howard Lowe)
 Ray talked about Howard Lowe and why this trophy is named after him. As one of the
founding members, Sec/Treasurer then president for 7 years. Helped with Mileage tracking
set up. Lots of other volunteering after his time on the executive.
 Winner Jeff May-Melin. His efforts on the SPGF
 Now has a plate to match his Most improved award from his first year in the club.
Draw # 3
Appointment of Committee Volunteers
General discussion around the various committees the club has and the need for volunteers to
make the events successful.
Susan Blum – prepared to chair a committee to encourage young riders. Thanks Susan.
PGF – Mark, Merlin, Ron, and Ray already committed to supporting this event. Looking for
second tier helpers that can provide a small level of support.
Social committee – Brian, Sue both volunteered to be involved in this committee.
Route Committee – Ray (Chair), Hans, John, Darryl, Terri, Alex all indicated they would be
prepared to assist in determining routes for next year.
Harvest Century – Sue Ashburner, Brian Cowan, Bruce Kemp all offered to support this event.
General Business
6








Alex Yatsina suggested the Executive assess routes for winter rides and also consider the
possibility of awarding mileage for winter rides. – Assess at next Executive committee
meeting
Winter rides now starting from Mendel Gallery at 1pm on Saturdays.
Discussed Alberta ride – Tony Wilson organizing again for next year.
Talked about the Lake Louise ride this year. 24 participants. 12 for 3 days and 12 signed up
for 4 days. Chelle, Cindy, Tim, supporting.
Proposing same trip 4th-9th June. Deposit of $200 needed by March 31st.
Discussed 5 day excursion down to the States for winter. Looking for a small group to do
similar to Alberta ride – Janice, Tony, and others expressed an interest in this.
Rob howse, first over 60 age group to go under 1hr for 40k timetrial in Saskatchewan.
Ron is VP of SCA finance committee as well as the Horizon 100 rep on the SCA board.
Draw # 4
 Draw for T-shirts – Bernie, John, Janice, Ron all won.
 Winner of the new mountain bike donated by Doug’s Spoke N Sport was Rhonda Schindel.
Adjournment: The meeting was adjourned by Ron Mantyka at 9:02pm.
7
Appendices
Executive reports
Vice President’s Report (incl TNT) – Kendrick Hamilton
Thursday Night Training by Craven SPORT Services.
TNT was run again this year. Craven SPORT Services provided coaching and work out plans.
Neal Zaluski and Bruce Craven attended the TNT rides to present the workout and lead the work
outs. The average attendance was 13 riders including a substantial range of age and cycling
ability. Work out locations were Grasswoods loop, the beaver creek loop, patience lake road,
Eagle ridge, and when it started getting dark fast Iron As.
Three time trials were held (the fourth got rained out). The time trial format was changed up a bit.
The faster riders started first, with the less fast riders starting later. This meant the less fast riders
would not be subjected to being passed even more times.
Recommendations for next year:
solicit Craven SPORT services to do the workouts again.
try having more TNTs on patience lake road, or another long quiet road. Avoid the loops so the
not as fast riders don't get repeatedly lapped by the fast riders.
Other notes: if members are looking for physiotherapists or coaching services, please consider
Craven SPORT services as they sponsor the club.
Clothing sales:
Horizon started the new cycling kit design after many years of the sun burst design. A large order
was made at the start of the year. Most of the jerseys sold, some of the arm warmers and some of
the shorts. The club still has a substantial supply of shorts. I recommend next year just after road
ready boot camp, the club put in an order for a moderate number of jerseys. Order womens S,M,L
and mens M,L,XL. Give a few weeks warning of the order so people who want a size not listed
can get in an order. An earlier order emphasizing long sleeve jerseys may be do-able.
Safety and Advocacy Liaison Report – Ray Wight
Once again the club has taken a proactive approach to membership safety on the roads. This
included the Road Ready Boot Camp for beginners and regular safety tips before each ride.
Members were reminded to keep safe riding practices in mind while on the road. Despite these
measures there were a couple of accidents that required particular attention to members involved.
There are many factors that contribute to an accident. Most factors are within the control of the
riders. However, external factors such as road conditions and weather can play a part in
potentially hazardous situations. Measures were taken by the executive to promote safe travel on
the roads. Example, riding single file on the narrow stretch of the Casino Road.
The club continues to have a representative on the Saskatoon Cycling Advisory committee.
8
 Special Events 2014 - Summary Report
The season began with the Spring Potluck on very cold March 22, 2014, evening at Sue
Ashburner’s house. We had 28 people show up and pack into Sue’s house. Thank you
to Sue for once again opening her house up to a bunch of weird cyclists! :-) There was a
great chat and anticipation about the season to come. One suggestion for next year
would be to keep a better note of who is bringing what type of food as there were lots of
deserts and only one salad at this event.
