MCMLA
September 28, 2006
Annual Report of the Executive Secretary
Membership - Members in good standing: 232 total; 35 new; 12 students.
Sent membership renewals.
Recorded all received renewals; updated database.
Sent non-renewals to Membership Chair.
Sent list of new members to Membership Chair and Chapter Chair, as received.
Sent list of paid members to MCMLA Listserv once this year.
Sent electronic membership file to Web Master for creation of directory.
Organization
Answered member and vendor inquiries in a timely manner.
Responded to officers and committee chairs in a timely manner.
Supplied mailing labels to officers and committee chairs by date requested.
Completed W-9 forms and other requests for federal ID number.
Finances
Filed 2005 tax report with MLA
Filed 2006 Annual Report with State of Illinois (to maintain not-for-profit status).
Submitted to MCMLA Board and Leaders: 2007 Budget; 2006 Statement of Assets & 2006
Income/Expense Summaries
MCMLA Assets August 2005
Bank
Bank of
Lee’s
Summit
US Bank
Bank of
Lee’s
Summit
Bank of
Lee’s
Summit
Account Type
Checking
Account #
1533219
Maturity
Aug 2005
Beg Balance
$21, 831.00
Sept 2006
End Balance
$19,106.20
CD
CD
500009960
1200022778
12/16/2006
11/17/2006
$6,835.11
$5,103.30
$6989.24
$5301.38
CD
1200031720
11/17/2006
$5,113.30
$5291.01
$38,882.71
$36687.83
Totals
Assets: as of 2006 September 28 - $36,687.83 (Please see attached spreadsheet for
detail breakdown of income and expenses from Sep. 1, 2005 to Aug 31, 2006.)
Note: Membership and finances are based on a calendar year.
Peggy Mullaly-Quijas, Executive Secretary
September 28, 2006
MCMLA BUDGET 2007
INCOME
Dues
Members
$
3,500.00
2006 Annual Meeting Profits
2006 Annual Meeting Loan Repayment
Certificates of Deposit
Meeting
TOTALS
$
$
EXPENSES
MCMLA Express
Bylaws
Education
Government Relations
Honors & Awards
Membership
Nominating
Research
Chair
Chair-Elect
Immediate Past Chair
Recording Secretary
Chapter Council Rep
Chapter Council Alt
Executive Secretary
Meeting Planner
Express Editor
Archivist
Parliamentarian
Photographer
Webmaster
MLA Rep
Benchmarking Liaison
Credentialing Liaison
Board Meeting
Annual Meeting 2007
TOTALS
fn/mcmla 2006 budget
3,500.00
$
$
Postage
Interest
TOTALS
$
3,500.00
$
1,000.00
$
$
200.00
1,000.00
-
1,000.00
Printing
$
200.00
$
200.00
Supplies
$
95.00
$
100.00
$
25.00
$
$
$
95.00
95.00
95.00
$
$
$
25.00
25.00
50.00
$
$
$
325.00
50.00
75.00
$
-
$
-
$
-
$
95.00
$
25.00
$
25.00
$
115.00
$
25.00
$
25.00
$
50.00
$
50.00
Travel/CE
Meeting
Awards
$
Insurance
590.00
$
250.00
$
625.00
4,700.00
$
$
$
$
$
$
$
TOTALS
220.00
745.00
185.00
220.00
$0.00 $
200.00 $
50.00 $
$
$
$
$
5.00 $
$
$
$
$
$
100.00 $
$
$
400.00
295.00
100.00
100.00
350.00
350.00
945.00
500.00
100.00
150.00
100.00
50.00
100.00
-
Other
Adm
Taxes
300.00
$15
$
$
$
$
$
$
$
$
$
$
$
200.00
100.00
100.00
100.00
350.00
350.00
500.00
500.00
100.00
100.00
100.00
$
$
$
275.00
$
-
$
$
$
$
$
2,500.00
$ 3,500.00
$ 3,515.00
$
300.00
$
275.00
$
-
$
400.00
$
755.00
$
$
$
400.00
3,500.00
8,810.00
Transactions by Category
All Accounts
9/1/2005 Through 8/31/2006
Num
Date
Payee
Category
Amount
Income Categories
Annual Meeting Profits
2005
6/2/2006 MCMLA 2005
Annual Meeting Profits : 2005
1,500.00
Total Annual Meeting Profits
1,500.00
1,500.00
Annual Meeting Seed Money Payback
2005
6/2/2006 MCMLA 2005 Annual Meeting Seed Money Payback : 2005
2,000.00
Total Annual Meeting Seed Money Payback
2,000.00
Membership Dues, 2005
9/19/2005
Multiple members
11/7/2005
Multiple members
Membership Dues, 2005 30.00
Membership Dues, 2005 15.00
Total Membership Dues, 2005
45.00
Membership Dues, 2006
2/3/2006 Multiple members
Membership Dues, 2006 45.00
2/13/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
