Microsoft Word 2013
Next Steps
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Agenda
Formatting Documents the “Right”
Way - Why Bother?
Setting Up Your Workspace
Ruler
Styles
Tabs
Show/Hide ¶
Word Tools Make Life Easy
Lists
Tables
Labels
Envelopes
Formatting Your Document
Justification
Margins
Page Breaks
Indenting Paragraphs
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But it looked just fine…
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Give Your Doc a Good Foundation
It will be more
flexible…in a good way.
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Set Up Your Workspace
Ruler
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Set Up Your Workspace
Styles
Normal
No
Spacing
Normal,
adjusted
to double
(2.0)
spacing
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Set Up Your Workspace
Styles
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Set Up Your Workspace
Styles
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Set Up Your Workspace
Tabs
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Set Up Your Workspace
Tabs
• Tabs are used to align text on your page.
• You need them…
• because characters are not the same width
• so two lines of 60 characters are not always the same
length
• tabs are the only accurate way to line up text
• right tabs are fun!
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Set Up Your Workspace
Tabs
For visual learners – the Ruler is all you need to set up tabs.
Select the type of tab you want, and simply click on the Ruler
to place the tab stop.
• Right Tab
• Text will flow backwards as you type
• Left Tab
• Traditional move to the left across the page
• Center Tab
•
Centers your text at that point – even if it isn’t the center of the page
Hold down the ALT key for accurate measurements.
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Set Up Your Workspace
Tabs
• Rather wrap your mind around a list? Use the Tabs
Dialog Box.
• Click the arrow on the lower right of the Paragraph
group.
• Click the Tabs button on the lower left of the
Paragraph dialog box.
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Set Up Your Workspace
Show/Hide ¶
Show/Hide ¶
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Other ¶ Layout Choices
• Justification
• Margins with the Ruler
• Page Breaks
• Indentation
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Magic Typing Time
•Open a new document.
•Type
=rand (8,10)
and hit “enter”
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Other ¶ Layout Choices
Justification
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Other ¶ Layout Choices
Margins on the Ruler
• Patiently hover your pointer at the edge of the grey
and white area of your ruler.
• When you see the double-sided arrow
appear, press your left mouse button and drag that
margin.
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Other ¶ Layout Choices
Page Breaks
• Page breaks will happen naturally when you have
enough text to fill a page and flow onto the next page.
• If you want to force a move onto the next page, don’t
just keep hitting enter. Insert a “Page Break”.
• The keyboard short cut for this is Ctrl-Enter.
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Other ¶ Layout Choices
Indentation
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Other ¶ Layout Choices
Indentation
• Drag the symbols from their location on the ruler,
or select them from the tab selector and drop them
on the ruler.
• First Line Indent (tab selector & ruler)
• Hanging Indent (tab selector & ruler)
• Left Indent (ruler only)
• Right Indent (ruler only)
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Other ¶ Layout Choices
Indentation
Simple Indent Increase & Decrease Steps
Click to get the detailed
Paragraph Dialog Box
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Word Tools Make Life Easy
Creating Lists with Bullets or
Numbers
• This can be done before you have typed your text,
or after you already have typed a plain list.
• If you are working with an already-typed list, just
highlight the list and select the type of bullet you
want to use.
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Word Tools Make Life Easy
Tables
• Tables provide a framework to organize your
information in columns and rows.
• Tables aren’t just for numbers. They can be used
for words or even pictures.
• Tables are flexible. You can easily add rows, change
the width of the columns, and even make the
borders between the “cells” invisible.
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Word Tools Make Life Easy
Tables
• Click the Insert Tab and click Table
•Quick select a table using the
grid shown. Just point at the
size table you want and click.
•Or click Insert Table for a
dialog box where you can enter
the number of columns and
rows you need.
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Word Tools Make Life Easy
Tables
• Use the Tab key or the arrows to move from one
“cell” to another. Hitting Tab in the last cell of the
table will add another row.
• Regular formatting rules apply inside tables; select
text and you can change the font, size, or
justification within the cell.
• Click this arrow symbol in the upper left corner of
the table to select the entire table:
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Word Tools Make Life Easy
Labels
• Labels are tables with invisible borders.
• Microsoft & label manufacturers work together to
make labels easy.
• Click the Mailings tab.
• Click the Labels icon on the far left.
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Word Tools Make Life Easy
Labels
•Click Labels to open a
dialog box.
•This is where you select
the size of your labels.
Use your manufacturer’s
item number, or grab a
ruler.
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For a full page of the same
label:
•Type right into Address box.
•A right mouse button click
will allow you to change the
font.
•Send directly to the printer,
or click New Document for
additional editing.
For a page full of different labels:
•Leave the Address box blank
•Click New Document.
•You’ll get a precisely measured table that you can complete.
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Word Tools Make Life Easy
Envelopes
• Click the Mailings tab
• Click the Envelope icon on the far left
•Type right into the boxes provided.
•A right mouse button click will allow
you to change the font.
•Send directly to the printer, or add it
as a final page of your document.
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Going Forward
• Learning Library Express & lynda.com –
online computer skills tutorials
• The Crystal Lake Public Library subscribes to these services.
Enter the tutorials through the Library’s website or here in the
Library.
• Set up your own personal account to manage your online
courses.
• Take home a reminder card to find your way back to Learning
Express or lynda.com
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