CITY OF DELAND FLORIDA
REQUEST FOR COMMISSION ACTION
November 15 2010
Department Public Services
Subject Consideration Change
Alabama Avenue Greenway
Attachments
Order No 3
X Change Order No 3
i
r
Prepared by
Z
Approved by
1
z
4
Department
W
o
Head
z
Keith D Ri er P
E
SUMMARY HIGHLIGHT
City Manager
Michael Pleus
The first phase of the Alabama Avenue Greenway Project is
nearly complete
This phase extends from the intersection of Beresford Avenue and Amelia
Avenue east to Alabama Avenue and then north along Alabama Avenue to Painters Pond At
this time virtually all of the trail surface has been installed
Remaining work includes
landscaping clean up installation of signs and roadway markings and rework in several areas
where trail cross slopes exceed FDOT requirements
There have been two previous change orders approved by the Commission for this project
Change Order No 1 was administrative only and provided for the inclusion of additional
contract language required by FDOT but did not have any impact on project cost Change Order
No 2 resulted in a small deductive amount 891
67 and involved change of trail base material
from limerock
with subbase stabilization
to
a
crushed concrete base
Also included with
Change Order No 2 is the modification of a storm inlet and manhole and a change to sign posts
and sign faces
Change Order No 3 the subject of this Request for Commission Action includes several items
described as follows
1
Additional milling and overlay
on
Alabama Avenue
project plans called for milling a 3
foot wide strip along newly installed curb near the DeLand Armory portion of the project
Upon inspection immediately prior to paving it was determined that milling only a 3 foot
wide strip would result in an additional valley near the center of the northbound lane which
would
cause
poor
drainage
of the
roadway
surface
Rather than leave this problem
unattended until the entire roadway was overlaid using other city funds the City Engineer
2
directed that a strip approximately 1
000 feet long and the full width of the northbound lane
of Alabama Avenue be milled and resurfaced to correct this problem
Special conflict structure at Howry intersection at the southwest corner of the Howry
Avenue and Alabama Avenue intersection there were several existing water mains and
valves storm sewers and other utilities which conflicted with the proposed curb inlet and
storm piping modifications shown on project plans City utility staff were able to relocate
one of the water mains in conflict however the most economical solution to resolve an
additional water main conflict not shown on project plans but found to be present during
construction
contractor
was to construct a conflict manhole
installed this manhole which resulted in no
At the City Engineer
s request the
delay of the project
Page
2 of 3
November 15 2010
Subject Consideration Change Order No 3 Alabama Avenue Greenway
3
Demolition of additional concrete slab
4
Additional mitered end section
following removal of a roadway segment as
shown on the plans an additional concrete slab beneath the roadway was discovered In
order to construct the project the contractor was directed to remove this additional slab
which resulted in additional labor and disposal costs
because the trail was elevated in the area north of the
Garden Club a culvert was installed beneath the trail to convey drainage from north to
south which was the original drainage pattern This culvert not shown on the plans was
supplied by the City and installed at no cost The contractor was asked to pour concrete
5
mitered end sections on this culvert which resulted in additional costs
Transplant oak tees and install palm trees
project plans called for installation
of six live
oak tees between the tennis center parking lot and Beresford Avenue When these trees
were installed the owner of the property to the south complained that this landscaping was
not of the quality installed elsewhere on the trail where palm and crepe myrtle trees
were installed She also indicated that the oak trees would push up the sidewalk create
conflicts with power lines and obstruct public
s view of both her house and her view of the
tennis courts
While this property owner
s complaint was initially thought to be
insufficient to justify modification of the landscaping upon review it was apparent that the
existing oak tree near the Beresford Avenue and Amelia Avenue intersection would
conflict with at least one of the oaks planted In addition the relatively small size of the
planting area would eventually result in conflict between tree roots and both the trail and
Beresford Avenue For these reasons the City Engineer directed that the oak trees be
relocated to another point on the trail and that palm trees purchased for that location be
planted along Beresford Avenue
FISCAL IMPACT
The total amount of
Change Order
No 3 is
06
919
29
The original
contract amount when awarded was 611
70 The adjusted contract cost including Change
965
Order No 3 will be 640
09 Total increase in cost is therefore approximately 4
993
7 to date
which is substantially below the contingency established for this project when started
In accordance with FDOT bidding requirements the Alabama Avenue Greenway Project was bid
and the contract was awarded based on unit prices furnished with the bids and quantities
estimated
by
the
project designers
As with most projects bid in this manner there has been
some variation in contract quantities both up and down on this project Most notable has been
the requirement to remove and replace concrete in driveways in excess of that estimated
Asphalt quantities have exceeded that estimated by approximately nine percent which is the
result of installing asphalt at slightly greater thickness than specified which was necessary for
leveling At this point it appears that the net increase due to adjustment in quantities is
approximately 10
000 This overage will be addressed by a final reconciliation change order if
necessary
Total available funds for this
project
are
070 from FDOT and ECHO grants
1
000
Should
Change Order No 3 be approved by the City Commission and assuming staff
s estimates of
additional expenses incurred due to final quantity adjustments are correct approximately
000 in additional funds will be available
414
currently negotiating
to pay for Phase II of the
with the construction contractor
on
Phase II
pricing
project
Staff is
At this time it
appears that work proposed for Phase II as designed can be accomplished for less than the
additional funds available with a contingency amount believed to be sufficient to complete that
project phase
Page 3 of 3
November 15 2010
Subject Consideration Change Order No 3 Alabama Avenue Greenwav
RECOMMENDATION
It is recommended that the City Commission approve the Change
Order No 3 in the amount of 29
06 subject to MOT approval
919
DISCUSSION
BACKGROUND
6documents and settingsclineklocal settingstemporary internet filescontent
outlook4y9zgsen co3 alabama ave
docx
greenway
CHANGE ORDER NO
3
Date
November 15 2010
Project
Alabama Avenue Greenway
Contractor
Conpilog International Company
2800 South Orange Blossom Trail
Suite B
Orlando Florida 32805
Description
Provide additional milling and asphalt overlay on Alabama Avenue
Provide
special
conflict
structure
at
Howry
Alabama
intersection
demolish remove and dispose of buried concrete slab install mitered end
section on drainage pipe near Garden Club transplant oak trees and plant
palms on Beresford Avenue trail segment
SUMMARY OF CHANGES
Additional
Special
milling
and
overly
conflict structure at
on
Alabama Avenue
Howry
75
114
18
Avenue intersection
359
4
85
Demolition of additional concrete slab
231
5
66
Additional mitered end section
Transplant oaks
Total
and install
Change Order No
palm
80
952
trees
3 Amount
260
1
00
06
919
29
ADJUSTED SCHEDULE OF CONTRACT COSTS
Contract Amount
Original
70
965
611
Change
Order No 1
Change
Order No 2
67
891
Change
Order No 3
06
919
29
Adjusted
administrative only
Contract Cost
00
09
993
640
cAdocuments and settings
clineklocal settingstemporary internet filescontent
outlook4y9zgsenco3 alabama ave
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greenway
S CERTIFICATION
ENGINEER
I hereby certify that in my considered professional opinion the prices quoted are fair and
reasonable and in proper ratio to the cost of the original work contracted for under competitive
bidding
Keith D
Riger
City Engineer
E
P
Date
CONPILOG INTERNATIONAL COMPANY
Luis F Pinzon
Date
President
CITY OF DELAND FLORIDA
Robert F Apgar
Mayor Commissioner
Date
ATTEST
Julie Hennessy
City Clerk
Date