PLAINFIELD TOWN COUNCIL
February 13, 2017
7:00 p.m.
Mr.
Brandyard:
The meeting for Monday February 13,
2017 is now in session.
PLEDGE OF ALLEGIANCE
Mr.
Brandgard:
I would like to ask everyone to rise for the Pledge of Allegiance.
ROLL CALL TO DETERMINE QUORUM
Let the record
Mr. Brandgard:
quorum for conducting business.
show
that
all
members
are
present
and
we
have
a
PROCLAMATION
I believe Mr. Dennis Gibbs is in the audience, if you would step to
Mr. Brandgard:
the podium please. It was a major disappointment when he decided to resign from the
I want to read a proclamation to your dedicated years of service
Plan Commission.
to the Town.
Whereas, the Town of Plainfield has been recognized for its excellent town leaders
for over 175 years, and
Whereas, Dennis Gibbs has faithfully served as a member of the Plainfield Plan
Commission and of the Board of Zoning Appeals since 2005, and
Whereas, Commissioner Gibbs has been a long-time resident of Plainfield and has
proven his loyalty to the Town through his service, and
Whereas, during Commissioner Gibbs tenure he has demonstrated a concern for the
welfare of residents at the same time as he was worked to bring about the
betterment of the Town through proper Planning, and
Whereas, during Commissioner Gibbs’ tenure the Town has seen tremendous growth,
both economically and in number of households;
Now, therefore, be it resolved, that the Plainfield Town Council does acknowledge,
congratulate and recognize Dennis Gibbs for his dedication and his contributions to
the Town during his twelve years on the Plan Commission and Board of Zoning
Appeals, and calls upon the people of Plainfield to join their fellow citizens in
recognizing him for his distinguished service.
Passed and Adopted, by the undersigned Town Council of the Town of Plainfield,
Indiana on this l3’ day of February 2017.
CONSENT AGENDA
1. Approval of the minutes of the Town Council meeting of January 23, 2017.
Town
Works,
Public
of
Superintendent
from
the
reports
of
2. Approval
Executive
Center
ion
Communicat
County
Hendricks
Chief,
Fire
Engineer,
Director of Public Parks and
IT Director,
Human Resources,
Director,
Town
Police Department,
Planning and Zoning,
Director of
Recreation,
Court, and the Town Manager all dated February 9, 2017.
3. Approval to enter into a sewer cost recapture agreement with Tracy Morgan
subject to finalization of costs, per the Town Engineer’s report.
4. Approval to accept quote from Renascent, Inc for $7,499.00 for demolition
services of a residential property at 6021 CR 675 E as part of the Hadley
(Funded from
Road improvement project, per the Town Engineer’s report.
Mr.
2015 Series C 1-70 LRR Bonds)
5. Approval of change order No. 2 to the Town’s contract with E&B Paving to
decrease the contract amount by $47,081.05 for various scope changes as
part of the CR 200/900/AilPoints project, per the Town Engineer’s report.
as
Paving
E&B
paid
to
be
to
amount
contract
final
of
6. Approval
Town
the
per
project,
200/900/AllPoints
CR
the
for
$10,058,290.52
Engineer’ s report.
7. Approval to release final retainage in the amount of $105,556.55 to E&B
per the Town Engineer’s
Paving for the CR 200/900/AllPoints project,
report.
8. Approval to increase spending authorization for the full amount of the
Town’s agreement with Butler, Fairman & Seufert for design services on the
Hadley/Moon Corridor Improvements, per the Town Engineer’s report. (Funded
from 2015 Series C 1-70 LRR Bonds)
9. Approval of the summer sewer rate program for 2017, per the Town Manager’s
report.
Approval of a waiver of fees associated with roof repairs for the
10.
Plainfield Community School Corporation, per the Town Manager’s report.
Are there any changes or corrections to the Consent Agenda?
Brandgard:
Plainfield Town Council
02-13-17
1
Mr.
Bridget:
I move we approve the consent agenda.
Mr.
McPhail:
Second.
Mr. Brandgard:
Motion is second to approve the consent agenda as read if there is
no further discussion roll call vote please.
Mr.
Bennett:
Mr. Bridget- yes
Mr. Angle- yes
Mr. McPhail- yes
Mr. Kirchof f- yes
except
I
will
abstain from item number
1
since I was not here.
Mr. Brandgard- yes
Plainfield Town Council consent agenda for February 13,
2017 is adopted as amended.
BID AWARD
Mr.
Brandgard:
Do we have a bid award from the 2017 Street Resurface Program?
The bid review committee for the 2017 Street Resurfacing Project
Mr. J. Castetter:
responsive
the
lowest
Contractors
and
that
Milestone
to
be
met
and
found
The Review committee would recommend to the Council the base
responsible bidder.
bid of the amount of $708,000 and an alternate bid of $25,749.80 to Milestone and
have Council member Bill Kirchoff sign the appropriate documents.
I would move
Mr. McPhail:
award the contract.
Mr. Angle:
that we
accept
recommendation of
the
the
committee
and
Second.
