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Collection
Development
Policy
Library Services
Department
Darlington School
Rome, GA
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TABLE OF CONTENTS!
SCHOOL DESCRIPTION ........................................................................................................3
Darlington School Motto & Mission Statement ....................................................................3
Darlington School Philosophy ...............................................................................................4
DARLINGTON LIBRARY SERVICES DEPARTMENT .......................................................5
Vision Statement ....................................................................................................................6
Objectives ..............................................................................................................................7
SELECTION POLICY ..............................................................................................................9
Selection Criteria ...................................................................................................................9
Selection Aids ......................................................................................................................10
Acquisitions Statement ........................................................................................................10
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GIFT POLICY .........................................................................................................................11
Library Gifts & Donations ...................................................................................................11
Materials Given in Honor or Memory of Someone .............................................................11
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WEEDING POLICY ...............................................................................................................12
INTELLECTUAL FREEDOM................................................................................................13
Defined.................................................................................................................................13
Why It’s Important...............................................................................................................13
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CHALLENGED MATERIALS ...............................................................................................14
COLLECTION EVALUATION .............................................................................................15
POLICY REVISION ...............................................................................................................16
APPENDIX ..............................................................................................................................17
A - The Library Bill of Rights .............................................................................................18
B - SACS Standards .............................................................................................................19
C - Gift or Donation Acknowledgement ..............................................................................23
D - Thank You Letter for Gifts & Donations ......................................................................24
E - Request for Reconsideration of Instructional Materials.................................................25
F - Position Statement on the Confidentiality of Library Materials ....................................27
G - Position Statement on Labeling Books with Reading Levels........................................28
H - Evaluating Library Collections: An Interpretation of the Library Bill of Rights ..........29
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BIBLIOGRAPHY ....................................................................................................................30
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SCHOOL DESCRIPTION
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Darlington School is a coeducational day and boarding school established in 1905. At
Darlington, we do more than prepare our students for college. We prepare them for life by
emphasizing the pursuit of individual excellence in a diverse learning environment. Our
students are the center of all that we do. Together, we challenge them to learn with passion,
act with integrity, and serve with respect.
Our Motto
Wisdom More Than Knowledge
Service Beyond Self
Honor Above Everything
Our Mission
To empower students to learn with passion,
act with integrity, and serve with respect.
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Each year, Darlington enrolls approximately 900 students in grades ELA-12. Our school
community represents an average of 25 states and 30 countries worldwide. Stretching for
more than 400 acres, Darlington’s campus is nestled around a small lake in the foothills of
the Lookout Mountain Range in Rome, Georgia, a medical center and college town located
one hour from Atlanta and Chattanooga, Tennessee.
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DARLINGTON’S STATEMENT OF PHILOSOPHY
Darlington faculty and students continue a one-hundred-year-old tradition of challenging
each other to grow into our fullest potential.
Darlington’s philosophical foundation stone is integrity of both individual and community, a
foundation embodied in Darlington’s Honor Code. Darlington insists that every member of
the community do his or her own work and respect the rules of community life. Our goal is to
reinforce in each student the firm belief that success in every endeavor is the result of hard
work honestly done, and that life in community must be based on respect for authority and
the rule of law as embodied in our Judeo-Christian tradition.
Community life is abundant with service organizations, academic and athletic interest
groups, spiritual fellowships, arts organizations, and residential life centered on a “house”
system, where students experience small family within the life of the larger community. We
offer students a variety of opportunities for leadership, service, exploration, and development
as aspects of full individual development and rich community experience. Our goal is to
instill in our students a respect for diversity and an ability to thrive both within and across
boundaries.
Academic programs seek to be intellectually rigorous and demand the best of students at each
level, but acknowledge and respect students’ differing abilities and different learning styles.
We emphasize the pursuit of individual excellence. Our goal is to prepare students for a
rewarding college experience and to inspire in our students a love of learning that will last a
lifetime.
Sports programs emphasize both team and individual sports activities and challenge our
students to excel in a competitive environment. In team sports, we instill a respect for the
cooperative effort and the appreciation of individual contribution to a group outcome. In
individual sports, we teach the value of self-reliance and fearless competition. In all our
sports activities, our goal is to teach respect for the training, dedication to the effort, and
graciousness in the outcome.
