TRANSFER PAYMENT
If you have a student that has made payment and then the payment needs to be applied elsewhere and the
bill code is the same…..for example PE to Athletics or vice versa…Follow these steps.
1. Locate the student and expand on the Fee Activity and click Add Receipt
2. In the bottom right click on Existing Fees, select the fee that is to be transferred and click Add.
If any Unpaid fees are
listed, click on Remove All
to clear the Charges area.
3. The fee will now visible in the Charges area.
4. Select the Bill Codes on the bottom Right and show in the List format. Locate the new charge and Add.
Select the charge that is to be transferred and Add it.
You should have the following in
the charges area:
1. Original Paid Charge
2. New Charge
3. Duplicate of Original Charge
5. You will now enter the amount to be transferred (see the example below).
a. Enter the Bill Code of PAYADJST and any comments that are needed
b. Enter the original amount paid to the Apply column of the new charge that was added
c. Enter the amount paid in a NEGATIVE value to void out the existing charge
d. Click on Create
6. You will get a message depending if the customer stills owes
money or if they are due a refund. Click OK.
7. You will then get a receipt showing your transactions. Print and save for your records.
NOTE:
This same process can be used if a student has paid for a course fee and the student has a schedule
change. If the account code is different you must complete a JOURNAL ENTRY in Munis so the money is
transferred to the appropriate account.