“Rockwoods is hands down, THE BEST…
Rockwoods Weddings
I couldn't imagine my day being nearly as perfect anywhere else. I
would recommend them ten times out of ten. The staff really goes out
of their way to make your day easy and perfect. They did all the
decorating and clean up. The food was amazing. Everything was
beautiful! Many of my guests said that it was the best wedding they
had ever been to. If I had to do it over again, Rockwoods! Every time!
Katie, the coordinator there, rocks! I will always recommend
Rockwoods!” ~ Married in September, 2016
Katie Franaschouk - Rockwoods Banquet Center Director
763-441-6375 | [email protected] | rockwoodsgrill.com
Guidelines & Rental Options
Helping you every step of the way to make your wedding
a day your guests will remember!
Weddings over 60 guests are held in our “Woods & Prairie Room.” This room has a capacity of 320 guests with round table seating
and a built-in dance floor. With beautiful onsite ceremony options, a large private outdoor patio with a fire ring that we light for
you, and a double-sided full service bar, our banquet facilities are built to impress. The professional, award winning staff will work
diligently to bring the day you have always envisioned to life.
Room Rental
Friday or Sunday $900
Saturday $1,100
Receive $400 off of your room fee for weddings occurring February-May! The room rental is a flat, non-refundable fee. This fee
reserves the room for you and covers basic set up and cleaning of the room including; tables, chairs, linen table cloths (in ivory,
white, or black), linen napkins (20 color choices), and skirting on station tables (white or black.) We will set up centerpiece and décor
items you supply or items you may rent from our facility. Your room fee also includes private use of the outdoor patio with a bon fire
that we will provide, a wireless microphone, the ceiling and wall draping, and participation in a food tasting.
Food & Beverage Minimum
Friday or Sunday $4,000
Saturday $6,000
This is the amount that you are required to spend on food, alcohol, and non-alcohol beverages. Guest purchases during the event do
not count towards your minimum. Minimums also do not include sales tax, service charges, rental items, or fees. We will help you
make sure you are hitting your contracted minimum.
Payment and Cancellation
The date of your event is reserved for you at the time of booking based upon a verbal agreement and gathering of specific information
we require. Rockwoods does not hold event dates without a commitment. We will then create a contract and send it to you within
one week. You will have two weeks from the day you receive your contract to return it to us with the room fee payment. One month
before your wedding date, a deposit of 50% of the minimum is due. The remaining balance is due at the conclusion of the event. If
cancellation happens after the signed contract and room fee are submitted, this will result in the loss of the room fee and additional
charges may apply based upon your contract. Payment options include major credit card, cash (U.S. only) or check. Check or Cash is
preferred.
Sales Tax and Gratuity
Menu prices do not include sales tax or gratuity. Food, non-alcohol beverage, and rental prices are subject to a 6.875% state tax.
Alcohol prices are subject to a 9.375% state liquor tax. Our recommended gratuity is 18.5%. This will be reflected on all invoices for
your convenience.
Food and Beverage Regulations
Rockwoods must provide and prepare all food and beverages. In compliance with state health codes, food and beverages prepared
by Rockwoods but not consumed during the event become the property of Rockwoods and may not be removed from the premises.
Wedding desserts and are excluded from this policy but must adhere to the other guidelines as outlined in the dessert portion of the
menu. Menu prices are subject to change. We can also customize your meals!
Security
We do not require you to pay anything additional for security. We will take care of providing security needs. You will be responsible
for designating a guest relations contact during your event. This is not security; they will never be needed for matters that become
physical. This contact is here to assist staff with explaining to guests why it is a good idea to enjoy the evening, and not ruin it for the
bride and groom. They are also responsible for making sure that everyone has safe ride at the end of the evening.
Decorating
You may provide your own decorations. We encourage you to be creative and welcome your ideas! 3M Command strips or blue
painters tape can be used to adhere things to the walls but must be provided by the event host and used only with approval from the
banquet director. The use of confetti, rice, glitter, birdseed, silly string, potpourri, tiny pebbles, sparklers, or an open flame is not
permitted within or outside of the facility. We encourage candles in your décor, but the flame must be contained with glass sides due
to fire department regulations. Violation of the above mentioned items would result in an additional cleaning/damage charges.
Rockwood's is not responsible for any lost, damaged, or stolen items. Please see the rental catalog for more items that can be
supplied by Rockwoods. You may use our 12x12 inch beveled edge mirror tiles, silver and glass oil lamps, our sprinkling diamond
beads, fish bowl vases, and/or table number stands for your centerpieces at no additional charge!
Guarantees & Liability
It is your responsibility to notify Rockwoods of changes in the number of guests for your event. Changes will be accepted until noon, 10
days prior to the date of your event. Please refer to your contract for deadlines specific to your event. Your final guest count is
considered a guarantee and not subject to reductions. Your final bill will be based on this guarantee or the number of actual guests
served, whichever is greater. Rockwood's is not responsible for equipment and materials that are brought onto the property. The
client assumes responsibility for any damage to the function rooms committed by the client or any guest or agent of the client.