The Fine Arts program aims to foster in each student an appreciation for various modes of
artistic expression and to nurture a capacity for their own artistic abilities while promoting
self- discipline, encouraging self-confidence, and therefore meeting the needs of the whole
child.
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DARLINGTON LIBRARY SERVICES DEPARTMENT!
Darlington’s libraries provide students, faculty and staff with multi-disciplinary technological
databases and print resources, as well as instruction on how to accurately access, utilize and
critically analyze information from a variety of venues. We also encourage an active learning
environment where students are able to learn in groups as well as through individual study.
Comprised of two libraries, Darlington’s libraries offer books, eBooks, audio books, online
databases, periodicals, reference works, computers, audiovisual materials and equipment.
Students and faculty are encouraged to locate and check out books for assignments and for
pleasure reading using our Web-based holdings catalog called Destiny.
The McCallie-Kennedy Library, serving grades 9-12, offers daily
access to more than 11,000 volumes plus online and audiovisual
resources, periodicals and computers for student and faculty use. Our
subscription databases are available to our patrons both on and off
campus. In addition, library personnel are available to assist students
and faculty with research questions and materials selection.
The Joanne G. Yancey Library, serving grades ELA-8, contains over
20,000 titles. Grades ELA-3 have scheduled class time each week
with a librarian and are exposed to different types of literature as well
as basic information literacy lessons. Students in grades 4-8 have open
access to the library and enjoy flexible checkout and scheduled
programs in the library where research and pleasure reading are shared
academic focuses.
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LIBRARY SERVICES DEPARTMENT
VISION STATEMENT
Darlington’s Department of Library Services will provide its students, faculty and staff with
multi-disciplinary technological databases and print resources, as well as instruction on how
to accurately access, utilize and critically analyze information from a variety of venues.
Darlington’s libraries will act as the hub of each school’s intellectual identity and will
maintain an inviting atmosphere where active learning is paramount.
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MISSION STATEMENT
In our libraries, we seek to….
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Foster a love of reading that renders a positive attitude towards lifelong learning
Provide continual instruction and service to all library patrons
Select, purchase, organize, and maintain a quality library collection
Offer access to material and information resources regardless of format
Anticipate information needs in an increasingly global community
Teach efficient information literacy skills including critical evaluation and effective use
of resources
Provide leadership in the use of information technology on campus
Promote diversity, intellectual integrity, and freedom of inquiry and expression
Uphold respect for others and for library property
Supply faculty with school curriculum enhancement materials
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OBJECTIVES!
In order to service the Darlington community of patrons and to achieve the mission
enumerated above, the following objectives are established for the Darlington School Library
Services Department.
1.! Our libraries will provide materials that will support the curriculum of the school
through a comprehensive selection process.
2.! Our libraries will provide materials that will support the educational enrichment
needs of our students: materials that will expand upon the curriculum that is offered
and materials that go beyond the scope of the present educational curriculum.
3.! Our libraries will provide materials that offer remedial assistance to students
including low level, high interest materials that will spark interest amongst users of
such materials.
4.! Our upper school library will provide materials for students seeking information on
institutions of higher learning, including material for those looking for resources on
writing college essays, applying for scholarships and seeking financial aid.
5.! Our libraries will provide for recreational reading interests of students through the
provision of materials in fiction and non-fiction – for all students at all levels of
reading development and shall include works which fall into many genres: classics as
well as popular fiction.
6.! Our libraries will provide auxiliary materials that will assist teachers in the
implementation of their curriculum.
7.! Our libraries will provide intellectual access to information through systematic
learning activities that develop cognitive strategies for selecting, retrieving,
analyzing, evaluation, synthesizing and creating information at all age levels and in
all curriculum content areas.
8.! Our libraries will provide physical access to information through a) a carefully
selected and systematically organized collection of diverse learning resources,
representing a wide range of subjects, levels of difficulty, communication formats and
technological delivery systems: b) access to information and materials outside our
libraries and our school through online resources and our network of Rome librarian
connections as well as our state level and national level connections.
9.! Our libraries will provide learning experiences that encourage users to become
discriminating consumers and skilled creators of information through introduction to
the full range of communications media and the use of new and emerging information
technologies on the Internet.
