300 SERIES – INSTRUCTIONAL STAFF
301
Definition of Instructional Personnel
302
Recruitment
303
Qualities
304
Professional Expectations
305
Prohibited Conduct
306
Certification
307
Teaching Contracts
308
Medical Examination
309
Credentials
310
Job Descriptions
311
Co-Curricular Assignments
312
Non-Paid Assignments
313
Evaluation
314
Contracted Services
315
Professional Development
316
Involuntary Leaves of Absence
317
Temporary Personnel
318
Early Retirement - Teacher
301
DEFINITION OF INSTRUCTIONAL PERSONNEL
The Board of Education defines instructional personnel as those positions that
require a teaching license to provide a service for the District. The Board directs
the District Administrator or Designee to develop administrative regulations for
this policy.
Administrative Regulations for Policy 301 (Definition of Instructional Personnel)
301-01
The category of instructional personnel will include, but not be limited to the
following positions: Teacher, School Psychologist, School Nurse, Guidance
Counselor, IMC Director, Coordinators, and Coaches
301-02
The District Administrator and Principals will be responsible for the supervision of
this category of personnel.
Approved 2/4/13
302
RECRUITMENT
The Board of Education recognizes that the recruitment of high quality
instructional staff is a function of the administration. The Board directs the
District Administrator or Designee to develop administrative regulations for this
policy.
Administrative Regulations for Policy 302 (Recruitment)
302-01
Recruitment of the instructional staff members of the District shall be the
responsibility of the District Administrator or Designee.
302-02
In the discharge of this responsibility, the District Administrator shall make such
use of other administrative and supervisory staff members as he/she deems
practical and effective.
302-03
Personnel shall be assessed and selected upon the basis of their proven and
potential abilities for the job position, and will not be discriminated against
because of race, sex, religion, creed, age, handicap, national origin or any other
basis prohibited by State or Federal law.
302-04
The recruitment will follow a procedure that attracts the highest quality
applicants.
302-05
The District Administrator will report any area of the system that creates barriers
to successful recruiting to the Board.
Reapproved 2/4/13
Reapproved 4/16/07
Approved 7/01/98
303
QUALITIES
The Board of Education desires that the instructional staff have certain
professional qualities. These qualities should better insure that the students will
have a high performing instructional staff. The Board directs the District
Administrator or Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 303 (Qualities)
303-01
The following qualities will be given consideration when selecting instructional
staff:
A. Interest in and ability to work successfully with young people.
B. Demonstrated high levels of professional behavior and teaching
competencies.
C. Enthusiastic personality and ability to get along with other staff members,
administrators and parents.
D. A background of involvement with community activities demonstrating a belief
that the certified staff of a school system should participate in some
community organizations and/or activities.
E. Previous teaching and/or related experiences demonstrating a willingness to
work as necessary to better meet the needs of the students with whom
he/she works or to better serve the overall instructional needs of other
students within the District.
F. Willingness to direct or help lead co-curricular activities, experiences, events
for which he/she is qualified.
G. Ability to perform all the functions required on the job and by the position.
Reapproved 2/4/13
Reapproved 4/16/07
Approved 7/01/98
304
PROFESSIONAL EXPECTATIONS
The Board of Education expects the professional staff to remain current in their
instructional field, and follow the educational philosophy and goals of the District,
and District policies and procedures. The Board directs the District Administrator
or Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 304 (Professional Expectations)
304-01
Instructional staff members shall maintain current in the pedagogy (Webster’s
definition is “the art, science, or profession of teaching”) and content of their
major field of instruction.
304-02
Instructional staff members shall possess and exhibit a knowledge and
appreciation of the characteristics, needs, and problems of children and
adolescent youth.
304-03
All instructional staff is to assume responsibility for the maintenance of proper
student conduct in classrooms, in the halls, and on school property, and for
enforcing the District’s Classroom Code of Conduct policy.
304-04
Instructional staff members shall be active and participate in appropriate
professional organizations.
304-05
Instructional staff members and departments shall continue to develop and
evaluate new materials and proven methods of instruction.
304-06
Instructional staff members shall show a positive approach to classroom
instruction with each student’s learning ability recognized as being unique.
304-07
Instructional staff members shall have a high degree of professional behavior
that fosters respect with students, other staff members, administrators and the
community.
304-08
Instructional staff members shall support the belief statements approved by the
Board.
