Committee Choice Booklet The Raleigh School was founded in 1952 by parents who believed that being involved in their child’s education was important. Parent participation remains a core value of the school and is included in our mission statement and abiding values. We are glad you have chosen to become a part of our school community ­­ your meaningful involvement makes a significant statement to your child about the importance of education, reinforces the values of our school, and benefits all of the members of our community. ● Your school involvement is good for your child. Your child will be excited when you do things for the school. They will see that you are making their school a priority and that you value their education. Knowing your child’s friends, teachers and classmates’ parents strengthens the community. ● Your school involvement is good for you as a parent. You will have a better understanding of what is happening at school and, by seeing our wonderful teachers in action, may learn new techniques that you can apply at home. ● Your school involvement is good for the school. Many of the committees support activities that could not be done without parent involvement; they also allow us to keep tuition lower than other independent schools. Your enrollment is not considered complete until you have made your three (3) committee selections on the online Committee Choice Form . P
lease review the committee descriptions in this document and select three choices that match your skills, time availability and interests. Revised 01/20/2017 ADMISSIONS SUPPORT – ELEMENTARY Objective : Help with elementary recruitment event in the fall, the new parent meeting in the spring, and other admission–related events as needed. Write reviews, provide quotes and join tours. Spread the good news about TRS. Committee meetings and communication : No meetings. Communication is by email. Timing of committee work : Elementary recruitment event in late fall and new parent meeting in early May, both of which are held on weekday evenings. Members should plan to attend one admissions tour if possible, scheduled around weekday mornings. Chair’s tasks : Organize committee members to provide assistance with above activities. Member’s tasks : Attend at least one of these two annual events. Help to welcome the attendees. Coordinate refreshments and room set­up and/or clean­up for at least one of these functions. Be willing to speak to prospective parents about the school. Write reviews and provide quotes to admissions director as needed. Join one tour as a parent representative. Helpful experience/skills : Knowledge of school’s history and philosophy of teaching. Comfortable speaking to prospective parents either individually or in group setting. Love of TRS! Members needed : 12­14 ADMISSIONS SUPPORT – PRESCHOOL Objective : To assist the preschool administration with visitations and events for prospective families. Committee meetings and communication : A mandatory planning/training meeting is held at the beginning of the school year (usually the last Tuesday or Friday in September at 8:45 a.m.). Other communication is by telephone and email. Timing of committee work : The work of this committee takes place throughout the year, with the majority of the work occurring in late fall and early winter as families are visiting and applying to the preschool. Members must be available to work at least three of the school visitations (Ts/Fs 8:50­9:30 a.m.). In addition, this committee provides set­up/greeting/clean­up support for the Parent Orientation Night (September) and the New Parent Meeting Night (May). Chair’s tasks : Work with the preschool administration and admissions director in educating new families about TRS. Coordinate committee members to help with admissions responsibilities. Revised 01/20/2017 Member’s tasks : 1) Attend committee planning/training meeting. This meeting is generally held on the last Tuesday or Friday in September at 8:45 a.m. 2) Serve as host for at least three preschool visitation days. As host, committee member must be available to talk to and tour prospective parents at the preschool from 8:50­9:30 a.m. on the visitation day. Visitation days are generally scheduled on Tuesdays and Fridays from October through February. 3) Assist with either Parent Orientation Night (September) or New Parent Meeting (May). Helpful experience/skills : Outgoing, good oral communication skills, knowledge of the preschool, and eagerness to speak with prospective parents about personal experiences at the school. Members needed : 10 – 14 ALUMNI Objective : To support and enhance the school’s continuing relationship with Raleigh School graduates and alumni parents. This includes supporting and staffing alumni events, and may involve phone calls to alums. Committee meetings and communications : Communication between chair and committee members is done by email. There may be one meeting per year. Timing of committee work : Committee members support and staff Homecoming at TRS Carnival, 2018 date to be determined. Homecoming will honor our Raleigh School Class of 2011 who are seniors in high school. Members are asked to support Class of 2017 Parent Lunch in October and Class of 2011 reunion in early December. Chair’s tasks : Meet with the staff liaison at the beginning of the school year to create a calendar of work. Recruit class parent reps for grades 6, 7, and 8. Communicate tasks and recruit committee volunteers to fulfill tasks. Help to plan and attend alumni events. Chair may work 10 – 20 hours per year. Member’s tasks : Support committee work and events. Committee members are asked to staff our alumni area at the annual spring Carnival. Tasks during the year may include phone calls, planning activities, emails, writing articles and photographing alumni events. Members may serve 4­8 hours per year. Helpful experience/skills : Good communication skills, someone who is outgoing and able to engage with our alumni during events. Have the ability to attend annual TRS Carnival and other events. An interest in helping Raleigh School graduates stay connected to our school community. Recommended but not required : Parent of a Raleigh School child in middle or high school, or an alumnus of TRS. Members needed : 3 Revised 01/20/2017 ANNUAL FUND AND EVENTS Objective : To further the philanthropic spirit within our school community. Subcommittees Areas of Focus: ● Annual Fund volunteers (5 needed) – help with phone­a­thons & AF promotion ● School classroom liaisons (9 needed) – one per grade or age level Parent class leaders who help communicate about important school news, fundraising at TRS, signing up volunteers for special events like Grandparents’ Day, and welcoming new families. This person should be someone who likes TRS, can work in concert with assigned room parents, and who likes interacting/networking with other parents. ● Special events volunteers (8 needed) – help with AF promotion, breakfasts for new families, and Grandparents’ Day. ● Corporate sponsorship leaders (3 needed) – work with administrators and approach sponsorship of school events from a more global and managed approach, coordinating efforts, asks, and recognition for the school as a whole. Members of the Development Committee may assist in all four areas or select one direction that best fits their personal skill set. Committee events and communication : 1. September (Preschool Welcome Breakfasts) 2. Fall (Corporate Sponsorship Initiative) 3. November (Annual Fund promotion) 4. November (phone­a­thon) 5. May (Grandparent’s Day) Communication is conducted primarily by email and telephone. Timing of committee work : Work is done throughout the school year, with a focus on Annual Fund efforts in the fall. Chair’s task : The chair works closely with the development office and Head of School to monitor the Annual Fund’s effectiveness and formulate strategic plans. Helpful experience/skills : Committee members need to be enthusiastic about the school and want to cultivate the giving spirit within our community. Members should become familiar with activities coordinated through the development office and what those campaigns fund and benefit. Parents are asked to contribute to the Annual Fund before they communicate with other families about doing the same . Members may be asked to help the school in making other possible donor connections. Members needed : 25 Revised 01/20/2017 AUXILIARY Objective: To provide a resource pool of parents, to assist staff and other committees, when extra help is needed, for various projects, events, and tasks. The assignments will include both pre­scheduled events (e.g., supporting Carnival, Multi­Cultural Feast, or Cultural Arts events), work that can be done when convenient (e.g., data entry or stuffing envelopes), and work to be done during the school day. This committee is intended to provide additional resources when “many hands make light work” and generally will not require specific expertise. Committee meetings and communication: C