Horizon held an Open House at Doug’s Spoke ‘n Sport on April 9, 2014 to help teach
basic bike maintenance and answer cycling-related questions. There were around 2030 people that stopped by.
On May 10, 2014 we held the pizza night at the Athena Restaurant in Sutherland to
welcome new cyclists to the club and introduce them to our veteran riders. I wasn't
there, however I gather that they placed us in the adjoining Specklebelly's Brewpub
instead of the family restaurant; which meant riders accompanied with their kids could
not get in. However, we did get almost 40 people out that evening including a few new
riders.
The Summer BBQ was held out at the Nostalgia Country Hall on July 26, 2014. Despite
the forecast of showers for that evening it turned out to be warm and dry and a fantastic
venue, already kitted out with a kitchen, BBQ, fire pits, benches etc. 25 people showed
up including Chris (French guy cycling across Canada) and enjoyed burgers and a great
assortment of food and drink. The mosquitoes ended the night before Larry got too
rowdy and started to shout about BEARS! :-)
The Harvest Century Ride and Banquet was held on September 7, 2014. 61 people
completed ride (25 did the 100km and 36 did the 100 mile ride). Just like the Prairie
Gran Fondo, we had great weather on the day. Many thanks to the HC committee
members for organizing such a successful event and the volunteers who ‘manned’ the
feed stations and to our sag wagon drivers for looking after us all on the day. 72 people
signed up for the post-ride banquet held out at the Berry Barn. The HC committee also
did a great job in organizing this part of the event; we had a great time and managed to
make it out of there just as the wind picked up and a storm blew in. We even had one
lucky person win a brand new mountain bike from Bike Doctor in our prize raffle.
9
Special (aka “Feature”) Rides Report 2014
Submitted by Jeff May-Melin (Special Ride Coordinator)
to Horizon 100 Cycling Club at AGM, Saturday Nov. 15, 2014
Horizon 100’s Feature Rides are low frequency, high profile rides. Each feature ride distinguishes
itself from the regular Monday, Wednesday, Thursday or Saturday rides by including a unique
aspect to the ride or by featuring a particular kind of cycling. The feature rides provide variety,
challenge, and represent a goal for individuals to work towards (typically distance). They provide
membership with a more rounded and enriched club and cycling experience. The feature rides
show Horizon 100 to be a dynamic organization with much to offer aspiring cyclists.
Feature rides can be broken into two categories; “open rides” and “exclusive rides”. The exclusive
rides are significant in they are held for members only with the intent of providing a unique
experience apart from regular rides with the hope of fostering a spirit of club camaraderie. The
open feature rides are “open” to members as well as the general cycling public who do not
necessarily need to be club members to participate. These open rides allow Horizon 100 to fulfill
it’s mission statement “to develop and enhance road biking opportunities for cyclists at various
ability levels in the community of Saskatoon”. By inviting the public to these open rides it also helps
the club meet it’s grant obligations.
In 2014 Horizon 100 held six Feature Rides, in chronological order:
1.
2.
3.
4.
5.
6.
Alberta Ride (June 5-10)
Midnight Howler (June 21 & June 28)
SIGA Prairie Gran Fondo (July 6)
Biggar Brevet (July 20)
Harvest Century (Sept 7)
Founder’s Ride (Sept 21)
Due to their higher profile nature, feature rides require increased levels of planning, organization
and effort to execute. Executive members share lead responsibility for these rides with the help of
dedicated club member committees. Therefore other executive members will provide some of the
individual ride reports below as indicated.
1. Alberta Ride – Lead: Tony Wilson – see Statistician’s Report
2. Midnight Howler – Lead: Jeff May-Melin
The Midnight Howler ride is a “member only” feature ride that is unique in that it takes place, as it’s
name suggests, in the dark! Ironically it occurs on the shortest night of the year, ie. the summer
solstice. This year the ride occurred on June 21st with a very real threat of rain, lightning and
mayhem! Four members set out at 10PM from Doug’s Spoke ‘n’ Sport and road the Hwy 5 /
Patience Lake route. This route is chosen because it has relatively light traffic. The four members
were: Ron Mantyka, Rob Howse, Tony Wilson & Jeff May-Melin.
Due to the weather being suspect on June 21st resulting in the low turnout of riders it was decided
to conduct a second Midnight Howler the following Saturday, June 28th. Same route, start location
and time. Many more “howlers” were in attendance.
10
3. SIGA Prairie Gran Fondo – Lead: Jeff May-Melin
2014 represented the 3rd year that Horizon 100 hosted the Prairie Gran Fondo as part of
Velopalooza: Saskatoon’s Celebration of Cycling. The Gran Fondo is conducted as an “open” ride
and as such the club carries extra insurance so non-club and non-SCA members are able to
participate.
The 2014 SPGF committee were Ron Mantyka, Merlin Toth, Mark Ashley, Jeff Hehn, Ray Wight,
Susan Burton, Larry McCammon and Jeff May-Melin.