Motion is second to accept the recommendation from the bid review
Mr. Brandgard:
committee to award the 2017 street resurface program to Milestone in the amount of
$708,000 for the base contract and $25,749.80 for the alternate and with Council
If there is no further
signatory on the contract.
member Kirchoff as the
discussion all those in favor signify by aye, opposed, motion carried. Thank you.
PUBLIC HEARING
We have a public hearing
Mr. Brandgard:
certain property to the Town (9233 Reeves
publication?
Mr.
Bennett:
this
Road
evening regarding annexation
Do we have proof
Property)
.
of
of
Yes sir.
This is a public hearing regarding the annexation of 9233 Reeves
Mr. Brandgard:
Road, is there anybody I the audience who wishes to speak for or against this
this is a public hearing this is the opportunity to come
Again,
annexation?
With nobody coming forward the public
forward and let us know what you think.
hearing is closed.
BUSINESS FROM THE FLOOR
Mr. Brandgard:
for us.
Business
from the
floor,
and
I
believe Wanda
Clark has
a
request
I
My name is Wanda Clark and I live at 635 Vestal Lane for 50 years.
Ms. Clark:
The sign on 40
am here because I am requesting additional signage on Vestal Road.
in front of the gas station here on 40 before you turn onto Vestal Road says
That is all it says, when you get onto Vestal Road there are no
Aquatic Center.
We are the
signs there that say Splash Island Aquatic Center or anything there.
first road off of 40 to turn back east and we have cars in there all the time that
they think we are the Aquatic Center, so I am just requesting that maybe they can
put some signs along there, I know we got a bunch of signs already but just as an
I had a man last summer, I asked him
indication that they keep on going straight.
had a GPS and he was sitting there
and
he
yard
to
our
next
he
was
need
what do you
I said no, it is not
and he said my GPS says this is where it is supposed to be.
right, so anyways I am just asking that maybe the Town can put some of those signs
I did go to the Town
up for us to help our neighbors a little bit there too.
and they said it is
up
some
signs
Garage last summer and asked them could they put
a board decision.
I drove
Okay, so I think, have some consent to put some signs up?
Mr. Brandgard:
it today and there are no signs saying where it is at once you get around the
corner, so Jason if you could put a few signs up it would probably be a good idea.
Plainfield Town Council
02-13-17
2
Ms.
Clark:
Thank you very much.
Thanks for bringing that
Mr. Brandgard:
floor this evening?
in.
Is
there any other business
from the
My name is Jill Robinson I live in Walnut Hill, I am actually the
Ms. Robinson:
our neighborhood
We have a concern,
President of the Homeowners Association.
includes Brentwood Elementary and Clarks Creek Elementary and we have a lot of
Lots of drivers speed through that
traffic going down Elm Street and onto Oliver.
There is a speed hump that is on Elm Street north of Oliver and that speed
area.
hump was put in 2 or 3 years ago.
Mr.
Kirchoff:
Longer than that.
Longer than that, and we saw a lot of difference obviously the
Ms. Robinson:
So what we are here requesting is
traffic had to slow down at that point.
and also on Oliver Avenue, which is
Oliver
south
of
additional speed humps on Elm
We notice a lot of cars that fail
Elementary.
Brentwood
front
of
in
the road right
to yield to the children in the crosswalk and I think many of us are really afraid
that one day something tragic is going to happen there.
As a
Mr. Brandgard:
difficult to get out
Clarks Creek is now
after school if they
is some way we could
resident of Walnut Hill I can verify, especially on Elm, it is
to the side street sometimes, with the school especially since
used for dropping the kids off before school and picked up
Jason if there
stay late it has increased a lot of traffic.
put something in there and try and slow traffic.
Mr. President I can speak to that.
Mr. Kirchoff:
Scott would you like to make
forwarded it to Scott.
considered?
have
I had gotten an email
some comments of things
and
you
We do get a lot of complaints about the speeding all across the
Mr. Singleton:
town and this is unfortunately not an uncommon problem as much as we wish we could
But yes, we will definitely take a
do a better job of controlling those things.
So far I think we’ve
preferred.
might
be
where
placements
look at that and see
added a street hump at a school, at a park and then an area that is being used as a
cut through for other traffic in a neighborhood, so trying to prioritize where we
put those things and implement them is something that we’ve been looking at and
this would be a fine place, but we probably would need to extend it and maybe talk
to the schools to get a feel for where they’ve identified bigger problems and just
We
to make sure that we are hitting all of the right spots to get those things in.
will probably take that approach but certainly we will• look at the details of the
Brentwood and Clarks Creek area. I think Oliver is the right location to put one
based on my initial inspection.
I am Brenda Freeman and I live just onto Elm Drive off of
Hi,
Ms. Freeman:
they get onto Elm Drive it is a straight away and so I was
when
folks
and
Stafford
just hoping that maybe we could be looking at that end of Elm as well.
Before
You open this up this could be a chance to say something.
Mr. Brandgard:
to
due
Stafford,
and
Elm
of
long we are going to have to look at the intersection
normal
the
just
then
and
there
through
runs
that
traffic
the amount of school
traffic on Stafford Road has picked up tremendously, so it is difficult to get out
So it is something we need to look at long
and once people turn they take off.