ommunication is primarily through email. Timing of committee work: T
he timing and type will vary and is dependent upon the needs of the school and other committees. This is a good choice for parents who prefer to choose specific assignments as the school year unfolds. Chair’s tasks: T
o be in contact with staff and other committee chairs during the school year regarding their needs for help with upcoming projects and events. Communicate those volunteer opportunities to their committee members and match parent volunteers with specific tasks. Member’s tasks: T
o be flexible and respond promptly to the chair’s communications, and to provide help with projects and events. Requirements: Members must participate in a t least one assignment. Since some of the needs will arise on short­notice, it is essential that the email address provided is checked regularly so that assignments can be filled. Members needed: 10 – 12 BOOKS ­ ELEMENTARY Objective : Handle Scholastic and other similar book club orders for classroom teachers. Committee meetings and communication : One meeting (or email communication) at the beginning of the school year. Most communication is handled by email, so an active email address is required in order to serve on this committee. Timing of committee work : Duties every month of school year. Chair’s tasks : Give an orientation to committee members at start of school year; answer any questions as year progresses. Revised 01/20/2017 Member’s tasks : Contact teacher at beginning of school year to learn how he/she wants to handle book orders. Monthly: collate packets of order forms and prepare cover letter, distribute monthly packet in Monday folders, place order online, pick up books from school office, pack individual orders, deliver orders to classroom/cubbies, and place orders for teacher’s bonus items. Members may work 2 – 3 hours per month. Helpful experience/skills : Organized, detail­oriented, good basic math skills, problem­solver, able to follow instructions, good written and oral communication skills, basic computer skills and internet access for online ordering/payment, and the ability to stop by school several times a month. Members needed : One parent per classroom. BOOKS ­ PRESCHOOL Objective : Handle Scholastic and other similar book club orders for classroom teachers. Committee meetings and communication : No formal meetings are required for this committee. Everything is handled by email and telephone. Communication between the chair and the book person assigned to each class is frequent. Timing of committee work : Book orders are usually placed four times during the school year. Follow­up may be necessary to handle returns and backorders throughout the year. Chair’s tasks : Initially the chair needs to educate the committee members about their duties through email communication or a meeting. Order book catalogs from Scholastic, divide catalogs of flyers between classes, and distribute to individual committee members and teachers. Set deadline for orders, collect classroom orders and combine to make one order for entire preschool, and place the order. Sort books by classroom and deliver to preschool office. Handle backorders and returns as necessary. Communicate with committee members by email or telephone regarding arrival of flyers, books, deadlines, and any other necessary information. Chair may work 5 – 6 hours per month. Member’s tasks : Pick up flyers packet. Sort and distribute flyers with cover letter. Collect class’s orders, total orders, and give tallied order to chair. When books arrive, pick up from preschool office and deliver books to parents via student bags. Handle returns and backorders as necessary with chair. Members may work 2 ­3 hours per month. Helpful experience/skills : Organized, detail­oriented, good basic math skills, responsible for handling other parents’ money, able to follow instructions and meet deadlines, good written and oral communication skills. Members needed : One parent per class. Revised 01/20/2017 BUILDINGS & GROUNDS – SPECIAL PROJECTS ­ ELEMENTARY Objective : Assist in researching, planning, and completing small building projects on campus either on the playground or in classrooms. Committee meetings and communication : The committee typically does not meet as a whole. The chair communicates to all members by email or phone and projects are delegated to sub­committees who work on specific projects. Timing of committee work : Typically work is performed when convenient for committee members’ schedules, whether during the day, evening or weekends. Chair’s tasks : Meet with the Director of Finance and Operations, Elementary Director and school handyman to review tasks and compile a list of supplies needed for any elementary special projects. Assign one committee member to lead each project and purchase all supplies needed prior to each project workday. Expenses are reimbursable. Determine number of workers needed to assist the lead for each project and assign committee members to each project. Member’s tasks : Committee members are expected to either lead or support at least one project per year. These projects are generally small to medium building projects including tasks like building a small outdoor stage or playground fort. Members work approximately 6­10 hours per year. Helpful experience/skills : Requires semi­skilled comfort level with carpentry. Basic knowledge of the use of hand tools and power tools is helpful. Members needed : 10­15 BUILDINGS & GROUNDS – SPECIAL PROJECTS ­ PRESCHOOL Objective : Assist in researching, planning, and completing small building projects on campus either on the playground or in classrooms. Committee meetings and communication : The committee typically does not meet as a whole. The chair communicates to all members by email or phone and projects are delegated to sub­committees who work on specific projects. Timing of committee work : Typically work is performed when convenient for committee members’ schedules, whether during the day, evening or weekends. Chair’s tasks : Meet with the Director of Finance and Operations, Preschool Director and school handyman to review tasks and compile a list of supplies needed for any preschool special projects. Assign one committee member to lead each project and purchase all supplies needed prior to each project workday. Expenses are reimbursable. Determine number of workers needed to assist the lead for each project and assign committee members to each project. Member’s tasks : Committee members are expected to either lead or support at least one project per year. These projects are generally small to medium building projects including tasks like building a small outdoor stage or playground fort. Members work approximately 6­10 hours per year. Revised 01/20/2017 Helpful experience/skills : Requires semi­skilled comfort level with carpentry. Basic knowledge of the use of hand tools and power tools is helpful. Members needed : 10­15 CAMPUS PLANNING BOARD TASK FORCE Objective : In the spring of 2016, TRS completed a master plan. The master plan is a 5­10 year vision of work needed to maintain and enhance our campus. The final proposal was approved by the Board of Trustees for future building/grounds replacements and enhancements on the TRS campus. The task force will assist in the planning and phasing elements of the campus master plan. This will include (but not limited to) building structures and systems; elementary play spaces, campus wide gardens and nature areas; traffic, parking and pedestrian flow; and campus safety and security. Committee meetings, timing, and communication : This task force typically during the school day. Work will happen at both the committee and subcommittee level. There will likely be assigned work in between meetings. Chair’s tasks : The chairs will be TRS board members. Support administration and facilitate board recommendations in the execution of projects stemming from the campus master plan. Member’s tasks : Be an active member of a task force that analyzes needs and plans future improvements. Provide professional expertise and/or contacts to various stages and elements of the planning and construction process. Required experience/skills : A strong preference for individuals with experience in a rchitecture, landscape design, engineering, construction, and facility planning and maintenance. Prior to committee assignment, prospective committee members may be interviewed or asked to complete a skill and experience survey. Members needed : Several board members, several TRS staff, and 4­6 parents. CARNIVAL Objective : Plan and implement the school’s annual Carnival – date for 2018 TBD. Committee meetings and communication : A leadership team will be recruited to oversee Marketing, Logistics, and Activities for the event. The committee members will be asked to choose a subcommittee. Subcommittees meet throughout the school year as needed to fulfill their roles. A
