BOARD OF TRUSTEES
Mary Helen Espino
Juliana Vinet Bullock
Patricia Marquez
Lloyd McClard
Martha Muniz
Robert Castillo
Romelia Castillo
CAROLYN KEHRLI, Ed.D
Superintendent
CRAIG DRENNAN
Assistant Superintendent
PEGGY GREEN
Assistant Superintendent
RAMÓN OYERVIDEZ
Assistant Superintendent
AFTER SCHOOL EDUCATION AND SAFETY (ASES) PROGRAM PLAN
Grant Identification Number
54-23939-7186-EZ
Program Administrator
Name and Title
Melissa Calvero, Director of Community Services
Phone (559) 528-6949
E-mail [email protected]
LEA Fiscal Agent / Administrator
Name and Title
Frank Jerome, Financial Officer
Phone (559) 528-4763
E-mail [email protected]
Names of ASES Program Sites
Site Name
Cutler Elementary School
El Monte Middle School
Golden Valley Elementary School
Palm Elementary School
Projected Daily Attendance
101
111
99
91
Target populations served:
 English Language Learners
 Students scoring Basic, Below Basic, or Far Below Basic on standardized tests
 Students eligible for the Free and Reduced meals program
Recruitment and selection of students from target populations:
Target students are identified in the spring of each year and receive special recruitment
flyers and attention from school staff. Students who meet the target criteria receive
priority enrollment in the ASES program.
Cutler-Orosi Joint Unified School District
Page 1
After School Education and Safety Program Plan
Last modified: April 2010
I.
Program Goals and Requirements
Needs Assessment
Cutler-Orosi Joint Unified School District is located in the northern, rural, unincorporated
area of Tulare County, about one hour southeast of Fresno. The 2000 Census figures
show the combined population of Cutler and Orosi at 11,809 (87% Hispanic, 7% Asian,
5% Anglo, and 1% other). Seventy-one percent of adults 25 years and older do not
have a high school diploma. Seventy-five percent of these adults have less than a ninth
grade education.
Agriculture is the primary industry, with over 50% of the families served by the District
working in agriculture-related jobs. Among the main products of the area are citrus,
grapes, dairy and peaches. The majority of the community is comprised of Hispanic
farm-workers. According to the 2000 U.S. Census, per capita income was
approximately $7,000, compared to a national figure of $21,587. 92% of the students in
the school district qualify for the Free/Reduced Meals Program, and this program is
implemented district wide. Under normal conditions, unemployment is high, especially
because agricultural jobs are seasonal. However, many families are still recovering
from the effects of the citrus freeze of January 2007, and unemployment in our
community has reached historic levels. Given that many community members are
immigrants, their ability to access social services is limited.
Language is also a factor in accessing services. According to the California Department
of Education, 52% of students in the district are designated English Learners; of these,
96% are Spanish speaking. 2000 U.S. Census figures show that over 80% of residents
5 years and over speak a language other than English at home.
Cutler-Orosi Joint Unified School District is located in an area which has been
designated by law enforcement as being the “dividing line” between gangs from the
north and the south as the Norteños and the Sureños battle for control of the
community. This volatile situation is suppressed during the school day, but there are
limited options for high school aged youth during the critical afternoon hours, which puts
them at greater risk of gang involvement and of becoming victims of gang related
incidents.
Cutler-Orosi lacks many resources and institutions commonly found in other
communities of its size, and the school district has developed its Community Services
Department to help address this gap. In addition to managing the ASES Program for
students in grades K-8, the Community Services Department runs a variety of other
programs, including after school programs for high school students, preschools, child
care centers, the Cutler-Orosi Adult School, and the Cutler-Orosi Family Resource
Center. Although the Community Services Department has made great strides towards
supporting students and families, there is still a call for expansion of its key programs,
as the after school program data shows below:
Cutler-Orosi Joint Unified School District
Page 2
After School Education and Safety Program Plan
Last modified: April 2010
Estimate of unmet need for After School Programs in Cutler-Orosi (2008-09)
Existing Program
Attendance cap
Number of
students in
school
Percentage of
students in
after school
programs
Number of
students
without
access to after
school
programs
101
99
91
111
714
682
636
903
14.15%
14.52%
14.31%
12.29%
613
583
545
792
ASES – Cutler Elementary
ASES – Golden Valley Elementary
ASES – Palm Elementary
ASES – El Monte Middle School
Total number of students without access to after school programs
2533
Home childcare centers, while providing a different service than after school programs,
also fill a need for school-aged care. According to a 2009 report by the Tulare County
Child Care Educational Program, the licensed home childcare providers in our
community have the capacity to serve no more than 300 school-aged children.
