MINUTES OF THE BOARD MEETING HELD ON SATURDAY 18rh FEBRUARY 2017
(Reconvened from 11th February when the weather was extreme)
Present: Dorothy Rook Carol North-Samardzic, Glen Burns, Ian Becker. Chris Sparrow, Steve Likoski
The meeting commenced at 10.35am.
Dorothy Rook opened the meeting.
Apologies
An apology was received from Daniel Lofranco. He had received leave of absence from work for 11 th
February but needed two weeks to obtain leave for the 18th February, hence his inability to attend.
Motion:
“That Daniel Lofranco’s apology is accepted.”
Proposed: Ian Becker Seconded: Carol North-Samardzic
CARRIED
Minutes of the Board Meetings held on 14 th January 2017.
Motion
“That the Minutes of the Board Meetings held on 14th January are accepted.”
Proposed: Carol North-Samardzic
Seconded: Ian Becker
CARRIED
Matters arising from the minutes of 14th January 2017
Proposed: Carol North-Samardzic
Seconded: Ian Becker
CARRIED
There were no matters arising.
Motion to publish the minutes of 14thJanuary 2017
Proposed: Ian Becker Seconded: Carol North-Samardzic
CARRIED
Chair’s Report
Dorothy addressed confidentiality. There had been information leaks. Directors had the
responsibility to keep Board actions confidential. Information should be given out properly not in a
half-baked manner. We have confidentiality agreements and the expectation is that they are kept
when Directors cease to be Directors. Board minutes are released even though it is not a
requirement.
(Glen arrived.)
Chris said that he had signed a confidentiality form and was willing to re-sign if not on file. Steve
Likoski signed an agreement.
Dorothy has looked at the last twelve months.
Some members had been told that the members’ folder would be returned for use on Production 1.
Ian explained that there was a new machine to go in for Production 1 there will be the need to recreate the Member’s Folder.
Ian also reported that the Sound Hound was dropping into manual.
Dorothy asked about the progress on Simian 3 and had it been purchased. Ian said the Glen was
buying it. Glen said it was approved and needs to be obtained from BSI. It would need a funds
transfer. Now we have the signatures on the cheques the process can go forward. Glen will expedite
it.
Dorothy said the security had been tightened. New keys were on the MCR and the front door.
Dorothy asked if the bundle of cables in the MCR could be tidied up. Ian said t ”the only thing to be
done was to hide them”. There are tiles in the old aircon. Wires needed to be run in neat bundles.
Studio 2 had a mass of wires exposed. It was suggested that we tape off the area as a warning.
Motion
“That the Chair’s Report is accepted.”
Proposed: Dorothy Rook Seconded: Ian Becker
CARRIED
Secretary’s Report
CORRESPONDENCE IN
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Booking confirmation for room hire for training – Liverpool City Council.
Invitation to attend a Mandaean Festival on 11th February 2017
St Benedict’s Monastery – promotion for 52nd Annual Country Fair
Independent Unit Management – The New Strata Act Nov 2016
Melanie Gibbons requested information about our organisation so that she can keep us up
to date with grant opportunities.
Request for OB for the Assyrian New Year
CORRESPONDENCE OUT
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Booking request for room hire – Liverpool City Council.
Acceptance of the invitation, made by the Mandaean Festival organisers, to attend the
Mandaean Festival.
Letter to Westpac changing the bank signatories
Thank you emails to those who helped with the Australia Day outside Broadcast.
Carol to write accepting the invitation to the Assyrian New Year
Action
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Carol to accept the Assyrian invitation to do an OB.
NEW MEMBERSHIP REQUESTS
Andrew Buhagiar
Christopher Reynolds
Michael Tierney
Martin Peebles
Jim Dimovski
Anthony Skapetis
Motion
“That the Board accepts the memberships of Andrew Buhagiar, Christopher Reynolds, Michael
Tierney, Martin Peebles, Jim Dimovski and Anthony Skapetis.”
Proposed: Carol North-Samardzic Seconded : Glen Burns
CARRIED
SECRETARY’S REPORT
The Strata Schemes Management Act 2015 which came into force November 2016 has a number of
changes. We need to note number 4:
4. Renovations
Owners may carry out cosmetic changes to their lots but minor renovations and more significant
work (Including bathroom renovations and air conditioning installations) in a lot will require
approval by the owners’ corporation, and possibly the making of a common property rights by-law.
We can only carry out cosmetic changes.
Training has commenced. Overall 11 are involved.
Program applications or notifications of intent have been received. The initial sort has been carried
out. The Programming Committee was invited to three meetings and did not attend. Three board
members attended the proposed meetings. Jim Tumeth is unwilling to work with Carol. An email
was received from Marthese Caruana after the first call for a meeting stating that the committee
wished to work independently of the Board. Two further calls for a meeting were made.
(Since the Programming Committee is only a sub-committee of the Board it is hard to envision how it
can work separately to the Board.)
The following program slots are vacant.
Motion
“To declare the following slots vacant
7am to 8am Saturday No contact from Nohadra after attempts to contact the presenter
8pm to 10pm Thursday No response to attempts to contact Peter Hines
9am to 12pm Friday No response from Phil Jaskiw
No applications for programs 2017-2018 have been received from these programs.”
Motion
“That a letter is sent to David Georges, Phil Jaskiw and Peter Hines requesting the return of their
door passes so that they can be re-distributed.”
Proposed: Carol North-Samardzic
Seconded Glen Burns
CARRIED
Motion
“That the Secretary’s Report is accepted.”