ll committee members are required to attend the event date TBD. Timing of committee work : Timing of work is dependent upon the subcommittee. Revised 01/20/2017 Chair’s tasks : The chair (or co­chairs) oversees the planning and implementation for all the Carnival subcommittees. The chair(s) will help to develop the theme, timing, and logistics for the annual Carnival with direction and support from school administration. The chair(s) will work closely with leadership team, as well as, the development office. The chair(s) will determine corporate sponsorship levels, contact and schedule vendors, prepare subcommittee checklists, goals and communicate job descriptions. The chair will add to the committee notebook with current year documents at the close of the event. Member’s tasks : To participate on one of the established subcommittees: marketing, logistics, and activities/food. Helpful experience/skills : Organizational skills and enthusiasm. Other subcommittees as needed (5 – 8 people): B
ased on the event chair’s plans and organization for this event, other subcommittees may be added to handle raffle ticket sales, pie­baking contest, photography and other event activities. Duties and numbers of volunteers required will be determined each year. Members needed: 25 – 40. CHILDREN’S HEALTH COMMITTEE Objective : Provide health­related consulting and support services to both preschool and elementary divisions Timing of committee work : School day and at home Member’s tasks : Consult with administration on school health issues, policies, and protocols. Required experience/skills : Nursing or medical degree. Members needed : 1­3 COMMUNITY MATTERS NEWS WRITERS Objective : Support positive communications for the school through a variety of communications vehicles ­ school newsletter, News and Notes, website, development documents and emails Committee meetings and communication : There will be one planning meeting at the start of the year. Additional planning meetings are arranged as needed during the year. Most communication will be via e­mail. Timing of committee work : There will be three deadlines: Oct. 1, January 15, and March 15. Chair’s tasks : Work with Administration to determine content of articles. Organize meeting, develop agendas, assign tasks, hold members to deadlines, as well as maintain contact with the school leadership. The chair should possess good verbal and written communication skills, be well­organized, and able to facilitate the group toward meeting deadlines. Revised 01/20/2017 Committee Member’s Tasks: Writer s: Each person on the committee will be expected to write at least 3 news articles 100­300 words each year. Members would be expected to conduct interviews within the school community and develop draft copy. Ability to work within production deadlines, follow style guide and allow editors to modify written work for style, content or length expected Editors : Follow school style guide, have a good understanding of rules of grammar and be able to work quickly to meet publication deadlines. Members needed : 10­12 CULTURAL ARTS ­ ELEMENTARY Objective : To provide cultural arts residencies and performances to TRS students. For the purpose of this committee “cultural arts” are defined as any and all creative disciplines which when applied, result in the production of original works, including but not limited to such fields as music, dance, theatre, literary/creative writing, visual arts, folk arts and crafts, storytelling, and multi­disciplinary art. In addition, while maintaining regard for other committees whose mission may be similar, the cultural arts committee shall recognize no limits as to geography, historical period, cultural specificity, or artistic interpretation in the selection and presentation of its cultural arts programs. Committee meetings and communication : Meetings are occasional and infrequent. Residency support occurs mainly during the school day. Other support (grant writing, committee communication, contact with artists, contract promulgation) can be done anytime. Communication is by email, telephone, and face­to­face meeting (arranged in order of frequency). Timing of committee work : Work is done all school year and throughout the summer, emphasis is placed on work done from January through August of each school year, due to grant­writing and funding deadlines in August of each year. Committee members can contribute as much time as their schedule allows; the minimum number of hours required is part of a weekday during residencies or performances. Chair’s tasks : The chair coordinates the members of the committee and leads them in the functions of: research and selection of artist(s); negotiations and scheduling of artists; volunteer management; communications with school administration, artists and school members; and the administrative work of grants from research through contract management. Member’s tasks : Provide on­site artist support, grant writing, artist research and management. Willingness to work strategically with long­term projects (participation on the committee over more than one year, if possible) is particularly useful. Occasional availability during the school day is essential. Revised 01/20/2017 Helpful experience/skills : Development (grant writing), experience as an artist or in arts management (important for managing the artists during their residency and for attaining the best contacts in the Triangle arts community), problem­solving, (residency management usually involves on­site challenges), excellent communication skills (artists sometimes communicate more effectively with children than adults), enthusiasm for the arts, self­motivation. Members needed : 4 DEVELOPMENT SUPPORT Objective : To serve as vital office support for the development office. Committee meetings and communication : Members of this committee will be contacted via email. No training is required. Timing of committee work : Committee members would be asked to help with development office support during the school day. Days to be determined. Chair’s tasks : N/A Member’s tasks: T
he committee members will be responsible for labeling, stuffing envelopes, computer work and other development­related projects throughout the year. Each member should expect about 2­3 hours per month depending on the number of volunteers. Helpful experience/skills : No specific skills or experience required, but being detail­oriented is helpful. Members needed : 2 DIVERSITY Objective : To promote and support the school’s efforts in fostering a learning community that welcomes and values diversity. Committee meetings and communication : Initial committee meeting at the beginning of the school year and as needed thereafter for approximately 1 – 1.5 hours/meeting. Meetings are usually held on the school campus in the evenings. Communication is via email and telephone. Timing of committee work : Attendance at committee meetings in addition to volunteer time for various diversity committee activities (outlined under member tasks). Chair’s tasks : The chair’s responsibility is to lead and coordinate the committee’s activities/goals. Revised 01/20/2017 Member’s tasks : Committee members are expected to attend scheduled meetings and to volunteer for various committee tasks, which include the following: ∞ Fall Multi­Cultural Feast ∞ Admission Outreach ∞ Organize MLK Day March / Day of Service Helpful experience/skills : A commitment to TRS and its spirit of parent involvement and an interest in issues around diversity. Members needed : 10­15 ELEMENTARY MAINTENANCE – CLASSROOM Objective : To organize and carry out 2 work days over the course of the school year to assist classroom teachers with upkeep and organization of the classroom. Workday tasks may include, but are not limited to cleaning surfaces, bleaching toys, reorganizing centers and putting up / taking down bulletin boards. Committee meetings and communication : One committee meeting in August. Communication is primarily by email and telephone throughout the year. Must attend workdays (sign­up completed at August meeting). Timing of committee work : Two weekend days throughout the year (5­6 hours each). Chair’s tasks: O
versees scheduling of 2 workdays per year. Committee chair manages attendance records for workdays and makes “rounds” during workdays ensuring that jobs are being completed and everyone has necessary supplies. Compile make­up work list until everything is completed. Follow­up with teachers on items not finished or done at workday; assign make­up work to those families not attending workday. Time required averages about 6 hours per workday. Member’s tasks: M
