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A
G ENDA ITEM CO VER SHEET
Item Title
Agenda
Adopt resolution to close portions of George Street Broad Street Middle Street and South Front
Saturday January 24
Street for the Sudan Shriners Annual Winter Ceremonial Shrine Parade
30am until 1
2015 from 6
30pm
Date of
2014
9
12
Meeting
yyard
if
if
applicable Ld
d3
multipie
list
Thurman
Recreation
Person Submitting Item
Department Parks
Call for Public
Explanation
Date of Public
Hearing
C Hardison
i
Hearing
i
of Item
In the interest of
traffic for the
Saturday 24
public safety and viewing purposes adopt resolution to close streets to vehicular
Sudan Shriners Annual Winter Ceremonial Shrine Parade 6
30am to 1
30pm on
2015 In
Street be closed to
addition
parking from
we are
recommending
the south
side lane
eastbound
parade
OOam Saturday January 24 2015 until the
12
of Broad
has
concluded
Actions Needed
Adopt
by
Board
Resolution
Is item time sensitive Yes
a
Will there be
Backup
opponents
advocates
at the
meeting
Attached
Memo
Resolution
Letter of
Permit
Request
application
NCDOT
documentation
Parade route map
Cost of Agenda Item
NA
If this item
requires
certified
the Finance Director
by
an
expenditure
has it been
budgeted
and
are
funds available and
Select
Additional notes
s
t
City sponsored
event
Parade streets will remain accessible
staff
as
necessary to fire
police
emergency and event support
z
h
MEMORANDUM
3
T0
Mayor and Board of Aldermen
FROM
Thurman C Hardison CPRP Director of Parks and Recreation
DATE
December 3 2014
RE
Adopt Resolution
to
ciose portions
and South Front Street
on
of
George Street
Broad Street Middle Street
Saturday January 24 2015
from 6
30am to 1
30pm for
I
the Sudan Shriners Annual Winter Ceremonial Shrine
Parade
I
Backaround Information
0
1
As requested
by
Sharon Evans O
ce Manager of the Sudan Shriners and
i
on
behalf of their Potentate
Elect lerry
Tillet and his Divan the
following streets have been designated to be closed to traffic for the Sudan Shriners
Annual Winter Ceremonial Shrine Parade from 6
30am to 1
30pm Saturday January 24 2014 for line
up of
parade 300
700 blocks of George Street 400
600 blocks of Broad Street 200
300 blocks of Middle Street and
300 blocks of South Front Street
200
I
i
In addition City staff requests that the south side
eastbound lane of 400
600 blocks of Broad Street be closed to
parking from OOam
12lanuary
Saturday 24 2015
until the conclusion of the
parade
1
Recommendatlon
it Y staff recommends approval and requests the Board
adopt a resolution
requested streets for the Annual Shrine Parade Approvals for
use
approving
the temporary
closing of
the
relative to NCDOT maintained and owned
streets have been received for the event Once the
parade organizers have a complete roster of participants there
may be a possibility of paring down the closed sections
Please feel free to contact me if
you have any questions Thank you
TH
Enclosures
xc
Mary Moore Assistant Division Traffic
Engineer NCDOT
Bobby Aster Fire Chief
Toussaint Summers Jr Police Chief
Matthew Montayne Interim Director Public Works
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RESOLUTION
THAT
WHEREAS the
j
Director of Parks and Recreation of the
City of
New Bern recommends that
30am until 1
30pm
portions of the following streets be closed to vehicular traffic from 6
up of the Sudan Shriners Annual Winter Ceremonial
Saturday January 24 2015 for line
on
Shrine
300 blocks of
300 blocks of George Street 400
600 blocks of Broad Street 200
Parade 700
300 blocks of South Front Street In addition
Middle Street and 200
south side
east bound
lane of Broad
Street be closed to
parking
we are
recommending
the
12 Saturday
from OOam
January 24 2015 until the conclusion of the parade and
WHEREAS the Board of Aldermen of the City of
NOW THERFORE
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF NEW BERN
That the Annual Shrine Parade shall take
and locations
as
ADOPTED THIS
New Bern desires to approve said request
place
on
lanuary
Saturday
24 2015
during the time
requested
9 DAY
OF
DECEMBER
2014
MAYOR
E
s
f
i
E
CITY CLERK
SUDAItii
SHRINERS
NEW BERN NC 28560
403 EAST FRONT ST
PHONE
5197
252 637
5197
800 697
TOLL FREE
x 252 637
F
9935
r
October 31 2014
s
Thurman
Director Parks and Recreation
Hardison
City of New Bern
1620 National Avenue
J
New Bern NC 28560
Dear Mr Hardison
