WEST VIRGINIA SCHOOL OF
OSTEOPATHIC MEDICINE
Office of Human Resources
New Employee Orientation
Department and Mentor Checklist
Employee:
Position Title:
Start Date:
Supervisor:
Mentor:
Introductions and Tours
Meet with department supervisor; tour the employee’s work space and immediate work area
Meet with department employees and next level supervisor
Introduce employee to his or her mentor - The mentor is to assist the employee in their orientation, introduce
them to other employees, provide a campus tour, and act as a general resource in responding to questions.
Department Orientation – Meeting with Direct Supervisor
Explain your personal management style and your role as a supervisor; this includes Problem Solving - you
are there to help when a problem arises or a question need to be answered.
Review of general functions of department and its relationship to total organization.
Discussion of department policies and procedures, which includes the following:
Discussion of work schedule; rest periods; lunch break; overtime; time sheets; etc.
Department attendance procedures - How, when and who to notify for all types of leave.
Telephone, email, and internet use within the department, both personal and professional
Office organization and resources (files, supplies, etc)
Department dress code and personal conduct standards
Confidentiality and the rules related to the protection of student information, graduates and
employee file pertinent to the position.
Probationary Period (for Classified Employees Only) - Review of performance evaluation system,
areas of evaluation and what supervisor will expect and look for during this period.
Provide employee with the appropriate keys
Have a photo taken for the employee’s identification card and website directory (ext. 6209)
Employee to provide the Maintenance Department (ext. 6812) with employee’s name, driver's license
number, state where issued and expiration date in order to allow use of state vehicles.
Mentor Orientation
Mentors will work with new employees to cover the following:
Provide employee with a campus tour and introductions
Orient the new employee to the WVSOM community and culture
Provide basic information regarding WVSOM and the department
Review the basics of the department equipment use such as phones, computer, ID card, copiers, fax
machines, mail drop off, etc.
Employee Trainings
The supervisor and employee should arrange for any training as necessary including:
Information Technology Training for email and network access, and schedule for additional trainings
pertinent to the department and position (ext. 6246)
Title IX Training (link to be provided to employee)
Legiant Leave Training (ext. 6221)
Family Education Rights and Privacy Act, FERPA, Training (link to be provided to employee)
Accounts Payable Office Orientation including travel regulations, reimbursement procedures, and
Purchasing Card rules/regulations (ext. 6221)
Orientation on purchasing procedures for large expenses (ext. 6249)
Banner Self Service Budget Query Training when applicable to the position (ext. 6315)
Receiving and Inventory orientation (ext. 6359)
Osteopathic Principles & Practices Orientation (ext. 6335)
Curriculum orientation with Preclinical Education (ext. 6301)
Media Services Orientation (ext. 6897)
Review and discussion of the WVSOM Statewide Campus (ext. 6853)
Vice President for Administration and External Relations Orientation
(Non-Classified and Faculty only; ext. 6200)
Upon completion of this checklist, please sign and return to the Office of Human Resource.
Employee Signature:
Date:
Supervisor Signature:
Date:
Mentor Signature:
Date:
West Virginia School of Osteopathic Medicine
Office of Human Resources
Main Building, Room A229
400 North Lee Street
Lewisburg, WV 24901