GARDNER FAMILY HEALTH NETWORK, INC.
JOB DESCRIPTION
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JOB TITLE: Administrative Assistant
ORGANIZATIONAL UNIT: Nursing
Union: Non-Union
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BASIC FUNCTION: This position is created for the support of the Director of Nursing Services
this position performs general office work. Coordination of various clerical duties. Responsible for
administrative/clerical work for the office as assigned, may include departmental file systems. Maintain
appointment/calendar and day-to-day schedule. Direct dissemination of information, memoranda,
reports, etc., to clinic personnel and to various other designated agencies has requested by the DON
Maintain accurate minutes of related meetings as needed. Will directly assist DON with any licensing
process, forms and purchase requests for any mandated fee's. To have completed records for
credentialing for nursing department. As directed by DON will initiate Purchase Request forms
completed with details to assure readiness to submit to accounting department
SPECIFIC JOB RESPONSIBILITIES:
1. Maintain orderly files
2. Orderliness of immediate work area and overall office appearance
3. Care of office machines and their operation
4. Responsible for completing office supply orders under direction of supervisor
5. Create forms perform daily data entry as needed
6. Take meeting minutes as needed
8. Create and keep up to date various spreadsheets
9. Gather research (usually via internet) as requested
10. Maintain confidentiality at all times
11. Interact in a professional and polite manner with all personnel
12. Will understand that all decisions regarding nursing will be the direct responsibilities of the Director
of Nursing.
13. Working with Director of Nursing to develop, revise and organize all protocols under the umbrella
of nursing.
Revised: 8-05-10
14. Assure that the protocols are reviewed by the Director of Nursing prior to releasing to other clinic
sites.
15. Will take meeting minutes as directed by DON.
16. Will keep records of in-service training.
REPORTS TO: Director of Nursing Services (DON)
SUPERVISION GIVEN: None.
MINIMUM QUALIFICATIONS:
Experience in business or healthcare administration or related field. Demonstrated proficient computer
ability including – but not limited to: programs such as Microsoft Office – Word – Excel, various
E-mail programs e.g. Explorer.
Physical Demands:
Handles office equipment and supplies. Finger hand dexterity and eye coordination in typing and
operating office machines and computer equipment.
Special Demands:
Proficieny in good English grammer / writing skills is required -Preferred. Close attention to details
for short periods under conditions of frequent interruptions. Good judgment in telephone conversations,
conversations with staff and visitors. Courtesy and cooperation in dealing with patients, visitors and staff
members as well as the public. Ability to search internet to obtain resource materials.
It is the policy of Gardner Family Health Network to provide equal employment opportunity to all people
without regard to race color, ancestry, religious creed, national origin, disability, medical condition,
gender, sexual orientation, age, or marital status.
THIS JOB DESCRIPTION DOES NOT CONSTITUED A CONTRACT FOR EMPLOYMENT
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Approved by unit Director
(Signature)
Date:____________
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Copy Received by Employee
(Signature)
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Approved by HR Director
Date:____________
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Print Employee Name
Revised: 8-05-10