Estimate of the number of children without organized after school activities (2008-09)
Number of K-8
Number of K-8
Number of K-8 slots
Number of K-8
students in the
students in ASES
in home childcare
students not in after
school district
programs
centers
school activities or
care
2935
402
300
2233
Low wages and lack of formal education, as well as other barriers, mean that many
families in our community must seek two incomes, which means that a high proportion
of the 2233 children without organized after school activities are left by themselves
during the afternoon hours. This is evidenced by increasingly younger children involved
in gangs and other delinquent activities in our community.
Eligibility for Free/Reduced Lunch Program and Title I Schoolwide Program (2008-09)
School
% Eligible for Free/Reduced
Lunch Program
Eligible for Title I Schoolwide
Program
99.7%
99.7%
89.8%
89.7%
Yes
Yes
Yes
Yes
Cutler Elementary
Golden Valley Elementary
Palm Elementary
El Monte Middle School
Source: DataQuest
Enrollment and Students Scoring Proficient or Advanced on California Standards Tests,
2009
2008-09 enrollment
English Language Arts
Mathematics
Science (grades 5 & 8)
Source: DataQuest
Cutler
Elementary
714
32%
57%
31%
Cutler-Orosi Joint Unified School District
Page 3
Golden Valley
Elementary
682
31%
53%
35%
Palm
Elementary
636
41%
64%
45%
El Monte
Middle School
903
20%
24%
29%
State
Totals
-50%
46%
50%
After School Education and Safety Program Plan
Last modified: April 2010
Schools’ Performance Report: 2008-09
Growth
School
API
Cutler
745
Elementary
Golden
701
Valley
Elementary
Palm
775
Elementary
El Monte
620
Middle
School
Source: DataQuest
Both
Schoolwide and
CI
Base
API
Growth
Target
Actual
Target
Schoolwide
Comparable
Improvement
by Subgroups
742
5
3
No
No
No
653
7
48
Yes
Yes
Yes
768
5
7
Yes
No
No
619
9
1
No
No
No
Expulsions, Suspensions, and Truancies, 2008-09
School
Number of
Students
with
Unexcused
Absence or
Tardy on 3
or More
Days
(truants)
Cutler Elementary
Golden Valley
Elementary
Palm Elementary
El Monte Middle
School
Source: DataQuest
Truancy
Rate
Total
Persistently
Dangerous
Expulsions
Violence/Drug
Expulsions
Number
of NonStudent
Firearm
Incidents
Suspensions
Overall Total
Expulsions
Suspensions
11
2%
7
8
31
69
4.55%
10.83%
2
12
22
2
20
34
159
17.61%
8
153
8
244
Healthy Kids Survey 2006, Violence Indicators
The Elementary and Secondary Surveys have some different items – items not included in a
survey are indicated by (--), and like items are grouped.
5th
7th
49%
41%
Been harassed
--
23%
Been afraid of being beaten up
--
30%
4%
--
Carried a gun at school
--
6%
Carried any other weapon, such as a knife or club
--
18%
Saw someone with a gun or knife at school (past year)
30%
42%
Feels safe at school all of the time
47%
21%
--
14%
Violence Indicator
Been bullied (hit or pushed)
Brought a gun or knife to school (past year)
Ever belonged to a gang
Source: 2006 Healthy Kids Survey
Cutler-Orosi Joint Unified School District
Page 4
After School Education and Safety Program Plan
Last modified: April 2010
TABLE 1.9: CA Healthy Kids Survey 2006, Drug/Alcohol Use in Percentages
Indicator
5th
7th
Ever smoked a cigarette
5%
21%
Ever drank alcohol
20%
33%
Ever used inhalants
2%
12%
Ever smoked marijuana
2%
11%
Ever been very drunk or sick after drinking
--
18%
Ever been high from using drugs
--
10%
Source: 2006 Healthy Kids Survey
Yearly community needs surveys have identified after school programs and youth
activities as top community concerns. Community members and parents are active in
local collaboratives and committees, and their ongoing input also informs our grant
seeking and program development.