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OBJECTIVES
(cont.)
10.! Our libraries will provide leadership, instruction and consulting assistance in the
use of instructional and information technology.
11.! Our libraries will provide resources and activities that contribute to 21st century
learning while accommodating a wide range of differences in teaching and learning
styles and in instructional methods, interests, and capacities.
12.! Our libraries will provide facilities that function as the information center of the
school as a hub for integrated, interdisciplinary and school-wide learning activities.
13.! Our libraries will provide resources and learning activities that represent a diversity
of experiences, opinions, social and cultural perspectives supporting the concept
that intellectual freedom and access to information are prerequisite for effective and
responsible citizenship in a democracy.
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It is the responsibility of each of our libraries to takes the lead in translating the mission
and objectives into programs that make effective access to information and ideas a reality.
However, achievement of this mission at the school level requires:
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Full integration of our library programs into the appropriate grade level curriculum,
A partnership among the librarians, the administrations, teachers and parents,
The serious commitment of each of those partners to the value of unrestricted access
to information and ideas.
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SELECTION POLICY!
The primary objective of the Darlington Library Services Department is to implement, enrich, and
support the upper and ELA-8 educational programs. It is the responsibility of the librarians to
provide a wide range of materials on various levels of difficulty, with diversity of appeal and
differing points of view.
The selection of all materials is based on several factors: interest of the readers, support of the
curriculum, academic needs of student and faculty users, knowledge of the existing collection, and
the mission and philosophy of the school.
Input into the selection process by administration, faculty, and students is encouraged. Suggestions
made by any member of the Darlington community will be subject to the regular selection process.
The librarians reserve the right to make the final decision regarding the selection of all materials.
SELECTION CRITERIA
• Authoritativeness and accuracy
• Reputation of the author or originator of the resource
• Relevance and significance of the subject matter
• Availability of critical reviews
• Clarity of presentation
• Timeliness and/or permanence of the material
• Amount of materials on the subject already owned by the library
• Literary merit or artistic quality
• Suitability of the subject and style for users
• Potential use by the Darlington community
• Importance to the total collection
• Price, format, and physical durability
Obviously, a single resource need not meet all of the criteria in order to be selected. In general,
resources should reflect several of these criteria and have a favorable review from at least one of the
selection aids listed on the following page.
Librarians responsible for collection development in the Darlington libraries also support the general
guidelines on selection of materials as presented in the ALA document Evaluating Library
Collections.
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SELECTION AIDS
The Darlington librarians continuously review the selection aids listed below in search of materials
that meet the selection criteria:
American Libraries
Booklist
Book Review Digest
Horn Book
Kirkus Review
Library Journal
New York Times Book Review
School Library Journal
Teacher Librarian
VOYA
Young Adult Library Services
Other professional librarian blogs or resources
Darlington libraries receive publishers’ catalogs on a regular basis but consider them promotional
materials rather than selection aids. Librarians should seek reviews from standard sources listed
above before ordering print materials for the collection.
ACQUISITIONS STATEMENT
Darlington Libraries will acquire the best material for the most reasonable price. Our librarians will
use professional judgment and experience when selecting reputable dealers for purchase. Whenever
possible, the following considerations will be followed when acquiring materials:
•! Materials must be durable and attractive with print sizes appropriate for the population
served.
•! Material must support a balanced collection in various formats, including books, audiobooks,
periodicals, newspapers, audiovisual materials and other non-print materials as appropriate.
•! Materials purchased with library funds will be housed in the respective library collection and
must be accessible for the entire Darlington community.
•! Selection of magazine titles will provide a fair balance between general interest for the
students and professional for the staff.
•! Consideration will be given to materials that are cost effective, durable, timely and fall within
budget standards.
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GIFT POLICY
LIBRARY GIFTS AND DONATIONS
Darlington libraries accept gifts of books, other print and nonprint materials, works of art,
memorabilia, or other resources that enhance the collection.
Our libraries receive gift materials with the understanding that gifts that meet the standards set forth
in Darlington’s selection criteria policy will be retained and all others will be disposed of under the
discretion of a Darlington librarian. All gift materials will be judged by the same standards as
purchased materials and, like purchased materials, will be integrated into the appropriate place in the
collection. All gifts are acknowledged, whether or not they are accepted in the collection. In each
case, the donor of the gift(s) will receive an acknowledgement from the librarian of the appropriate
library. All materials become the property of the library and may not be returned.
