Guidance notes – FES 3
Guidance notes and code lists for completion of FES 3
individual programme elements data: Academic year
2013-14
To: FES contacts in Colleges of Further Education in
Scotland
For further information contact:
Paul MacFadyen
Statistics Branch
Scottish Funding Council
Apex House
97 Haymarket Terrace
Edinburgh
EH12 5HD
Tel: 0131 313 6656
Fax: 0131 313 6501
Email: [email protected]
1
Further education statistics – individual programme elements (FES 3)
Guidance notes and code lists for completion of FES 3 data: 2013-14
Contents
Page
Section 1
Revisions to the FES 3 data collection
3
Section 2
Coverage and timing of FES 3 data
3
Section 3
Notes and code lists for completion of FES 3
4
Code List A
Superclass II: outline of main classes
5
Code List B
Programme element result
8
Code List C
Awarding Body
9
Section 4
Submission of FES 3 returns
11
2
Section 1: Revisions to the FES 3 data collection
Code List C- New code 47 ‘National Open College Network,’ added in.
Section 2: Coverage and timing of FES 3 data
1
Full programme element FES 3 details are required for all students included
within the FES 2 student return. FES 3 details are not required for enrolments
on full cost recovery courses except New Deal (see FES 1 programme code list
C – codes 01-04).
2
The FES 3 return would hold details of each individual programme element, for
which the student attended at least once. In cases where the student enrolled but
never turned up (see student FES 2, code list I, code 01), it is accepted that there
may be the odd enrolment on a course but not on any individual programme
elements. It is expected that there will be at least one FES 3 entry for each FES 2
student record in all other circumstances.
3
It is expected that there would routinely be more than one programme element
entry (FES 3) for each student enrolment entry (FES 2). An enrolment on a full
time FE programme would generate 18 programme element entries if the
programme contained 18 separate one credit units. The number of programme
elements may of course be more or less if units were valued at more or less than
one credit each.
4
If a student withdraws from a programme of study before the programme has
ended this return should only detail the programme elements for which the
student has attended at least once. Those elements contained within the
programme of study that start after the withdrawal date would not be included as
a FES 3 record. For students that withdraw before the 25 per cent required date
of the programme the FES 3 return would still show details of the programme
elements for which the student attended before they withdrew including SUMs.
The FES 3 SUMs for each enrolment will not always equal the FES 2 SUMs
for the same enrolments for these reasons (see paragraph 5). The FES 3
SUMs should reflect the credit value for each unit/module. These should
not be scaled up across a programme to match the number of Tariff SUMs
for the student.
5
FES data is due for return to the SFC via FES on-line by 1 November 2014 and
covers all enrolments during the entire academic session (1 August 2013 to 31 July
2014).
3
Section 3: Notes and code lists for completion of FES 3
Enrolment number
This is a simple count from the first to the
last enrolment to be included within this
FES return. A single student will have
more than one enrolment number if they
enrol on more than one programme. This
field will be used to link the FES 2 student
and FES 3 programme element data sets.
Student matriculation/ID number
The student identifier used within the
college. It is expected that a student
enrolled on more than one programme will
have the same Student ID for each
enrolment.
Superclass II code
Superclass II code from FES 3 code list A.
Programme element SUMs
Total programme element SUMs to three
decimal places.
Please note, although the total SUMs for
spanning programmes must only be
claimed in the academic year in which the
programme ended, the individual
programme element SUMs should be
shown for each element undertaken within
the current academic year. ELS SUMs
should be excluded.
The FES 3 SUMs should reflect the
credit value for each unit/module.
These should not be scaled up across a
programme to match the number of
Tariff SUMs for the student.
Programme element result
SQA Product code
Awarding Body
Enter appropriate code from FES 3 code
list B.