aintain contact with teachers on what they need / want for the workday for their classrooms. Attend classroom workdays, assist in classroom cleaning, complete projects as outlined by teachers and committee chair. Members needed : minimum of 12 ELEMENTARY MAINTENANCE – FACILITY Objective : Provide support and upkeep for the interior and exterior of the facilities and grounds at the elementary school on a routine basis. Revised 01/20/2017 Committee meetings and communication : Communication is primarily by email. Timing of committee work : One Saturday in August before the start of the new school year and one or two workdays during the school year. Most work is done on these workdays. Chair’s tasks : Coordinate workday project lists and assign to committee members, serve as liaison with the school administration regarding tasks of the committee. Member’s tasks : Typical responsibilities include but are not limited to: minor repairs, hanging shelves, building bookcases, changing light bulbs, small maintenance projects, power washing sidewalks, hauling away large unused items, picking up debris, raking mulch. Participation required for August workday plus one other workday during the school year. Workdays are typically Saturday mornings. Requirements : Must attend scheduled August workday plus one other workday during the school year. Helpful experience/skills : Basic knowledge of the use of hand tools and power tools. Members needed : 20­30 ENVIRONMENTAL STEWARDSHIP Objective : Promote and support school­wide environmental stewardship and student knowledge on conservation and recycling at TRS. Committee meetings and communication : Committee will have a planning meeting to determine projects and initiatives for the coming year. Other communications are by email or phone. Timing of committee work : Throughout the school year Chair’s tasks : Coordinate g reen i nitiatives in order to promote conservation and recycling efforts at TRS. Work with administration and teachers to promote efforts. Determine new ways to work with community at large to promote school efforts. Member’s tasks : Support recycling and conservation at TRS by identifying ways to educate our school community about environmental stewardship. Enhance current recycling and conservation programs. Research what other schools are doing and identify any “best practices” which would be appropriate for TRS. Revised 01/20/2017 Helpful experience/skills : An enthusiastic appreciation for the recycling and conservation and a desire to encourage others in experiencing and learning about our natural environment. Members needed : 10 ­ 12 EVENT PARKING Objective : To plan, organize and coordinate parking during special events including Preschool Parent Orientation, Halloween, Grandparents Day and Graduation. Committee meetings and communication : Email communication Timing of committee work : September, October and May Chair’s tasks : Work with the school administration to create and implement a parking plan of action for each event. Member’s tasks : Participate in events for 1­3 hours each. Note: Most of the events occur during school hours. Helpful experience/skills : Desire to wear a yellow vest and carry a walkie­talkie. Members needed : 7­10 FINANCIAL ASSETS REVIEW Objective : To support the Board’s finance committee in the areas of investment and 401k oversight. To regularly review the performance of the school’s investment manager and retirement plan trustee as well as to recommend changes to the school’s portfolio and 401k offerings. The committee is also responsible for an annual investment policy review. The committee may also be asked to research and/or review other financial related components such as debt management. Committee meetings, timing, and communication : The full committee meets at least quarterly during the school day to review portfolio and retirement plan performance. Subgroups, as needed, may meet several additional times per year. All other communication is through email. Revised 01/20/2017 Chair’s tasks : To serve as a liaison between committee and Board finance committee. Coordinate subgroups, delegate various tasks, and assist in reporting back to Finance Committee. Member’s tasks : Committee members are expected to review investment and 401k performance prior to meeting with portfolio and plan managers. Required experience/skills : Investment, 401k, and/or financial background. Committee members must be willing to serve on this committee for multiple years. Prior to committee assignment, prospective committee members will be asked to complete an experience and skills survey. Members needed : 2 staff members (Head of School and Director of Finance and Operations, 2 Board members, and 4­6 current parents. GARDENING – ELEMENTARY Objective : To beautify the TRS campus through the upkeep, landscaping and planting of the common area gardens. Committee meetings and communication : Meetings are held on an as­needed basis. Communication is through email and occasionally telephone. Timing of committee work : Must attend the scheduled Saturday workday prior to the start of school in addition to at least one of two workdays throughout the year. Some committee work can be done on a flexible schedule (e.g. watering, pruning.) The fall and spring months are more active than the winter months. Chair’s tasks : Work with the elementary school administration and the preschool gardening committee in evaluating the school’s gardening needs. Organize, communicate and delegate gardening tasks throughout the year. Cooperate with elementary buildings and grounds committee as well as preschool gardening committee to organize tasks. Member’s tasks : Respond promptly when the committee chair contacts you asking for volunteers for a particular project or for a committee work day. Expect to spread mulch, pull weeds, prune bushes, prepare, design and plant garden beds, plant flowers, replace expired bushes, and maintain the planters in front of the administrative building. Actively share your knowledge and expertise in gardening and landscaping with your committee chair. Helpful experience/skills : The willingness to lend a hand and your time (the equivalent of about 2­3 Saturday mornings more or less). Also, it is helpful, but not required, to have an interest and knowledge of gardening and landscaping. Access to a pickup truck is helpful but not required. Requirements: A
ttend scheduled workdays, be available to work on campus on an as­needed basis. Members needed : 15 – 20 Revised 01/20/2017 GARDENING – PRESCHOOL Objective : To beautify the TRS campus through the upkeep, landscaping and planting of the preschool grounds. Committee meetings and communication : Meetings are held on an as­needed basis. Communication is through email and occasionally telephone. Timing of committee work : Must attend the scheduled Saturday workday prior to the start of school in addition to at least one of two workdays throughout the year. Some committee work can be done on a flexible schedule (e.g. watering, pruning). The fall and spring months are more active than the winter months. Chair’s tasks : Work with the preschool administration and elementary gardening committee in evaluating the school’s needs. Organize, communicate, delegate gardening tasks throughout the year. Cooperate with preschool workday organizer and elementary gardening chair to organize tasks. Member’s tasks : Respond promptly when the committee chair contacts you asking for volunteers for a particular project or for a committee work day. Expect to spread mulch, pull weeds, prune bushes, prepare, design and plant garden beds, plant flowers, replace expired bushes, and maintain and water the planters in front of the administration building. Actively share knowledge and expertise in gardening and landscaping with committee chair. Helpful experience/skills : The willingness to lend a hand and your time (the equivalent of about 4 Saturday mornings more or less). Also, it is helpful, but not required, to have an interest and knowledge of gardening and landscaping. Access to a pickup truck is helpful but not required. Requirements: A
ttend a scheduled workday, be available to work on campus on an as needed basis. Members needed : 10 ­ 12 GATE – PRESCHOOL Objective : To be at the preschool drop­off point so parents may drop off their children and to assist other children out of the cars safely, supervising them until they get into their classrooms. Committee meetings and communication : Most communication/coordination, for the purpose of determining schedules and responsibilities and to make sure things are operating well, is done via email and telephone. Revised 01/20/2017 Timing of committee work : Members work one day each week for a 10­minute shift on a fixed schedule for the entire school year. Alternates fill in when regular shift worker is sick or otherwise unable to cover the shift. Chair’s tasks : Set up meetings and/or make calls to everyone in August before classes begin to obtain availability and get permission to schedule members on certain days. Create a schedule and send it to all members along with a cover letter detailing the member’s duties and the date their obligation begins. Be available to work out problems. The chair will also work one shift or serve as an alternate. Member’s tasks : To be at the preschool drop­off point on time, assist children out of their vehicles, supervise children as they make their way to class, and call an alternate if they cannot be at the gate on their scheduled date. Helpful experience/skills : Personable, dependable and responsible. Members needed : 11 – 12 GRADUATION RECEPTION – ELEMENTARY Objective: To plan and execute a reception for the fifth grade graduates and their guest following the graduation ceremony. Committee meetings and communication: P