Proposed: Carol North-Samardzic Seconded: Glen Burns
CARRIED
Treasurer’s Report
Sales by Customer
$3962
Transaction Detail
$10 859.80
Includes:
Ubiquity installation and the return of money to Marthese Caruana.
Glen reported that we need to advertise for a content producer. We will need to cover Worker’s
Compensation and Superannuation. The person may have a default fund. We would look at a fixed
term contract.
The advertisement will cover Western Sydney University, UTS and the University of Wollongong.
The CBAA will be consulted over radio award rates. We would consider casual over permanent parttime as casual status will give more flexibility. The time sheet would be kept as before when UWS
oversaw the system. They culled before and we screened. We could cull and screen. We could
receive the applications and interview as before.
Alex Stojkovic is preparing the audit certificate for the CBF. The cost is $385. It has been factored
into the budget. We need this in order to free up some grants.
The Planning Day had been considered for 11 th March. The consultant was busy. A second person is
to be approached.
For future grants we need to review the Capital Asset Spending Policy. The question,” have we any
pressing projects?” was asked. We need to have an operations funding focus.
The NBN comes in on 11th March. Carol will be at the station on 7th March for the Telstra switch
over. The inbound and outbound lines were discussed. Want a provider that will give unlimited
outbound calls. Chris suggested iinet. We have the option to research what we need as we are
having the existing system switched over.
Motion
“That the Treasurer’s Report is accepted.”
Proposed: Glen Burns Seconded: Steve Likoski
CARRIED
Motion
“That an advertisement for a content producer goes out using WSU, UTS and the University of
Wollongong.”
Proposed: Glen Burns Seconded: Carol North-Samardzic
Operations Report
Ian to submit his report
CARRIED
Ian stated there was a need to tidy up the mess and to get everything working. David Holmes of
StageTech had visited two weeks ago. Chris had been there. He gave the pricing happy to do the
job. No experience with LAWO. They tend to run cables. They have a daily fee. If they quoted for 5
days and it took 4 they would charge for four. They quoted 7 days 2 engineers for $21 120.
Ian had spoken with Amy who worked for PAT. They know LAWO they charge $1200 per day with
$80 per day travel.
We need a scope of works, list of diagrams and what is relevant for us. Scope of works needed for
PAT. The discussion concluded on Thursday and it seemed it would take 5 to 7 days with 1 to 2
people. Ian recommended we use Patrick as they know the gear. Once it is done it will be done. Ian
recommended that we do it.
We need Studio 2 completed to air. Studio 2 should mirror Studio 1 and Studio 3 to be completed.
We need an interchange between Studio 1 and Studio 2. The phone line and s Stinger operational
and the MCR tidied and reconnected.
Ian will talk to Amy about replacement faders. The Board agreed to it being done in principle and
that there has to be a scope of works whoever does the job. Dorothy had made contact with Alan. It
has to be done as it is still a mess on her watch. Jim has promised and not delivered. One of Alan’s
problems was that Jim was around.
Ian stated he did not know that Dorothy had made contact with Ian. She apologized and stated that
she had only spoken (for the third time) with Alan the day before.
Whatever happens we need a scope of works and a break out costs of elements required. We now
have approached three people. The process needs to be transparent.
Dorothy had spoken to Rocky and Alan was not sure what was happening after his July visit. Ian
would prefer Alan.
We need three quotes and scope of works. Ian has the diagrams
The studio chairs were discussed. The chairs are used 24 hours a day and we need more robust
chairs. Cab chairs are Ian’s preferred choice as vinyl is not an option as it does not breathe. Earlier
quotes for cab chairs were $650 some years ago. The base is the weak link. Ian said they could be
designed better, the axles and wheels could come from Bunnings. We have some tracks. Jeff Burton
had someone make the monitor stands he might be able to get someone to make the base. Clem
asked to measure and design to replicate the existing base.
Dorothy thought that someone was making a movie and would need wheelchair access. Ian pointed
out the tracks were held by four screws that would come out. Ruth Robertson had not been able to
come in when she was in a wheelchair. The present chair is unusable under WH and S.
Ian discussed the Disaster Recovery Plan.
Steve Ventrella had sent an email about On Demand. Steve Likoski will look at it. The email to be
forwarded to Steve so that he can see the requirements
The audio levels on the news are better
We need an audio conversion engine
There is a 21 day trial then a cost of $268 (Below $300 to come out of Operations budget)
Approved: Ian Becker Seconded Carol North-Samardzic
CARRIED
Members’ folder will be converted to WAV.
Motion
“That the Operation’ Director’s Report is accepted.”
Proposed: Ian Becker Seconded: Glen Burns
CARRIED
Dorothy thanked Ian for his work.
Directors were asked by Dorothy to sign the sign in book. It is a WH and S requirement and also sets
a good example to members.
General Business
Interested people will be assessing the program applications 2017 to 2018. The first cull has
occurred.
Interested Directors to meet on Tuesday 21st February at 12 noon
Daniel Lo Franco
Dorothy Rook
Steve Likoski
Carol North-Samardzic
Chris Sparrow declined as he was working
Mona Wahba
To be invited - Ninos Karim and Clem Rook as they stood for the programming committee.
Expressions of Interest to be called for anyone who wishes work on programming.
Chris Sparrow said that the production machine had a new hard drive all data had been erased.
Dorothy asked a question without notice -could we partition the C drive?
There was a suggestion an E drive would be for members.
Chris reported that all of the members’ data had gone.
Dorothy stated that she had the facilities to clone drives. It allows you to get rid of what you want to
get rid of.
The missing laptop needs action.
Next Meeting 11th March 2017