Thank you.
term.
You know if we can encourage more folks that are not going by the
Mr. McPhail:
If I am going
school to go up to Brookside, they got a four way stop up there.
that way I avoid Elm because of that because it is hard to get out, but Brookside
has the four way stop if we can somehow encourage people that don’t need to go by
the school to just go a couple blocks west and it will relieve some of that
problem, but I don’t know how you communicate that.
so I am 2 houses in from
I live at 506 Elm Drive,
Pete Bosso,
Mr. Bosso:
Elm/Oliver from the school, blue house if you ever drive down there we got the
To expand on what she was saying and Kent unfortunately you
crazy Halloween stuff.
kind of stepped on my toes with what you were saying, but yes I think diverting
traffic from that area is the number 1 issue, and it is really from 40 to Stafford.
I work for AT&T so I am driving in that area constantly and I have followed that
road down from 40 through Elm out to Stafford to go back out to 267 because they
want to dodge the lights and they know nobody is there watching the stop signs and
So anything we can do to divert traffic that doesn’t
so they are blowing through.
The other thing is with
even belong in that area I think would be a good start.
but sending them down
possibility
a
this
is
the school bus traffic, I don’t know if
on Stafford as well,
out
to
think
get
I
area
stop
larger
actual
Oliver, there is an
the name of the
remember
can’t
I
stop,
4
way
a
there
is
where
them
to
opposed
as
Plainfield Town Council
02-13-17
3
road, but it is a little bit further down from Elm.
So I don’t know if that is a
possibility, kind of what you are talking about as far as moving vehicles away
because that might help.
School buses trying to make a left out on Stafford is a
disaster waiting to happen as well.
Mr. Kirchoff:
Again Scott I think working with the school corporation
beneficial as well looking at just specifically that whole flow.
Mr. Klinger: Short run we can look at stepped
sign out there or something like that too.
So
options that might be short run and then allow
kind of work through more of a long run solution
Mr. Brandgard:
Thank you for bringing that
other business from the floor?
in,
would
be
up enforcement and maybe a digital
we will look at a couple different
Scott to work with the schools to
might be.
we
appreciate you coming in.
Any
STAFF REPORTS
Mr. Brandgard:
We will go to staff reports.
Chief Krieger anything from the
Police Department? Anything from the Communication Centers?
Jason anything from
DPW?
Clay anything from Parks and Rec?
Mr. Chaf in:
Good evening.
Couple of things in my report I wanted to highlight and
then a couple of things that didn’t make it in there that I wanted to bring to you.
The first is we have a news release ready to go out in the morning that we are
going to reopen the indoor pool on March 4’.
We’ve got all the information in the
news release that will basically tell everybody 5:30 lap swimming and 8:00 water
aerobics will start that Saturday March 4th
We are also going to promote that our
10 visit pass for $30.00 will be available March 1St through the S’’.
So I just
wanted to make sure that you were aware of that and you saw that and we are going
to go.
Mr.
Kirchoff:
Staffing up for it?
Mr. Chaf in:
Yes, we’ve kind of been skinny on staff over the last 5 or 6 months so
we are really ramping up having a lot of interviews and a lot of in services
especially for the aquatics division trying to get the ramp back up and get ready
to go.
The pooi surface, the first coat in the 0 depth entry was going on today of
the new pooi surface that we put in, we got a couple other things that we are
looking at.
Some detailed cleaning will be happening over the next couple of
weeks, we will have to start putting water in it at the end of this week depending
on how fast they get the surface done.
So as soon as they are done we are going to
start filling it up.
We made our contacts with the Board of Health so we can get
all of our approvals ready to go and so I just wanted to make sure everybody was
aware of that and let you know and if you have any questions from any of the
patrons you can pass that along.
My fear is the Board of Health because that is really out of our
Mr. Klinger:
hands.
They do what they do and I know you are working with them and trying to get
them as quickly as possible, but hopefully they come through for us.
Secondly included in the report were 3 proposals from some security
Mr. Chaf in:
I put kind of a
consultants as a follow up from previous meetings that we’ve had.
general timeline in there as at least a starting point for the discussion in terms
of reviewing these proposals with the thought that our March 16th work session would
focus on possibly inviting one of them in and creating a partnership with them to
begin at that time and start the evaluation of the Rec Center and then to talk
about different Town facilities at that time, so I just wanted to make sure you got
those and see if you have any questions, if you do shoot them to me and we will get
them answered and we will try to have all of that done and rearranged for our March
work session if that is okay with everyone.
Mr. McPhail:
you on that?
Clay,
have
you
got
anybody
from the
Police
Department working with
Mr. Chaf in:
Not yet I am going to forward the proposals to Chief
tomorrow and let them review them and provide their input as well.
Mr.
McPhail:
Mr.
Chaf in:
Mr.
McPhail:
and Major here
I think it is important they take a look at them.
The last guy we had to look at that decided to go be a missionary.
I know.