Our annual WinterCeremoniaJ is fast
Elect
Potentate
Jerry
and authorization to
Tillett and his Divan
officialiy
Saturday January
Police Department
Middle Street and disband
on
24
2015 for
We
very appreciative to you and the
assisting
our
S Front Street
Application
our
woutd like to
respectfully
near
efforts
regarding
personal regards
this event
I am
Sincerely
Sharon A Evans
Office Manager
Enciosure
Elect
Jerry Tillett Potentate
Frank Long
on
behalf of
our
request your permission
The
along George
parade
will start at Kafer
Street to Broad Street onto
Attached is
our
also
4
cc
and
T and the Doubletree
BB
City
of New Bern in past years for your cooperation in
The
success
of
our
overall Convention is due in
cipation Thank you in advance for
part to your support and part
forward to hearing from you at your earliest convenience
With kindest
24 2015
Shrine Parade
The route will follow
Parade
are
we
23
close and block off part of Broad and Middle Street from 6
30 AM
30 PM
r
t
o1
Park and
approaching January
Temple
Director
your
consideration
as
we
large
look
I
RECEIVED NOV
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Nortb Csrollo Dep
rtoent of
portation
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Specis Event Request Fbrm
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This roquest fa
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Speciel eveMs include anatime ennuel or
being held within the rlght
wey of State HiQhway System
of
paiodic bicycle racas marathoss aothu foot rncxs feetivals
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s a othu events outside oftbe c
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nal uasge ofthe State Highway
System T64 roq uest
must be s
bmitted to the PP
iop Tta
Ic Engineerl where t6e evatt wUl be beld
ePriate Divi
at lerat nincty
90 dayt prior to t6e se6edokd bcgiasfsg ot the eveu Sa a listing of the Highwey Divisions and thelr contact
infoimation at the followiog URL
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Anticipated
number of
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in miles
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closwes and
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Page 1 of 3
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The
followirg support documentation must be attached to
is roquest befoce it wil be considtred
d
l
Detailed
t
sof ever
location
including maps indtceting route
s
2
Detailed
description of the event
3
Writteri i
suppo far the
a
ussd
by
the event
and how it wili afi
ect tha route
s used by the evenl
from alI iocal govamments whoae
jurisdicdon the eveM ia
eveat
betng
held in
4
Written
5
1ype deacription and location of any proposed tam porary lene closuresJi
rence road
rt
tro1 and
mterference haflic cad
clostue
signing with ap
opriate maPs sketohes detour routes and written
eag
accicnowledQeatent from tl
ency providing fhe temporary ce
intafera uafftc ca
s
closurc
trol end
or
8P
B bility for such
i
acknowledgement
ead
oval by toce
ap
law enforeament end
or thc Stete
6
Descriptlon
7
ed
Si
8
Proof of Ilabiliry insuranco ia the amount of S
000
I
00
000
of rrotification to t
esidents along thc
st8tanent of liability waiv
er Isst
route as a
Highvvay patrof
safety and infom
aiaervice
atiot
page
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3
E
Sectioa D
The
1
2
3
Condiiioas
rma
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d
a
fdlawing eppiies to
all
approved
shall be responsibk to
Control Devias MU
PCD
Requeator
erus
av
properly
S
Requestor s6a11
be
responsible to notify
Svent shall b supported by
the Mnnual
on
Uniform Traffic
or
ali emergency servicns and other responders of
any
endorsed by the tocat governing
mgclosuns
impend
boclies
body
tf e bicycle nce rc
questor s6s11 be naponsible o foJ
ow ncles and statutes
spacific w bicycle raeing as
for
st
the
provided
following URI h
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defa hur
lcbicycleh
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tstiE
SMai
Requestor Si
nsture
wG
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J
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a
tr
Approval Sign
wn
Uate
Date
Di
CC
according to
Requestor shall be responsible W provtde a necessary treffic control using ffie appropriate law enforoett
ent
agancy or individuals trained in traPBc cantrol as set forth in
