University of Wisconsin Colleges
Administrative Policy #44
ENERGY MANAGEMENT POLICY
Implemented: November 7, 2003
Approved by Chancellor: November 5, 2003
Recommended by Chancellor’s Council: November 4, 2003
Recommended by Administrative Services: Summer, 2003
Table of Contents
Background
2
Energy Management Objectives
2
Energy Management Administration
2
General Energy Conservation Guidelines
3
Campus Contingency Plan for Energy Emergencies
4
Integration of Energy Management into the Facilities Planning Process
4
Related Internet Energy Links
5
Administrative Information
5
Attachment A - UW Colleges Computer Power Guidelines
6
Attachment B - Energy Operational and Maintenance Guidelines
7
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ENERGY MANAGEMENT POLICY
BACKGROUND
The 13 campuses of the University of Wisconsin Colleges constitute a diverse array of academic, cultural
and geographic environments, programs, physical facilities and administrative structures. A comprehensive
energy management program is needed for two reasons:
To minimize the use of water, heat, and electrical energies in an effort to conserve natural resources,
and
To minimize the utilities cost to the UW Colleges, UW System and State of Wisconsin.
The UW Colleges Energy Management Program supports all aspects of campus operations including
learning environments, comfort, safety, equipment maintenance and operation, and indoor air quality.
Building managers must constantly strive to maintain an effective balance between these operational needs
and energy conservation.
In recognition of the individual campuses, their communities, and the comprehensive nature of energy
management, UW Colleges acknowledges the need for each campus to have the primary responsibility for
energy management. UW Colleges offers overall coordination and support of energy management efforts,
provides energy efficiency information, provides energy consumption data, and centrally manages the
institutional utility budget. Campuses work together, sharing information with each other, such as proven
energy conservation practices.
ENERGY MANAGEMENT OBJECTIVES
The campuses of the UW Colleges will strive to use energy efficiently and reduce energy waste while
providing a comfortable, secure environment for the campus community. The efficient use of energy will be
an important factor in campus policy development and decision making, and will be integrated into campus
operations and facilities development. Specifically, UW Colleges will:
A) Use energy efficiently.
B)
Minimize expenditures for energy.
C)
Research and consider renewable energy sources.
D) Incorporate energy efficient technology to the maximum extent possible in the design and
operation of campus facilities.
ENERGY MANAGEMENT ADMINISTRATION
Energy management should be incorporated into campus administration by the designation of the Buildings
& Grounds Superintendent as the Campus Energy Coordinator. It is essential, however, that the Chancellor,
deans, and assistant deans for administrative services demonstrate their support of these energy management
program guidelines as the institution’s commitment to energy conservation.
Responsibilities of the Campus Energy Coordinator include:
communicating the principles of energy efficiency to the campus community
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reviewing campus plans and facility designs for energy efficiency
conducting or arranging for facility audits (tuning, operation and maintenance; equipment
replacement audits; or detailed engineering audits)
GENERAL ENERGY CONSERVATION GUIDELINES
Each campus should articulate a statement on energy efficiency and energy management, and annually
reaffirm the guidelines by reviewing the goals for the campus energy management effort.
General Responsibilities
Every member of the University community should assume the responsibility for the following:
Closing windows and doors during heating and cooling season
Turning off personal computers and other office equipment when not in use (see Attachment A)
Shutting off lights in unoccupied rooms
Event Scheduling
In general, schedulers of classes, meetings and other campus activities will strive to minimize energy
use.
Evening and weekend classes will be concentrated in the fewest buildings possible.
On/Off or Day/Night setback control of air handling and pumping systems will be established by
classroom use schedules.
Building Climate
Whenever it is economically feasible and a building (or portion of a building) is unoccupied, the
temperature will be reduced in winter and increased during summer.
Temperatures in storerooms, hallways, stairwells, entrances, and other infrequently occupied areas
will be maintained lower or, if feasible, unheated. Special areas requiring constant or warmer
temperatures, such as animal facilities or chemical and biological stock rooms, may be exceptions.
Electric heat in University buildings will not be allowed except where it is impractical to use another
energy source, or by special written permission of the Campus Energy Coordinator. Space heaters
may only be used in building areas where an acceptable temperature cannot be maintained, and only
by permission of the Campus Energy Coordinator.
Gymnasiums in state facilities may not be air conditioned per guidelines issued by the Division of
State Facilities. UW Colleges recognizes that its communities may choose to install air conditioning
to make these spaces more usable year around for community-related events. Air conditioning in
gymnasiums should be used sparingly, and only when necessary for a public, community-related, or
other major event.
