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RECRUITMENTANDEXECUTIVESEARCHAGREEMENT
RegardlessofanysignedagreementorcommunicationtheTermsandConditionsforthesolicitationofservicesfrom
DeeplogicaLtdareasfollows:
1.
Definitions
1.1. “Billings”meansAgencyfeesbilledforservicesrendered.
1.2. Candidate”meansthepersonwhoisintroducedtotheClientbyAgency,andwhoisormaybeseekingworkand/or
isbeingplacedwithorconsideredforplacementwiththeClient.Theintroductionmaytaketheformof:Agency
furnishingtheCandidate’sCV,viaemail,fax,handdelivery,mailoranyotherform,ontheClient;thearrangingby
Agencyofaninterview(telephonicorotherwise)betweentheClientandtheCandidate;and/orAgency’sreferral
of the Candidate and his/her details or information to the Client; and regardless whether such introduction is
solicitedorunsolicited.
1.3. ”Checks” means background screening, which may or may not include verification of a candidate’s credentials,
education,creditworthinessand/orcriminalbackgroundchecks.
1.4. “Contractor”meansthepersonplacedwiththeClientintermshereof.
1.5. “EmploymentOffer” meansawrittenororalagreementwiththecandidatetostartemploymentatanagreed
remuneration
1.6. “ExecutiveRecruitment”anounandorverbreferringtomeanstheAgencyactivelyrecruitingaCompanyExecutive
suchasaBoardMember,CEOorExecutiveDirectorswhoaretoserveonaClient’sEXCO(v)and/orreferringto
thedisciplineofhiring(Recruiting)aBoardMember,CEOorExecutiveDirectorswhoaretoserveonaClient’s
EXCO(n).
1.7. “Executive Search”meansAgencyprocessestorecruitaCompanyExecutivesuchasaBoardMember,CEOor
ExecutiveDirectorsforaClientwhoaretoserveonaClient’sEXCO.
1.8. “Fee/s”meanstheplacementfeeduebytheClienttoAgencyfortheservicesrendered.
1.9. “Party”/“Parties”meanstheClientandAgency,oreitheroneofthem.
1.10. “ProfessionalFees”meansfeesbilledforservicesrenderedorforpurposesofrecoveryofcostsincurredandmay
include/excludepenaltyfees.
1.11. “Services”meanstheplacementservicesrenderedbyAgencytotheClient,includingthesourcingandgeneralpreassessmentofCandidate/s,andintroductionofandfacilitationofameetingbetweentheCandidateandtheClient.
1.12. “SolicitationofServices”meansthedirectorindirectrequestfortheAgency’sservicesbytheClient
1.13. “Territory”meanscountryorcountryinwhichsolicitationofservicestakesplace
2.
TermsofPayment;
2.1. Paymentisdueonpresentationofinvoiceandwithinthegraceperiodprovidedinclause5ofthisagreementand
aftertheAgencydelivereditsservicesandanyfeesnotpaidwithin24(twentyfour)hoursafterhavingbecome
dueandpayablewillresultinanyguaranteesthatAgencyhasgiveninrespectoftheplacementbeingrendered
void.
2.2. Agency will be entitled to charge interest at the prime lending rate charged by Agency’s bank on any monies
outstandingbytheClient,compoundedmonthly.
2.3. AcertificatebyanystaffmemberofAgency(whoseappointmentneednotbeproved)astotheexistenceand
amountoftheClient’soutstandingindebtednesstoAgencywillbesufficientproofofthecontentsandcorrectness
thereofforpurposesofanylegalproceedingsagainsttheClient,unlessClientprovesotherwise.
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2.4. AllcostsandchargesandallcollectionandlegalcostsontheattorneyandownClientscaleincurredbyAgencyin,
withoutlimitation,tracingtheClientandcollectingorendeavouringtocollectalloranyamountpayablebythe
ClienttoAgency,includingcollectionofcommission,willbefortheaccountoftheClient.
2.5. AllpaymentsaretobemadebyElectronicFundsTransfer(EFT)orSWIFTorBankTransfers.TheClientagreesthat
ithasbeeninformedthatnootherformofpayment,suchascheques,willbeacceptedaspayment.
