Instructions to Complete a Packet for
Obtaining Your MINOR India Visa
READ CAREFULLY AND FOLLOW EXPLICITLY TO MINIMIZE DELAYS
Questions? Contact Robin, our Participant Coordinator, at [email protected].
Included in this memo:
ü Minor Visa Application Packet Preparation Instructions
ü Minor Visa Application Packet Items Check List (see last page, include in packet)
Bear in mind that if all is done correctly, it is possible to get a multiple-year visa, which will
result your return to India with much less hassle. J
Minor Visa Application Steps:
NOTE: Do not mention anything about God, church, or traveling with a group. You are a
sightseeing-tourist, learning about the Indian people and culture.
1. Go to http://indianvisaonline.gov.in/visa/.
a. Select the office pertinent to the minor’s resident state according to the table below:
Embassy Location
Atlanta
Chicago
Houston
New York
San Francisco
Washington, D.C.
Jurisdiction including States
Alabama, Florida, Georgia, Mississippi, Puerto Rico, South
Carolina, Tennessee and Virgin Island
Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri,
North Dakota, South Dakota and Wisconsin
Arkansas, Kansas, Louisiana, Oklahoma, Texas, New
Mexico, Colorado and Nebraska
Connecticut, Maine, Massachusetts, New Hampshire, New
Jersey, New York, Ohio, Pennsylvania, Rhode Island and
Vermont
Alaska, Arizona, California, Guam, Hawaii, Idaho,
Montana, Nevada, Oregon, Utah, Washington and
Wyoming
Bermuda, Delaware, District of Columbia, Kentucky,
Maryland, North Carolina, Virginia and West Virginia
b. Surname: This is minor’s last name as on your passport.
c. Given Name: This is minor’s first name and middle name (if applicable) as on
passport. Each name should be separated by a space.
d. Complete all fields as directed on the application with the following specifics:
i. Religion: Others, NONE in field below dropdown
ii. Type of visa: Tourist Visa
iii. Places to be visited: Chennai, Bangalore
iv. Duration in months: 120
v.
vi.
vii.
viii.
ix.
x.
Number of Entries: Multiple
Purpose of Visit: Tourism
Expected Date journey: 09/05/2015 (mm/day/year)
Port of Arrival in India: Chennai
Port of Exit: Chennai
Reference Name in India:
Ebenezer Matriculation Higher Secondary School
Address: Athnavur PO, Yelagiri Hills Tamil Nadu, 635853
Phone: 914179245220
xi. Photo Upload: can skip
2. Print resulting visa application form. The application should be printed on two (2)
separate sheets of paper – not on front and back of one page.
3. Sign form per instructions below:
a. The India Visa application form has two (2) places for signature. The following
sections must be signed correctly:
i. Page 1: Minor applicant must sign COMPLETELY inside the box on Page
1 below his or her picture. SIGNATURE MUST MATCH THE NAME
ON THE PASSPORT. If any part of the signature is outside of the box,
the application will be rejected.
ii. Page 2: At the bottom of Page 2, dad AND mom must sign, notarized.
4. Complete India Letter of Consent to Travel (included in this document).
a. Have BOTH parents sign even if you don’t live with them.
b. Have notarized.
5. Verify your passport has:
a. At least 6 months validity from the date the group returns. NOTE: If your
passport expires on or before November 20, 2015, order a new one.
b. Your signature on it.
c. At least two blank visa pages available.
NOTE: Include passport in packet to Springfield Travel.
6. Submit a photocopy of proof of residence/address that matches the present address on the
visa application exactly. Can be one of the following:
a. Photocopy of minor’s state issued drivers license. Do not cut your drivers license
copy down to a smaller size. Please leave the copy on regular sized paper.
b. For minors without drivers license, a proof of address from both mom and dad or
a legal guardian may be submitted instead.
i. Drivers license (see step 7)
ii. Major utility bill (Water, Gas, Electric, Sewage)
1. NOTE: The following items are NOT accepted: Cell Phone Bill,
Phone Bill (landline), Credit Card Statement, Bank Statement,
Cable Bill.
iii. Copy of a valid/current lease containing both the landlord and tenant
signatures.
7. Submit a copy of each of the following:
a. Dad and Mom’s drivers license (can suffice for proof of address in step 6)
b. Dad and Mom’s passport picture and barcode page, if available
8. Submit two (2) very clear copies, not the original, of minor’s birth certificate.
9. Obtain two (2) original passport-sized pictures with:
a. Your full face, front view and open eyes. NO GLASSES ON
b. Dimensions of 2” x 2”
c. A plain white or off-white background
NOTE: No copied, instant, or scanned photos accepted
10. Complete, date, and sign the Additional Particulars Form. (New as of 2014, Download
separately) For Place, enter city of residence.
11. Complete, date, and sign Declaration and Undertaking Form. (New as of 10/14,
Download separately) For Place, enter city of residence.
12. Include a $289 check made payable to Springfield Travel (this covers application fee,
Consulate of India Visa Fee, and mailing fees). NOTE: if within 45 days of trip, $349.
13. Complete information on packet checklist (last page of these instructions) and include on
top of packet.
14. Fedex all of the above items to Springfield Travel Services, Swamp Corps India, ATTN:
Malinda Ford, 1409B West Sunshine Street, Springfield, MO 65807.
NOTE: DO NOT SEND BY REGULAR MAIL, AS IT CANNOT BE TRACKED.
IMPORTANT RULES TO FOLLOW:
COMMON ERROR (S) TO AVOID
Caution: Errors on the visa application form CANNOT be fixed; an error of any type
WILL result in the application being rejected by the Indian Consulate. If rejected you will
be required to complete a new application.
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Surname is your last name.
Given name (s) – is your first AND middle name. You must list them on your visa
application as they are listed on your passport.
Application forms must be printed on two separate pieces of paper. Application forms
printed front and back of a single page are NOT accepted.
Applicants are required to sign the visa application in two places. On page 1, the
applicant must sign COMPLETELY inside the box located under the photo area, if any
part of the signature is outside of the box the application WILL be rejected.
On bottom of page 2, the applicant’s Dad and Mom only must sign on the dotted line.
Consent to Travel Form
Date: _______________
To: Consulate General of India
To Whom It May Concern:
Regarding:
______________________________________
Full Student Name As Shown on Passport
___________________________
USA – Passport Number
Please consider this to be formal notice of our authorization for the Embassy/Consulate
of India to issue a visa for our child who is named above. He/She will be traveling in
India from ____________________, to _______________________ 20___. Student
will be accompanied by Jeff Rorabaugh (USA Passport Number: 430920492).
___________________________________
Mother’s Signature
________________________________
Father’s Signature
___________________________________
Printed Name
________________________________
Printed Name
Notary Signature: ____________________________
Seal:
Applicant’s Name: ______________________________________
Email Address: _____________________________________________________
Daytime Phone: (_____)_____________________ (preferably a cell phone)
Mark off each item as they are placed in the packet; then place this sheet on
top of packet items.
Fedex to:
Springfield Travel Services
Swamp Corps India
ATTN: Malinda Ford
1409B West Sunshine Street
Springfield, MO 65807
Packet Items
q Signed Visa App Form (printed on two separate pages,
with page 2 notarized)
q Notarized Letter of Consent to Travel
q Minor’s Valid Passport (>6 months validity)
q Copy of Proof of Address for Minor
q Copy of Dad AND Mom’s:
o Drivers License (can be used as proof of address)
o Passport, if available
q 2 Copies of Minor’s Birth Certificates
q 2 Passport Pictures
q Addition Particulars Form
q Declaration and Undertaking Form
q $289 Check to Springfield Travel