SEPTEMBER2016
All Churchill residents are members of the Junior Common Room (JCR), and pay a JCR subscription as
part of their accommodation fee. The subscription gives you access to use all the facilities of the JCR,
including the Junior Common Room itself, its snooker and pool tables, and the JCR bar. Subscription
fees also go towards the events that the committee organises over the year, from welcome events to fitness
groups and the popular Valentine’s Ball and end of year Garden Party.
The JCR committee is elected by all Churchill residents to organise social activities and events on their
behalf. A new committee begins work in the first term and continues into the next academic year to
welcome new residents.
The committee has a President and includes three members of the Bar Committee and two
representatives who sit on the Hall Committee. If you have any feedback for housekeeping or catering
staff or want to raise an issue to the Hall Committee, you can do this through your JCR representatives.
The current JCR Committee have been in post since the middle of October 2015. They have been
working hard to plan all the entertainment events for your Welcome Week which include all daytime and
evening activities either organised completely by the JCR or selected by the committee from the Student
Union event offering.
President
Cristina Oehling Pascual
Vice-President
Emily Alway
Treasurer
Will Charlwood
Events Officer
Caitlin Morgan
Music Officer
Michael Evans
Drama Officer
Laura Carter
Your Junior Common Room will only ever be as good as the work the residents put into it.
If you're someone with a keen interest in something like sport or drama, or enjoy leading groups or
organising events why not consider joining the committee?
Roles and role descriptions can be found below. These are also stored on the Churchill Hall organisation
within Blackboard should you want to review them at other times.
Elections will be held in early October so if the committee is something you may in interested in, it
would be wise to spend your first few weeks in hall thinking about what you enjoy and would wish to
improve about the hall to include in your campaign.
Keep a close eye on weekly email bulletins for more information about elections.
If you’re someone who is keen to get involved but has other commitments that prevent you from taking
on a formal role on the committee, you can still play a key part in delivering events within the hall. You
can do this by contacting the SSA on [email protected] and registering your interest in helping
to plan a specific event, or to offer general assistance in setting up events when your availability allows.
You can also help the hall by letting the JCR Committee know what events you’d like to see in hall.
President
The President of the JCR is in overall charge of the JCR Committee. The primary role of the
President is to act in a liaising role between the hall and its student body.
Responsibilities include:
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Keeping in frequent contact with the SCR – the Warden, Deputy Warden and the Senior
Resident team.
Chairing and coordinating the agenda for the fortnightly JCR Committee meetings.
Providing support and ensuring that the JCR Committee are undertaking the roles assigned to
them.
Representing the hall student body on Hall Committee.
Representing Churchill Hall on Student Council, within the Students’ Union.
Working closely with the Bar Manager to ensure that events are run smoothly.
The President role requires the ability to lead a group well, as well as the organisational and
management skills required to run events. The President is responsible for representing the hall
student body internally and externally, and therefore the individual must be prepared to speak in
public and represent themselves in a respectable manner.
Vice-President
The Vice-President is responsible for supporting the President’s role and acts up as President if he or
she is unavailable at any time. The Vice-President also takes responsibility for two-way
communication between the hall student body and JCR committee.
Responsibilities include:
Acting as the secretary to the JCR committee, taking minutes and preparing agendas.
 Distribution of publicity for JCR events and activities, ensuring all events are well publicised in
advance.
 Managing and maintaining JCR assets and ensuring that facilities are kept in good order (e.g.
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TV projector, DVD player, JCR store, etc.)
 Ensuring that the hall is environmentally aware and works to ensure that all JCR activities are
environmentally friendly.
 The Vice-President particularly supports the Events and Music Officer positions, helping plan
and organise events.
As per the President role, the Vice-President requires the ability to lead a group well, as well as the
organisational and management skills required to run events. The Vice-President can be called upon
to represent the hall student body internally and externally, and therefore the individual must be
prepared to speak in public and represent themselves in a respectable manner.
Treasurer
The Treasurer is responsible for managing the JCR accounts.
Responsibilities include:
Producing termly budgets to ensure money is not overspent.
 Ensuring that any payments for events and entertainers are sorted in good time.
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Making sure there is a sufficient float on the door for large events.
 As with the President, the Treasurer sits on Churchill Hall Committee, and produces a termly
overview of accounts.
 Keeping the accounts folder and spreadsheets in good order and liaising with the other
signatories (the Warden, Deputy Warden and the SSA) regularly.
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The Treasurer is a key member of the JCR team, and requires a candidate with experience in matters
of money management.
Events Officer
The Events Officer is responsible for organising a range of events for the hall and in particular is
responsible for organising Churchill’s key events including the Valentine’s Ball and the end of year
Garden Party.
Responsibilities include:
Working with the JCR committee, the Events Officer is responsible for devising decoration and
themes for events.
 Ensuring a varied range of events are presented throughout the year including regular film
nights, pub quizzes, etc.
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Working closely with the Bar manager to devise and organise logistics for large scale events.
 Working with the Music Officer, to ensure bands and DJs are booked for events.
 Ensuring that cultural and international differences are taken in to account when devising JCR
events and activities.
 Liaising with the Vice-President to publicise events.
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The Events Officer works closely with the rest of the JCR committee and with the SCR rep
responsible for events.
Sports Officer
The Sports Officer is responsible for ensuring that the hall participates in University sporting events
and intramural activities.
Responsibilities include:
Organising hall sports teams to participate in intramural sports leagues, including liaising with
team captains.
 Maintaining, replacing and overseeing the use of JCR-owned sports equipment (eg rackets,
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table tennis tables, snooker cues, etc.)
 Ensuring hall residents are aware of sports, healthy living and fitness opportunities available
across the Stoke Bishop site.
 Publicising Churchill sports events.
 Liaising with the Athletics Union (AU) and the University as a whole to encourage sporting
opportunities.
The Sports Officers work closely with the rest of the JCR committee and with the SCR rep
responsible for sports.
Music & Drama Officer(s)
The Music and Drama Officer(s) is/are responsible for organising a range of arts events for the hall.
Responsibilities include:
Organising a range of events within hall to appeal to a range of different tastes – for example
recitals, open mic nights, a hall play or pantomime.
 Ensuring hall residents are aware of the music, arts and drama opportunities available to them
through inter-hall activities.
 Booking any bands and/or DJs that may be needed for any large scale events (i.e. formals, events
etc.)
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Liaising with members of the JCR committee to ensure that all events are publicised well in
advance.
Liaising with members of the JCR committee to ensure that all events are publicised well in advance.