MATERIALS GIVEN IN HONOR OF SOMEONE
Occasionally an individual or family will present a gift to the library in honor or in memory of a
student, faculty member, or other individual who has some connection with Darlington. We suggest
that the selection of such honorary gifts be done in consultation with the librarians, ensuring an
appropriate gift based on the interests of the person honored or remembered and the needs of the
collection. When money is given for the purchase of gift materials, the librarians will choose item(s)
based on the person honored or remembered and the needs of the collection. All honorary gifts will
be acknowledged by a letter from the librarian of the appropriate library, and will be designated by
gift plates that will bear the names of the honoree/deceased and the donor.
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WEEDING
In order to maintain the quality of the collection, obsolete and factually inaccurate materials shall be
removed on a continual basis. The advice of uniquely qualified individuals, subject specialists, or
academic departments is sought when appropriate, but the Darlington librarians make the final
decisions regarding weeding and discarding books.
When making decisions regarding removing items from the collection, the librarians will consider
the following factors:
•! Obsolescence, especially in the areas of science, mathematics, computer science, and the
social sciences
•! Physical condition
•! Number of copies
•! Balance and coverage of the subject by other materials
•! Use patterns (NOTE: Insufficient use must never be the sole governing factor. Infrequently
used materials are retained if they contribute to the excellence of the collection.)
•! Value to the total collection
•! Importance of the work in a specific subject area
When materials are removed permanently from the collections, the discard procedures noted in the
library procedure manuals shall be followed.
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INTELLECTUAL FREEDOM
WHAT IS INTELLECTUAL FREEDOM?
Intellectual freedom is the right of every individual to both seek and receive information from all
points of view without restriction. It provides for free access to all expressions of ideas through
which any and all sides of a question, cause or movement may be explored.
--Intellectual Freedom and Censorship Q & A
WHY IS INTELLECTUAL FREEDOM IMPORTANT?
Intellectual freedom is the basis for our democratic system. We expect our people to be selfgovernors. But to do so responsibly, our citizenry must be well informed. Libraries provide the ideas
and information, in a variety of formats, to allow people to inform themselves.
Intellectual freedom encompasses the freedom to hold, receive and disseminate ideas.
--Intellectual Freedom and Censorship Q & A
INTELLECTUAL FREEDOM IN DARLINGTON LIBRARIES
Darlington Libraries are charged with implementing American Library Association policies
concerning intellectual freedom as embodied in the Library Bill of Rights: ALA’s basic policy on
free access to libraries and library materials. ALA’s goal as is Darlington’s is to educate the general
public on the importance of intellectual freedom and to uphold every patron’s rights for free access
to information.
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CHALLENGED MATERIALS
Darlington librarians recognize the right of individuals and/or groups to present complaints
concerning either print or nonprint materials in the library collections. In the interest of handling all
legitimate complaints and challenges fairly and expeditiously, the following guidelines shall be
followed:
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All requests for the reconsideration of a work will be handled by the appropriate
divisional librarian who will:
a.! Supply the requesting person with a copy of Darlington Collection Development
Policy,
b.! Supply the requesting person with Darlington’s Request for Reconsideration of
Library Material form (see Appendix E) and ask that it be completed and returned
to the librarian of the appropriate library.
c.! Inform the Head of School, the director of the appropriate division and the
Director of Library Services of the request for reconsideration of a work.
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Upon completion and return of the form, the librarian of the appropriate library will
discuss the nature of the complaint with the person filing the request for
reconsideration.
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If further action is necessary, the Director of Library Services will call the Library
Advisory Committee (LAC) together to consider the validity of the challenge in light
of the selection criteria and the educational objectives of the school.
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The LAC will report their decision to the Head of School and the Academic Dean
who will then share their decision with the petitioner, the Director of Library Services
and the librarian at the appropriate division. If the decision requires the book to be
removed from one of Darlington’s collections, the Director of Library Services will
be responsible for removing the book from the appropriate collection.
