Justice Programme
Questions and answers
Action grants to support national or transnational projects to foster judicial
cooperation in civil matters
Topic ref. JUST-JCOO-CIVI-AG-2016
Version 1.0
30 November 2016
History of changes
Version
Date
1.0
30.11.2016
Change
Page
 Initial version
2
Questions and answers
Nr
Question
Answer provided
1
I would be grateful if you would send me the Please follow this link to the Participants Portal:
documents referring to the call which has
https://ec.europa.eu/research/participants/portal/deskt
been opened today.
op/en/opportunities/just/topics/just-jcoo-civi-ag2016.html
All docs are under the 'Topic conditions and
documents'.
2
I cannot find the call for the ‘Action grants to Thank you very much for spotting this. We have sent a
support national and transnational projects
request to our IT Helpdesk. It shall be fixed today.
to foster judicial cooperation in civil matters’
whose opening was planned yesterday. I
looked for it at the page:
http://ec.europa.eu/research/participants/por
tal/desktop/en/opportunities/just/topics/justjcoo-civi-ag-2016.html.
Could you please tell me when the call will
be open, or send me the correct link to the
call page?
3
Concerning the Action grants to support
national and transnational projects to foster
judicial cooperation in civil matters we are
not finding the correct documents to fill up
We are currently encountering a technical issue with
the submission system that is not accessible and we
are working on it.
In the list
Guide for applicants
Detailed budget template to facilitate the
planning of your project
Standard proposal template
Model grant agreement for mono-beneficiary
grants
Model grant agreement for multi-beneficiary
grants
Legal basis indicators
There are different mistakes and documents
inaccessible.
Could you help us?
4
We would like to participate in the call JUSTJCOO-CIVI-AG-2016. In the past the we
applied through PRIAMOS (of course for
other calls of DG Justice).
Now the procedure is different but we are
still missing the ˝call for proposals JUST-
Please find all documents under the 'Topic conditions
and documents' following the link you mentioned in
your email. The guide for applicants is indeed from 9
September 2016.
3
JCOO-CIVI-AG-2016˝ with all info – classic
guidelines (we found such guidelines for last
call JUST/2015/-JCOO/AG/CIVI) .
We are searching for such document on the
web
(http://ec.europa.eu/research/participants/po
rtal/desktop/en/opportunities/just/topics/justjcoo-civi-ag-2016.html ) but we cannot find
it.
We also looking for Guide for applicants
from 12 September 2016 08:14 (A new
version of the Guide for Applicants is
available under the Topic conditions and
documents.) but we cannot find it. We found
the guidelines from (9 September 2016).
5
> From the website I get the impression
that this is the second "go-around" of the
following call:
You have spotted it well. It is very similar to the call in
2015 and 2014. If you visit our DG JUST website, we
have published all info on 2014 call and its results
there:
http://ec.europa.eu/research/participants/por http://ec.europa.eu/justice/grants1/calls/just_2014_jco
tal/desktop/en/opportunities/just/topics/just- o_ag_en.htm The 2015 call was moved to the new IT
2015-jcoo-ag-civi.html
environment and the results of the call are still to be
published. We shall do it soon.
Is that correct?
Are there other previous and/or current calls
that you would consider "similar" to this
one?
Is there information available somewhere on
projects that were previously funded under
this or similar schemes, so that I can form
an impression of what these projects usually
look like, what they do, and how they are
structured and organized?
6
Dear Sirs, I can´t find this "A new version of
the Guide for Applicants is available under
the Topic conditions and documents.”
May you please kindly send it to me?
I am interested in this:
Action grants to support national and
transnational projects to foster judicial
cooperation in civil matters
Please find all documents under the 'Topic conditions
and documents' following the link you mentioned in
your email. The guide for applicants is indeed from 9
September 2016.
and I would like to read the whole call,
where there is an explanation, for example,
of the amount that may be requested
best and thanks
4
7
However we are not sure if we can present
two different projects under this same call,
both as partners co-beneficiaries.
You can apply with two different projects.
Can you please confirm it to us and also
where we can find this information please?
8
While before we had the actual document of All this information is in the Guide for Applicants:
the call with all required and needed
http://ec.europa.eu/research/participants/data/ref/other
information included, now it seems that we
_eu_prog/common/just-rec-guide-applicants_en.pdf
have to go and search for information in
different documents and we had to ask you
because we did not manage to find the
answer ourselves, even though we did
present many projects before under DG
justice calls.
Moreover we would like to know if possible
what are the documents requested to be
presented under the above mentioned call
(legal identity? declaration of partners and
applicant? statute of the applicant?
registration document and annual report?
etc...)
And again the source/document where this
is written please.
9
among the Annexes requested we do not
Yes, this is correct, no partner declarations since
see any "declaration" to be requested by the partners are now part of the submission form, i.e. Part
partners.
A.
Is it so?
10
ist für die Nutzung des Programms
Nein, es ist nicht notwendig einen anderen Partner zu
http://ec.europa.eu/research/participants/por haben.
tal/desktop/en/opportunities/just/topics/justjcoo-civi-ag-2016.html
ein weiterer europäischer Partner notwendig
oder können wir das Programm alleine
beantragen?
11
I am currently drafting a new project
proposal under the above mentioned call
and therefore trying to get familiar with the
new online tool for uploading project
proposals.