Program Goals and Objectives
Goals
1. Children will be in safe
environments during
morning and afternoon
hours
2. Students will develop and
practice positive behavior
Cutler-Orosi Joint Unified School District
Page 5
Objectives
A. Maintain 20:1 student to
adult ratio at all times
B. Provide at least one yearly
professional development
and ongoing coaching for
staff on behavior
management and safe
environments
C. At least 70% of students in
the program will report
that the program provides
them with a safe
environment
D. At least 60% of parents
with children in the
program will report that
that the program provides
their children with a safe
environment
A. At least 60% of daytime
teachers with students in
the program will report
children learn positive
character traits
B. At least 60% of parents
with children in the
program will report
children learn positive
character traits
Data
II. Student surveys and/or
focus groups
III. Parent surveys and/or
focus groups
IV. Staff surveys and/or focus
groups
II.
III.
IV.
V.
Teacher behavior reports
Parent behavior reports
Staff behavior logs
School behavior reports
After School Education and Safety Program Plan
Last modified: April 2010
Goals
3. Students will attend school
and the afterschool
program consistently
4. Students will participate in
standards and researchbased academic activities
that will increase their
performance in core
subjects
5. Students will participate in
standards-based,
research-based and staff
developed enrichment
activities that will increase
participant’s performance
in core subjects and
needed skills.
6. Program will develop
collaborations that engage
diverse community
members, school
administration, parents,
Cutler-Orosi Joint Unified School District
Page 6
Objectives
C. At least 70% of students
will demonstrate good or
improved behavior based
on staff logs and school
behavior reports
A. At least 70% of student
enrollment will be
unduplicated students for
the duration of the
program year
B. Students will attend the
afterschool program every
day they attend school,
except for excused
absences that fall under
the program attendance
policy
A. At least 25% of students
participating 120 days or
more per year for two
consecutive years will
increase their ELA
performance at least 1
level annually until at
proficient or above.
B. At least 25% of students
participating 120 days or
more per year for two
consecutive years will
increase their Math
performance at least 1
level annually until at
proficient or above.
A. At least 70% of students
will report satisfaction with
the activities offered
B. At least 70% of students in
the program will be
introduced to new
experiences/skills
C. At least 75% of students in
the program will report
that they are glad to be in
the program
A. At least 25%
parent/guardians of
program participants will
attend a district or school
provided event
Data
II. School Attendance
records
III. Afterschool attendance
records
II. Afterschool program
curriculum
III. Staff lesson plans
IV. Student achievement data
(benchmark tests, CSTs,
etc.)
II. Afterschool program
curriculum
III. Staff lesson plans
IV. Student achievement data
(benchmark tests, CSTs,
etc.)
II. Memoranda of
Understanding
III. CONNECT collaborative
membership
IV. Family Night sign-in
After School Education and Safety Program Plan
Last modified: April 2010
Goals
business leaders, and
community-based
organizations
Objectives
B. At least 10 school and
community
representatives will attend
collaborative meetings to
provide feedback on
before and after school
programs
Data
sheets
Student Recruitment and Retention
Students are recruited through a variety of means that ensure that a wide
audience is aware of the availability of the before and after school programs.
Enrollment for any given school year is done during April or May of the previous school
year. The school district’s “all-call” system is used to send a pre-recorded message
about program enrollment to all students. Flyers are sent home with all students.
Targeted recruitment is also done with students who have greater academic or
socioeconomic need. School staff is also informed about the enrollment window so that
they can encourage their students to sign up.
All students who register during the enrollment window are evaluated based on
their target population characteristics:



English Language Learners
Students scoring Basic, Below Basic, or Far Below Basic on standardized tests
Students eligible for the Free and Reduced meals program
Students who meet the target criteria are given priority for enrollment. Students who
do not meet the target criteria are enrolled in the program on a first-come-first served
basis, after the needs of target population students are met. Other students are placed
on a waiting list, and they are called if space becomes available later in the year
Parents of students who are selected for the program attend an orientation so they
fully understand expectations for participation and regular attendance. Program staff is
trained to work on building relationships with parents and students, and parents are
encouraged to talk to staff about any concerns they may have throughout the year
regarding their child’s participation in the program.
