Region V BOCES Executive Board Meeting
Minutes of the Meeting
Tuesday, May 27, 2014
Present at the meeting: Board Chairperson - Bob Ramsey, Vice Chairperson - Eileen Merritt, Robbi
Farrow - Treasurer, Board Members, Carlton Underwood, Kay Ferris, Jennifer Hayward, Dave Nelson and
Executive Director - Doris Woodbury. Also present at the meeting, Colleen Meiners, Bill Oliphant, Patty
Talley, Don Borchardt, and Krista Szymanik.
Agenda
A.
A.1
A .2
CALL TO ORDER – 8:36 PM
Approval of Agenda
Correspondence
B.
B.1
B.2
B.3
B.4
B.5
B.6
B.7
B.8
ACTION ITEMS
Minutes from Region V BOCES Executive Board Meeting on April 22, 2014
Complaints and Grievances Policy Revision, Second Reading
Declare Specific Vehicles as Excess Property
Fee Schedule Increase for 2014 – 2015 – Transportation at RLC and Sunrise
413 Contract(s) 2013-2014
Percent Expended Budget Report, Check Register and Bills Payable Report
Preliminary Budget - 2014-2015 School Year
Set the Date for the June Board Meeting
D.
D.1
EXECUTIVE SESSION
Personnel
(Reconvene into Regular Session)
B.9
B.10
Request for Release from Teacher Contract
Request for Extended Medical Leave, GCBE (Insert after page 61)
C.
C.1
C.2
C.3
C.4
C.5
INFORMATION ITEMS
School Updates
RVB Technology Position
Mill Levy Fund Thank You
Resignations
Enrollment
E.
ADJOURN
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Meeting Structure Items
A.1
Approval of Agenda
Chairperson Bob Ramsey
Approve the Agenda as amended.
Robbi Farrow
Eileen Merritt
Item B.5 had a contract from Sublette CSD #1 added to it for a new total of $144,725.66.
Item B.10 was added. This item requested extended medical leave for a RLC employee.
Aye – 7
No – 0
Item Number: A.2
Item:
Correspondence – None
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ACTION ITEMS
B.1
Approval of the Minutes of the April 22, 2014 Executive Board Meeting
Chairperson Bob Ramsey/Information by Doris Woodbury
Approve the minutes of April 22, 2014 Executive Board Meeting.
Eileen Merritt
Robbi Farrow
None.
Aye – 7
No – 0
B.2
Complaints and Grievances Policy revision – Second reading
Chairperson Bob Ramsey/Information by Doris Woodbury
Approve the Second Reading of the revisions to the Complaints and Grievance Policy
(GBC).
Robbi Farrow
Dave Nelson
None
Aye – 7
No – 0
B.3
Declare Specific Vehicles as Excess Property
Chairperson Bob Ramsey/Information by Doris Woodbury
Approve the listed vehicles at Region V BOCES as “Excess Property”.
Eileen Merritt
Robbi Farrow
Region V BOCES has a number of vehicles that are either not being used (mini busses) or
are old with many miles, or have other problems.
 At this time we do not need to replace these vehicles.
 The busses were used when we were transporting disabled students for Teton
County School District. We have not provided this service for about 5 or 6 years.
 We will have a savings on the insurance costs for our fleet and a modest amount of
revenue from their sale.
 All vehicles to be sold in “as is” condition.

#
1
2
3
4
5
Vote:
Year
1995
2000
2000
2004
2007
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We will advertise these vehicles, take bids and sell the vehicle. We will advertise
within RVB, our member districts and other local nonprofits.
Vehicles to be declared as excess:
Model
Capacity
Miles
Condition
Tires
Suburban
9
230,532
Fair
Good
Mini bus/lift
8
123,033
Good
Good
Minibus
16
201,511
Good
Good
Kia Spectra
4
64,000
Good
Good
Mini bus/lift
12
96,901
Very Good
Good
Aye – 7
No – 0
B.4
Fee Schedule Increase for 2014 - 2015
Chairperson Bob Ramsey/Information by Doris Woodbury, Colleen Meiners
Approve the Fee Schedule increases for transportation costs at Sunrise School and
Roosevelt Learning Center for the 2014 – 2015 school year as presented.
Robbi Farrow
Dave Nelson
The increases in transportation are high. RVB is only recovering the actual costs of
transporting students. Many students must be transported individually because of their
disabilities. The Para Professionals that do the transport are highly skilled and trained to
help students deescalate any behavior. The transportation takes place before and after
school. Their pay rate is the overtime rate because transportation is in addition to their
work during the instructional day.