I think I meanwhile managed to understand
most of the requirements but one question
remains: apart from the rather small amount
of information requested in the
On the Participants Portal, on our call's site, you can
make use of a guide-template when preparing your
project budget. However, it is not an obligatory part of
your application this year.
Please follow this link:
http://ec.europa.eu/research/participants/data/ref/other
_eu_prog/common/just-rec-guide-budget-tpl_en.xls
5
Administrative Form, I am unable to find a
template for the budget. I thought it would
be one of the Part B templates but I only
found the Standard Proposal Template and
the Annex 3 indicators template.
Could you please help me find the budget
template or tell me where I can find it?
12
Does the call Action grants to support
Unfortunately, the topic you are suggesting is not
national and transnational projects to
within the scope of this call.
foster judicial cooperation in civil matters
(JUST-JCOO-CIVI-AG-2016) apply to the
topic of recognition of same sex marriages
and partnerships in a transnational context?
We are particularly interested in data
collection and research on different models
of recognition or denial of recognition in the
context of free movement of persons and
the impact of the different models,
developing guides of good practices to
foster recognition of marital status in other
Member States and awareness raising with
professional groups mandated – capacity
building.
13
Is there any database or webpage where we
could either search for
partners or offer us as partners for this
concrete topic?
Or do you have something similar to a
national contact point?
14
In the ECAS portal, only the following
documents were available:
We don’t have such database, and we have no
national contact points. However, if you are interested
in the previously funded projects (award decision
contains also the names of the applicant and the
partners, and summaries of the selected proposals),
please find these here:
http://ec.europa.eu/justice/grants1/calls/just_2014_jco
o_ag_en.htm
The obligatory documents to submit are the following:
Detailed budget template to facilitate the
planning of your project
Standard proposal template
Legal basis indicators
Part A – submission form (or application form)
Part B – project description and implementation
Annex 1 – CVs
Annex 2 –Annual Activity Report
Annex 3 – Legal basis indicators
I would be grateful if you could confirm that
we only have to fill in these documents.
The detailed budget template is not obligatory
anymore.
If there are other documents necessary for
the submission of the proposal I would be
grateful if you would inform us and send us
the document.
This is our first application via the ECAS
6
portal..
15
If possible,we request that in order to
conclude the documentation correctly, would
you explain some questions?
1st. question
Is there any special requirement in order to
carry out an outsource?
2nd. question
Is there any module/reference to quantify
hours/people?
1. Yes, this is subcontracting. Please refer to our
Guide for Applicants.
http://ec.europa.eu/research/participants/data/r
ef/other_eu_prog/common/just-rec-guideapplicants_en.pdf
2. No, since this should be your organisation's
normal staff policy, however, excessive rates
are not allowed and will be declared ineligible.
See also the Guide.
3. You can write your proposal in fewer than
indicated number of characters.
4. The max number of pages is 30.
5. You can provide graphs and images, however,
the part B shall not be longer than 30 pages.
In the document called "standard proposal
template" part B, in some sections the
characters are indicated.
3rd question.
If appears 4.000-max, Could it be completed
in a fewer number of characters?
4th question.
If there is no characters indication, What
number of characters can we formulate?
Does the spaces and symbols count as
characters?
5th. question
It is possible to provide images and/or
graphics? How do you compute those?
16
1. eligibility in reference to ratio: budget 1.
(applied for) to equity
The project will have 3 main participants: 2
full-time employed researchers (Prof. with
their respective teams, one public and one
private university in Germany) from two
different fields (law and psychology) and one
coordinator/ provider of channels and field 2.
access to recruit polling candidates (in two
EU countries) Duration of the project would
be 2 years.
3.
We are the coordinator and by far the
smallest organization. We plan to submit the
proposal and apply for all 3 participants
together up to a total budget a multiple our
Please read page 12, Chapter III- financial viability
check, H2020 manual, following this
link:http://ec.europa.eu/research/participants/data/ref/h
2020/grants_manual/lev/h2020-guide-lev_en.pdf. You
can find here more information on how the financial
capacity is checked. On refunding, all beneficiary are
co-responsible.
It usually takes between 4 and 6 months depending
on the number of proposals which have to be
evaluated.
If you mean qualitative required standards, then
yes, and this is through the evaluation of award
criteria. More information on this you find in the Guide
for
Applicants:http://ec.europa.eu/research/participants/da
7
equity.
ta/ref/other_eu_prog/common/just-rec-guideapplicants_en.pdf
Question: Is there a cap on budget/equity
ratio? If so can you tell us which ratio will be
acceptable or where we could find the
information?
Which rules apply to refund already granted
amounts?
2. How long does it usually take until a
beneficiary who has submitted a proposal
gets a feedback about the evaluation
respectively if a grant is awarded?
3. Is there a penalty system in place in case
a novice beneficiary submits a first proposal
that does not meet the required standards?
17
Our upcoming project fits perfectly under
under the above mentioned call so we want
to and we will finally be able to submit a
proposal that will meet highest standards.
The great challenge is the remaining time till
deadline.
Usually we publish one call per year in the judicial
cooperation in civil matters. Next call for 2017 will be
announced sometimes in March. We are preparing the
planning for the next year now.
Alternatively we checked the Justice
Program website to find out if there will be
another call covering the topic of mediation
in 2017. But so far there are no upcoming
calls indicated at all. So our default plan is to
search the site regularly to check if new calls
are upcoming.
Could you give me an indication within what
timeframes or rhythms calls usually are
announced?
8