6 digit code - digits 1-4 SQA product code,
digits 5-6 level (eg: customer care A61934)
Enter appropriate code from FES 3 code
list C
4
Superclass II: outline of main classes – code list A
A: Business/Management/Office Studies
AA
AB
AC
AD
AE
AF
AG
AJ
AK
AL
AY
AZ
E: Politics/Economics/Law/Social
Sciences
Business/Finance (general)
Management (general)
Public Administration
International Business
Studies/Briefings
Enterprises
Management Skills
Management Planning and Control Systems
Human Resources Management
Financial Management/Accounting
Financial Services
Office Skills
Typing/Shorthand/Secretarial Skills
EA
EB
EC
ED
EE
F: Area Studies/Cultural Studies/
Languages/Literature
FB
FC
FJ
FK
FL
B: Sales, Marketing and Distribution
BA
BB
BC
BD
BE
BF
Marketing/PR
Export/Import/European Sales
Retailing/Wholesaling/Distributive
Trades
Retailing/Distribution: specific types
Sales Work
Physical Distribution
CC
CD
CE
CH
CX
CY
CZ
GA
GB
GC
GD
GE
GF
DB
DC
DD
DE
Education Theory/Learning Issues
Teaching/Training
Teaching/Training: specific subjects
Education/School Organisation
Training/Vocational Qualifications
Careers/Education Guidance Work
H: Family Care/Personal Development/
Personal Care and Appearance
Computer technology
IT: Computer Science/Programming/
Systems
IT: Computer Use
Using Software and Operating
Systems
Text/Graphics/Multimedia Presentation
Software
Software for Specific Applications/
Industries
Information Work/Information Use
Information Systems/Management
Libraries/Librarianship
HB
HC
HD
HE
HF
HG
HH
HJ
HK
HL
Self Development
Career Change/Access
Continuing Education (basic skills)
Personal Finance/Consumerism/Rights
Parenting/Carers
Disabled People: skills/facilities
Crisis/Illness/Self Help
Personal Health/Fitness/Appearance
Therapeutic Personal Care
Hair/Personal Care Services
J: Arts and Crafts
D: Humanities (History/Archaeology/
Religious Studies/Philosophy)
DA
Culture/Gender/Folklore
Literature
Linguistic Studies
Languages
Cultural/Area/Social/Diaspora Studies
G: Education/Training/Teaching
C: Information Technology and
Information
CA
CB
Government/Politics
Economics
Law
Social Sciences General/Combined
Social Studies
JA
JB
JC
JD
JE
JF
JG
JH
JK
JL
JP
JR
Humanities/General Studies/Combined
Studies
History
Archaeology
Religious Studies
Philosophy
5
Art Studies/Fine Arts
Art Techniques/Practice
Design (non-industrial)
Museum/Gallery/Conservation Skills
Collecting/Antiques
Crafts: Leisure/General
Decorative Leisure Crafts
Decorative Metal Crafts/Jewellery
Fashion/Textiles/Clothing (craft)
Fabric Crafts/Soft Furnishings
Wood Cane and Furniture Crafts
Glass/Ceramics/Stone Crafts
K: Authorship/Photography/Publishing/
Media
KA
KB
KC
KD
KE
KF
KG
KH
PB
PC
PD
Communication/Media (general)
Communication Skills
Writing (authorship)
Journalism
Photography
Film/Video Production
Audio and Visual Media
Print and Publishing
PE
PF
PG
PH
PJ
PK
PL
PM
PN
PP
PQ
L: Performing Arts
LA
LB
LC
LD
LE
LF
LG
LH
LJ
Performing Arts (general)
Dance
Theatre and Dramatic Arts
Variety Circus and Modelling
Theatre Production
Music History/Theory
Music of Specific Kinds/Cultures
Music Performance
Musical Instrument Technology
Q: Environment Protection/Energy/
Cleansing/Security
QA
QB
QC
QD
QE
QG
QH
QJ
M: Sports, Games and Recreation
MA
MB
MC
MD
Sports Studies/Combined Sports
Air Sports
Water Sports
Athletics Gymnastics and Combat
Sports
ME Wheeled Sports
MF Winter Sports
MG Ball and Related Games
MH Country/Animal Sports
MJ Indoor Games
Environmental Protection/Conservation
Energy Economics/Management/
Conservation
Pollution/Pollution Control
Environmental Health/Safety
Cleansing
Funerary Services
Security
Fire Prevention/Fire Fighting
R: Sciences and Mathematics
RA
RB
RC
RD
RE
RF
RG
RH
N: Catering/Food/Leisure
Services/Tourism
NA
NB
NC
ND
NE
Hotel/Catering (general)
Food/Drink Services
Catering Services
Hospitality Services
Baking/Dairy/Food and Drink
Processing
NF Cookery
NG Home Economics
NH Food Sciences/Technology
NK Tourism/Travel
NL Leisure/Sports Facilities Work
NM Country leisure Facilities Work
NN Arts/Culture/Heritage Administration
P: Health Care/Medicine/Health and
Safety
PA
Medical Sciences
Complementary Medicine
Paramedical Services/Supplementary
Medicine
Medical Technology/Pharmacology
Dental Services
Ophthalmic Services
Nursing
Semi-medical/Physical/Psycho/
Therapies
Psychology
Occupational Health and Safety
Social Care/Social Work Skills
Family/Community Work
Crisis Support/Counselling
Child Care Services
Health Care Management/Health
Studies
6
Science and Technology (general)
Mathematics
Physics
Chemistry
Astronomy
Earth Sciences
Land and Sea Surveying/Cartography
Life Sciences
S: Agriculture, Horticulture and Animal
Care
WC
WD
WE
WF
Instrument Making/Repair
Testing Measurement and Inspection
Chemical Products
Glass/Ceramics/Concretes
Manufacture
WG Polymer Processing
WH Textiles/Fabrics (industrial)
WJ Leather Footwear and Fur
WK Woodworking/Furniture
Manufacture
WL Paper Manufacture
WM Food/Drink/Tobacco (industrial)
SA Agriculture/Horticulture (general)
SB Agricultural Sciences
SC Crop Protection/Fertilisers/By
products
SD Crop Production
SE Gardening/Floristry/Plant Sales