Plainfield Town Council
02-13-17
4
By the way, last Thursday I was at Chick-Fil-A and who comes in to
Mr. Kirchoff:
They were back in town for a few days on a short
sit behind us, Tom and his wife.
schedule because they had to get their taxes done.
Couple of things that weren’t on my report that I wanted to get your
Mr. Chafin:
Every year the Historical Museum there in Danville has a fund raiser
consent on.
Each of the Municipalities in the County
Hendricks County Dancing with the Stars.
they try to find a location to allow patrons to buy tickets to the event and they
I talked to
have asked us if the Rec Center would be one of those locations.
provide us
will
they
are
logistics
the
basically
this,
about
today
Andrew and Wes
with an envelope that has the tickets in it we will only accept checks, so if
somebody wants to come in and buy the ticket they will give us a check and we will
give them a ticket and we will keep everything in our secured bank room that we
We are not necessarily doing transactions or we won’t be
have at the Rec Center.
doing transactions it is just more of a pass through type of thing and if you would
allow that we would tell them tomorrow that we can at least be their host.
Mr.
Do we have consent?
Brandgard:
Consent, I would just ask that someone that goes to buy the ticket, I
Mr. Angle:
would like to know in advance if it is check only, I don’t carry my checkbook very
often.
They said if you wanted to do it and pay with a credit card you can go
Mr. Chaf in:
So I will try to get all of the details and whenever we post
through the website.
that we are a host we will put that link on our feed as well. Then lastly our
master plan Park Impact Fees, just want to give you a quick update, our Park Impact
Fee Committee is meeting on the 2l to review all of the preliminary information
that Umbaugh has put together for the impact fee, the master plan is working along
in conjunction with that a draft is under review right now, if you want to see a
But we will
draft of that please let me know and I will give you a copy of that.
new impact
our
adopt
and
try
to
get that information put together as we move along
me.
for
questions
any
have
you
unless
I
have
That is all
fee this year.
Mr.
I do,
Brandgard:
how was the daddy dance?
We had a full house Friday, Saturday, and Sunday.
It was beautiful.
Mr. Chaf in:
We had 3 days we actually oversold each night and we it maxed out at 150 because of
From the
room capacity and you got to keep enough room for the dance floor.
feedback that I have gotten so far it has been very well received and everybody had
We had 150-152 registered each night and almost everybody showed up.
a great time.
It went really well.
Both nights went really well
I was there 2 of the 3 nights.
Mr. Klinger:
got the numbers right.
you
I
think
crowded,
feel
didn’t
was busy but it
full, but it didn’t feel crowded and it was a good event, really enjoyed it.
Really nice.
Mr.
Chaf in:
Mr.
Brandgard:
Great job.
Joe anything from Planning and Zoning?
Mr. James: Good evening any questions
before you tonight for first reading.
Mr.
Brandgard:
Mr.
McPhail:
on
the
James:
rezone
that
04-2017
ordinance
is
Not here.
I’m good.
Joe just for clarification this
Mr. Klinger:
agenda for annexation, is that correct?
Mr.
and it
It was
is
the
same property that
is
on the
Yes.
Mr. Brandgard:
the streets?
Thank you.
Chief anything from the Fire Territory?
Anything from
Good evening, I had in my report
I do have a couple of things.
Mr. Singleton:
we kind of got the annual
know
I
session,
work
a
scheduling
about possibly
transportation work session that we host at the end of March I know Clay is kind of
slipped in a Parks and Rec one pretty close to that timeline but I didn’t know what
your thoughts were about going back to back weeks there but I know Wednesday the
22’ is a good option, Thursday is a fine option for me, but it is spring break so
if anybody is...
Mr.
Brandgard:
Wednesday doesn’t work for me.
Plainfield Town Council
02-13-17
5
Mr.
Bridget:
I’m out Wednesday the 22’.
Mr. Singleton:
Is the 23 a suitable date for everybody,
to do on Thursdays but that is the eve of spring break.
Mr.
Bridget:
I
know we typically try
I’m leaving for spring break with my family.
Mr. Singleton:
That is what I was afraid of,
the early part of April, which is fine.
so
that will
kick us
Mr. Brandgard:
Bill how long are you going to be in Florida,
go down there and have it.
Mr. Kirchoff:
I leave on the 28th and we will back
week.
So the week of the 10t1
could do it, of April.
Mr.
Singleton:
Mr.
Bennett:
into probably
maybe we will want to
sometime
probably
that
next
We can go earlier too. We can go in the front or middle of March.
How much time do you need Scott?
Mr. Singleton:
I was going to schedule us for 3 hours, there is plenty to talk
about and we could try not to take the whole time but we should allot it. Do you
want me to send an email around perhaps and try it that way.
Mr. Bridget:
At this point
else works for me.
Mr.
Bennett:
Mr.
Kirchoff:
Mr. Angle:
Mr.
am pretty free
in March
so what work
everybody
Anytime between the l3 and
27Lh
works for me.
I am pretty open too.
Mr. Klinger:
that night.
How about the l4 of March?
That is the night of the Chamber,
oh that is the State Chamber dinner
2l is fine by me.