3.
Placement
3.1. TheClient’sacceptanceofaCandidateforaninterviewwillbedeemedacceptancebytheClientofthetermsand
conditionsasstatedherein,regardlessofwhetherthisAgreementhasbeensigned.ShouldtheClientemploya
Candidate, whether on a part-time, full-time or contract basis (without limitation), and regardless whether the
positiontheCandidateisappointedtoisthepositionforwhichtheAgencyintroducedtheCandidatetotheClient,
theClientagreesandherebyundertakestopayAgencythefullfeeassetoutherein.Thisclausewillsimilarlyapply
intheeventoftheCandidatebeingappointedbytheClientwithin1(one)yearofAgency’sintroductionofthe
CandidatetoClient,whereuponthefeeswillbedueandpayablebytheClienttoAgency.
3.2. TheClientundertakestotreatallinformationconcerningtheCandidateinthestrictestofconfidenceandfurther
agreesandundertakesundernocircumstancestocontact,directlyorindirectly,theCandidate,theCandidate’s
currentorpreviousemployers,ortheCandidate’sreferenceswithouttheAgency’sconsent.
3.3. TheClientundertakestorefrainfromforwardingdetailsoftheCandidatetoanyassociatecompany,subsidiary,
holdingcompanyorsistercompanyorthirdparty.IntheeventthattheClientbreachesthisclause3.3,andthe
Candidateis,within12(twelve)monthsofbeingintroducedtoClientbyAgency,placedwithsuchentity,theClient
willbeliabletopayAgencydamages,whichdamageswillequatetothefeeAgencywouldhaveearnedhaditplaced
theCandidatewithsuchentity.
3.4. AgencywilluseitsbestendeavourstoprovidetheClientwithaccuratedetailsoftherelevantCandidate/s,including
with respect to their skills, qualifications and work experience. However, such details are primarily based on
informationprovidedbytheCandidatehimself/herself,andAgencycannotunderanycircumstancesbeheldliable
in the event of any misrepresentation, discrepancies, omissions, errors or otherwise in such information. The
responsibilityrestswiththeClienttosatisfyhimself/herselfastothesuitabilityoftheCandidate,including,without
limitation,his/hercapabilities,stateofhealth,integrity,honestyandotherrequirements.
3.5. ThefinaldecisionastotheplacementoftheCandidateintheemployoftheClientrestswiththeClient.Agency
and/oritsemployeesacceptnoresponsibilityorliabilitywhatsoeverforanylosses,costsordamagesarisingdirectly
orindirectlyfromtheactionsoftheCandidateortheappointmentoftheCandidatebyanyperson.
3.6. EmploymentOffers;
3.6.1. TheClientagreestoforwardalldocumentationpertainingtoEmploymentOfferstotheAgencyandwillnot
entertain the Candidate by means by making an Employment Offer without prior consultation and
communication with the Agency. The Client agrees that any Employment Offer to the Candidate will be
discussedwiththeAgencybeforecommunicatingsametotheCandidate.
3.6.2. TheClientagreesthatitwillnotemploytheCandidatepriortoboththeClientandtheCandidatesigninga
written Employment Offer and whereby the Agency had not been given the opportunity to study the
EmploymentOffer.
3.6.3. TheClientagreestosubmitasignedofferofemploymenttotheAgencyiftheAgencyhadnotbeenprivileged
toitbeforetheCandidateisemployed.
4.
Fees
4.1. Upon placement of a Candidate with a Client, the Client will become liable to Agency for fees, which will be
calculatedinproportiontothetotalannualremunerationpayablebytheClienttotheCandidate,whichwillbein
termsofacommunicationand/oragreementwiththeClient.Paymentofsuchfeeswillbeinaccordanceofan
agreementorrequestfromtheAgency.
4.2. Forthepurposesofclause4.1above,theAnnualRemuneration(Cost-to-Company)willbecalculatedinclusiveof
allothermonthlyallowances,bonuses,carallowancesandotherbenefits.