lanning meeting is held in early spring to allocate and coordinate responsibilities. Communication is by telephone and email. Timing of committee work: The work of this committee begins in January as planning begins and culminates on the day of graduation in June. Members should plan to be at school the day of graduation and should not have a graduating child. Chair’s tasks: C
oordinate the event and work with sub­committee members to distribute tasks (decorations, food, gifts, badges, etc). Member’s tasks: M
embers will be responsible for ordering and purchasing materials, food, flowers and supplies as well as setting up the reception, serving at the reception and cleaning up after the reception. Coordinate class photos, 4th grade banner and gift bags. Helpful experience/skills: P
arty or event planning experience, strong organizational skills, attention to detail. One person who loves arranging flowers would be helpful. Members needed: 12­18 Revised 01/20/2017 LIBRARY – ELEMENTARY Objective : To serve as volunteer library staff under the direction of the librarian. Committee meetings and communication : Members of this committee can expect a one­time training session (two hours maximum) at the beginning of the school year. Most communication is by email. Timing of committee work : C
ommittee members need to be available during the day/library hours to assist with scheduled class meeting times and assist children with book return and check­out when the librarian is not present. Committee work is done during the school year. Chair’s tasks : The chair orients the committee members to the jobs and responsibilities of the committee. Coordinate the weekly volunteer schedule based on member availability. Member’s tasks : The committee will be responsible for things such as library inventory, some book selection, bulletin boards, shelving, assisting with class meeting times, and assisting children with book return and check­out. Committee requirements are from 2 – 6 hours per month, depending on the number of volunteers. Helpful experience/skills : No specific skills or experiences are required, but being detail­oriented is helpful. Members needed : 25 LIBRARY – PRESCHOOL Objective : To maintain the preschool library. Committee meetings and communication : One orientation meeting at the beginning of the school year, during preschool hours. Most communication is by email. Timing of committee work : Work is done throughout the school year, during preschool hours at a time that is convenient for the volunteer. Routine tasks take about 30 minutes once every six weeks. Revised 01/20/2017 Chair’s tasks : Schedule and train committee members to check in and shelve books. Assist in the development of the preschool library collection by working with the preschool director and lead teachers. Take inventory in June. Member’s tasks : Check in and shelve books. Repair books from the collections that are in poor condition. Special project: research value of older books that have been pulled from the collection. Helpful experience/skills : Committee members will be successful without any special skills or experience. Someone with knowledge or an interest in older titles would be helpful with research. The committee chair would benefit from experience in early childhood education and an interest in children’s literature. Members needed : 12 LOGO SALES Objective : Promote and sell TRS logo items to members of our school community. Committee meetings and communication : No formal meetings are required for this committee. Communication is handled by email. Timing of committee work : Members should be available 1­2 times during the year primarily in the evenings – the first day of school, parent orientation evening, carnival day and evening of new parent meeting. Members also help distribute items from the online vendor, including t­shirts for each student. There may be some months when committee members are idle. Chair’s tasks : The chair is responsible for creating the sales fliers, placing merchandise orders with vendors, arranging for delivery of the merchandise, keeping inventory, and organizing storage. In addition, the chair coordinates set­up of and staffing for merchandise sales throughout the school year. Most of the chair’s work takes place before the start of school. The chair works less than one hour per week when there is no sale taking place. Member’s tasks : To help with sale of logo items and with organization of inventory. Members also help promote the sale of the merchandise throughout the year. Helpful experience/skills : Members should be positive, outgoing, and organized. Requirements: Attend scheduled “sale days” and be available to help with other activities such as making signs or taking inventory. Members needed : 6 ­ (3 parents from elementary and 3 parents from preschool) Revised 01/20/2017 OUTDOOR EDUCATION MAINTENANCE Objective : Maintenance of school­wide, wooded outdoor education areas Committee meetings and Communication: E
mail Timing of committee work : Two Work Days (1 Fall– 1 Spring) 4­5 hours each Chair’s tasks : Coordinate the work days Member’s tasks : Clean­up including: trail blazing, trail clearing, trail maintenance, building projects, limb clearing, construction projects, and maintenance of specific areas. Helpful experience/skills : General outdoor construction and maintenance skills. An enthusiastic appreciation for chain saws and construction tools, Members needed : 15­20 PARENT EDUCATION Objective : To offer informative, thought and discussion provoking educational programs related to children, parenting and family issues for TRS parents and other interested parties. Committee meetings and communication : The committee meets approximately twice a year on a weekday evening. The first meeting in September is to divide the tasks for the sessions to be presented during the school year. Committee members must do publicity, set­up and refreshments for each session. Specific assignments are made then. Parent education sessions occur at least four times throughout the school year on weekday evenings. Session planning for the following school year is done at a meeting in the spring. Communication is by email and telephone. Timing of committee work : Work is sporadic throughout the year. There will be some advance planning for the arrangement of speakers. Work will increase closer to the time of the event with publicity and set­up. Chair’s tasks : Organize, facilitate and oversee the smooth functioning of the committee during the year. Revised 01/20/2017 Member’s tasks : To serve as meeting coordinator, publicity coordinator, or refreshments coordinator for one or two of the parent education events during the year. Members must attend each event and stay for the duration of the event. Inform the membership of parent education events. Members are also responsible for providing refreshments, set­up and clean up for the Head of School’s Coffee Chats as they occur during the school year. Helpful experience/skills : Interest in topics related to parenting, families and children. Event planning experience is a plus, but not required. Members needed : 6 PARENT ENGAGEMENT Objective : Committee consists of a chair plus four coordinators to oversee the parent volunteer activities at The Raleigh School. Recruit and assign committee chairs, provide training for committee chairs, updates the committee descriptions, and survey committee chairs regarding time commitments and relevance of committee tasks. Members will interact with TRS Administrators throughout the year. Committee meetings and communication : The committee meets approximately 2­4 times per year, plus the chair training session held in May. Communication is face­to­face, by email and by telephone. Timing of committee work : Throughout the year with an emphasis from January through May. Chair’s tasks : Oversees the functions of the Parent Engagement Committee and acts as a liaison between TRS Administration, TRS Board and the parent community to assess feedback from surveys and make recommendations for changes to committee structure and roles based on survey results and feedback Specific Committee Coordinator tasks Preschool Committee Chair Assignment Coordinator: M
