the next month.
Depending on the type of data you are copying, AutoFill selects the Copy Cells or Fill Series option for
you. In most cases, it correctly guesses which option you want in a particular situation without requiring
you to use the AutoFill icon. Usually, when Excel cannot determine what the series is, you can resolve the
problem by inserting another cell in the source to help identify the series (e.g., where 1 3 6 identifies a
pattern of increasing by two first, then by three, and so on. If you did not enter the 6, Excel would guess
that the pattern would be to increase by two for every subsequent cell.
Excel 2010
ICW 2.08
Learn the Skill
This exercise demonstrates how the AutoFill feature works.
1
Open the Department Budget workbook and save as DepartmentBudgetŞStudent.
First, enter the initial values of the series.
2
Select cell C4 and type: Jan.
3
Select cell C4 again and position the mouse pointer on the AutoFill handle at the bottom right corner
of the cell.
Lesson 2
Constructing Cell Data
The mouse cursor will change to a +.
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v1.00 Select
© CCI Learning
Solutions
Inc. across to cell E4.
and drag
the mouse
Excel also displays the last AutoFill value as a screen tip while you drag the mouse across the cells.
Now observe the effects of using AutoFill on cells containing numeric values.
5
Select cells C6 to C17 and use the mouse to drag the AutoFill handle across to column E.
Repeat for the other two worksheets.
6
Select Sheet2.
7
Select cell C4 and type: Apr. Select cells C4 to C17 and use the mouse to drag the AutoFill handle
across to column E.
8
Select Sheet3.
9
Select cell C4 and type: Jul. Select cells C4 to C17 and use the mouse to drag the AutoFill handle
across to column E.
10 Select Sheet1 again.
The worksheet should look similar to the following:
63
Excel
2010
Lesson 2
ICW 2.08
Constructing Cell Data
The mouse cursor will change to a +.
4
Select and drag the mouse across to cell E4.
Excel also displays the last AutoFill value as a screen tip while you drag the mouse across the cells.
Now observe the effects of using AutoFill on cells containing numeric values.
5
Select cells C6 to C17 and use the mouse to drag the AutoFill handle across to column E.
Repeat for the other two worksheets.
6
Select Sheet2.
7
Select cell C4 and type: Apr. Select cells C4 to C17 and use the mouse to drag the AutoFill handle
across to column E.
8
Select Sheet3.
9
Select cell C4 and type: Jul. Select cells C4 to C17 and use the mouse to drag the AutoFill handle
across to column E.
10 Select Sheet1 again.
The worksheet should look similar to the following:
11 Save the workbook.
Learn the Skill
This exercise demonstrates how to use the Auto Fill Options feature.
1
64
Open the AutoFill Series workbook and save as AutoFillSeriesŞStudent.
3243-1 v1.00 © CCI Learning Solutions Inc.
Excel 2010
ICW 2.09
11 Save the workbook.
Learn the Skill
This exercise demonstrates how to use the Auto Fill Options feature.
1
Open the AutoFill Series workbook and save as AutoFillSeriesŞStudent.
Constructing Cell Data
64
First, enter the initial values of the series.
Lesson 2
3243-1 v1.00 © CCI Learning Solutions Inc.
2
Select cell A1 and position the mouse pointer on the AutoFill handle at the bottom right corner of the
cell.
3
Select and drag the mouse across to cell G1.
4
Click Auto Fill Options to look at which options are selected.
5
Select the Copy Cells option.
The Copy Cells option changes the AutoFill feature to a copy and paste.
Repeat these steps using the remaining rows to demonstrate the other Auto Fill Options.
6
Select cell A2, drag the AutoFill handle across to cell G2, and select Fill Series from the Auto Fill
Options menu.
The Fill Series option is the default for AutoFill, where the next consecutive value is automatically
generated for each successive cell in the series.
7
Select cell A3, drag the AutoFill handle across to cell G3, and select Fill Formatting Only from the
Auto Fill Options menu.
This option copies only the formatting from the originating cell to the target cells, but the data is not
changed.
8
Select cell A4, drag the AutoFill handle across to cell G4, and select Fill Without Formatting from the
Auto Fill Options menu.
This option creates the series, except the formatting in the target cells is not changed.
9
Select cell A5, drag the AutoFill handle across to cell G5, and select Fill Days from the Auto Fill
Options menu.
This option only appears when AutoFill recognizes the data as a day of week value. The target cells
then become the next day of week value in the series.
10 Select cell A6, drag the AutoFill handle across to cell G6, and select Fill Weekdays from the Auto Fill
Options menu.
This option creates the series, except the formatting in the target cells is not changed.
9
Select cell A5, drag the AutoFill handle across to cell G5, and select Fill Days from the Auto Fill
Options menu.
Excel This
2010
option only appears when AutoFill recognizes the data as a day of week value. The target cells
ICW 2.09
then become the next day of week value in the series.
10 Select cell A6, drag the AutoFill handle across to cell G6, and select Fill Weekdays from the Auto Fill
Options menu.
This option is also only valid when the originating cell is a day of week value. Notice that the days of
week value in the series are only Monday to Friday values.
The completed worksheet should appear similar to the following:
11 Save and close the workbook.
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