JOB DESCRIPTION
Position: Administrative Associate
Reports To: Associate Director, Administration
Emphasis: Executive Assistant
Department: Administration
Level: II
Location: Los Angeles
Classification: Full Time
Compensation: $35,000-$50,000 DOE
FLSA: Non-Exempt
Supervisory Responsibilities: No
______________________________________________________________________________
Summary:
The Executive Assistant is responsible for providing general administrative support to the
Executive Office, maintaining board relations and executing tasks related to organizational
development.
Responsibilities:
The following reflects management’s definition of essential functions for this job but does not
restrict the tasks that may be assigned. Management may assign or reassign duties and
responsibilities to this job at any time due to reasonable accommodation or other reasons.
Reasonable accommodations may be made to enable individuals with disabilities to perform
essential job functions.
Executive Office/Board Relations
 Answer all Executive Office calls, greet visitors, and coordinate communication and
messages appropriately
 Schedule and maintain CEO and COO calendars; provide follow-up correspondence
 Assist with drafting written documentation and correspondence for the Executive Office
 Maintain confidentiality of matters concerning the Executive Office
 Provide support to all executive and direct management staff
 Support the Executive Office with travel arrangements including securing
transportation, preparing itineraries, and arranging all necessary preparations
 Assist in research, preparation, and written documentation for special projects,
presentations and meetings
 Maintain the Board of Directors meeting calendar
 Maintain correspondence with the Board of Directors
 Plan and coordinate board meetings
Administration Associate I, Executive Assistant
PATH is an Equal Opportunity Employer
Page 1 of 3
Rev. 3/2014
JOB DESCRIPTION (continued)
Administration Associate I, Executive Assistant

Maintain filing and records system of board related documentation
Organizational Development
 Assist in the development of forms, procedures, and manuals for various departments
including Operations, Human Resources, and Administration
 Research and formulate training plans in addition to maintaining the training calendar
within the administration and Human Resources Department
 Assist with writing proposals and reports for the Administration Department
 Assist with agency wide survey administration
 Assist with the planning and execution of agency orientations
 Create and maintain agency organizational charts
 Assist with special projects from the Human Resources Department
 Assist the Development Department by maintaining the donor database which includes
daily data entry of private giving, sending out acknowledgment letters for all donations,
and sending updated records to agency leaders
 Support the Associate Director of Administration with special projects as assigned
 Attend all administrative meetings and provide input and feedback related to
department operations
 Provide back-up support for other tasks within the Administration Department
Qualifications:
 Bachelor’s level or equivalent, three to five years related experience, or equivalent
combination of education and experience
 Excellent verbal and written communication skills
 Acute attention to detail
 Proficient on Microsoft Outlook, Word, Excel
 Keystrokes a minimum of 30 wpm
 Commitment to excellence and high standards
 Strong organizational, problem-solving, and analytical skills; able to manage priorities
and workflow
 Strong interpersonal skills
 Ability to understand and follow written and verbal instructions
 Ability to deal effectively with a diversity of individuals at all organizational levels
 Good judgment with the ability to make timely and sound decisions
 Creative, flexible, and innovative team player
 Ability to work independently and as a member of various teams and committees
 Versatility, flexibility, and a willingness to work within constantly changing priorities
 Must be able to speak, read, write, and understand the primary language(s) used in the
workplace
 Maintain regular attendance
Administration Associate I, Executive Assistant
PATH is an Equal Opportunity Employer
Page 2 of 3
Rev. 3/2014
JOB DESCRIPTION (continued)
Administration Associate I, Executive Assistant
Mandatory Requirements:
 Employment eligibility verification
 Tuberculosis test
 Successful completion of background screening & drug test
 Ability to work flexible hours which may occasionally include evenings or weekends
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform essential job functions.
In the course of performing the job, this position typically spends time sitting, standing, climbing stairs,
walking, driving, carrying (20lbs), and lifting (20lbs). Operating a computer keyboard, firm/strong
grasping, and repetitive hand control. Able to complete all forms in personal writing. Makes and
receives telephone calls. Use of general office equipment, copier, scanner, fax machine Subjected to
outside environmental conditions.
Work Environment
You may be in contact with individuals and families in crisis who may be ill, using substances and/or
not attentive to personal health and safety for themselves. The employee may experience a number of
unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of
personal care. The employee must be ready to respond quickly and effectively to many types of
situations, including crisis situations and potentially hostile situations.
How to Apply
To be considered for a position, email resume to: [email protected]. EOE. Please be sure to reference Job
Title and JR# in the subject line of your email. Please submit cover letter and resume as an attachment
in a Word Document or PDF format only. Due to the volume of resumes received, no calls or faxes
regarding submission will be returned. Your resume will only be routed correctly and considered, if all
instructions above are met.
Administration Associate I, Executive Assistant
PATH is an Equal Opportunity Employer
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Rev. 3/2014