Weekly site staff meetings, monthly district staff meetings, and regularly scheduled
training help ensure a high quality program that is able to retain student and parent
involvement.
Data Collection
The ASES program uses the district AERIES database for attendance purposes,
and is able to draw student achievement data from this system. The ASES program
also has access to AIMS Web test data, which is used to more specifically identify
student needs. This helps afterschool program paraprofessional staff and teachers
develop plans for students with special needs.
Cutler-Orosi Joint Unified School District
Page 7
After School Education and Safety Program Plan
Last modified: April 2010
II. Program Content/Quality
Academic Elements
The COJUSD ASES Program incorporates the following academic assistance activities.
Activity
Homework Center
(Paraprofessional staff)
Targeted intervention
(Certificated teachers)
Kidz Lit
(Paraprofessional staff)
Kidz Math
(Paraprofessional staff)
Science Explorers
(Paraprofessional staff)
Description
Elementary sites: Homework Center lasts for at least 45 minutes
each day. Students who finish earlier may engage in individual or
group reading, computer programs such as LEXIA, or other small
group educational games.
El Monte Middle School: Students must participate in Homework
Center for at least 3 hours per week. Participation in Homework
Center makes students eligible for recreation and enrichment
activities.
All sites: Students whose standards-based benchmark exams or
school grades indicate special academic need will spend up to 4
hours per week working with teachers on target areas.
Elementary sites: Students participate in a minimum of 2 KidzLit
activities per week. This curriculum seeks to foster motivation to
read, literacy skills, and core values.
El Monte Middle School: KidzLit activities are integrated into
enrichment activities (as described below).
Elementary sites: Students participate in a minimum of 2 KidzMath
activities per week. This curriculum seeks to develop mathematical
skills, confidence, enjoyment, and ability to work with others.
El Monte Middle School: KidzMath activities are integrated into
enrichment activities (as described below).
Elementary sites: Students participate in a minimum of 1 Science
Explorers activity per week. This curriculum seeks to provide
academic content through inquiry based activities.
El Monte Middle School: Science Explorers activities are integrated
into enrichment activities (as described below).
Enrichment Elements
The COJUSD ASES Program incorporates the following enrichment activities, in
addition to others.
Activity
Description
Elementary Sites
Playbooks Readers
Theater
Students engage in standards based Readers Theater curriculum
with the goal of enabling readers of various abilities to read
together while allowing all readers to benefit from and enjoy their
reading experience.
SPARK
Students participate in SPARK Physical Education activities to
encourage physical fitness and healthy lifestyle choices. Health
and nutrition content is integrated with SPARK activities.
Visual Arts
Students engage in a variety of visual arts activities, including
Cutler-Orosi Joint Unified School District
Page 8
After School Education and Safety Program Plan
Last modified: April 2010
Activity
Description
drawing, painting, clay modeling, and paper-based crafts.
Sports
Students learn about a variety of traditional and non-traditional
sports, including basketball, soccer, volleyball and tennis. Health
and nutrition content is integrated with sports activities.
El Monte Middle School
6 week long, projectbased enrichment
classes
Roots
(CBO Partner)
In order to maximize student choice, enrichment activities at El
Monte Middle School are organized as six week long sessions.
Students choose the activities in which they will participate, and
each class presents a project at a Student Showcase at the end of
the session. Projects are designed based upon student interests
and staff abilities. Examples are included in the list below:





Leadership Team
Cooking and Nutrition
Guitar
Media and video production
Poetry





Coping and Support Training Curriculum – Recognized by
SAMHSA as an evidence-based program, CASTS’s skills
training sessions target three overall goals: increased mood
management (depression and anger), improved school
performance, and decreased drug involvement. Sessions focus
on group support, goal setting and monitoring, self-esteem,
decision making skills, better management of anger and
depression, "school smarts," control of drug use with relapse
prevention, and self-recognition of progress through the
program.