21st,
Mr.
Singleton:
Mr.
Bridget:
I will be gone but you can do it without me.
Mr.
Bridget:
I will be gone from the 2ls to the
March
Mr. Singleton:
The
schedule, April l3t11?
first
13th
Mr.
Klinger:
April
Mr.
Bennett:
What time?
Mr.
Singleton:
Mr.
McPhail:
Mr.
Brandgard:
Mr. Bridget:
too.
for
So we are back to March?
Brandgard:
Mr. Angle:
I
Tuesday night?
week
in April
is
fine
by
me.
Stick
to
the
Thursday
works.
5 to 8?
April
13th
5:30 for Lance.
I would like
to thank you for your work on the
signage on Dan Jones
Mr. Singleton:
I had that on my list and see if my explanation was sufficient at
There are still some other things that we can do.
It is an issue in
this time.
our town as well. But that particular one right there is definitely Avon and
Hendricks County we don’t have any say on.
Then I did just want to bring attention
and make sure, I know you guys got a lot to read but you got this Speed study I
incorporated it as an attachment just as an opportunity to kind of look at that and
we will be drafting an ordinance and giving you a chance to look at that again but
you got the information.
Mr.
McPhail:
It looked good to me.
Then I will note that if you haven’t been up 267 we finally got our
Mr. Singleton:
banners up today.
Depending on how the light hits them with them being up there
against the sky there isn’t a lot of backdrop, like in downtown you have a lot of
Plainfield Town Council
02-13-17
6
We have already
stuff behind the banners so the light doesn’t come through them.
known this but when the light shines through them they are a little washed out
But if you
because of the mesh design that allows for the wind to flow through.
are looking with the light behind you, you can see it real well and it looks nice.
Mr. Angle:
Mr.
They turned out great.
Appreciate it.
That is all I had.
Singleton:
Scott,
Mr. Brandgard:
Engineering?
thank
you.
Bill
anything
from
IT?
Nate,
HR?
Tim,
Yes I want to take a moment, the only thing Scott didn’t mention
Mr. Belcher:
because he is sort of a modest guy, but in the report you noticed that 10 million
dollar project that was just completed came in about a half a million dollars under
That was no small task and Scott was the primary manager of that
the budget.
with
BFS and E&B Paving and Fox Construction major subcontractors who
along
project
did an excellent job and again this is a big project with 2 bridges a signal 2
really deep sewer projects and a lot going on and a lot of little space and they
made it happen and I am just very proud of them and it was worth commending them
So many
and the whole team of the group, so very professional and great results.
times these things don’t go well and we come in asking for a half a million more
because a 10 million dollar project can easily go the other way but I think the
whole team, it is worth celebrating.
Mr.
Kirchoff:
Other places to use that money?
We actually do, the good news is we knew we had another possible
Mr. Belcher:
on
the same corridor so we believe the funds are useable for the signal
need
signal
at AllPoints and 200, so we don’t think we will need all of it for that and we will
There is a lot of
even have some substantial savings after we are done with this.
needs in that area obviously it is a growing area so it was a great benefit of
So definitely worthy of noting and I knew he
having those savings on the projects.
wouldn’t bring it up.
Mr. Brandgard:
again good work,
That is a
thank you.
significant victory, it really
Brad anything from the Chamber?
Thank
is.
you,
Scott
Yes, real quick I just wanted to remind everybody our annual auction
Mr. DuBois:
a week from Saturday and I hope everyone can join us, it should be a
is the
Thank you very much.
good time.
I do have a quick question Brad, I didn’t mean for you to sit all the
Mr. Angle:
I did get an email today about the Plainfield
way down it just popped in my head.
Is that a new opportunity, is that physically a board game that the Chamber
Opoly.
is putting together?
Actually we weren’t going to say much about it until the auction but
Mr. DuBois:
about 20 years ago there was actually a board game called Plainfield-Opoly and it
Kent had one that he brought me and so did
is sort of fashioned after Monopoly.
There
Bill Clendineng from the Quaker Church, so yes, we are doing the same thing.
$50.00
from
everywhere
Sponsorships
sponsor.
people
to
for
opportunities
are some
to $400.00 so it is a pretty easy way for people to get their name on the a board
and it is kind of itchy, if we sell all of the opportunities that are out there as
I think we get 500 or 1,000
far as sponsorships the boards will be paid for,
get
to distribute wherever and
something like that I can’t remember exactly then we
however.
Mr. Angle:
Interesting.
Sell them for 29.99 and I am sure there will be some people that will
Mr. DuBois:
So there are some opportunities so
want them just for the novelty of having one.
Thank you.
let us know.
Mr.
Brandgard:
Melanie I don’t want to leave you out,
any comments?
TOWN MANAGER’S REPORT
Mr.
Brandgard:
OLD BUSINESS
Mr.
Brandgard:
Kent any old business?
Plainfield Town Council
02-13-17
7
Mr. McPhail:
Just one quick update.
Mel is on vacation but he is making progress
on the Raceway Road project for the property acquisition there and working with a
local attorney representing Mr. Drakered and moving forward. Hopefully we will get
a purchase agreement here in the near future.