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COLLECTION EVALUATION
“Collection evaluation is the process of assessing the effectiveness of a collection to meet the
identified information needs of the school community. It is a continuous process which reflects
changes in teaching/learning programs and user needs.”
(NSW Department of School Education, 1996: 25)
Darlington libraries will undergo continuous evaluation in order to keep on target with its mission to
ensure that students and faculty are effective users of information and to provide diverse cultural
opportunities for reading, learning, and entertainment to all of its patrons.
Collection evaluation and maintenance is the highest priority for librarians. Statistical tools such as
circulation reports will be used to determine how the collection is being used and how it should
change to answer patron needs.
The materials themselves will be assessed for their physical condition and their use.
Qualitative standards include checking subject areas against standard bibliographic tools and
recommended subject lists to be sure that the library is acquiring recommended materials.
Through these ongoing methods the librarians will monitor the collection to see that it is serving its
patrons.
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POLICY REVISION
To maintain relevance and usefulness of this policy to the educational curriculum and Darlington
School, it shall be reviewed annually. At the time of such annual review, the Darlington Librarians
shall discuss the philosophy and procedures included within this collection development policy and
make any appropriate changes. Only through such an annual review will this policy remain a vital
and relevant document.
This collection development policy was reviewed and revised in August 2015.
Approved by:
L. Brent Bell
Head of School, Darlington School
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APPENDICES
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APPENDIX A
THE LIBRARY BILL OF RIGHTS
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The American Library Association affirms that all libraries are forums for information and ideas,
and that the following basic policies should guide their services.
I.
Books and other library resources should be provided for the interest, information, and
enlightenment of all people of the community the library serves. Materials should not be
excluded because of the origin, background, or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of view on current and
historical issues. Materials should not be proscribed or removed because of partisan or doctrinal
disapproval.
III. Libraries should challenge censorship in the fulfillment of their responsibility to provide
information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of
free expression and free access to ideas.
V. A person’s right to use a library should not be denied or abridged because of origin, age,
background, or views.
VI. Libraries that make exhibit spaces and meeting rooms available to the public they serve should
make such facilities available on an equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use.
Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February
2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996.
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APPENDIX B
SACS STANDARDS
STANDARD 7:
A quality school provides a comprehensive program of library/media services that is aligned
with its beliefs, mission, and goals.
INDICATORS for Standard 7 – write short response to each or cite where proof may be found
7.1!
The library/media materials collection includes current technological formats in support of
the school’s mission and instructional program.
The McCallie-Kennedy Library subscribes to 16 online subscription databases (including
GALILEO) that are accessible via the Internet for students’ use at home, or via their personal
laptops at schools or using any of the 20 available computers in the library. Computers in the
library offer students access to desktop publishing software and email. Two networked
printers, a copier and a scanner are also available for students’ use.
The Darlington Middle School Library subscribes to 16 online subscription databases
(including GALILEO) that are accessible via the Internet for students’ use at home, or via
their personal laptops or tablets at school or using any of the school’s computers that are
available to students. The library has 2 desktop computers, and there is a computer cart on
wheels (holding 20 MacBook computers) that is available to the students and teachers for
educational uses. The library computers offer students access to desktop publishing software,
movie creation software, e- mail, and other software and applications that can be used for
projects. Printing, copying, and scanning capabilities are also available for students. Finally,
the Middle School Library holds video cameras and e-readers that can be checked out for
educational or extracurricular use by students and faculty.
Darlington Lower School Library subscribes to online databases including, but not limited
to GALILEO, BrainPop, ImageQuest, and Study Island that are accessible via the Internet for
students use at home or at school. The library has 8 networked computers that are available
to students, as well as a computer lab with 21 computers. Students have access to desktop
publishing, software, and printing capabilities. Students also have limited access to a copier
and scanner. They are encouraged to save material to their individual folders on a specific
server which enables them to build a portfolio beginning in grade school. Email is available
for fourth graders when they receive their school accounts. Fourth graders also receive an
iPAD for school and home use. The library has a Flip Camera for faculty checkout.
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APPENDIX B
(cont.)
SACS STANDARDS
7.2!
The library/media collection of print and non-print media is current, comprehensive, and
carefully selected in terms of the school’s mission and instructional program.