Clay modeling
Origami
Book club
Sports and Fitness
Alignment with the regular school day
As described above, the Cutler-Orosi ASES program uses the KidzLit, KidzMath, and
Science Explorers curricula. These standards-based and research-tested curricula
have been given high ratings by the California Afterschool Resource Center. These
programs not only improve student performance through their content, but by fostering a
love of learning and motivating students to actively engage with staff and peers.
Our high levels of teacher involvement in the after school program also support
improved student performance. At our elementary sites, the after school program staff
includes thee teachers per site, who works directly with students on district-adopted
focus standards and other identified areas of need. At El Monte Middle School, the
after school program staff includes teachers from each subject area, who are able to
give the kind of highly specialized academic support that middle school students need.
Students who are performing at levels of basic or below on benchmark tests get extra
intervention from teachers, while students who are proficient or above receive
homework help from paraprofessional staff. Teachers and paraprofessionals work
closely together to provide a high-quality academic assistance component. Teachers
Cutler-Orosi Joint Unified School District
Page 9
After School Education and Safety Program Plan
Last modified: April 2010
also work with their colleagues during the school day to coordinate homework across
the classrooms, assess students, and develop strategies for academic assistance in the
after school program.
Nutritious Snack
Snacks are provided by the COJUSD Food Services Department, which is responsible
for meeting the “Nutrition Standards for Snacks in Afterschool Programs” from the
California Department of Education’s Nutrition Services Department. The cost of
snacks is reimbursed through the USDA’s National School Lunch Program Afternoon
Snacks Program. All ASES students receive a nutritious drink and snack every
program day.
III. Collaboration and Partnerships
Collaborative process
Cutler and Orosi are unincorporated communities; community collaboration and
partnerships are especially important. Lacking a local government or law enforcement
agency, the community relies on cooperation between the school district, the county
sheriff’s department, the Chamber of Commerce, and other local agencies and
organizations in order to coordinate services, organize events, and provide venues for
community participation.
Collaboration is accomplished primarily through the Cutler-Orosi Network for Needs of
Educational and Community Teamwork collaborative (CONNECT). CONNECT is an
active body that addresses community issues such as safety, youth activities, health
awareness and local events. The body meets monthly during the school year. The
CONNECT collaborative has a broad membership roster, meets regularly with good
attendance, and includes program updates on the agenda for each meeting. A list of
collaborative members is provided in below. Regular communication has also been
established with the district superintendent, assistant superintendents, and the school
board, in order to keep them apprised of the collaborative’s actions.
The CONNECT collaborative focuses on Afterschool Programs at two scheduled
meetings during the year, and at other meetings on an as needed basis.
Collaborative membership
Schools
Cutler Elementary School
El Monte Middle School
Golden Valley Elementary School
Lovell Continuation High School
Orosi High School
Palm Elementary School
Yettem Continuation High School
Law enforcement
Tulare County Probation Department
Cutler-Orosi Joint Unified School District
Page 10
Cutler Preschool and Childcare
Cutler-Orosi Adult School
Cutler-Orosi District Nurse
Cutler-Orosi Healthy Start
Cutler-Orosi Migrant Office
Cutler-Orosi SARB
Even Start and School Readiness
Golden Valley Preschool
Palm Preschool
Tulare County Sheriffs Department
After School Education and Safety Program Plan
Last modified: April 2010
Public agencies
Central California Blood Center
Dinuba Children Services
Dinuba Health Care Center
Family Services of Tulare County
Community-Based Organizations
American Red Cross
Chamber of Commerce
Christian Worship Center
Community Services Employment Training
Cutler Latin American Club
Cutler-Orosi Home Base
Dolores Huerta Foundation
Private Organizations
Dinuba Sentinel
Health Net
Students, Parents and Community Members
Tulare County Association of Governments
Tulare County Family Childcare Network
Tulare County Health and Human Services
Tulare County Office of Education
Family Healthcare Network
Kiwanis
Lions Club
Love Inc.
Self-Help Enterprises
Turning Point Youth Services
United Way/Poder Popular
Proteus
Potential collaboration and partnerships
It is the goal of the Cutler-Orosi Community Services Department, which manages
before and after school programs for the district, to develop collaborations with any and
all community partners. Because the field of potential partners is somewhat limited in
this community, we have learned to actively pursue and maintain relationships with our
collaborators. We are currently working on ways to more actively partner with parents
and community members at the grassroots level, with the support of the Dolores Huerta
Foundation and United Way/Poder Popular.