eet with the Preschool Director to determine the skill sets needed for the coming school year for open chair positions. Actively recruit chairs for openings based on parents’ skills and committee choices. Timing of work: J anuary – April to recruit and assign chairs for the following school year. Elementary Committee Chair Assignment Coordinator : Meet with the appropriate administrative Director(s) to determine the skill sets needed for the coming school year for open chair positions. Actively recruit chairs for openings based on parents’ skills and committee choices. Timing of work : January – April to recruit and assign chairs for the following school year. Revised 01/20/2017 Committee Chair Training and Support Coordinator : Provide training and support for committee chairs. Work with TRS administrators to schedule and develop a chair training session to be attended by all committee chairs. Timing of work : Through the year to develop and refine training. The bulk of the work occurs from January – May leading up to committee chair training in May. Survey and Booklet Coordinator : Develop the committee chair survey to be distributed during the school year to assess committee workload, member participation and determine the relevance of the committee tasks. Update the committee descriptions to be made available to all TRS parents in February. Timing of work : Throughout school year. Helpful experience/skills: K
nowledge of TRS and its committees and community members. Enthusiasm for the parent involvement experience and a willingness to approach prospective committee chairs. Ability to communicate regularly with committee chairs and administration to assess needs. Members needed : 5 PHOTOGRAPHY & VIDEO Objective : Photograph (and possibly videotape) our school community members at various times throughout the school day (e.g. first day of school, Time Machine Day, assemblies, preschool sing­along, cultural arts events, etc.) as well as at school events that occur in the evening and weekends (e.g. Multicultural Feast, Carnival, Family Science Night, etc.). Share all photographs and videos with school administration via timely upload to a designated school photo site. Play an increasing role in uploading, organizing and tagging photos on vidigami. This committee will take more ownership of vidigami in the 2017­2018 year. Committee meetings and communication : Communication is by email. Timing of committee work : August through May at both elementary and preschool classrooms and campuses. Time required is about 8­12 hours per school year with the work taking place during the school day as well as some evenings and weekends. Chair’s tasks : Work with admissions office to select upcoming school events to be photographed. Chair will communicate event dates with committee members and assign photography jobs. Take an increased role with vidigami. Coordinate uploads to school photo site. Member’s tasks : Take photos and / or videos of school events and promptly upload to a designated school photo site and tag students. Members may also be asked to use a school mobile device in addition to their own camera to take photos for social media. Revised 01/20/2017 Helpful experience/skills : High resolution camera and photography experience is ideal. Use of vidigami in 2016­2017 is also helpful. Members needed : 12­14 PRESCHOOL WORKDAY Objective : Help organize, direct and follow­up with 4 scheduled workdays throughout the year. Committee meetings and communications : One committee meeting in August prior to All­Preschool Workday. Communication is primarily email and telephone throughout year. Must attend all preschool workdays (sign up completed at August meeting). Timing of committee work : Organization of attendance and administrative tasks done at member’s convenience. Purchase of materials and organizing supplies can be done any time prior to the scheduled workday. First workday occurs prior to start of preschool (in August) and subsequent workdays take place throughout the school year (typically in October, January and March). Chair’s tasks: Oversees coordination of 4 workdays per year. The All­Preschool Workday in August is the most important in order to prepare the campus for the start of school. (All preschool families are required to have at least one parent attend this workday.) Chair is required to coordinate with Buildings & Grounds and Gardening Committees to make sure all special projects are included, necessary supplies are ordered, and then follow ups with B&G about tasks that have and have not been completed after workdays. Committee chair manages attendance records for workdays including keeping updated list of class rosters. Committee chair also manages the check­in and special projects table at workdays. Time required averages about 6 hours per workday. Member’s tasks : 1) Manages special project activities; maintains contact with teachers on what they need/want for the workday in their classrooms, meets with Building & Grounds Committee chair and preschool director for walk­through prior to each workday to review tasks, compiles and prints list of special projects for each workday, works with B&G to compile supplies list, sets up and manages Special Projects table, directs people where they need help at workday – 4 hours per month of workday. 2) Oversees classroom activities; sets up classrooms for workday, assist in classroom cleaning, provides lists for classroom­specific extra jobs, makes “rounds” in classroom throughout the workday and provides what is needed in each room, maintains coffee/snack table; picks up purchased snacks for workday– 2 hours per month of workday. 3) Organize supplies for workday; fill supply buckets for each classroom, gather supplies required to complete special projects, put all cleaning supplies back in closet at end of workday, provide list of materials and supplies required for purchasing, take home towel and rags for washing and bring back to closet for future workday ­ 2 hours per month of workday. 4) Maintains administrative activities; updates attendance tracking for families that attend workdays, prints reminder letters to individual families attending workdays, puts up signage reminders on classroom/administration doors, sends email reminders to each family attending workday, sends email to individual Revised 01/20/2017 families requiring additional workdays to meet commitment, coordinates with preschool director for voicemail and email for All­Preschool Workday – 5 hours per month of workday. 5) Compiles make­up work list until everything is completed, follow­up with teachers on items not finished or done at workday, assign make­up work to those families not attending workday – 2 hours per month of workday. Helpful experience/skills : Good organization and communication skills. Members needed : 12 REBATE/REWARDS Objective : Inform and promote participation within the school community for the programs that provide rebates to TRS. Organization and processing of materials needed for rebate programs. Committee meetings and communication : One orientation meeting, if needed, at the start of the school year. Other communication is by email and telephone. Timing of committee work : This committee’s work occurs throughout the school year; requiring 2­4 hours of time each trimester. Box Tops preparation occurs in October and February. Gift card distribution will happen over two drop off periods at school in December and May. Most committee member work can be done at home. Chair’s tasks : Meet with the Director of Development to review current programs and assess others which might be beneficial to the school. Create a calendar of activities for the current school year. C
urrently the school participates in programs that offer cash payment only. These include the Harris Teeter VIC card “Together in Education” program, Box Tops for Education, AmazonSmile, and TRS Rewards gift card scrip program. The chair will orient committee members at the beginning of the school year to the various rebate programs. Assign members to specific tasks and participate as member of team. (For Box Tops, collection, clipping, sorting, and mailing is required.) Member’s tasks : Distribute flyers/information and signup sheets for rebate programs to the school membership. Collect and process BoxTops. Work with chair to find ways to increase participation in existing programs. Helpful experience/skills : Organization, attention to detail, and good communication skills. Members needed : 4 – 5 Revised 01/20/2017 ROOM PARENT – ELEMENTARY Objective : To facilitate a smooth transition into the new school year from both teacher and parent perspectives. The room parent acts as a class liaison, maintaining contact with the teachers and parents and coordinating class activities. Help the teacher with the organization of the parents’ commitments to the class. Committee meetings and communication : An orientation meeting for the room parents takes place before the start of the school year (usually last week of July or first week of August). As the year