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4.2.1. TheClientagreesthatitwillsubmitAgencyLegalCTCDisclosureFormECTC2017AtotheAgencybeforethe
candidate commences employment with the Client and that such submission will be in conjunction of a
submissiontotheAgencyofasignedacceptanceofemploymentofferbythecandidateintheeventofthe
Agencynotbeenprivytoitatanystage.
4.3. OnorbeforethedatethattheCandidatecommencesemploymentwiththeClient,AgencywillinvoicetheClient
withthefeeexclusiveofVAT.TheClientisrequiredtomakepromptpaymentthereofwithin7workingdaysonthe
Gregorian Calendar of the Candidate’s commencement of duties with the Client. The Client is requested to
communicate and/or forward by electronic communication a copy of the Electronic Bank Transfer Transaction
and/orSWIFTTransferTransactionDocumentwithinsameperiodasproofofpaymenttosecureguaranteesas
describedinparagraph5.
4.4. ProfessionalFeesforthepurposesofExecutiveSearchand/orExecutiveRecruitment
4.4.1. Professionalfeesarefeeschargedforservicesdeliveredoutsidethenormalrecruitmentprocess;
4.4.2. ThefeesforprofessionalExecutiveSearchand/orRecruitmentarebilledaccordingtoparagraph4.4.3.and
inadditiontothefee;
4.4.3. ExecutiveRecruitmentConsultations:withtheClientwillbebilledat£80.00(eightypounds)perhourduring
weekdaysandnormalofficehoursthatwillincludetravelcostswithintheradiusofthecityofLondon.Travel
outsidethecityofLondonwillbebilledseparatelyandtheClientwillalsoandinadditiontoperhourcharges
be billed for economy air-travel tickets and car-hire expenses incurred by Agency where it may become
necessary.
4.4.4. After-hourconsultations(after17:00)aswellasonweekendsandpublicholidayswillbechargedat£95.00
(ninetyfivepounds)perhour.TraveloutsidethecityofLondonwillbebilledseparatelyandtheClientwill
alsoandinadditiontoperafterhourchargesbebilledforeconomyair-travelticketsandcar-hireexpenses
incurredbyAgencywhereitmaybecomenecessary.
5.
GuaranteePeriod;
5.1. Subjectto2.1above,theAgencyoffersa45dayGuaranteesubjecttotheGuaranteebeingvalidated.Pleasenote
thattheGuaranteeisonlyvalidatedbythefullfee(s)beingpaidinfullwithin14(fourteen)daysofthe
Candidate’semploymentcommencementdate.
5.2. ShouldanemployeebehiredontherecommendationoftheAgencyandleaveforanyreason,otherthan
retrenchment,withintheGuaranteeperiod,theAgencywillendeavourtoprovideasuitablereplacement
Candidate,subjecttoconditionsasstipulatedinpar5.4.
5.3. IntheeventthatnoreplacementCandidatescanbefound,acreditnotewillbeissuedagainstthenext
placementmadebyTheAgencyonthefollowingbasis:
5.3.1. IftheCandidateleaveswithin0to30days,acreditnoteof90%willbeissuedagainstthenextplacement;
5.3.2. IftheCandidateleaveswithin31to60days,acreditnoteof50%willbeissuedagainstthenextplacement;
5.3.3. IftheCandidateleaveswithin61to90days,acreditnoteof25%willbeissuedagainstthenextplacement.
5.4. Conditions;
5.4.1. The replacement of Candidates mentioned in clause 5.2. will be limited to one replacement per original
vacancyspecification.TheClientagreesthatitwillrequestareplacementinwriting,withintendaysofthe
last day of the applicant’s employment. Should the Candidate leave the Client’s employment before fee
paymenthasbeenreceivedbyTheAgencyortheClient’scompanydecidesnottoreplacetheCandidate,the
saidtermsandconditionsshallnotapply.