304-09
Instructional staff members shall follow board policies, administrative regulations,
and State and Federal laws and regulations.
304-10
Instructional staff members who fail to satisfactorily meet professional
expectations may expect appropriate remedial action, including discipline,
dismissal, or non-renewal.
Revised 2/4/13
Revised 4/16/07
Approved 7/01/98
305
PROHIBITED CONDUCT
The Board of Education forbids inappropriate, illegal, illicit, or immoral conduct or
contact by a District employee (including vulgar, obscene, profane modes of
expression or other forms of communication or actions), which interfere with the
educational purpose, process, operations of the District or well being of an
individual. The Board directs the District Administrator or Designee to develop
administrative regulations for this policy.
Administrative Regulations for Policy 305 (Prohibited Conduct)
305-01
When an alleged incident is brought to the attention of the staff, it must be
reported immediately to the Building Principal.
305-02
The reported incident will be reduced to writing.
305-03
The Building Principal will determine if there is the probability of alleged
occurrence. If so, the report will be investigated or filed with the proper
authorities.
305-04
All reports of inappropriate conduct by a professional employee will be
investigated immediately.
305-05
The steps outlined in the concern procedure will be followed.
305-06
The investigation will be planned and carried out in accordance with State
Statutes.
305-07
The confidentiality of the incident will be maintained to the best abilities of all
parties.
305-08
The District Administrator is authorized to employ a third party to investigate the
reported incident.
305-09
The administration and staff will cooperate fully and completely with the
authorities assigned to the incident.
305-10
The District Administrator has the authority to assign paid or unpaid
administrative leave to a staff member. The paid or unpaid leave will be brought
to the next Board meeting for action.
305-11
Upon completion of the investigation a report will be made to the District
Administrator.
305-12
The District Administrator will determine the disciplinary action to be administered
and make a recommendation to the Board for action.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
306
CERTIFICATION
The Board of Education requires that all instructional employees shall be properly
licensed and certified as required by State Statutes and the Department of Public
Instruction. Temporary certification approved by the Department of Public
Instruction may be accepted for given positions at given times. The Board
directs the District Administrator or Designee to develop administrative
regulations for this policy.
Administrative Regulations for Policy 306 (Certification)
306-01
The application process will require verification that an individual can be licensed
in the State.
306-02
The prospective employee will produce a copy of his/her certification or if he/she
is a new teacher, will produce a copy of the license application and their
canceled check prior to a contract being issued.
306-03
Certified employees will be required to maintain a current license. A copy of the
license, or a copy of the application and canceled check in the case of new
graduates, will be provided for the personnel file.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
307
TEACHING CONTRACTS
The Board of Education will issue contracts to the instructional staff. The
contract shall contain the necessary legal language to convey the necessity of a
formal document of employment. The Board directs the District Administrator or
Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 307 (Teaching Contracts)
307-01
Teaching contracts with instructional personnel shall be in writing, state the
length of time the contract is in force, and identify the compensation for the
contract period together with the schedule of periodic payments.
307-02
Teaching contracts shall be recommended by the District Administrator,
approved by a majority vote of the Board, signed by the president, clerk, and
treasurer of the Board, co-signed by the employee, and then filed with the School
District Clerk in the District Central Office.
307-03
Teaching contracts shall be regulated by the laws of the State of Wisconsin.
307-04
A contract will not be offered to a candidate under contract to another school
system.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
308
MEDICAL EXAMINATIONS
The Board of Education requires all instructional personnel, upon their initial
employment, to have a physical examination. The physical examination should
provide the District some assurance that individuals hired for a teaching position
is are healthy and free of contagious disease. The Board directs the District
Administrator or Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 308 (Medical Examinations)
308-01
Physical examinations shall be required of all instructional personnel upon their
initial appointment. Forms for examination shall be provided by the School
District, and the completed forms shall be filed with the District Administrator.
The District will assume the cost of the initial school physical up to an amount
equal to the fee negotiated and charged for such physical at the Richland
Medical Center. The employee is responsible for presenting the physician’s bill
for the school physical to the Business Office.
308-02
The physical examination shall include a tuberculin test or chest x-ray.