Each campus should be knowledgeable about the supplier of each energy type used on the campus, the
current price schedule (utility rate schedule, or State Purchasing Bulletin) and understand the daily and
seasonal variations in energy consumption and cost. Campuses are encouraged to take advantage of free
consulting and auditing services of equipment suppliers and the local utility company. This will allow you to
verify and improve the efficiency of campus operations.
Specific operational guidelines for campus physical plant staff are located in Attachment B.
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CAMPUS CONTINGENCY PLAN FOR ENERGY EMERGENCIES
The campus energy management program should include a contingency plan in the event of energy supply
disruptions or the reduced availability of energy to the campus. A written contingency plan can provide
an outline for the campus to follow in reacting to the sudden disruption of the campus energy supply.
Each campus should develop a contingency plan by assessing the reliability of the heating plant, the
electrical utility supply, and the operation and reliability of campus emergency generators (including size,
fuel supply, and connected equipment).
Development of the contingency plan should include the following elements.
1) Know the curtailment plan for your energy suppliers. Contact each supplier of your primary and
secondary (natural gas, coal, oil, electricity) energy sources and determine the campus' position on
their priority list.
2) Identify Critical Energy-Using Equipment: Prepare a list of primary equipment which would be
impacted by an energy supply disruption from your supplier.
3) Analyze Alternate Energy Sources: Evaluate and list back-up energy sources available for
emergency use. Examples include secondary fuel supplies, and building and portable emergency
generators. Include in your evaluation the fuel capacity and the estimated hours of availability of
the emergency energy equipment.
4) Develop a list of critical equipment or facilities which cannot be allowed to go without energy
(electricity and/or steam), and prepare an emergency energy supply plan.
5) Develop a campus operating strategy for periods of energy disruption. Another name for this step
might be a shut down priority list. Based on the energy type(s) disrupted and the need for campus
services, determine which facilities can and should be maintained operational. Operational
alternatives that should be considered include: lighting reduction, water heaters turn-down,
thermostat setback, exhaust reduction and rescheduling activities to even out energy demand.
6) Compile the information gathered into a written contingency plan.
7) Annually review and update the contingency plan.
INTEGRATION OF ENERGY MANAGEMENT INTO THE FACILITIES PLANNING
PROCESS
The campus facilities planning process provides for a current and comprehensive review of campus
facilities and determines priorities for facilities development and maintenance. The planning process
typically focuses on five planning areas:
Land and Boundaries
Building Space
Exterior Space
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Transportation and Circulation
Utilities and Services
Each of these planning areas can have an impact on campus energy use, and recommendations stemming
from each planning area evaluated with energy use in mind. Campus and institutional facilities staff need
to continually receive information on energy efficient technology and design principles.
New or remodeled space should be evaluated for heating, ventilating and electrical efficiency by
comparing the design to the State DOA/DFD Energy Design Guideline. The guideline sets forth design
requirements for the building envelope, auxiliary systems, HVAC systems, water heating, energy
distribution, energy management and lighting.
Energy efficiency must be an integral part of facilities planning. Energy efficient design improvements
are more easily and effectively made at the beginning of the design process. The campus energy
coordinator should be fully involved in the campus facilities planning process to ensure that the proper
balance is struck between efficient use of energy, use of current technologies, operational cost, and space
use.
RELATED INTERNET ENERGY LINKS
www.doa.state.wi.us/dfd (Facilities Development - DFD): Energy issues & policies.
(Documents): DFD: Energy Use Policy; Lighting Design Guidelines; & Project Energy Design
Guidelines.
www.doa.state.wi.us/energy Wisconsin Division of Energy.
www.ecw.org/index.html Energy Center of Wisconsin that provides energy research, education, &
consulting.
www.energy.gov
U.S. Department of Energy.
www.energystar.gov U.S. Government-backed programs for energy efficiency.
ADMINISTRATIVE INFORMATION
Reviewed by Assistant Deans for Administrative Services, Deans, and Building Superintendents –
Summer, 2003
Approved by Chancellor’s Council – November 4, 2003
Approved by Chancellor – November 5, 2003
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Attachment A
UW Colleges
Computer Power Guidelines
Background
Energy consumption is becoming an increasing concern for the UW Colleges. The UW Colleges spends
approximately $2.5 million on heat, power, and water utilities, and costs continue to rise despite energy
conservation programs and building improvements. Building additions and computers are large
contributors to this increase.
Facts
40% of all office energy use is attributed to computers & monitors and 80% of that is attributed to
monitors, therefore,
o 32% of all office energy use is from monitors
o 8% is from computers (system units)
Approximately half of the total UW Colleges energy cost is due to electricity.