The McCallie-Kennedy Library houses print and non-print materials, including 11,300
printed volumes. Using Destiny, Darlington’s online catalog, students may access these
volumes and find materials supporting the school’s curriculum. New materials are added as
needs present themselves and as the librarian reviews the collection yearly. In addition, the
collection is weeded to allow for collection growth and to rid the library of materials that are
out-of-date.
The Darlington Middle School Library houses print and non-print materials, including
6,734 printed volumes (as of December 6th, 2012). Our collection also includes movies,
audiobooks, e-readers, e-books, magazines, newspapers, and audiovisual equipment. We are
currently working toward building our collection of digital ebooks and audiobooks. Using
Destiny, Darlington’s online catalog, students may access our books and other materials and
find information supporting the school’s curriculum. Our collection of magazines is selected
to support the school’s curriculum, as well as students’ recreational reading and interests.
New materials are added as needs present themselves and as the librarian, with careful
consideration of the school’s current curriculum, reviews the collection. In the past year and
a half, 1,870 volumes been added to the collection, with a heavy focus on recently published
titles. Even with weeding, this has resulted in a 28.7% increase in the size of the collection
since August 2011. Our full collection development policy, which reflects our commitment
to collecting materials that align with the school’s mission and instructional program, is
available upon request.
Darlington Lower School Library!houses!print!and!non.print!materials,!including!
15,974!printed!volumes.!!Using!Destiny,!Darlington’s!online!catalog,!students!may!
access!these!volumes!and!find!materials!supporting!the!school’s!curriculum.!!New!
materials!are!added!each!year!to!encourage!students!to!become!voracious!pleasure!
readers.!!In!addition,!the!collection!is!weeded!to!allow!for!collection!growth!and!to!rid!
the!library!of!materials!that!are!out.of.date.!Our!full!collection!development!policy,!
which!reflects!our!commitment!to!collecting!materials!that!align!with!the!school’s!
mission!and!instructional!program,!is!available!upon!request.!
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APPENDIX B
(cont.)
SACS STANDARDS
7.3!
Evidence demonstrates that all students and staff have regular and ready access to media
services, materials, and equipment.
The McCallie-Kennedy Library is open to students and staff Monday through Thursday
from 7:45 AM until 4:30 PM. On Friday, the library is open from 7:45 AM until 3:30
PM. Additional opportunities for library use occur Monday through Thursday evenings from
7:30 PM-9:30 PM. Students and staff alike may checkout materials and receive media and
research assistance from a librarian during any of the library’s operational hours. Faculty
members may also checkout equipment for use with students in their classrooms.
The Darlington Middle School Library is open to students and staff Monday through
Thursday from 8:15 AM until 4:00 PM. On Friday, the library is open from 8:15 AM until
3:15 PM. Students, faculty, and staff may checkout materials and receive media and research
assistance from a librarian during any of the library’s operational hours. Faculty members
may also check out equipment for use with students in their classrooms.
Darlington Lower School Library is open to students and staff Monday through Friday
from 7:30AM until 3:15PM. Students, faculty, and staff may checkout materials and receive
media and research assistance from a librarian during any of the library’s operational hours.
Faculty members may also check out equipment for use with students in their classrooms.
7.4!
In schools without a central library, each classroom has a media collection that is
appropriate to the various developmental stages of the students.
The McCallie-Kennedy Library functions as the library for the Darlington upper school,
grades 9-12. Day and resident students and faculty and staff members utilize the library and
its resources daily.
Darlington Middle School Library functions as the library for the Darlington Middle
School, grades 5-8. Students and faculty members, utilize the library and its resources daily.
Darlington Lower School Library functions as the central library for the Darlington Lower
School, grades PreK - 4. Students and faculty utilize the library and its resources daily.
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APPENDIX B
(cont.)
SACS STANDARDS
7.5!
The school has a policy and procedure for responding to challenged materials that have been
approved by the school and governing board.
McCallie-Kennedy Library has a policy and procedure to respond to challenged
materials. The school’s governing board uses the ALA guidelines.
Darlington Middle School Library has a policy and procedure to respond to challenged
materials.
Darlington Lower School Library has a policy and procedure to respond to challenged
materials.