Aye – 7
No – 0
B.5
413 Contracts 2013-2014
Chairperson Bob Ramsey/Information by Doris Woodbury
Approve the 413 contracts for the amount of $144,725.66
Robbi Farrow
Jennifer Hayward
We have six 413 Contracts:
Fremont County School District #25 for $8,737.00
Lincoln County School District #2 for $36,122.50
Sheridan County School District #2 for $44,314.50
Sweetwater County School District #2 for $18,462.00
Sublette County School District #1 for $23,130.16
Teton County School District #1 for $13,959.50
Aye – 7
No – 0
B.6
Percent Expended Budget Report, Check Register and Bills Payable Report
Chairperson Bob Ramsey/Doris Woodbury, Colleen Meiners
Approve the Check Register and Bills Payable for the months of April and May of the
fiscal year 2013 -2014 for the amount of $629,510.73 as presented.
Eileen Merritt
Dave Nelson
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On page 32 we have a budget category over 100 %. It is at 100.44 %. We need to put
some money in this category, RLC Administration.
Aye – 7
No - 0
B.7
Preliminary Budget for 2014 - 2015
Chairperson Bob Ramsey/Information by Doris Woodbury, Colleen Meiners
Approve the Region V BOCES preliminary budget in the amount of $8,696,831.00.
01 – General Fund:
$ 8,515,829.00
02 – Special Fund:
$
53,269.00
03 – Mill Levy Fund:
$ 127,733.00
Total Preliminary Budget:
$ 8,696,831.00
Dave Nelson
Kay Ferris
To lay the ground work for our June discussions we need to consider the following areas
as potential savings for the future:
Examine our Health insurance programs and research changing to an HSA for 2015-16.
Sunrise School Location and staffing.
Review the 400 Club sick leave benefit.
It is important to maintain quality benefits for our staff.
Aye – 7
Non - 0
B.8
Set the Date for the Next Board Meeting
Chairperson Bob Ramsey/Doris Woodbury
Approve Saturday, June 14, 2014, as the date of the next Region V BOCES Executive
Board meeting to be held on site at C-V and via conference call.
Robbi Farrow
Eileen Merritt
We have established that we will meet at C – V during the month of June. Usually we do
this on a Saturday. Anyone that is attending via phone will not participate in the
Executive Session.
Aye- 7
No – 0
Executive Session:
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Personnel
Move to go into Executive Session at 9:10 PM
Robbi Farrow
Eileen Merritt
Aye – 7
No – 0
Move to come out of Executive Session at 9:22 PM
Dave Nelson
Eileen Merritt
Aye – 7
No – 0
Action Items
Item Number: B.9
Item:
Presented by:
Motion:
By:
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Discussion:
Vote:
Request for Release from Teacher Contract
Chairperson Bob Ramsey/Doris Woodbury
Accept the letter of resignation from Krista Szymanik.
Robbi Farrow
Dave Nelson
None
Aye – 7
No – 0
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B.10
Request for Extended Medical Leave, Policy GCBE
Chairperson Bob Ramsey, Doris Woodbury
Approve Extended Medical Leave for RLC staff member through August 25, 2014 as per
policy GCBE.
Robbi Farrow
Eileen Merritt
None
Aye – 7
No - 0
By:
Second:
Discussion:
Vote:
Information Items
Item Number: C.1
Item:
School Updates
Presented by: Chairperson Bob Ramsey/Patty Talley, Jeff Goodrich and Don Borchardt
Discussion:
The Board expressed their appreciation of the updates each month. They are a valuable
tool in helping all of us stay connected.
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C.2
Region V BOCES Technology Position
Chairperson Bob Ramsey/Doris Woodbury
This new job will have plenty to do, especially with teaching and serving at all 3 schools.
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C.3
Mill Levy Fund Thank You
Chairperson Bob Ramsey/Doris Woodbury
Thank you to Teton County School District #1 Board of Trustees for approving .2 mill for
the support of Region V BOCES in their May meeting.
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C.4
Resignations
Chairperson Bob Ramsey/Doris Woodbury
The following staff have tendered their resignations:
Kelly Johnson, Certified Teacher and Case Manager, Sunrise School
Chuck Mollica, OTR, Carbon County School District #2
Krista Szymanik, Elementary Teacher, C – V Ranch School
Shannon Gorey, Elementary Para Professional, C – V Ranch School
Item Number: C.5
Item:
Enrollment
Presented by: Chairperson Bob Ramsey/Doris Woodbury
Information: Enrollment Is at 40 for C – V, 7 at Sunrise and 11 at Roosevelt Learning Center.
Adjourn
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E
Adjourn
Chairperson Bob Ramsey
Move to adjourn the meeting at 9:32 PM.
Dave Nelson
Carlton Underwood
None
Aye – 7
No - 0
________________________________________ ___________________________________________
Chairperson Robert J. Ramsey
Date
Board Clerk, Sherie Smith
Date