Rockwood's is not responsible for the theft or damage of any vehicle. Rockwood's shall not be liable for non-performance of the
contract if said non-performance is attributed to trouble, dispute, strike, government (Federal, State or Municipal) or restrictions
which upon travel or transportation in the non- availability of food, beverage, or supply, riots, national emergencies, acts of God and
other causes whether expressly provided herein or not, which are beyond the reasonable control of Rockwood's preventing or
interfering with Rockwood's performance. In such event Rockwood's shall not be liable to the customer for any damage, whether actual
or consequential which may result from such non-performance.
Onsite Ceremony Options
Indoor Full Room $200 – 300 ceremony guest maximum
Guests will enjoy your ceremony from their dinner tables. The center of the room will have an aisle arranged and the front of the
room will have ceremony tables of your choice. Following the ceremony staff will replace the ceremony tables with your head table.
This smaller transition will take about ten minutes. You are responsible for providing an officiant t0 perform the ceremony.
Indoor Half Room Transition $400 – 220 ceremony guest maximum
The Room is divided in half and the ceremony will take place in half of the room with chairs set in rows and an aisle to walk down.
The reception tables will be preset and waiting in the closed Prairie Room. When the ceremony is complete, your guests will enjoy
social hour in the lobby while staff open the room divider and transition the tables and chairs for dinner service. The transition will
take about twenty to thirty minutes. You are responsible for providing an officiant t0 perform the ceremony.
Outdoor Garden $500 – 300 ceremony guest maximum
We will set up the outdoor grassy ceremony location with all white or black chairs with an aisle arranged down the center. We will
also provide a white, metal trifold back drop for the ceremony front. There is an option to have a tent for this area as well, otherwise
one of our indoor options is a great back up in case of rain. You are responsible for providing an officiant t0 perform the ceremony.
Slideshows
Projector & Screen
In-ceiling projector and motorized drop-down screen; wonderful for playing a slideshow during dinner service. $100
82inch Flat Screen Television
Large television screen located in the lobby; great for looping a simple photo slideshow all evening long. $50
Draping & Lights
Draping Lights
Our ceiling and wall draping is a permanent fixture with no additional charge to you. However, the lights are optional and do carry
an additional fee.
Ceiling Draping Lights: $50
Back Wall Draping Lights: $50
Head Table Skirting Lights: $25
Additional Table Skirting Lights: $25 each table
Chair Covers & Specialty Linens
We are partnered with Cici Events to provide you with high quality chair covers and other items for your event. We take care of
the rental and facilitation of drop off and pick up. We will also install and remove for you. Subject to availability.
Please also account for a $100 flat delivery fee for each event:
Chair Cover Only $2.00 (white, black, or ivory) Chair
Organza Table Runner $2.75
Cover with Organza Sash $2.50
Satin Table Runner $3.25
Chair Cover with Satin or Spandex Sash $2.75
Damask Table Runner $3.25
Chair Cover with Burlap or Lace Sash $3.00
Sequin Table Runner $16
Other options like overlays, columns, charger plates, cake stands, pipe and draping, all available by request!
Staging
We partner with a nearby rental facility to offer custom sized staging for your event. Staging is available in 4x8’ sections and is 16”
tall. Stairs with railings to access staging are mandatory. Subject to availability.
Mandatory flat fee for set up, take down, delivery, damage waiver, and stairs $100 plus a $60 fee per 8x4’ section.
Décor Rentals
12x12” Beveled Edge Mirror Tile- No Charge
Silver and glass oil candle lamps- No Charge
Fish bowl vases (5” tall, 5” wide)- No Charge
Small diamonds to scatter on tables- No Charge
Diamond Candle Stands - $50 for entire collection (includes candles)
Votive Candles - $0.25 each (cylinder of glass is 2.5” tall, 2”wide, includes 12 hour candle)
4”, 6”, 8”, or 10” Cylinder vases $3.00 each (includes floating candle)
Rose Bowl Vases $3.00 each (includes floating candle)
Gold Mosaic Fishbowls $3.00 each (includes a candle inside)
Gold Chargers: $1.00 each – we have 88 available for rental onsite
Treasure chest card box $10
Rhinestone 4x6 frames $2 each
DJ Services
You can bring in a DJ, band, or entertainment selection of your choice, from any vendor of your choosing. Or, I can book a DJ for you
through our partner Midwest Sound for a discounted price. I will add the fee onto your final bill and pay the company for you. You
will only then be responsible for the DJ tip at the end of the night. You will have access to their online library of music to make
selections for your dance, and customize your event. Prices start at $695