Mr. Angle:
Mr. President I would like to take just a quick minute and update the
Council as you recall a number of months ago a telecommunication committee was
formed and Dan Bridget is one of those members along with Bill Castetter, Joe
James, Tim Beicher, Tony Perona, Andrew Klinger, and myself.
We have met a couple
of times and we recently met in January and we are making some good progress.
I
just thought I would kind of update the Council and let you guys know that we have
identified an number of other communities to reach out to garner information about
what a master plan looks like, what it means to their community, we found a couple
communities that have been doing this for quite a while actually, which surprised
us because of how rapidly technology has changed in the past 10 years but a couple
of them had master plans in place for 15-20 years.
So we are reaching out to some
of these communities to try to garner more information, as well when we were going
through this process in January as a committee we recognized a couple of other
opportunities for telecommunications to play a role in understanding how our
service providers when it comes to the internet of things and data and that kind of
stuff are getting into our communities and servicing our communities so we are also
looking into that a little bit to see how we can do a better job to understand
those needs and reach the customers that look for that service.
I believe we are
going to get together again either at the end of this month or early next month
when we have a little bit more data from the other communities and so Dan and
myself will bring some updates after that.
Mr.
Brandgard:
Mr.
Kirchoff:
Very good,
thank you.
Time frame on what you think is...
Mr. Angle:
So our first step is to really understand what we are looking for and
what we need so we are really firming that up and then we are going to be looking
at some consultants to help us put a masterplan together, understanding what the
thresholds of that fiscally will be, I would say 90 to 120 days to come up with
that plan and then probably another 90- 120 days to come up with a master plan
itself once we earmarked a consultant to help with it.
So, I would say by the end
of the year we will have a master plan in place or at least a good roadmap for a
masterplan.
Mr. Klinger:
I have a few items.
I don’t know if this is old business but oi was
intending to bring it up under my Town Manager’s report.
Deputy Town Manager, Tony
Perona is on vacation and he normally introduces the Resolutions but I am going to
You have on your agenda a number of different
fill that role this evening.
Resolutions, there are actually 3 different tax abatement resolutions, these are
all preliminary designating resolutions and we will be up for a public hearing at
This includes the next site in AilPoints
the next hearing at your next meeting.
MetroAir site #2 and MetroAir site #6,
with Browning/Duke, site #8 in AllPoints.
so appreciate your consideration of those and then Joe already mentioned the
rezoning which also has accompanying with it Resolution 2017-05 which is an
Approving the fiscal plan for the annexation process for
annexation resolution.
that piece of property.
So, before the rezone takes affect the annexation has to
be in place, so we are really running both processes parallel right at the moment.
With regard to the rezone I believe it is my duty as the Secretary of the
Plainfield Plan Commission to certify to you that the Plainfield Plan Commission
held a public hearing on Monday February 6, 2017 on petition RZ-l6-007 as filed by
Pier Development Inc to rezone 6.4 acres from the Ag agricultural district to the
The Plainfield Plan Commission voted
1-2 office warehouse distribution district.
7-0 to make a favorable recommendation to the Town Council to rezone the property
all the materials with the legal description was in the box of your materials.
Mr. Brandgard:
Commission.
We need to have motion to approve the recommendation from the Plan
I would like to ask Tim a quick question before we do that, I don’t
Mr. McPhail:
have any problem with it but a few years ago, we had a lot of difficulty with that
piece of property getting a road right of way through there do we need any
additional right of way from that site?
That will be part of the development plan and the platting process
Mr. Belcher:
I don’t think there will be any
that will take place if you go through with this.
problem the developer who I’ve been talking with is fully aware of those things.
Mr.
McPhail:
Mr.
Kirchoff:
Okay,
good thank you.
I would move that we approve the recommendation.
Plainfield Town Council
02-13-17
8
Mr. Angle:
Second.
The motion is second to approve the recommendation from the Plan
Mr. Brandgard:
If
Commission regarding the zoning change for 9233 Reeves Road in the annexation.
there is no further discussion all those in favor signify by aye, opposed, motion
carried.
I would just like to just bring you up to date on the west fork
Mr. Bridget:
This has been a project that has been going on for some time
interceptor sewer.
and I got to say that Tim and Cecil have done a really masterful job of keeping us
I think the critical pieces for the sewer that needs to be in place
within budget.
for long term stability are going to be there and it has really been an exercise in
creativity and I just want to thank them, it was very well done.
Mr.
Thank you,
Beicher:
I appreciate that.
NEW BUSINESS
Mr.
Brandgard:
Kent new business?
Last week we
Mr. President I have some new business for the Council.
Mr. Angle:
were approached by Bill Verhonik the area director of the Optimist and he was
contacted by Mark Commons who is the district administrator for District 8 Little
League and they have asked if Optimist in the Town of Plainfield was interested in
612th
of 2017 and the 11-yearhosting the 12-year-old District 8 Tournament July
So, we let him know
old State Tournament July 2O2St1 at Al and Jan Barker Field.
that we would be excited to communicate that to the Council and would look for
support for that so I wanted to bring it up as new business but more information to
come I think as we get little more details from Little League.