Projected collaborative meeting schedule
The CONNECT collaborative meets at 9 am on the 3rd Thursday of each month,
September through May. One fall meeting and one spring meeting focus specifically on
afterschool programs.
IV. Staffing
Minimum requirements for instructional aides
A maximum ratio of 20 students to one adult is maintained at all times, and all staff
members must pass the school district instructional aide proficiency test or meet No
Child Left Behind Requirements for instructional aides, in accordance with COJUSD
Administrative Regulation 4222.
Staff recruitment and retention
Preference in staffing is for community members who represent the population
ethnically, linguistically and culturally. Potential staff members are also recruited from
local colleges and universities. The ASES Program works to build community among
staff members, fostering teamwork and collaboration. Staff is encouraged to help each
other develop lesson plans and address student issues. Staff is also involved in
program planning and direction, which increases their engagement in the program and
promotes retention.
Cutler-Orosi Joint Unified School District
Page 11
After School Education and Safety Program Plan
Last modified: April 2010
COJUSD Board
of Education
CUTLER-OROSI JOINT UNIFIED SCHOOL DISTRICT
BEFORE AND AFTERSCHOOL PROGRAMS
ORGANIZATIONAL DIAGRAM
Superintendent
Director of
Curriculum and
Instruction
Assistant
Superintendent
for Student
Services
Assistant
Superintendent for
Administrative
Services
Assistant
Superintendent
for Curriculum
and Instruction
School
Principals
Director of Special
Education
School Staff
Director of
Community
Services
Assistant
Director of
Community
Services
Recreation and
Enrichment
Programs
Coordinator
ORGANIZATIONAL RELATIONSHIPS
LINES OF COMMUNICATION
Cutler Elementary
Afterschool Program
Paraprofessional
Staff and Teachers
Cutler-Orosi Joint Unified School District
Page 12
Golden Valley
Elementary
Afterschool Program
Paraprofessional
Staff and Teachers
Palm Elementary
Afterschool Program
Paraprofessional
Staff and Teachers
El Monte Middle
School
Afterschool Program
Paraprofessional
Staff and Teachers
Orosi High School
Afterschool Program
Paraprofessional
Staff and Teachers
Lovell & Yettem
Afterschool Program
Paraprofessional
Staff and Teachers
After School Education and Safety Program Plan
Last modified: April 2010
Professional development
All new staff members complete an assessment so that their professional development
needs may be better addressed in their orientation. The new staff orientation/training
includes the following elements:


Behavior
management
KidzLit

KidzMath

Science Explorers

Alignment with
state standards

Activity Planning



Safety Training
Job shadowing
Other
Discipline policy and procedures, positive motivation,
troubleshooting, scenarios
In-house training, theory behind KidzLit, how to successfully
plan and implement KidzLit curriculum
In-house training, theory behind KidzMath, how to successfully
plan and implement KidzMath curriculum
In-house training, theory behind Science Explorers, how to
successfully plan and implement Science Explorers curriculum
Study of grade-level standards, with particular attention to
Cutler-Orosi JUSD focus standards, practice activities aligned
with standards,
Importance of planning, instructions and practice on how to use
activity planning tools employed by Cutler-Orosi After School
Programs
CPR and First Aid Certification
1 week, paired with selected after school Program Leaders
Other development needs as identified in staff assessment
Regular staff evaluations and surveys will help identify training and development needs,
which will be addressed at various times during the year, or on an individual basis as
needed. The yearly staff development calendar is as follows:
August
November
January
March/April
June
Beginning of the
year – 5 day
session
Staff
development – 1
day session
Staff
Development – 3
day session
Staff
development – 1
day session
Beginning of
summer session
(ASES) – 3 days
Region 7 Annual
Summer Institute
Staff also has the opportunity to attend other trainings provided by the Region 7
Afterschool Programs Office and other organizations, such as the Central Valley
Afterschool Foundation.