308-03
The building administrator or District Administrator may request instructional staff
members absent from work because of illness or disability to submit a physician’s
statement indicating the patient’s general health status, a prognosis as to
approximate date of return to service, and/or ability to return to work and assume
full duty. Such physician’s statement shall be furnished by the instructional staff
member at no cost to the District.
308-04
A religious objector status may be applicable to this policy.
308-05
An instructional staff member returning to work after childbirth, other disability, or
serious illness, must submit a written physician’s approval to return to work to
his/her administrator before he/she will be allowed to return to his/her job.
308-06
An instructional staff member whose physical, mental, or emotional well-being is
such that the District Administrator feels he/she is unable to adequately perform
his/her assigned task may be required to undergo an appropriate examination
from a qualified physician and present evidence from that examination indicating
that he/she is physically, mentally, or emotionally able to perform the tasks to
which he/she has been assigned.
308-07
Exceptions to the foregoing shall be as provided in section 118.25 of Wisconsin
Statutes.
308-08
Each instructional staff member will be required to have a reexamination every 5
years. The District will assume the cost of the five-year school physical up to an
amount equal to the fee negotiated and charged for such a physical at the
Richland Medical Center.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
309
CREDENTIALS
The Board of Education requires that all instructional staff have a valid copy of
their teaching license, official transcripts, application, resume, and physical
examination on file in the District Central Office. The Board directs the District
Administrator or Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 309 (Credentials)
309-01
A procedure will be established which insures that a teacher’s credentials and
personnel file are maintained with the proper and current documents pursuant to
the policies of the Board of Education.
309-02
Instructional staff must have a valid copy of their teaching license, official
transcripts, physical examination record, and District application form on file in
the District Central Office.
309-03
Instructional staff who do not have a valid copy of their teaching license, or an
accepted verification of application for license, and official transcripts on file may
have salary withheld until such copies are obtained by the staff member and
presented to the Central Office for filing.
309-04
Files of instructional staff lacking vital documentation for salary advancement or
other items related to documentation may have salary increases delayed or
postponed until the next cycle. This postponement could be up to a year.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
310
JOB DESCRIPTIONS
The Board of Education requires that job descriptions be established for all
positions in the District. The job descriptions need to be maintained in an up to
date condition, addressing new issues pertaining to jobs and work rules as they
develop. The Board directs the District Administrator or Designee to develop
administrative regulations for this policy.
Administrative Regulations for Policy 310 (Job Descriptions)
310-01
The Job Description shall contain but not be limited to sections for: Job, Title,
Department, Reports to, Prepared by, Approved by, Summary, Essential Duties
and Responsibilities, Supervisory Responsibilities, Qualifications, Education
and/or Experience, Language Skills, Mathematical Skills, Reasoning Ability,
Certificates, Licenses, Registrations, Physical Demands, Work Environment, and
Other Skills and Abilities needed for the job.
3010-02
The Job Description will be developed for any new position before the position is
recommended by the District Administrator and action taken by the Board.
310-03
The Job Description, if describing a single position, shall be reviewed each time
the position is vacant and before the position is filled.
310-04
All Job Descriptions shall be reviewed in the year 2000 and each five years
thereafter.
310-05
Job Description books will be maintained in each Administrator’s and
Supervisor’s Office.
310-06
The District Administrator’s office or the office assigned shall be responsible for
maintaining the Job Description books in a current condition.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
311
CO-CURRICULAR ASSIGNMENTS
The Board of Education delegates the assignment of individuals to co-curricular
duties to the administration. Assignments and contracts shall be recommended
to the Board of Education by the District Administrator. The Board directs the
District Administrator or Designee to develop administrative regulations for this
policy.
Administrative Regulations for Policy 311 (Co-Curricular Assignments)
311-01
Co-curricular assignments shall be separate from the regular teaching contracts.
311-02
The co-curricular contract shall be in writing, state the length of time the contract
is in force, and identify the compensation for the contract period as established
by the Board of Education.
311-03
Payment for co-curricular assignments will be made upon completion of the
assignment and verification by the Level Administrator is received by the District
Office.
311-04
The co-curricular contract shall be recommended by the District Administrator,
approved and signed by the Board Officers and co-signed by the employee, then
filed with the District Office.
Revised 2/4/13
Revised 4/16/07
Approved 7/01/98
312
NON-PAID ASSIGNMENTS
The Board of Education recognizes that any instructional staff member may be
assigned to other non-paid duties. The Board directs the District Administrator or
Designee to develop administrative regulations for this policy.