5/30/2006
Multiple members
Membership Dues, 2006
6/2/2006 Multiple members
Membership Dues, 2006 135.00
6/2/2006 Multiple members
Membership Dues, 2006 135.00
6/14/2006
Multiple members
Membership Dues, 2006
6/19/2006
Multiple members
Membership Dues, 2006
6/26/2006
Multiple members
Membership Dues, 2006
7/18/2006
Multiple members
Membership Dues, 2006
8/7/2006 Multiple members
Membership Dues, 2006 105.00
Total Membership Dues, 2006
Other Income
11/7/2005
Lynne Fox
3,135.00
Other Income
20.00
60.00
195.00
195.00
195.00
195.00
240.00
210.00
240.00
195.00
240.00
195.00
225.00
45.00
45.00
105.00
135.00
2,000.00
Total Other Income
20.00
Total Income Categories
6,700.00
Expense Categories
Annual Meeting Expenses
2005
230
9/18/2005
MCMLA 2005 Annual Meeting Expenses : 2005
237
12/2/2005
MCMLA 2005 Annual Meeting Expenses : 2005
(2,150.00)
2007
247
8/28/2006
icon
Annual Meeting Expenses : 2007
(1,500.00)
Total Annual Meeting Expenses
Annual Meeting Seed Money
2007
246
8/28/2006
icon
(1,500.00)
(650.00)
(1,500.00)
(3,650.00)
Annual Meeting Seed Money : 2007
(2,000.00)
Total Annual Meeting Seed Money
(2,000.00)
(2,000.00)
Chapter Incorporation Annual Report Fee
240
2/27/2006
Illinois Secretary of State Chapter Incorporation Annual Report Fee
Total Chapter Incorporation Annual Report Fee
Insurance
245
8/4/2006 Medical Library Association
Total Insurance
(195.00)
Mail Box
220
9/8/2005 Postnet Mail Box
(96.00)
Total Mail Box
(96.00)
Mailing Prep Labor
238
2/17/2006
10/18/2005
11/7/2005
11/7/2005
Total Other
Postage
Executive Secretary
239
2/27/2006
Insurance
Postnet Mailing Prep Labor
Total Mailing Prep Labor
Other
233
234
235
(5.00)
(195.00)
(46.98)
(46.98)
MLA Other (550.00)
McGoogan Library of Medicine
McGoogan Library of Medicine
Other
Other
(91.83)
(15.00)
(656.83)
Postnet Postage : Executive Secretary
(15.75)
(5.00)
241
244
4/25/2006
6/12/2006
Postnet Postage : Executive Secretary
Postnet Postage : Executive Secretary
(56.16)
(22.41)
(18.00)
Nominating
217
9/8/2005 Creighton Univ Health Sci Librar Postage : Nominating
(100.00)
Total Postage
Printing
Executive Secretary
238
2/17/2006
(156.16)
Postnet Printing : Executive Secretary
(125.55)
(125.55)
Nominating
217
9/8/2005 Creighton Univ Health Sci Librar Printing : Nominating
(35.60)
Total Printing
Stipends
Executive Secretary
248
8/28/2006
Meeting Planner
225
9/18/2005
Total Stipends
Supplies
Archivist
231
9/18/2005
Executive Secretary
238
2/17/2006
(100.00)
(35.60)
(161.15)
Peggy Mullaly-Quijas
(500.00)
Stipends : Executive Secretary
Rebecca Graves Stipends : Meeting Planner
(500.00)
(500.00)
(500.00)
(1,000.00)
Sue Fleming
Supplies : Archivist
(59.64)
(59.64)
Postnet Supplies : Executive Secretary
(27.90)
(27.90)
Honors and Awards Committee
218
9/8/2005 Center Trophy Supplies : Honors and Awards Committee (65.54)
219
9/8/2005 Darrell Willoughby
Supplies : Honors and Awards Committee (27.78)
236
12/2/2005
MCMLA 2005 Supplies : Honors and Awards Committee (47.97)
(141.29)
Immediate Past Chair
232
9/18/2005
Lenora Kinzie Supplies : Immediate Past Chair
(290.12)
Nominating
217
9/8/2005 Creighton Univ Health Sci Librar Supplies : Nominating
(144.95)
Total Supplies
(663.90)
(290.12)
(144.95)
Travel
Archivist
226
9/18/2005
Chair
221
9/18/2005
Sue Fleming
Travel : Archivist (100.00)
(100.00)
Jim Bothmer
Travel : Chair
(200.00)
(200.00)
Chapter Council Alternate
224
9/18/2005
Marie Reidelbach Travel : Chapter Council Alternate (100.00)
243
6/6/2006 Marie Reidelbach Travel : Chapter Council Alternate (250.00)
(350.00)
Chapter Council Rep
229
9/18/2005
242
5/31/2006
Express Editor
228
9/18/2005
Immediate Past Chair
222
9/18/2005
Parliamentarian
227
9/18/2005
Recording Secretary
223
9/18/2005
Total Travel