progresses, communication by email is sufficient to cover most details and information that needs to be related to room parents. Timing of committee work : Prior to the start of school, approximately 10 hours. Depending upon the needs of the teacher and time of year, usually not more than one hour per week is required. Chair’s tasks : Meet with preschool room parent chair prior to room parent orientation to coordinate room parent communication and efforts. Help assign room parents to each teacher. To serve as a resource for room parents and teachers with any concerns that may come up during the year. Member’s tasks : Each teacher has various needs and the room parent’s role will be dictated by these needs. Some responsibilities may include: field trip/driver coordination, gathering volunteers for class events, coordinating a community service project for the class, maintaining a monthly class calendar, and coordinating class gifts to the teachers, etc. Prior to the start of school, room parents should meet with their teacher to discuss the teacher’s needs and expectations. Also, summer play dates need to be coordinated. Kindergarten should have at least two play dates over the summer and Grade 1 – 5 should have at least one. The room parent will need to help with sign­up sheets for class activities at parent orientation. During the school year, the room parent should contact the teacher once a week to see if there is anything that needs to be done. (This does not exclude working parents from this role. Checking in can be done by email or telephone.) As the school year progresses, remind parents of their responsibilities regarding activities or events for which they are responsible via monthly calendars distributed one to two weeks prior to each month. Helpful experience/skills : Organization, availability to communicate with teacher regularly to assess needs, good written and oral communication, and dependable. Members needed : 1­2 parents per classroom Revised 01/20/2017 ROOM PARENT – PRESCHOOL Objective : To facilitate a smooth transition into the new school year and cohesion throughout the year from both the teacher and parent perspectives. The room parent acts as a class liaison, maintaining contact with the teachers and parents, and help teacher with the organization of the parents’ commitments to the class. Committee meetings and communication : An orientation meeting is necessary prior to the start of school (usually in July or August). As the year progresses, communication by email or telephone is sufficient for most other communications. Timing of committee work : Prior to the start of school and the first weeks: about two hours per week. During the school year: about one hour per month. Chair’s tasks : Meet with elementary room parent chair prior to room parent orientation to coordinate room parent communication and efforts. To help assign room parents to each teacher based on teachers needs and volunteer availability. Plan, prepare materials for, and lead orientation meeting for room parents prior to the start of school. To be a resource for the room parents and teachers with any concerns or questions that may arise during the year. Member’s tasks : Prior to the start of school, meet with the teacher to discuss the teachers’ needs and expectations. Organize two to three play dates for the class. Be a helping parent during the first week of school. Facilitate the sign up for “helping parent” days, and other class needs during parent orientation evening. After school starts, contact the teacher once a week to see if there is anything that needs to be done (e.g. organize drivers for field trips, etc.). Remind parents of their responsibilities regarding things they signed up for at parent orientation. Organize class social and generally promote relationships among parents and teachers in the class. Helpful experience/skills : Organization, and good written and oral communication skills. Members needed : Two parents per class SCRAPBOOKING – PRESCHOOL Objective : To capture the children, parents and faculty in photos and display them in simple scrapbook layouts that will allow our preschool memories to last forever. The preschool scrapbooks are now formatted and produced electronically. Revised 01/20/2017 Committee meetings and communication : Anticipate meeting in late winter and early spring three to four times for approximately two hours. Time of meetings to be arranged by committee chair based on the availability of members. Conference calls could work as well. Timing of committee work : Primarily late winter and early spring. Average two hours for four months. Chair’s tasks : Coordinate committee members to determine who will collect photos and who will design the scrapbook layouts. Member’s tasks : Work with the faculty to collect photos from the various preschool classes. Crop the photos and arrange them in an album. There are approximately 30+ pages per school year. Helpful experience/skills : Scrapbooking experience is helpful. Relationship with faculty will be helpful in efforts to obtain photos. Members needed : 6 SPANISH CLASSROOM SUPPORT – ELEMENTARY Objective : To serve as clerical assistant to the Spanish teacher. Committee meetings and communication : Members of this committee will be contacted via email. No training is required. Timing of committee work : Committee members need to be available on Fridays for about an hour any time during the school day. Chair’s tasks : N/A Member’s tasks: T
he committee members will be responsible for photocopying, distributing students’ work to teachers, prepping craft projects, distributing and processing Scholastic book orders, light organizing for the teacher and light housekeeping in the classroom. Each member should expect about an hour per month depending on the number of volunteers. Helpful experience/skills : No specific skills or experience required, but being detail­oriented is helpful. Members needed : 5 Revised 01/20/2017 SUNSHINE Objective : To support TRS community members who need assistance during health or other challenges. The support will be provided to faculty, staff, and families who request assistance. Committee meetings and communication : One organizational meeting in September. Communication is primarily conducted by telephone and email. Timing of committee work : Upon request of family needing assistance. We expect that most requests will be for meal assistance. The meals can be made at home and delivered to school for pickup by the family. Chair’s tasks : Develop process for receiving requests for assistance, for assigning volunteers and for utilizing other TRS families for extra assistance when needed. Member’s tasks : Each member will assist with meals, carpooling, household chores or whatever assistance is requested by the family needing assistance. Helpful experience/skills : Cooking, willingness to help with household needs upon request, respect for privacy of those requesting assistance. Members needed : 10­15 TEACHER APPRECIATION Objective : To organize and provide food, favors, and decorations for the year­end luncheons honoring our school’s faculty and staff and to provide breakfast and lunch for the teachers on conference days (two times per year). Committee meetings and communication : The main mode of communication is by email. Letters and telephone calls are made to members who do not frequently check email. Communication increases as the time for the luncheons approach. Meetings are not necessary if members are responsive to email. Timing of committee work : The planning portion of the committee work is done in late August when each committee member signs up for o ne of the following tasks: bringing lunch/breakfast on a certain conference day; or helping with the year­end luncheon(s). Those members who sign up for the conference day lunches are responsible for ordering the box lunches for the teachers and delivering them to the school. Members who sign up for the breakfasts are responsible for making/buying breakfast foods and delivering them to school. Members who have signed up for the end of year luncheon are responsible for helping during the luncheon by either preparing or bringing in food. Committee members help with the event they select so timing of work is dependent upon the task the member chooses. Revised 01/20/2017 Chair’s tasks : The chair is responsible for contacting all committee members and organizing the luncheons. The chair must meet with the directors and head of school regarding dates of luncheons and needs of faculty. The chair reports to a particular board member and seeks his/her input. The luncheon organization requires menu and space planning. The luncheon also requires organization of decorations and invitations. The chair is responsible for ensuring all events are properly covered. Member’s tasks : The member’s tasks include assisting with planning of the luncheons and ordering food. Members may also decorate and make favors for the teachers. Members are responsible for set­up and clean­up of the luncheon. Order and deliver boxed lunches for teachers on scheduled conference days. Helpful experience/skills : None. It is helpful that some members like to bake or cook. However, this is not required. Parents who have restaurants or work in the food service industry are invaluable on this committee. Members needed : 15 TECHNOLOGY / TECHNOLOGY SERVICES Objective : To provide the administration and faculty and with ongoing technological support. See tasks below. Committee meetings and communication : A planning meeting is held at the beginning of the school year. Thereafter, most communication is by email. Timing of committee work : Throughout the year Chair’s tasks : Coordinate with administration regarding needs of school. Assign individual duties. Member’s tasks : Chair 2 members Smart Board experts 4 members Server & Network Administration 3 members Google Support (Apps, Sites, Picassa, Drive) 6 members iPad Support