5.4.2. SpecialConditions;
5.4.2.1. Notwithstanding any agreement or clauses pertaining to guarantees in this agreement, only one
replacementwillbegrantedinthefollowingindustriesandorpositionsandwithina24-monthperiod;
5.4.2.2. CallCentreworkorindustry
5.4.2.3. OfficeAutomationSales
5.4.2.4. AnyformofTelesalesorTelemarketing
5.4.2.5. Anyformofsecond-handvehiclesales
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5.4.2.6. Anylifeand/orshort-terminsurancesales
5.4.3. Theguaranteewillbeconsideredvoidunderthefollowingcircumstances;
5.4.3.1. The Client or its managers created an environment which became intolerable for the
Candidate/incumbent in which the Candidate/incumbent felt either victimised, unduly micromanagedtoansuchanextentthatitbecamedegradingontheCandidate’s/incumbent’sperson,or
createdorcausedanintolerableworkingcondition,and/orcontravenedtheLabourRelationsand/or
the Basic Conditions of Employment Acts and/or due to a Constructive Dismissal and whereby a
replacementCandidatewouldbesubjectedtothesameemploymentconditionsand;
5.4.3.2. The Client reneged on promises made to the Candidate during the interview stage that were not
realised after the candidate started work which resulted into the Candidate resigning within the
GuaranteePeriod
5.4.3.3. TheCandidateresignedduetoanyoftheconditionsdescribedinpar5.4.2.andprovidedtheAgency
withaswornaffidavitwithregardtotheabove,and/orhasinstitutedproceedingsagainsttheClient
foranUnfairDismissalorConstructiveDismissalcaseattheEmploymentTribunaland/or
5.4.3.4. the resignation of the incumbent was not due to any fault of the Agency and neither due to noncompliance of the competency requirements for the role/position in which the incumbent was
employedandthattheCandidateresignedbecauseofanyotherirregularorunfairlabourpracticeby
theClient.
5.4.3.5. Theguaranteesofferedinthisagreementarenotapplicablewithregardtofixed-termcontractsthat
areagreeduponbetweentheClientandtheCandidatethatareforaperiodoflessthan12months.
Fixed-termcontractsarefurtherexplainedinclause11ofthisagreement.
5.4.3.6. TheClienthadfalsifiedorinanywayhadmisrepresentedanemploymentcontractforthepurposes
ofAgencybillings.
5.4.3.7. TheClienthadinanywaymisrepresentedinformationinFormECTC2017A(LegalDisclosureofCTC
Information).
5.5. BackgroundChecks;
(Background Checks in relation to: Criminal Screening, Creditworthiness & Other Background Screening
requirementsonCandidatessubmittedbytheAgencytotheClientforconsideration;)
5.5.1. ItisagreedthatatnostagewilltheAgencyberequiredtodoCriminaland/orITCChecksoncandidatesduring
theinitialand/orfirstroundCVsubmissions.
5.5.2. TheAgencywillendeavourtodoitsbestandingoodtime,toassessthecandidate-thatisbeingconsidered
forthepositionandthattheClientwishestoappointintheposition-byconductingbackgroundchecksthat
pertain to work references, criminal background and credit worthiness screening. These checks will be
conductedontheaccountoftheAgencyonlyintheeventthattheClienthasagreedtoa19%(nineteen
percent)feeasstipulatedinthetableinparagraph4.1(a).ofthisagreement.ShouldtheClientinsistona
discountedfeelessthan19%,(nineteenpercent)Criminal,ITCand/oreducationverificationandcheckswill
befortheClient’saccount.
5.5.3. Exclusions;
5.5.3.1. Exclusionspertainingtoparagraph5.5.2ofthisagreementwillbedoneinwritingandapprovedby
executivemanagementforittobeeffected.
6.
Agencyundertakingandobligations;
6.1. The Agency agrees that it will adhere to strict ethical practices in the recruitment of Candidates while the
Agreementisinforce.Furthermore;
6.2. AgencyRestraintofTrade;
6.2.1. TheAgencyagreesthatitwillnotsourcecandidatesfromtheClient’sbusinessforcompetitorswhilethe
Agreementisinforce.