Administrative Regulations for Policy 312 (Non-Paid Assignments)
312-01
The administration may assign any instructional staff members' duties that the
administration considers necessary for the operation of the School District.
312-02
Assignments will be distributed among the instructional staff as equitably as
possible.
312-03
No instructional staff member shall be required to perform an assignment which
he/she is medically unable to perform.
Revised 2/4/13
Revised 4/16/07
Approved 7/01/98
313
EVALUATION
The Board of Education recognizes that the interest of the District can best be
served when the students of the District are taught by quality, effective and
efficient teachers. In an effort to ensure this, the Board directs the administration
to develop a full and comprehensive instructional evaluation system. The Board
directs the District Administrator or Designee to develop administrative
regulations for this policy.
Administrative Regulations for Policy 313 (Evaluation)
313-01
The administrative staff shall continuously assess and evaluate the performance
of instructional staff members.
313-02
The administration shall develop an evaluation system and instrument that
attempts to provide insight into the instructional process and assess the
instructional staff on the processes.
313-03
Probationary teachers will have written formal evaluations each year completed
by March 1 and will hold a conference with the building administrator to discuss
the evaluation.
313-04
A formal evaluation of non-probationary teachers shall be done every three
years, in writing, and a conference held with the building administrator to discuss
the evaluation.
313-05
An informal conference and evaluation will be held annually if no formal
evaluation is conducted.
313-06
Mutually agreed upon improvement goals, which reflect the evaluation or
improvement needs discussed jointly between the teacher and the administrator,
will be developed each year.
Revised 2/4/13
Revised 4/16/07
Approved 7/01/98
314
CONTRACTED SERVICES
The Board of Education may contract for any special services that it determines
may aid in the instruction, maintenance and/or improvement of the School
District’s educational programs and/or co-curricular programs. The Board directs
the District Administrator or Designee to develop administrative regulations for
this policy.
Administrative Regulations for Policy 314 (Contracted Services)
314-01
The service to be contracted shall be identified in writing.
314-02
Specification for the contracted service must contain services to be provided,
qualifications needed, licenses and certification required, special training
required, assurance that Federal and State employment rules are followed,
beginning and ending date of service, and other items specific to the contracted
service.
314-03
Contracted Services Agreements shall not violate State Statutes.
314-04
The District Administrator will make a recommendation to the Board for approval
of the proposed contracted service.
314-05
The services of the contracted provider will be evaluated by the building level
administrator before renewal of the contracted services agreement and a
recommendation made to the District Administrator.
Revised 2/4/13
Revised 4/16/07
Approved 7/01/98
315
PROFESSIONAL DEVELOPMENT
The Board of Education, in an effort to meet and provide training for the everchanging educational field, will provide a planned staff development program.
This program should not only meet the challenges of changing educational
needs, but also address the re-training of staff in effective teaching and learning
activities. The Board directs the District Administrator or Designee to develop
administrative regulations for this policy.
Administrative Regulations for Policy 315 (Professional Development)
315-01
The Staff Development Committee shall be made up of teachers from each
building (2 elementary, 1 middle school, 1 high school), a representative from
pupil services staff and an administrator. In addition, representatives from the
support staff and parent organizations shall be invited to attend the meetings.
315-02
The Staff Development Committee shall be responsible for evaluating the longterm and immediate needs of the instructional staff of the district.
315-03
The Staff Development Committee shall survey teachers to determine their
needs and evaluate the current year’s Staff Development Plan. Individual staff
members are encouraged to make recommendations to the committee members
at any time.
315-04
The Staff Development Committee shall review publications and conferences for
the latest staff development opportunities that are relevant to the needs the staff
has identified.
315-05
The Staff Development Committee will plan and implement a three-year staff
development program that meets the needs of the current year, and is reviewed
and adjusted each spring.
315-06
The Staff Development Plan will have measurable objectives that will be stated
and evaluated in the plan, and the results will be reported to the Board.
315-07
The Staff Development Plan should provide for the training of staff new to District
so that training is not lost to attrition.
315-08
The District Administrator, the Staff Development Committee and the
Administrative Team will organize the resources for the Staff Development Plan.