Total Expense Categories
Grand Total
Stephanie Weldon
Stephanie Weldon
(350.00)
Travel : Chapter Council Rep
Travel : Chapter Council Rep
Amanda Enyeart Travel : Express Editor
(100.00)
(100.00)
Lenora Kinzie Travel : Immediate Past Chair
(100.00)
Nancy Woelfl
Travel : Parliamentarian
(100.00)
(100.00)
Liz Workman
Travel : Recording Secretary
(100.00)
(1,400.00)
(10,031.02)
(3,331.02)
(100.00)
(100.00)
(100.00)
(250.00)
MCMLA Library Advocacy Task Force
Executive Committee Meeting Report, October 11, 2006
Task Force Members: Liz Burns, Charlene Droste, Teri Hartman, Stephanie Weldon,
Jenny Garcia, Erica Lake, Carolyn Warmann, Barb Jones, Chair
The MCMLA Library Advocacy Task Force has met over the past 3 months, and has
created a survey designed to assess the status of health science libraries in the region,
particularly in the areas of budget increases/decreases, marketing plans and hospital
administration awareness of library services and value. This survey will be distributed to
the MCMLA Executive Committee after MCMLA as a test of the instrument. After the
test run and any needed corrections, the survey will be distributed throughout the region.
One response per institution will be accepted. The committee will collect the responses,
analyze them, and follow up with phone interviews with those institutions indicating
interest in a more in-depth interview. Results will be published in Plains to Peaks Post.
The Task Force is planning to use the results of this needs assessment to develop goals
and objectives. The Executive Committee will be notified as these goals and objectives
are developed.
Other library advocacy activities taking place in the region include:
• MCR advocacy letter to hospital administrators
• Library Orientation Packet for all NN/LM MCR member libraries
• Value of information provided by clinical librarian study being conducted at MU
• Value of library provided information to community hospitals being designed by
MU and Missouri AHEC librarian
• Value of library provided information cross regional study being designed by
MCR Library Advocacy Liaison. This study will be implemented in 2007.
• Grant Training Workshop planned for Spring, 2007
• Library marketing workshop planned for late summer/early fall, 2007
• MCR Library Advocacy Liaison working with NAHSL members on advocacy
issues
• CCML Library Advocacy group preparing slide presentation, questions and
answers for librarians facing downsizing or closure for MLA
• CCML working with ACCME to include library services in accrediting medical
education programs
• HSLNKC continuing library promotion activities to highlight performance and
value of hospital libraries
Recommendation: The MCMLA Library Advocacy Task Force needs to be established as
a permanent committee. Health science libraries are being threatened with closure in
greater numbers each year. In the past 5 years, 14 libraries have been closed in this
region. In order to combat this trend, there is a tremendous amount of work that needs to
be done to document the value of hospital libraries and librarians, to provide education
for member librarians on how to advocate for their value; and to develop successful
interventions for threatened libraries. A permanent committee will be able to work in
conjunction with the NN/LM MCR to develop a strong library advocacy program for
health science librarians in our region.
Final Report of MCMLA Education Committee
2005-2006
Prepared by: John Bramble, CE Chair September 29, 2006
Submitted to Jim Bothmer
MCMLA 2005-2006 CE Committee Members:
CE Chair, John Bramble (2006 Utah), NN/LM MCR Network Member/Utah Liaison, Spencer
S Eccles Health Sciences Library, University of Utah, Salt Lake City, UT.