cnaes
ag
i4
or intarferaricc
aaid
4
close the lsrua
roads
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Section C
Materia
Support
A Pp lication is herebY made
Name of Event
Perso in
a
P arade
Frank LonR
charge
a
for
Sudan Shriners Winter Ceremonial Shrine Parade
1
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17
116
ry
1
line
ir
M
sv
staging along George
up
route wili follow
Street
near
along George
Street
Street
near
on
Kafer Park and New Bern Police Oepartment
to B
oad Street on to Middle
Street
on
The actual
to South Front
T and the DoubleTree
BB
2 To showcase the charitable and fraternal attributes of the Shrine
organization promoting
positive exposure and public relations fostering fellowship among the membership and extending
goodwill
5 The
to the
viewing
following
lanes wiU need to be closed Line
and New Bern Police
to Middle
Street
spectators and citizens of New Bern
on
Department
staging alang George Street
up
The route will follow aiong
8
Street
on
near
Kafer Park
to Broad Street on
to South Front Street near BB
T and the DoubleTree
The parade steps off at 12
00 noon
lanuary 24 2015
signs of road closing
George
City of
New Bern has
always posted
at certain times
Proof of liability in the amount of 51
00 will be done after
000
insurance policy wil be effect for 2015 after 1an 1
January
i 2015
Our
A
i
ITOF LIABILITY WAIVER FOR SPECIAL EVENTS
4TATFMG
taRequest
statement of babiliry waiver is made for the nemed event listed in Sectioa A of the Special Ev
ed under Sectian B ofttk Speciel
Form hereinefter the Special Event by the Special EvaU organizer li
This
i
Eventa Requat Form
einaRer tho Organizec to tho Depertrnent MTranapoRation
1
Nord Carolieu hexeinafter the Departcnem
Wheras the Orgeniur is organizing a Spedal Evnm usit toads of the State
eofthe 3pecia Event
reaponsibillty as the pason in char
WLereaa the Orgattizer dull idtndfy
Spxisl Evuit
in
writing
the oame if any oftfie
agency ofthe State of
Highway System and
accepts
s or groups sponsoring the
arganiTatior
Whereu the Organiur shW idesalfy in writiag wd on a map the roads ofthe State
nt
for the Speclal Event prior to the art ofthe Specis Ev
Wseraa the Ocgani sholl address all safety aad
an
m to
Highway Syst
be used
mobiliiy Issues
Whereas the Orgenizer acet
pts ail rtsks and Eiabitities and shati release waive discharge aod covenent not to sue
d aU litbility from any and atl claims arising from the Spxial Event and ahall provide a
the Deputment for any r
ent of liabtlity wsiver to sl participants of the Specinl Event and obtain their written agreanent
copy of thls stat
of said wniver
prior to
their participation in and the oomma
cement othe
Special
Evenr
statema of liability wa
tver sheU be
Whereas the Organiaer and all participauts unand agree that this t
binding upon exccutors edministrators personal reprGSentatives ooltectors heus sors and s
si and shall
a
to the beoaflt ofthe Dapartmmt and ul of its pest prosen and futurc s
offioa directors empioyees agents
s pcedece
represetWtdves lnsu
ssors md succeasois
lnwe
effi Orgaraner Apaes to
d
W6d
melce rtstitution for any aad sU claims for
personal injury or propaty damnge
s
which may be c
t
ted against the Deperttr
ticipatiat in the Special EWwit and
pa
ent by reason uf eny individw
m meke reatitutiun fot any coata expense9 and deme
s fees and
es including without limitrticxi attorluy
tgrees
eoats
vahieh may be audted gainst d
eDepariment
t a result
of the
Special
Event
TherKore the et
Organf does hereby tWly nnd unconditionally rolaae and disdWtrge the Departrnent and a1l past
ar prasent sand omployaes ofthe DeparUnent in their offlcial and individwf cap
cities from eay and al
eisims and ossea liabilitics demanda aetlons acauses ofsctiozi of any ldnd or character includiug wi
out
for
sfees
ttamey
limitatio4exfst whether
aw
w
come
oosta end
a at
w
expensas
equity
on
her known or urilcnown with tt
e lmowledge thaai such msy
with or growh
g out ofth3pxi
1 Bvent
acoount of conneoted
Organiur hereby catifies that 6dshe has obtained signed Release and Waiver ofLiability for every participent
er
in the event and wilt give the Dep
er of Liabitity The und
etrnent a oopy of the signed Release and Wsiv
ed
si
and
its
that
have
tead
this
d
undusrar
contents
t
atrieme
hereby acknowledge
they
fully
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