Mr.
Brandgard:
Mr. Angle:
Consent to move on?
That’s great,
Mr. Brandgard:
length.
Another
thank you.
question,
as
I
That depends upon who you ask,
Mr. Angle:
you asking the administrators?
Mr.
to
Brandgard:
recall
there
was
issues
some
with
are you asking the 12-year old’s,
The last time there was some talk about that,
change
the
or are
are we going to have
that?
No I don’t that would be a requirement to host the tournaments there.
Mr. Angle:
But no I don’t think there will be
There haven’t been any official changes made.
any issues with that.
We will however look at our facilities I have already had a
Klinger:
Mr.
conversation with Clay and Brent about making sure that our fields are immaculate
and ready to go and that we put our best foot forward on this.
Mr.
Kirchoff:
And our league play is done by,
then isn’t it?
So, the district tournament that we host will conclude the season
Yes.
Mr. Angle:
and then once that district champion is crowned they will move right to the State
So, similar to what we did in 2014 with the 12-year old’s, we
Championship here.
will be doing the 11-year-old State Tournament this year so we are looking forward
to it and this will give us an opportunity to continue to showcase the Town’s
amenities and our strong volunteer base, so we will be working very closely with
all of the different organizations to build that volunteer base because it does
So, I will look forward to working on that.
take an Army.
We were in a meeting last
I have one and I would look to Andrew.
Mr. Kirchoff:
not too distant future
the
in
I
think
and
there
week on the 1-70 southeast quadrant
How soon do you think
Council.
total
the
session
for
work
a
planning
to
be
we ought
we ought to be ready to do that?
I think we were going to make some
That was a good question.
Mr. Klinger:
I guess I would have to consult with
additional modifications to that masterplan.
who
is working on that, but probably
Ryan
with
and
Fairman
our folks at Butler,
I know we already got a lot of work sessions
within the next 60 days I would say.
kind of on the calendar.
Mr.
Kirchoff:
But this one that we are going to need.
Plainfield Town Council
02-13-17
9
Mr. Klinger:
there is a number of different contingencies not just when the
consultants can come back with some work but we are also waiting for the airport to
come back with appraisals on the property back there, but I am expecting those
things to come into place within the next several weeks and we will probably need
to have some sort of work session shortly thereafter to work through all the issues
associated.
Mr.
Kirchoff:
Mr.
Klinger:
I would say probably no later than April.
I don’t want to overload you guys but we probably need it.
Mr.
Kirchoff:
That is key step in pulling all of this together.
In our
conversation at the meeting we are saying we are needing to spend some time and
update the total Council on where we are and kind of what is coming down the road.
So just a heads up.
Mr. McPhail:
available.
That
is
a
huge
project
and
if
we
need
Mr. Kirchoff:
That is kind of where we are at and I
to be in a position to move forward.
Mr.
Brandgard:
Mr.
Kirchoff:
to
meet
twice
I
will
be
think when it happens we need
To move forward right there.
Thank you that is all I have.
RESOLUTIONS
Mr. Brandgard:
We do have as mentioned 4 Resolutions this evening.
The first
Resolution
No.
2017-05A
Resolution
Adopting
a
Written
Fiscal
Plan
and
Establishing a Policy for the Provision of Town Services to an Annexed Area (9233
Reeves Road annexation)
Mr. Angle:
Move to approve.
Mr. McPhail:
Second.
Mr. Brandgard:
The motion is second to approve the
there is no further discussion roll call vote please.
Mr.
Resolution No.
2017-05.
If
Bennett:
Mr. Bridget- yes
Mr. Angle- yes
Mr. McPhail- yes
Mr. Kirchof f- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution No. 2017-05 is adopted.
Mr. Brandgard:
Thank you.
We also have Resolution No. 2017-06- A Resolution
Preliminarily Designating Economic Revitalization Area and Qualifying Certain Real
Property and Improvements for Tax Abatement- Browning/Duke, LLC #8.
Mr.
Kirchoff:
Mr. Angle:
So move.
Second.
Mr. Brandgard: The motion is second to approve the reading of
if there is no further discussion roll call vote please.
Mr.
Resolution 2017-06,
Bennett:
Mr. Bridget- yes
Mr. Angle- yes
Mr. McPhail- yes
Mr. Kirchof f- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution No. 2017-06 is adopted.
We also have Resolution No.2017-08 A Resolution
Mr.
Brandgard:
Thank you.
Preliminarily Designating Economic Revitalization Area and Qualifying Certain Real
SCP MetroAir Industrial II, LLC#2
Property and Improvements for Tax Abatement
-
Mr.
McPhail:
Move for approval.
Mr.
Bridget:
Second.
Motion is second to approve Resolution No.
Mr. Brandgard:
further discussion Roll call vote please.
Plainfield Town Council
02-13-17
2017-08,
10
if there is no
Mr. Bridget- yes
Mr. Angle- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution No. 2017-08 is adopted.
Mr.
Bennett:
Thank you.