In contrast to previous years the 2014 PGF committee set ambitious short term and long term
goals for the Prairie Gran Fondo.
Short term goals:
a. conduct a “true” gran fondo in the spirit of gran fondo events conducted elsewhere in North
America and Europe characterized by a ride that is:
 supported with multiple rest stops
 marked coarse with partial or full road closure
 timed
b.
c.
d.
e.
multiple distances that participants can choose from
become the marquee event of the Velopalooza week
attract participants from outside Saskatoon and Saskatchewan
100 participants
Long term Goals:
a. become “the” road cycling event to attend in the prairie region of Canada – an event which cyclists
in the prairie provinces of Manitoba, Saskatchewan and Alberta will “mark on their calendars”
b. 1000 participants
To reach the short and long term goals the committee were successful in securing sponsorship
from several businesses and title sponsorship from Saskatchewan Indian Gaming Authority (SIGA)
and the event became known as SIGA Prairie Gran Fondo.
*** See appendix at end of report for SPGF further specific statistics and financials ***
4. Biggar Brevet – Lead: none specified
The Brevet to Biggar was held on July 20th. This is a member’s only feature ride. It is conducted as
a randonneur or a audax ride where the participant’s are self-supported and the riders sign in at
check points. Approximately 10-12 members completed the 200KM journey to Bigger and back
with many happy reports from the riders.
5. Harvest Century – Lead: Brian Cowan – see Special Events Report
11
6. Founder’s Ride – Lead: Jeff May-Melin
The Founder’s ride is a final feature ride of the season and is exclusively for members only. The
Founder’s ride is held in honour and appreciation of the five founding members of the Horizon 100
cycling club. The ride through Prince Albert National Park is one on the prettiest route’s that
Saskatchewan has to offer and the 2014 edition did not disappoint! The weather was sunny the
whole 120 KM from the Waskesiu townsite to Chirstopher Lake and back. 26 riders attended
including a new member from LaRonge.
APPENDIX
Results of the 2014 SPGF:
Registrations Statistics
Numbers & Routes:
# Registrants = 203 (198 via online, 5 via paper)
Piccolo - 55 (32F, 23M)
Medio - 60 (39F, 21M)
Gran - 88 (25F, 63M)
Gender:
Male - 107
Female - 96
Age Range: 10 - 79
Age Categories:
17 & under - 12
18-29 - 15
30-39 - 39
40-49 - 61
50-59 - 57
60-69 - 16
70-79 - 3
80+ - 0
Club Affiliation:
Unspecified - 61
BCW - 12
Horizon 100 - 74
Spoke n Hot - 1
Pedal Wenches - 31
Cycledelia - 17
Range Road Racers - 3
East Qu’Appelle Cartel - 2
NBR - 2
Geographic:
Saskatoon - 179
Regina - 8
Rural (Sask) - 15
Out of Province - 1 (Calgary)
Financials:
Total Revenue: $16969.00
Total Expenses: $ 9742.00
KidSport Donation: $7200.00
Registrant Communication
-7 days out , PGF event schedule, and detail of
package pick up & velopaoolza blurb
- 2 days out - package pick up reminder that package
pick up is Sat July 5th.
Route
Rest stops - 5
GCC - Doug’s
“Mailboxes” - Bike Doctor - Porta-Potty
Pike Lake - Bike Universe
Delisle - Delisie Arena - Outtaboiunds & Bruces
Dakota Dunes Casino - SIGA
Route Check & Marking
- Ron & Jeff Friday before of Valley & Pike Lake Rd
Route Signage & More Marking
- Merlin & Lynne did this ALL THIS
- directional sign-age coded to bib color for each
distance put out Saturday July 5th
- “Caution Cycling Event in Progress” put out early
AM of 6th
- also did hole marking on Delisle & Casino spurs
Route Timing
- Janice Matus + 2 volunteers, went “OK” but was not
precise, only 1 bib
- long day for JM, therefore paid her $100 honorarium
SAG Wagons
- SAG 1 - Jeff’s Pilot (room for 7 + driver) & Merlin’s
Trailer, driven by Pat Melin - picked up 3 riders
- SAG 2 - Ray’s Truck driven by Ray - picked up 2
riders
- each SAG carried a photographer, got some good
shots mainly of the slower riders. Do not have many
shots of fast riders.
Promotion
- posters at H100 exec. workplaces
- posters at bike shops, selected fitness locations
- posters at Stoon, Edm, Regina, MJ Bike Shops
- email invites went out to majority of cycling clubs
across SK, AB & MB X2 (in May and June)
- FB posting to RCC & Regina Multisport
- CTV AM “ride along” June 30th
12
Volunteers
- we had enough but probably could have used more
b/c Chelle Aikman covered off 2 locations, found that
timing of PGF conflicts with holiday plans and many
“group” volunteers have wound down operations by
first week of July.
13
14
15