6.2.1.1. Inaddition,theAgencyagreesthatitwillnotsourcecandidatesfromtheClient’sbusinessforaperiod
oftwelve(12)calendarmonthsafterthedateofterminationoftheAgreement,and
6.2.1.2. TheAgencywarrantsthatithasNon-solicitation/RestraintofTradeagreementsinplaceandpolicies
andprocedureswithitsemployeestoprotecttheClientfromrecruitingemployeesfromitsbusiness.
6.3. ClientNon-solicitationofAgencyEmployees;
6.3.1. TheClientundertakesnottorecruitthefull-timeemployeesoftheAgencywhileanagreementisinforce
andforaperiodof12monthsaftertheterminationoftheagreement.TheClientagreesthatintheeventof
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7.
8.
employinganyoftheAgency’spermanentemployeesandor/recruitmentconsultants,andwithinsucha
period,theClientwillbeliableforarecruitmentfeeof30%(ThirtyPercent)payabletotheAgencywithin7
(seven)daysandcalculatedonincumbent’sCosttoCompanyremuneration.
Relationship;
7.1. The relationship of the Agency to Client under this Agreement shall be that of an independent Agency. The
Employees,sub-agentsandservantsofonepartyshallnotbeconsideredinanywaytobeemployees,sub-agents
orservantsoftheotherparty.TheAgencyshallhavecompletecontroloverthedirectionandmannerinwhichthe
AgencyperformstheservicesrequiredbyitinthisAgreement.Client,however,shallhavetherighttodesignate
therequirementsandactivitiestowhichtheAgencywilldirectitseffortsand/orservicesunderthetermsofthis
Agreement.
7.2. WorkingRelationship;
7.3. TheClientwillundertaketoprovidetheAgencywithcontinuousfeedbackregardingthestatusoftheCandidate
andtheadvertisedposition.ShouldanychangesarisetheClientwillendeavourtocontacttheAgencywithinthe
shortestpossibletime,toavoidthewastageofman-hoursbytheAgency.
7.4. TheClientagreestomatchanyexpectationscreatedbytheadvertisedpositioneithergiveninwritingtotheAgency
or mentioned to the Candidate in an interview. This is to prevent the Candidate being disadvantaged by false
expectationswithregardstosalaryandfurthermoretoprotectthereputationandprofessionalintegrityofthe
Agency.
7.5. TheClientandtheAgencywillatalltimesendeavourtomaintainacourteousrelationship.Thisisaccomplishedby
bothpartiesmeetingtheexpectationsandobligationsstatedinthiscontractandthosethatcouldbeexpected
betweentwopartiesoperatingprofessionally.
7.6. Bothpartiesagreetoacordialrelationshipwitheachother.
General;
8.1. IntheeventofeitherParty(“theDefaultingParty”)committingabreachofanyofthetermsofthisagreementand
failingtoremedysuchbreachwithinaperiodof10(ten)daysafterreceiptofwrittennoticefromtheotherParty
(“theAggrievedParty”)callingupontheDefaultingPartytoremedy,theAggrievedPartywillbeentitled,atitssole
discretionandwithoutprejudicetoanyoftherightsinlaw,toeitherclaimspecificperformanceofthetermsof
thisagreementortocancelthisagreementforthwithandwithoutfurthernotice,claimandrecoverdamagesfrom
theDefaultingParty.
8.2. LegalBreachFees;
8.2.1. ThePartiesagreesthatanadditionalamountof£300.00(threehundredpounds)inpenalties(ifClientresides
orconductsbusinesswithinthebordersoftheUnitedKingdom)willbepayableimmediatelyfollowingbreach
ofthisagreementandwillbeaddedtotheAggrievedPartyclaims.
8.2.2. IntheeventoftheDefaultingPartynotrespondingtolegaldemandsoftheAggrievedParty,anadditional
amount£200(twohundredpounds)willbeleviedtocovertheAggrievedParty’sLegalConsultationCosts
andwillbecomepayableupfront.
8.2.3. Thesetermsandconditionsarenotcapableofvariation,cancellation,alteration,waiverorsuspensionunless
agreedinwritingandsignedbybothparties.