Email: [email protected] Phone: 801-585-5743 Fax: 801-581-3632
Position Open (South Dakota)
Heidi Duggan (2005 South Dakota), Head of Access Services & Systems, Lommen Health
Sciences Library, University of South Dakota School of Medicine, Vermillion, SD
Email: [email protected] Phone: 605-677-5121
Kitty Serling (2006 Missouri), Medical Librarian, Carl R Ferris Medical Library – Research
Medical Center, Kansas City, MO.
Email: [email protected] Phone: 816-276-4309
Liz Workman (2005 Utah), Clinical Librarian, Hope Fox Eccles Clinical Library -University of
Utah, Salt Lake City, UT.
Email: [email protected] Phone: 801-581-4686
Valeri Craigle (2007 Utah), Health Sciences Librarian, University of Southern Utah South
Jordan Campus, Salt Lake City, UT.
Email: [email protected] Phone: 801-302-0637
MCMLA Committee members and their terms:
Education – six members, one chair
John Bramble – Chair (2007)
UT
Kitty Serling
(2006)
MO
Heidi Duggan
(2005)
SD
Liz Workman
(2005)
UT
Bob Sanders
(2007)
MO
Valeri Craigle
(2007)
UT
Ex officio:
Rebecca Graves, Annual Meeting Advisor (2005)
Assessment:
The CE Chair for the 2006 MCMLA Meeting, Cathy C. Sarli of Washington University Bernard
Becker Medical Library, Missouri, distributed a paper survey (Appendix A) to participants at the
2005 MCMLA Meeting in Salt Lake City, Utah. The Education Committee Chair, John Bramble,
contacted the 2006 MCMLA CE Chair to offer the assistance of the Education Committee. John
has also responded (8/01/2005) to a request from Mary Helms, 2007 Planning Committee, for a
copy of a 2004 survey called, “Survey of MCMLA Continuing Education Needs for future
Chapter Meetings”.
Activities
The activities of the Education Committee has been in updating the Education page on
http://mcmla.org. The webpage “Educational Opportunities: Sharing in Our Region and Beyond”
(available at: http://www.mcmla.org/educate/education.html) was updated September 2006. New
to the Education webpage are survey questions, survey data, and classes that have been
distributed to MCMLA members (available at: http://www.mcmla.org/educate)
Communication between committee members was limited to the meeting held on location at the
2005 MCMLA Meeting.
Expenses 2005-2006
No CE expenses reported
Respectfully submitted by John Bramble
NN/LM MCR Network Member/Utah Liaison
Spencer S. Eccles Health Sciences Library
University of Utah Health Sciences Center
Salt Lake City, Utah 84112-0589
Appendix A: Paper Survey distributed at the 2005 MCMLA Meeting in Salt Lake City,
Utah, by the 2006 MCMLA CE Committee
MCMLA Annual Meeting
St. Louis, MO.
October 11-15, 2006
MCMLA Continuing Education Courses
39 responses
Please answer the following questions to help plan for the 2006 MCMLA Annual Meeting.
1. Do you plan to attend the 2006 Annual Meeting in St. Louis, MO?
YES_28_____ NOT SURE____ 11__
2. Did you attend any Continuing Education courses at the meeting in Salt
Lake City?
YES_16_____ NO__23____
3. Please indicate which of the following topics would be of interest to you.
Please circle numbers.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Evidence-based Medicine
7
Evidence-based Nursing – Peg Allen, Instructor 16
Tutorial Development Software
11
Moodle freeware – creating online courses/instruction – Michelle Moore, instructor
Librarians, Bioethics and IRB’s.