The following meetings will be held regularly to support ongoing staff development and
program organization:

Site level staff meetings
Weekly

District level Site Lead meetings
Every other week

District level all staff meetings
Monthly
Background checks include a fingerprint-based criminal history review and all staff will
Cutler-Orosi Joint Unified School District
Page 13
After School Education and Safety Program Plan
Last modified: April 2010
receive pre-service training in state child abuse reporting requirements, basic health
and safety measures, maintaining a drug, alcohol and tobacco free school, and cultural
sensitivity. Partner agencies will also collaborate, providing staff development in areas
such as tutoring, conflict resolution, character education, violence and gang prevention,
leadership development, and mentoring.
V. Program Administration
Fiscal accounting and reporting system
Budgets are developed by the Director of Community Services, in consultation with the
Recreation and Enrichment Programs Coordinator. All expenditures are tracked
through the county-wide SACS system. Monthly expenditure reports and budget
monitoring help ensure that expenses remain on track. Quarterly expenditure reports
on the ASSIST system are prepared by the Administrative Assistant for Community
Services (AACS), and are reviewed by the Director of Community Services prior to
submission.
Matching funds: process and current match contributions
Cutler-Orosi Joint Unified School District is dedicated to supporting the ASES programs
through the use of facilities, support staff time, and administrative staff time. The
COJUSD Community Services Department also actively seeks grants to help match the
ASES grant and improve program quality. Please refer to the Matching Funds
document for specific information on current match contributions.
Attendance recording
Each staff member records attendance for their grade/group and submits their roster to
the site lead, who is responsible for inputting attendance into the web-based AERIES
system. The site lead also signs students out of the program, monitors and tracks early
releases to ensure compliance. The Administrative Assistant for Recreation and
Enrichment Programs (AAREP) reviews attendance and checks for errors, as well as
tracking attendance on a monthly basis. These monthly attendance reports to program
managers help ensure that attendance targets are being met, and allow managers to
address any issues as they arise. The AAREP also prepares the semi-annual
attendance reports on the ASSIST system, which are reviewed by program managers
prior to submission.
Program plan review process
The program plan is reviewed every three years. The process begins with an
examination of the current plan to identify areas in need of change or improvement.
Program managers then consult with collaborative members to determine what
modifications should be made. The new draft program plan is then submitted to the
collaborative for further revision or approval.
Cutler-Orosi Joint Unified School District
Page 14
After School Education and Safety Program Plan
Last modified: April 2010
VI. Outcome Measures and Evaluation
Evaluation of program effectiveness
Our multiple quantitative data sources include STAR and benchmark test results,
regular school attendance and after school attendance, participant grades, and school
and program level data from the California Healthy Kids Survey core and after school
modules. We track student participation and demographic data within the AERIES
attendance system, which is used at the three schools. This data collection system
enables us to track student attendance during the regular school day, along with
discipline issues, grades, credits, and state testing results. STAR and benchmark test
results document the students’ academic achievement; CHKS documents the students’
growth in positive youth development.
By using multiple data collection tools, we ensure that our data will drive modifications,
as well as provide ample material for our required evaluations and continued program
improvement. Regular reports to the CONNECT collaborative examine program
progress and are designed with the input of participants and staff. Our ongoing
evaluation informs program development; the annual evaluation will be used to examine
the need for larger changes to program organization and direction.
Required outcome measures (EC 8484(a)(2))
The Cutler-Orosi ASES Program has selected Pupil STAR Program Test Scores as its
required outcome measure.
Results of the selected outcome measures
Please see our annual evaluation for the results of the STAR Program Test Scores.
Methods for program improvement
The Director of Community Services, who is ultimately responsible for the ASES
Program, is on the District Administrative Team and has been thoroughly involved in our
district’s Program Improvement process. The Director ensures that changes during the
school day are reflected in the ASES Program. The ASES Program evaluates
standardized test data to determine which students (according to the school’s priority)
should be target for the program. Benchmark exam data is used to determine if an
ASES Program student is making progress, or if he/she requires further
attention/intervention from ASES staff.
Oral and written evaluations from students, parents, staff and community members are
also taken into account as improvements are made to the program each year. This
input may inform and improve staff training, enrichment activities, field trips, community
service projects, program policies and procedures, and a variety of other aspects of the
ASES Program.
Cutler-Orosi Joint Unified School District
Page 15
After School Education and Safety Program Plan
Last modified: April 2010