3 members Windows PC Support (Patches, Antivirus, etc) 4 members Library Software Support
2 member The above would handle on­call for their respective areas and everyone generally pitches in for work­day activities, so don’t think we need to have that separate. Revised 01/20/2017 Helpful experience/skills : Wide spectrum of IT expertise. Microsoft active directory administration, Cisco routers, switches and wireless. Members needed : 20­25 THE RALEIGH COOL Objective : Coordinate an auction event to raise money for scholarships at TRS. Committee meetings and communications : The committee will meet in late September to review a timeline, sponsorship levels, and the process for soliciting donations from the local community, parents, and teachers. At this meeting the committee will determine data collection, accounting, set­up and acknowledgement needs. Other committee meetings will be scheduled as needed; expect 3 – 4 meetings November through February an additional meeting may be needed as the event approaches. Other communication is conducted by email and telephone. Timing of committee work : Planning meeting in late September. Starting in January, a weekly commitment will become more typical, averaging 2 hours per week which may include attending a monthly committee meeting, soliciting and gathering auction items. Help will be needed to set up for the event, assist during the event, reconcile purchases following the event, help with item pickup, and members may be asked to return some display materials to auction donors. Chair’s tasks : The chair will assist with the overall concept and timeline for the auction. This individual will also help with coordinating acquisitions, data entry, data management, site management, accounting procedures, and follow­up with donors and purchasers. Time invested as chair might average 3­5 hours per week, plus any meetings. Meet with Director of Development 2 times/month. Member’s tasks : Members will spend approximately 2­4 hours per week depending upon their particular assignment (acquisitions, data management, class art, site management, accounting or acknowledgement and reconciliation of accounts). Upon the chair’s direction, members may be asked to manage above aspects of the auction or to participate in support of those areas. Jobs take place primarily in January through April. A
ll members are expected to participate in acquiring items for the auction. Helpful experience/skills : The chair should possess good organizational skills, enthusiasm for the school, the ability to ask people for donations, an understanding of data and financial management along with good communications skills. Committee members should possess enthusiasm for the school, be well­organized and members should have an ability to ask people for auction donations. Some members may be asked to use computer or data entry skills and others may be asked to use their creativity during event set­up. Members needed : 15 ­ 20 Revised 01/20/2017 TRAFFIC SAFETY Objective: H
elp maximize safety on Raleigh School Drive Committee meetings and communication: 1 committee meeting per year (1 hour ), plus 8­10 additional hours on­site during the school day. Communication: E
mail, phone Timing of committee work: Throughout the school year Chair’s tasks: Organization of volunteers and communication with parents, administration and Board. Member’s tasks: T
asks to be determined; may include education, interpretation and gathering of radar sign data, handling of the radar sign, and monitoring of speed limit and traffic rules. Helpful experience/skills: M
echanical, electrical and IT/software knowledge preferred but not required Members needed: 10­12 VISUAL ARTS – ELEMENTARY Objective : Provide assistance for the art teacher with the four community art exhibitions each year. Also provide assistance with occasional laminating, copying and other tasks as designated by art teacher (including producing portfolios for each student for art work and rotating the students’ art displays on campus). Committee meetings and communications : Committee will meet once in early September to plan for year. Committee will communicate via email or telephone to coordinate the rest of the tasks for the year. Timing of committee work : The committee work will take place around the time of the exhibitions: October, November, March and May. Other tasks will take place throughout the year. Chair’s tasks : Chair will coordinate and distribute tasks among volunteers. Tasks include preparations and break down of displays for community exhibitions, make and distribute flyers for exhibitions, provide refreshments for exhibitions (if necessary) rotation of campus artwork, occasional copying, laminating and providing assistance with art newsletter. Revised 01/20/2017 Member’s tasks : Provide assistance for the following: laminating, copying and various tasks deemed necessary by art teacher. All things related to community art exhibits including: art installation and break down for exhibits, provide refreshments and paper goods for reception for art exhibit. Help with art newsletter sent out to parents at regular intervals. Members are also responsible for the promotion of the art yearly calendar to maximize calendar sales. Helpful experience/skills : Love of art! PC skills are necessary for at least one committee member who assists with art newsletter and volunteer form updates. Recommended but not required : Art or interior design background is great for helping to install art for exhibits. Members needed : 8 – 10 WELCOME – WHOLE SCHOOL Objective : To welcome families who are new to the elementary or preschool division of TRS. Coordinate new welcome events such as a welcome back to school breakfast and possible preschool breakfasts. This committee is changing from an elementary focus to school­wide this year. Committee meetings and communication : No meetings required: most communication is conducted by email. Timing of committee work : Initial telephone contact with new families starts in May and continues through early fall. Welcome events will be held early in the school year. Additional contact may be needed at some time during the year to answer follow­up questions and/or to welcome families that join after the start of the school year. Chair’s tasks : To assign committee members to new families and events and follow up to ensure every new family has been contacted. New to elementary families will be called, while a different approach may be taken for new preschool families (as there are more). Member’s tasks : Members should make initial telephone contact with their designated families in May as assigned by the chair. They should introduce themselves and tell the new family about their children and their experience at TRS. The new family should be invited to call with any questions they have about our school or the community. Subsequent contact should be made prior to the start of school and again once school is in session and as needed throughout the school year. Assist with welcome events and socials. Helpful experience/skills : Outgoing, positive attitude, good oral communication skills. Should already be a member of TRS. Members needed : 15­20 Revised 01/20/2017 YEARBOOK – ELEMENTARY Objective : To produce the annual Raleigh School yearbook. Committee meetings and communication : A planning meeting is held in the fall and thereafter; most communication is by email. Timing of committee work : Beginning in late fall and finishing by early March. Chair’s tasks : Coordinate with administration and teachers to collect photos, establish a timeline of work and utilize software to create yearbook. Member’s tasks : Collect candid photos from all teachers, coordinate with administration to collect photos taken for the yearbook, design cover and utilize software program to create yearbook. Helpful experience/skills : Comfortable with technology, design experience. Members needed : 2­3 Revised 01/20/2017