12
Electronic Collection Development – Diane Kovacs, Instructor 14
Marketing for Libraries- Christine Olsen, Instructor 15
No Comprende, Health Information in Spanish
1
Measuring your Impact – Betsy Kelly, Instructor
19
Survive and Thrive in the Library – Pat Wagner, Instructor 5
Electronic Journals, Pricing Models and Negotiating 9
Trends in Technology for Libraries 17
Incorporating Outcomes into Library Measurement and Assessment – Julie Todaro,
Instructor 7
The Library as a Business
13
Virtual Libraries and Reference Services 11
Preparing and Submitting Manuscripts of Scholarly Journals 8
Grant Writing 9
I would like to suggest the following topic(s) or instructor(s):
Disaster Planning
Consumer Health
How to teach bioinformatics and molecular biology resources
Taxidermy for librarians
Eluding law enforcement through successful high-speed car chases
9
Report
Benchmarking Chapter Liaison
October 2005 to September 2006
The 2004 survey data came up on the MLA members-only website. Only those members who
participated have access to it but others may buy access. Here is the announcement:
Health Sciences Libraries Statistics: Interactive Benchmarking Reports
MLA's interactive reporting site captures and reports data from the 325 participating medical
libraries that entered data in the benchmarking database from March 19-July 11, 2004. Reports
allow hospital libraries, association libraries, libraries serving research facilities, and other
library types to compare their services, budgets, and collections with libraries of similar
composition, size, or location. Free to participants; available as a subscription to others.
http://www.mlanet.org/resources/bench05/
We have an anecdotal report of a benchmarking success:
My hospital's vacancy review committee twice refused to refill the assistant librarian position.
As we prepared to present the third time, my boss said, "Can you find some benchmarking
figures to show the committee?" I said, "That's easy!" It took me a whole five minutes to print a
report from the MLA Benchmarking site, comparing our hospital to twelve other hospitals with
the same range of number of beds. That's all it took. The committee saw that our library was in
the lower half of number of library FTE's compared to other hospitals whose names they
recognized. Yesterday they approved refilling the position.
Thank you, thank you for the benchmarking project! Please keep it going.
Beth Treaster, MSLIS
Health Sciences Library
Saint Francis Hospital, Tulsa, OK
[email protected]
Voice 918-494-1210
Watch for announcements of the next survey.
Respectfully submitted,
Rosalind Dudden
Benchmarking Chapter Liaison
MCMLA Nominating Committee
Annual Report
2005-2006
The MCMLA Nominating Committee identified qualified candidates for the elections using suggestions
from the membership & responses from the willingness to serve forms. Members of the committee then
contacted potential nominees to determine their willingness to serve. Positions being recruited were Vice
Chair/Chair-Elect, Recording Secretary, and MCMLA Candidate to the MLA Nominating Committee.
The MCMLA Nominating Committee Chair contacted the MCMLA webmaster regarding electronic
balloting. The webmaster created an online ballot with an area for the candidates’ CVs and a results
database that was only available by password to the Nominating Committee Chair. The online ballot
verified membership and only allowed each member to vote one time. It also allowed for write-in votes.
A template was developed for the candidates’ CVs. When all the CVs were received, the slate of officers
and the CVs were forwarded to the MCMLA web master to be placed on the web page. A message was
posted to the MCMLA list serve notifying the members that the candidate information and ballots were
available on the MCMLA website. Reminder messages were also sent on the list serve to assure that
everyone had a chance to vote.
87 total votes were received. Candidates were notified via email on March 31, 2006, of the results. An
announcement of the results was also sent to the MCMLA Express.
Election results:
Vice Chair/Chair-Elect
John Bramble
Jerry Carlson
(elected)
Recording Secretary
Cam Gentry
Michlene Mankin
(elected)
MCMLA Candidate to MLA Nominating Committee
Jean Sidwell
Lisa Traditi
(elected)
Since all committee business was conducted via email and telephone and since the election was
conducted electronically, the Nominating Committee did not require any budget money for the 2005-2006
year, nor would we expect to need budget money for the 2006-2007 year.
Respectfully submitted,
Betsy Mueth, Chair
MCMLA Nominating Committee
MCMLA Membership Committee
Goals for 2006-2007
Recruitment, Membership, and Leadership in the Profession
Recruitment
• Continue to target the three Chapter library schools, (Emporia State
University, the University of Missouri, and the University of Denver)
to promote the field of librarianship and educate current students
about the profession.
• Contact each program with MCMLA free student membership
information.
• Offer to promote MCMLA and medical librarianship in a Health
Librarianship class or a Special Libraries class.
• Work to link MCMLA to the library school website.
Membership
• Offer a free annual MCMLA membership via annual meeting
drawings
• Solicit a free annual membership from MLA to be given away at the
annual meeting drawing.
Advocacy
• Continue to develop collaborative relationships with other
Chapters, associations, and organizations.
Building a Network of Partners
• Keep the membership informed about MCMLA members and
activities, primarily through MCMLA Express.