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APPENDIX C
GIFT OR DONATION ACKNOWLEDGEMENT
Type of Material(s)
The
gift of
Book
Periodical
Other
Library wishes to acknowledge and thank you for your kind
Your generosity helps our library to grow and benefits our students and faculty.
Please understand that we in the library are pleased to accept community gifts, but we request that no
restrictions be placed on their use. Not all gifts will be kept in our library. It is up to the discretion
of the librarian to determine any item’s suitability to the school collection in accordance with the
library department’s selection policy. Some materials may be redirected to other facilities.
Materials in poor condition may be discarded.
We are grateful for your continued support and hope you will consider us for future gifts.
Donor’s Name
Donor’s Signature
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Date
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APPENDIX D
THANK YOU LETTER
Date
Community
Member’s
Address
Dear ,
The
Library wishes to acknowledge and thank you for your kind gift of
.
Your generosity helps our library to grow and benefits our students and faculty.
Please understand that we in the library are pleased to accept community gifts, but we request that no
restrictions be placed on their use. Not all gifts will be kept in our library. It is up to the discretion
of the librarian to determine any item’s suitability to the school collection in accordance with the
library department’s selection policy. Some materials may be redirected to other facilities.
Materials in poor condition may be discarded.
We are grateful for your continued support and hope you will consider us for future gifts.
Sincerely,
Librarian
Title
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APPENDIX E
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
Student’s Name
Grade
Parent’s Name
Request Date
Daytime phone #
Cell phone #
Type of Material
Book
Periodical
Age
Other
Title
Author
Date of publication
1.
How did you come in contact with this material?
2.
Did you read/hear/view/examine the entire work?
3.
If not, which part did you read or view?
4.
Specifically, what part of the work did you find objectionable?
(Please cite specific passages, pages, sections, etc.)
5.
For what age group(s) would you recommend this material?
6.
How do you feel students would be affected by exposure to this work?
7.
What action do you recommend that the Library Review Committee take concerning this
material?
Do not assign the material to my child nor allow my child to check it out.
Other
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yes
no
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APPENDIX E
(cont.)
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
Did you know?
•! Darlington has a Selection Policy in place with procedures that are followed when adding
items to our collections.
•! Darlington librarians read professional reviews and consider the appropriateness of each
material before a purchase is made.
•! Reading material together with your child creates an opportunity for an open dialogue with
them.
Next steps
•! The Library Review Committee made up of a group of teachers, librarians, administrators
and a parent leader will convene and review the reconsideration request.
•! A meeting of the Library Review Committee will be scheduled within one month of the
Reconsideration Request allowing committee members time to read the book in question.
•! The committee will judge the material as to its conformance with the selection criteria listed
in the Library Service Department’s Selection Policy.
•! The committee will present a written decision within one week after the meeting from the
initial request to the appropriate divisional director and to the Director of Library Services.
•! The Director of Library Services will schedule a meeting with the petitioner, the librarian and
the Head of School to present the committees decision.
•! The challenged material will remain in circulation until the process is completed.
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APPENDIX F
POSITION STATEMENT ON
THE CONFIDENTIALITY OF LIBRARY RECORDS
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The members of the American Library Association,* recognizing the right to privacy of library
users, believe that records held in libraries which connect specific individuals with specific
resources, programs or services, are confidential and not to be used for purposes other than routine
record keeping: i.e., to maintain access to resources, to assure that resources are available to users
who need them, to arrange facilities, to provide resources for the comfort and safety of patrons, or to
accomplish the purposes of the program or service. The library community recognizes that children
and youth have the same rights to privacy as adults.
Libraries whose record keeping systems reveal the names of users would be in violation of the
confidentiality of library record laws adopted in many states. School librarians are advised to seek
the advice of counsel if in doubt about whether their record keeping systems violate the specific laws
in their states. Efforts must be made within the reasonable constraints of budgets and school
management procedures to eliminate such records as soon as reasonably possible.
With or without specific legislation, school librarians are urged to respect the rights of children and
youth by adhering to the tenets expressed in the ALA Policy on Confidentiality of Library
Records, Privacy: An Interpretation of the Library Bill of Rights and the ALA Code of Ethics.