SF
Amenity/Horticulture/Sports
grounds
SG Forestry/Timber Production
SH Animal Husbandry
SJ
Fish Production/Fisheries
SK Agricultural Engineering/Farm
Machinery
SL
Agricultural/Horticultural
Maintenance
SM Rural/Agricultural Business
Organisation
SN Veterinary Services
SP
Pets/Domestic Animal Care
X: Engineering
XA
XD
XE
XF
XH
XJ
XK
XL
XM
XN
XP
XQ
T: Construction and Property (Built
Environment)
TA
TC
TD
TE
TF
TG
TH
TJ
TK
TL
TM
Built Environment (general)
Property: Surveying/Planning/
Development
Building Design/Architecture
Construction (general)
Construction Management
Building/Construction Operations
Building Services
Interior Design/Fitting/Decoration
Construction Site Work
Civil Engineering
Structural Engineering
XR
XS
XT
Y: Oil/Mining/Plastics/Chemicals
YA
YB
YC
YD
YE
V: Services to Industry
VB Production/Operations Management
VC Purchasing/Procurement and
Sourcing
VD Quality and Reliability Management
VE Industrial Control/Monitoring
VF Industrial Design/Research and
Development
VG Engineering Services
Mining/Quarrying/Extraction
Oil and Gas Operations
Chemicals/Materials Engineering
Metallurgy/Metals Production
Polymer Science/Technology
Z: Transport Services
ZA
ZD
ZE
ZF
ZG
ZH
ZJ
ZL
W: Manufacturing/Production Work
WA
WB
Engineering/Technology (general)
Metals Working/Finishing
Welding/Joining
Tools/Machining
Mechanical Engineering
Electrical Engineering
Power/Energy Engineering
Electronic Engineering
Telecommunications
Electrical/Electronic Servicing
Aerospace/Defence Engineering
Ship and Boat
Building/Marine/Offshore
Engineering
Road Vehicle Engineering
Vehicle Maintenance/Repair
Rail Vehicle Engineering
Manufacturing (general)
Manufacturing/Assembly
7
Transport (general)
Freight Handling
Aviation
Marine Transport
Rail Transport
Driving Road Safety
Road Transport Operation
Motor Trade Operations
Programme element result – code list B
A result should be recorded for each programme element for which the
student has attended at least once during the current academic year.
Elements that span into the next academic year would normally be coded as
09.
01
Enrolled on unit/element but never attended.
05
Transferred to either another programme element and/or
another programme in the college
07
Completed programme element, student assessed but not
successful
08
Completed programme element, student assessed and successful
09
Continuing onto next academic year (the programme element
spans academic years)
11
Withdrawn from programme element
12
An open work place assessment element where the result is not
yet available*
13
Awarding body has indicated that the element is no longer
appropriate or available*
14
Completed programme element, student not assessed as
programme element not designed to be assessed
15
Completed programme element, student not assessed although
programme element designed to be assessed
16
Student deceased
8
Awarding body – code list C
Code
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
25
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Description
SQA
City & Guilds
HEI
College
Other
No awarding body
Association of Accounting Technicians
British Computer Society
Chartered Institute of Personnel Development
Chartered Management Institute
Counselling & Psychotherapy in Scotland
Engineering Construction Industry Training Board
Engineering & Marine Training Authority
Institute of Leadership Management
The National Examination Board in Occupational Safety & Health
The Royal Environmental Health Institute of Scotland
Science, Engineering, Manufacturing Technologies Alliance
Alcohol Focus Scotland
ASDAN
British Institute Of Innkeepers
Chartered Institute of Housing
Council For Administration
EDEXCEL
E-Skills UK
Institute of Customer Services
Institute of Logistics & Transport
IOSH
ITEC
Lloyds Register of Shipping
Management Standards Centre
NCFE
OCR
Sector Skills Alliance Scotland
Serve Wise
SITO
Skills For Active Scotland
The Early Years National Training Org
The Institute of the Motor Industry
9
41
42
43
44
45
46
47
48
Vocational Training Charitable Trust
Wine & Spirit Education Trust
Association of Chartered Certified Accountants
British Deaf Association
British Institute of Non-Destructive Testing
Chartered Institute of Purchasing and Supply
National Open College Network
Excellence, Achievement and Learning Ltd
10
Section 4: Submission of FES 3 returns
Physical characteristics for data files
File format
6
Data should be submitted in a fixed length ASCII file with a ‘.DAT’
file extension.
7
Files should be returned to SFC via FES on-line by 1 November
2014 and covers all programme elements data during the entire
academic session
(1 August 2013 to 31 July 2014).
8
The following naming convention should be used for the FES 3 file
returned to SFC:
•
9
C (seven-digit college code number).DAT – eg Aberdeen College
would read C5261651.DAT
Record formats for each student should be as follows:
Description
Length
Columns
Enrolment number
6
1-6
Student matriculation/ID number
20
7-26
Programme element superclass
2
27-28
Programme element SUMs
6
29-34
Programme element result
2
35-36
SQA Product code
6
37-42
Awarding body
2
43-44
11