• Streamline interview process of new members. Pose
questions which require less editing/rewriting of membership
committee people with direct response to MCMLA Express
editor.
MCMLA Membership Committee Annual Report
September 2005-September 2006
Committee Members:
Marty Magee - Chair (2006) – NE
Michlene Mankin (2008) –WY
Pat Hamilton (2006) – SD
Holly Henderson (2007) – MO
Phyllis Whiteside (2007) – KS
Lynne Fox – CO (resigning)
Beth Tweed (2007) –CO
Inactive:
Erin Palazzolo (2007) – KS
Dawn Carroll (2006) - UT
Stephanie Weldon - MLA Membership Committee Liaison - CO
Ex Officio: Marie Reidelbach (2006) – NE
As of Sept.6, 2006 there were 229 members.
Names are being added to listserv.
Recruitment, Membership, and Leadership
2. Continue to develop strategies to attract new members and maintain a stable
membership:
• Email reminders were sent out to 62 MCMLA members who had not
renewed their membership, encouraging them to do so.
• Free memberships were offered to students attending an accredited
library school for up to two years. Only one membership was noted as a
student membership
• Membership brochure is maintained on MCMLA website at
http://www.mcmla.org/member/brochure_2005.pdf
3. Aggressively target the three Chapter library schools (CO, KS, MO) to promote
the field of librarianship and educate current students about the profession.
• Membership brochures and a contact from the Membership Committee
were sent to the practicum coordinator for each of the three library
schools, (Denver University, Emporia State University and the University
of Missouri) encouraging them to share the free student memberships.
In addition, presentations to students about health sciences librarianship
were offered. The two websites for MLA and MCMLA were given and it
was suggested they be linked to the library resource page. Also
mentioned were the MLA Mentoring Database and the possibility of
establishing practicums for students.
Membership
•
•
Chair of the Membership Committee sent out a letter and information about the
MCMLA Membership Directory to all new members. As of Sept. 6, 2006, thirtyeight new members had been contacted
Membership Committee members contact new members for interviews to be
included in the Express. As of Sept. 6, 2006, thirteen interviews appeared in the
MCMLA Express. Seven more are soon to be printed with the November, 2006
issue.
•
•
•
All new members who indicated they would be attending MCMLA will be
recognized at the annual meeting with ribbons hanging from their badges.
A free membership to MCMLA will be drawn at the annual meeting of all the
current members. A certificate will be given to the winner which will be turned
into Peggy Mullaly-Quijas for the free membership. The person need not be
present to win.
A free membership to MLA will also be given away at a drawing at the annual
meeting.
MCMLA Annual Meeting Advisor – Final Report October 2006
2007 – Omaha, NE
Jim Bothmer & Chris Shaffer (MC/MLA)
2008 – Cody, WY
Mary Henning & Jenny Garcia
2009 – Breckenridge, Colorado
Lynne Fox
•
•
•
•
•
•
•
•
•
•
Fostered dialogue & planning for the 2008 meeting in Wyoming.
Advised planners for ’08 & ’09 – provided manual, statistics and additional information
as needed.
Reviewed and signed hotel contract for ’08.
Will be reviewing the hotel contract for ’09.
Attended an ’06 planning meeting in St. Louis.
Responded to questions from ’07 planning groups.
Revised the planning manual – finished up some editing, corrections; added info on tax
exempt & EIN, insurance, etc.
Put manual on flash drives for those who prefer e- over paper.
Still working on additional documents – e.g. vendor spreadsheets, etc. perhaps some a
quick guide, etc.
Proposed up-dated meeting rotation schedule (The schedule is set through 2013. The
stared dates are the proposed to take it out 10 years.)
o Kansas
2010
o South Dakota 2011
o Kansas City 2012
o Utah
2013
o St. Louis
2014*
o Nebraska
2015*
o Wyoming
2016*
o Colorado
2017*
Respectfully submitted,
Rebecca S. Graves
Annual Report 2005 - 2006
MCMLA Governmental Relations Committee
Committee Objectives:
1) Coordinate lobbying efforts between MLA’s Governmental Relations Committee and members of
the Chapter.
2) Inform Chapter members about legislative concerns and encourage chapter members to respond.