Revised on 02/06/12
*ALA Policy on Confidentiality of Library Records
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APPENDIX G
POSITION STATEMENT ON
LABELING BOOKS WITH READING LEVELS
Librarians use spine labels to organize and identify library resources by call number to help patrons
locate general subject areas or specific fiction, non-fiction, reference, audiovisual, or other items.
Viewpoint-neutral directional labeling in libraries increases students’ access to information and
supports their First Amendment right to read. Best practice in school libraries includes books and
other resources being shelved using a standard classification system that also enables students to find
resources in other libraries, such as a public library, from which they may borrow materials.
One of the realities some school librarians face in their jobs is pressure by administrators and
classroom teachers to label and arrange library collections according to reading levels. Student
browsing behaviors can be profoundly altered with the addition of external reading level labels. With
reading level labels often closely tied to reward points, student browsing becomes mainly a search
for books that must be read and tests completed for individual or classroom point goals and/or
grades. School library collections are not merely extensions of classroom book collections or
classroom teaching methods, but rather places where children can explore interests safely and
without restrictions. A minor’s right to access resources freely and without restriction has long been
and continues to be the position of the American Library Association and the American Association
of School Librarians.
Labeling and shelving a book with an assigned grade level on its spine allows other students to
observe the reading level of peers, thus threatening the confidentiality of students’ reading levels.
Only a student, the child’s parents or guardian, the teacher, and the school librarian as appropriate
should have knowledge of a student’s reading capability.
Non-standard shelving practices make it difficult for library staff and patrons to locate specific titles.
More importantly, students may have no understanding of how most school and public libraries
arrange their materials, thus further affecting book selection in other libraries.
It is the responsibility of school librarians to promote free access for students and not to aid in
restricting their library materials. School librarians should resist labeling and advocate for
development of district policies regarding leveled reading programs that rely on library staff
compliance with library book labeling and non-standard shelving requirements. These policies
should address the concerns of privacy, student First Amendment Rights, behavior modification in
both browsing and motivational reading attitudes, and related issues.
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APPENDIX H
EVALUATING LIBRARY COLLECTIONS:
An Interpretation of the Library Bill of Rights
The continuous review of library materials is necessary as a means of maintaining an active library
collection of current interest to users. In the process, materials may be added and physically
deteriorated or obsolete materials may be replaced or removed in accordance with the collection
maintenance policy of a given library and the needs of the community it serves. Continued
evaluation is closely related to the goals and responsibilities of libraries and is a valuable tool of
collection development. This procedure is not to be used as a convenient means to remove materials
presumed to be controversial or disapproved of by segments of the community. Such abuse of the
evaluation function violates the principles of intellectual freedom and is in opposition to the
Preamble and Articles 1 and 2 of the Library Bill of Rights, which state:
The American Library Association affirms that all libraries are forums for information and ideas,
and that the following basic policies should guide their services.
I.!
Books and other library resources should be provided for the interest, information, and
enlightenment of all people of the community the library serves. Materials should not be
excluded because of the origin, background, or views of those contributing to their
creation.
II.!
Libraries should provide materials and information presenting all points of view on
current and historical issues. Material should not be proscribed or removed because of
partisan or doctrinal disapproval.
The American Library Association opposes such “silent censorship” and strongly urges that libraries
adopt guidelines setting forth the positive purposes and principles of evaluation of materials in
library collections.
Adopted February 2, 1973; amended July 1, 1981, by the ALA Council.!
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BIBLIOGRAPHY
"Intellectual Freedom and Censorship Q & A." American Library Association. N.p., n.d. Web. 02
Nov.
2012. <http://www.ala.org/offices/oif/basics/ifcensorshipqanda>.
"Library Bill of Rights." American Library Association. N.p., n.d. Web. 02 Nov. 2012.
<http://www.ala.org/advocacy/intfreedom/librarybill>.
"Position Statement on the Confidentiality of Library Records." American Library Association. N.p.,
n.d. Web. 02 Nov. 2012.
<http://www.ala.org/aasl/aaslissues/positionstatements/conflibrecds>.
"Position Statement on Labeling Books with Reading Levels." American Library Association. N.p.,
n.d. Web. 02 Nov. 2012. <http://www.ala.org/aasl/aaslissues/positionstatements/labeling>.
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