315-09
The Board shall approve the annual staff development plan for the following
school year by May.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
316
INVOLUNTARY LEAVES OF ABSENCE
The Board of Education may initiate a leave of absence for an instructional staff
member after receiving a recommendation from the District Administrator. The
Board directs the District Administrator or Designee to develop administrative
regulations for this policy.
Administrative Regulations for Policy 316 (Involuntary Leaves of Absence)
316-01
Involuntary leaves of absence may be assigned when the employee’s work
performance is being impaired by the employee’s general health or physical
condition.
316-02
Each involuntary leave of absence will be examined on an individual basis and
weighed on the merits of each individual case.
316-03
The possible effect of the leave upon the District program/operation will be a
major consideration when making the recommendation.
316-04
Competent medical advice and other pertinent evidence will be considered by the
administration in reaching its recommendation.
316-05
The District Administrator will recommend the period of leave to the Board for its
approval.
Reapproved 2/4/13
Revised 4/16/07
Approved 7/01/98
317
TEMPORARY PERSONNEL
The Board of Education recognizes the need for temporary instructional
personnel. The temporary personnel must be equal to the qualities and skills of
the regular staff so as not to interfere with the instructional process. The Board
directs the District Administrator or Designee to develop administrative
regulations for this policy.
Administrative Regulations for Policy 317 (Temporary Personnel)
317-01
Substitute Teachers
A. The administration shall maintain a list of qualified substitute teachers,
employ them as necessary, and advise them of their assignments.
B. Substitute teachers shall be reimbursed at the rate determined by the District
Administrator and approved by the Board.
C. Neither substitute nor temporary teachers shall be considered as regular
employees of this District.
D. Only substitute teachers who maintain a current DPI license and provide a
copy of the license to the District Office shall be placed on the Substitute
Teacher List.
317-02
Temporary Teachers
A. A substitute teacher who replaces a regular teacher for a period of at least 20
consecutive school days shall be classified as a temporary teacher and be
employed for specific periods of time only. Salaries shall be determined by
the District Administrator and approved by the Board. A temporary teacher
contract will be issued to the substitute teacher.
B. A substitute teacher working 1-19 consecutive school days for a regular
teacher will be paid as a substitute until day 20. On the 20th day the
substitute teacher shall become a temporary teacher and be paid as per a
temporary teacher.
317-03
Student Teachers
The administration may assign student teachers to regular teachers who
volunteer to work with them.
317-04
Intern Teachers
The District Administrator may use interns when they are available.
Compensation shall be at the rate established by the sponsoring college or
university.
Reapproved 2/4/13
Revised 4/16/07
Approved 8/07/00
318
EARLY RETIREMENT – TEACHER
The Board of Education recognizes the benefit of early retirement to both the
District and its teaching staff. Teachers who have served the Richland School
District for a continuous period of 15 or more years may retire at age 55 and
receive benefits as per the administrative regulations established. After a review
of the teacher’s request for early retirement, the request shall be approved by the
Board. The Board directs the District Administrator or Designee to develop
administrative regulations for this policy.
Administrative Regulations for Policy 318 (Early Retirement-Teacher)
318-01
Teachers who have served the Richland School District for a period of 15 or
more continuous years may retire at age 55 and receive benefits as per the Early
Retirement Policy.
318-02
For the purpose of determining the school year in which a teacher will reach the
age of 55, the school year shall be defined as extended from September 1 of one
year through August 31 of the next calendar year during which the teacher will
reach the age of 55.
318-03
A sum not to exceed $7000 per year for five (5) years shall be paid to the retiree
in 24 payments annually.
318-04
The retiree may participate in the District health insurance pay at his/her own
expense until such time as the retiree is eligible for Medicare or other Federal
insurance benefits.
318-05
In an instance where one spouse elects to retire and the other continues
employment with the School District, they must select from one of the following
options:
A. The retiree has single health insurance and the employee has single health
insurance.
B. The employee has family health insurance and the retiree is listed as the
spouse.
318-06
In case of death, the payments shall be terminated and shall be prorated for the
year of death.
318-07
Teachers who desire to participate in this program shall make application not
later than the first day of April prior to the school year in which they plan to begin
their retirement.
318-08
The Board reserves the right to limit the total number of applications granted to
five per year.
318-09
This policy and administrative regulations shall be reviewed every two years.
Reapproved 2/4/13
Revised 4/16/07
Approved 10/15/01
Revised 1/7/00
Approved 7/1/98