8.2.4. Noinducements,representation,promisesorwarrantieshavebeengivenormadebyAgencytotheClient
saveascontainedherein.
8.2.5. The Parties choose as their addresses at which they will accept all notices and communications their
respective addresses as notified to the other Party in writing from time to time at which addresses all
processesandnoticesmayvalidlybeservedordeliveredtotheParties.
8.2.6. Saveasishereinprovided,AgencywillnotberesponsibletotheClientortoanythirdpartyforanydirector
consequentialdamages,oranylossofprofitthattheClientoranythirdpartymaysufferforanyreason.
ClientindemnifiesAgencyagainstanysuchclaims.
9.
LegalandJurisdiction;
9.1. AllInternationalAgreementsaresubjecttoEnglishLaw.
10. BreachandLitigation;
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10.1. Intheeventofdisputes,defaultofpaymentsandrelatedliabilitiesresultingincivillawsuitsEnglishLawwillbe
observedandlitigationconductedaccordingtosameinEnglishcourts.
11. SpecialClausepertainingtosolicitingservicesandProfessionalFees;
ThisClauseisonlyapplicableintheeventof;
11.1. TheClienthasaninternalCandidateinmind,butisaskingtheAgencytoprovidecandidatesforthepurposesof
internalprocessesand/or;
11.2. SolicitstheservicesoftheAgencybutceasesallcommunicationwiththeAgencyforreasonsnotdeclared;
11.3. OrplacesapositiononHoldafterAgencysubmittedCandidates
11.4. TheClientagreesthattheServicessolicitedfromtheAgencyisforagenuinevacancytheAgencyisrequiredto
recruitfor.ShouldtheClientissueaJobSpecificationorRoleProfiletotheAgency–itwillbeconsideredasthe
solicitationofservices.TheAgencywillnormallyincurcoststoadvertiseorsearchforthecorrectCandidate.
ShouldtheClientaftersolicitingtheservicesoftheAgencyappointaninternalCandidatefortheposition,the
ClientwillbeliableforaProfessionalFeeof£350(threehundredandfiftypounds)totheAgencyas
compensationforcostsincurredandwillbepayableinaccordancetoclause2ofthisagreement.
11.5. PositionsPlacedonHold;
11.5.1. ShouldtheAgencybeinformedthatapositionhasbeenplacedonholdaftertheAgency’scandidateshad
beenreferredand/orhadbeeninterviewed,theClientwillbeliableforanAdministrationFeeof£350
(threehundredandfiftypounds)payableinaccordancetoclause2ofthisagreement.Thesaidamount
paidwillbedeductedonfinalinvoiceshouldacandidatebeappointedatalaterstage.
11.5.2. TheAgencywillbilltheClientaProfessionalFeefortheamountof£350(threehundredandfiftypounds)
forservicesrendered(andtorecoverAgencyCosts)intermsofclause2ofthisagreementinthefollowing
circumstances;
11.5.3. CommunicationFailureand/orno-responseoncorrespondenceand/ortelephonicrequestsfromthe
AgencyrequestingastatusreportorfeedbackfromtheClientinasfarandintheeventoftheagency
havingsubmittedCVstotheClient,buttheClientdoesnotrespondtothecommunicationwithinaperiod
of14daysnor;
11.5.3.1. Rejectingthecandidate’sCVsubmissionsinwritingor;
12. Providingreasonswhycommunicationshadfailedorhadbeenunsuccessful.
ClientRepresentativesandClientMandate;
12.1. TheClientagreesthatanyemployeeactingonitsbehalfandwhosolicitstheservicesoftheAgency–thatsuch
anemployeeisactinguponandwithintheClient’smandate.
13. Client’sCreditWorthiness,CreditChecksandTradeReferenceswhereapplicable;
13.1. TheClientAgreestofurnishtheAgencywithtwotradereferencesshoulditbespecificallyrequested.
14. TheClientagreesthatanyemployeeactingonitsbehalfandwhosolicitstheservicesoftheAgency–thatsuchan
employeeisactingwithintheClient’smandate.
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