COMPLETING THE CONTENT AUDIT SPREADSHEET
Updated 5/1/14
Headings in RED text are required items.
BLUE is Level 2 navigation.
TAN is Level 3 navigation.
WHITE is Level 4 navigation.
Please see the ‘Page Options’ sheets for examples of various options for your web pages.
Page Title: Shows on the browser tab and helps Search Engines like Google to find your page. Every page must have a unique Page Title.
Start with the page name, which in the example below for line 3 is ‘Degrees’, then a dash followed by the department name which is ‘Culinary Arts’, then
a dash followed by ‘Career Technical Education (CTE)’, then a dash followed by ‘Grossmont College’.
Put it all together and it looks like this:
Degrees – Culinary Arts – Career Technical Education (CTE) – Grossmont College.
This way search engines can find your page using any combination of the words in this title and the browser tab will show the title of the current page.
System Name: Shows in Cascade so you can locate the page, shows in the navigation on the left side of the page and in the breadcrumbs. You may want this to
be a shorter name than the Page Title. The main page for each folder is designated as ‘default’.
This is what your Left Navigation
would look like:
Culinary Arts
Workplace
Degrees
Employment
Fine Dining
San Diego Chefs
Nav or External Link (n/e): You may want a link in your Left Navigation that connects to a document or web page not included in the Parent folder. If so, indicate
what type of link it is:
• a Nav (navigation link within the Cuyamaca/Grossmont web site)
• an External (link outside of our websites such as to an organization or government office)
Parent Folder: This is the URL path for your new web site.
• Use the path already displayed in your spreadsheet unless you have additional subsites to add.
• You can add subsite paths to it (eg: programs-depts/programs/cte/ca).
• Whatever you want to display in the Left Navigation will be in the same folder.
• If this is a link only, the parent folder will indicate where link will display.
Current URL: This is the URL on the current web site. If this is a link only, the Current URL is the link to the web site.
Since these pages are all in the
same Parent Folder (programsdepts/programs/cte/ca), this is
what the Left Navigation would look
like:
Culinary Arts
Workplace
Degrees
Employment
Fine Dining
San Diego Chefs
Assigned to Review: This is the person in charge of the website.
• This person will decide which pages are moved to the new site, create/edit pages, if necessary meet with the corresponding reviewer at the other
college to align sites, decide on page layout and navigation, gather images and documents, fill out the Content Audit spreadsheet for their web site,
receive training on Cascade, maintain the website after conversion.
Assigned to Implement: This is the person or company who will actually convert the page in Cascade.
• If this page should not be moved, enter ‘Do not move’ in the Assigned to Review column.
• Otherwise leave it blank.
Template: Designate which template should be used for this page.
• Almost all pages will be using the ‘Standard’ template.
• The main page for Faculty will use the ‘Faculty Intro’ template.
• Check the Website Redesign Help page (http://www.gcccd.edu/is/website-redesign-help.html) for examples of different templates.
Please see the ‘Page Options’ sheets for examples of various options for your web pages.
Keywords: Add keywords if you like. This is a good place to put synonyms and common misspellings that people may use to search for your page. If you feel
confused or uncertain about what to put here, leave it blank.
Banner Image: Enter Y or N whether you want a banner (picture) at the top of your page. See the Standard Page – Options sheet to view a Banner Image.
http://www.gcccd.edu/is/website-redesign-help.html
Banner filename: If you are using a banner, the dimensions of the image need to be 1150px wide by 205px high. Enter the filename of the image in this column
and send the file to your college’s designated person. Include your last name in any filenames you email.
Content source: Enter ‘Current’ if you are using the same content that is on your current web page. Enter ‘New’ if you are using new content on your page.
New content filename: If you are using new content, enter it into a New Content Form. http://www.gcccd.edu/is/website-redesign-help.html
Enter the filename in this column and email the file to your college’s designated person. Include your last name in any filenames you email.
Right column: Enter Y if you want a column at the right side of your page or N if you do not.
Right column content filename: Enter the information for your right column in this column. If files are to be included, enter the filename in this column and
email the file to your college’s designated person. You can also use the New Content Form. Include your last name in any filenames you email.
Comments: Add any additional information or directions so the implementer will know exactly what you want.
IF YOU ARE MOVING THE CONTENT YOURSELF: please fill in the spreadsheet information for your main page so an initial website page can be built for you. Then
remove the other pages from your spreadsheet, and a note in the Comments column that 'Reviewer will move any additional pages for this website'. You can
also submit a New Content Form for your main page.