We also have Resolution No. 2017-10- A Resolution Preliminarily
Mr. Brandgard:
Designating Economic Revitalization Area and Qualifying Certain Real Property and
Improvements for Tax Abatement- SC? MetroAir Industrial II, LLC #6.
So moved.
Mr.
Bridget:
Mr.
Kirchoff:
Second.
The motion is second to approve Resolution No.
Mr. Brandgard:
no further discussion roll call vote please.
2017-10
if there
is
Mr. Bridget- yes
Mr. Angle- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr., Brandgard- yes
Plainfield Town Council Resolution No. 2017-10 is adopted.
Mr.
Bnnett:
ORDINANCES
We have one Ordinance for its first reading, it is Ordinance No.
Mr. Brandgard:
04-2017- An Ordinance to Amend the Plainfield Zoning Ordinance and Zone Map of the
Town of Plainfield, Indiana, and Fixing a Time When the Same Shall Take Effect.
Mr.
McPhail:
Mr. Angle:
Move for approval.
Second.
Motion is second to approve the first reading of Ordinance No.
Mr. Brandgard:
2017 again if there is no further discussion roll call vote please.
Mr.
Mr.
Mr.
Mr.
Mr.
First reading of Plainfield
Mr.
Bennett:
04-
Bridget- yes
Angle- yes
McPhail- yes
Kirchoff- yes
Brandgard- yes
Ordinance No. 04-2017 is passed.
COUNCIL COMMENTS
I
I just have one comment to the staff.
Mr. Brandgard:
for getting your annual reports in on time this year, that
annual report out to the Town sometime in March, something
a long time so I certainly appreciate you getting all that
really fantastic you did a good job with them.
want to thank everybody
will allow us to get the
we haven’t done that in
done and the reports are
I would look to Andrew to give us some comments because I am
Mr. Kirchoff:
surprised people didn’t wear their green hats or their orange hats or whatever from
your training session.
I did mean to bring that up earlier actually we did hold our
Klinger:
Mr.
management team retreats last week and we had all of the department heads as well
as the next tier of managers all attend in the morning session where Susan Rozzi
who runs the Leadership Hendricks County group and does an amazing job with that
She led the session in the morning and walked us through the real
every year.
colors assessment which really is just an opportunity to for us to learn about
best
we
how
personalities,
terms
of
in
other
each
about
learn
ourselves,
things.
process
we
how
and
at
look
to
like
we
information
of
communicate what types
It was a great session I think where we learned a lot about each other and how to
communicate and so that is the colors so if you hear people talking about being a
green or a gold or an orange or blue that basically is an indication of what their
personality type is and by knowing that we know how better to communicate with each
So it was a great session in the morning and then in the afternoon the
other.
directors all stuck around and we started working through a SWOT analysis we have
been working on over the last several weeks and we are going to continue to move
forward from the SWOT analysis to try to put together sort of an organizational
strategic plan and so this is really kind of a kick off to a process it at least
Plainfield Town Council
02-13-17
11
from my part I think it went really well, I
everyone about it so I think it was a good day.
Mr.
Kirchoff:
I commend you for doing that.
Mr.
Klinger:
Well thank you.
Mr.
Brandgard:
got
fairly
positive
feedback
from
Thank you for the update and I expect you to keep doing it.
Mr. Klinger:
We will, it is something that, well I done real colors once before
and I have done other types of personality assessments, every time I have been
through I get something new out of it.
So, I think it is a type of a thing that we
can revisit from time to time especially as staff changes and maybe even bring, we
already had some conversation that day of trying to expand this to beyond just
those top-level managers but moving it down into the departments as well.
I think
some departments have already done some of that, Fire Department has already done
some of that before.
It really does help people learn how to communicate better
and so we will look at ways that we can maybe drive this down further into the org
chart and I think it is a useful tool for everybody.
Mr. Kirchoff: I see Jeff Healy here I had conversation with Jeff Banning, they’ve
done it and my understanding you come back about once a year and update it or
review it and actually use it in putting together teams.
Mr. Klinger:
Yes.
When you have gone through the process you can start to type
people.
Mr. Cook here was not able to attend unfortunately, but I guarantee you
that we are all, I may have had a conversation with another staff member today as
we were trying to type where we thought Mr. Cook would fit in.
But there is real
value when you are putting teams together to have diversity across the different
personalities because each person has strengths that they bring to the table so I
think it is very valuable in terms of putting together teams.
Mr.
Kirchoff:
That is good stuff,
thank you.
Mr. Brandgard:
Thank you for sharing
heard about it after it was over.
that.
That
was
highly
interesting
when
I
Mr. McPhail:
Mr. President I would just like to notify I am taking a little winter
break and I will miss the next Council meeting.
Mr.
Brandgard:
Just don’t forget to come back.
ADJOURN
Brandgard:
Mr.
If there is nothing else to come
entertain a motion to sign everything and adjourn.
Mr.
Bridget:
Mr. Angle:
before
the
So move.
Second.
G .BranPresient
Wesley R.
ennett,
Clerk-Treasurer
Plainfield Town Council
02-13-17
12
Council
I
will