COMPUTER POWER GUIDELINES – DESKTOP COMPUTERS
1. Turn off your monitor and computer over the weekend or for vacations.
2. Turn off your monitor each night.
3. Turn off your computer each night, if possible. Whether you should also turn off your computer
each night depends on two situations:
a. Does your IT staff push fixes/updates out at night to unattended computers? – your campus
IT staff will address this.
b. Do you plan on using Remote Desktop Access? – if so, you should leave it on.
4. Your default power settings will power down your monitor after 20 minutes of inactivity during
the day. (power down is not a fully off state, about 8 watts)
5. Your default power settings will power down your hard disks after 20 minutes of inactivity during
the day. (power down is not a fully off state)
If you have any questions please contact:
Marsha Henfer (608) 263-6012
Chief Information Officer
[email protected]
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Attachment B
UW COLLEGES
ENERGY OPERATIONAL AND MAINTENANCE GUIDELINES
The establishment of standards for temperatures, lighting, building systems, and ventilation rates are
important elements of an energy management program. Application of these standards will not be identical
in every situation, but each should be selected according to the use of the space and efficient principles of
operation.
In order to accomplish these objectives campus physical plant staff should follow these guidelines:
1) Computerized Energy Management Systems (EMS) and automated heating and ventilating controls
should be utilized to the fullest extent possible to conserve energy. Heating, ventilating and air
conditioning controls should be cleaned and calibrated annually. Replace leaking control valves.
2) Establish space temperature guidelines following the principles of the State DOA/DFD Energy-Use
Policy. Adjust space thermostats to achieve target levels of 68oF in the winter and 76oF in the
summer. Use setback thermostats for perimeter zones. Reduce to 60oF during unoccupied winter
hours. In vestibules, stairwells, mechanical/electrical rooms, elevator equipment rooms,
unoccupied storage and similar spaces, adjust to 60oF in the winter.
3) Occupied/Unoccupied control. Facilities or parts of facilities that are not in use should be placed in
an unoccupied mode. Heating, ventilating and air conditioning equipment (HVAC), and lighting
should be turned off or reduced during unoccupied periods. Adjust controls which cycle equipment
on/off during unoccupied periods.
4) The simultaneous heating and cooling of facilities or spaces should be avoided. In areas where it
is demonstrated to be absolutely necessary to protect the facility or its contents, simultaneous
heating and cooling (reheat) may be used, but a system analysis should be conducted to identify
problems.
5) Establish campus lighting level standards based on the principles of the State DOA/DFD Electrical
System Standards & Design Guidelines. Use high efficiency lighting sources whenever and
wherever possible. High efficiency lighting sources include T-8 fluorescent tubes, electronic
ballasts, compact fluorescent bulbs, and high intensity discharge (HID) lamps.
6) Turn off lights when space is not in use. Use occupancy sensors indoors and photoelectric sensors
outdoors when retrofitting systems. Make sure time clocks are set to accurate dusk/dawn settings.
Maintain sensors to ensure lights are off when not needed. Use LED exit lights when retrofitting.
7) Start-up, operation, and testing of large electrical powered equipment (chillers) should be managed
to minimize electrical demand charges. Use energy-efficient motors for any replacement or new
motor over one (1) horsepower. Start chillers automatically according to outside air temperature.
Utilize economizers for free cooling during the summer.
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8) Pursue a comprehensive campus preventive maintenance program. Regular preventative
maintenance is the most cost effective way to ensure good indoor air quality, maintain the energy
efficiency of energy consuming systems and extend the life of equipment.
9) Perform periodic combustion analyses on boilers. Adjust mixed air temperatures as high as
possible during the heating season. Reset heating water temperatures according to outside air
temperature.
10) Regularly clean heating coils, reheat coils, cooling coils and lighting fixtures so they can
efficiently complete the functions that they were installed to perform. Remove brush, leaves and
debris from outside air intake screens.
11) Establish consistent ventilation standards to eliminate excessive positive or negative air pressure
inside spaces and buildings. Investigate the use of variable speed drives with certain air and water
systems. Close fume hood sashes when not in use and do not use as storage cabinets. Shut off food
service and kitchen ventilation equipment when not in use. Adjust minimum position on outside air
dampers.
12) Water conservation involves the repair of leaking faucets, fixtures, valves and piping. Use flow
restrictors on faucets and shower heads. Adjust domestic water pressure booster pumps for the
minimum pressure and run time. Shut down domestic hot water recirculating pumps when
unoccupied. Periodically blow down water heaters, adjust burners and induced draft fans, and adjust
water temperature set point.
Implementation of these guidelines will directly impact energy use, and should be integrated into the work
priorities of operational staff.
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