Membership:
Mary Youngkin, Chair (2006) Utah
Kristin Sen (2007) Kansas
Lilian Hoffecker (2008) Colorado
Kelly Klinke (2008) Missouri
Activities:
Seven action alerts and announcements from the MLA Governmental Relations Committee were
forwarded to MCMLA-L members. These alerts dealt with issues such as The Patriot Act, H.R. 5439: the
Orphan Works Act of 2006, and the NIH budget.
A number of MCMLA members were present at the Legislative Update at MLA on May 23, 2006. Issues
under discussion included funding for the National Library of Medicine and the NIH Budget in general,
cuts to the EPA library network, the Patriot Act, the PubChem / American Chemical Society situation,
Open Access, the Federal Research Public Access Act (S.2695), and copyright. A significant portion of
the presentation dealt with the NIH Public Access Policy and PubMed Central submissions in a report
from the Public Access Working Group (PAWG). Particularly in reference to the NIH budget, the
importance of MLA member response to action alerts was re-emphasized.
On the local level, many of the academic institutions in MCMLA have taken action to promote open
access to federally funded research. The NIH Public Access Policy and PubMed Central manuscript
submission is a frequent topic in University of Utah presentations and newsletter articles. On October 5th,
the Dykes Library at the University of Kansas Medical Center and other partners will be hosting Mass &
Matter: Public access to scientific discovery, a “symposium addressing the current practices for
publishing, delivering and sharing scientific research, data and tools.” Their agenda includes “legislative
issues and current debates surrounding access to federally funded science research.”
Goals for 2006-2007:
• MCMLA Web Page:
o Additional Links on the advocacy portion of the page. In addition to “Contact your Elected
Representatives,” we propose adding links to the MLA GRC and MLA/AAHSL Legislative
Task Force pages and other relevant websites.
• Continued forwarding of action alerts to MCMLA-L
• At least one article in the MCMLA Express per year
• A brief electronic Post-MLA legislative report
• Brief survey of MCMLA members, “What can your GRC do for you?”
Submitted by Mary Youngkin
AHIP Liaison Report
•
•
•
•
Tried to get the AHIP Credentialing Committee to add points for professionally related blogs (still
waiting for consideration and reply).
"Recycled" (with permission) a newsletter article by Elizabeth Irish, former Liaison for the UNYOC
Chapter, "Is AHIP for the Real World?" in our MCMLA Express.
Wrote an article for the Colorado Council of Medical Librarians' Council Quotes newsletter about
an Excel file for tracking AHIP activities and points that was posted to the CCML website and
developed by an MCMLA member, Elizabeth Tweed. Also posted to the MCMLA website AHIP
page. This file has been downloaded by numerous members.
Met with, reviewed applications before submission, provided organizing Excel file or file folder
labels, or answered questions for:
Mary Henning
John Bramble
Jean Sidwell
Nancy Woelfl
Sue Fleming
Pat Hamilton
Stephanie Weldon
Margaret Bandy
Jim Bothmer
Linda Van Wert
Debbie Weaver
Teri Hartman
Liz Workman
Shandra Protzko
Peggy Mullaly-Quijas
Beth Tweed
Kelly Klinke
Jerry Carlson
Stephanie Wiegand
•
Emails announcing new and renewing members were sent out.
MCMLA 2009 Site Selection Report
The site selection committee is Margi Stewart, Shandra Protzko, Catherine Reiter, Dana Abbey and
Lynne Fox.
The Committee distributed and then analyzed the results of a location preference survey. (Attached)
<<MCMLA Site Selection Survey.doc>>
The survey was created by Shandra Protzko using SurveyMonkey. Copies of the survey have been
distributed to Jim Bothmer and Martee Magee (MCMLA 2007), and Mary Henning (MCMLA 2008). The
group visited 5 hotels in 2 mountain towns and in the Denver metro area.
The group has selected the Great Divide Lodge in Breckenridge based on location amenities, cost, and
layout of the meeting rooms. The conference dates will be September 21-24, 2009. Weather is in the 5065 degree range in late September and snowfall can occur but is usually light and of limited duration.
Early fall snow can slow travel, but seldom interrupts airport shuttle service.
A contract will be negotiated for the meeting and signed by the MCMLA meeting advisor, Rebecca
Graves, this fall.
In spring 2008, Lynne will be recruiting CCML members to be planning committee members and
committee chairs. Then we will select a theme, graphic design, and begin planning the program.
~ Lynne
Lynne M. Fox, AMLS, MA, AHIP, Education Librarian
Denison Memorial Library, UCDHSC
4200 East Ninth Avenue, Box A003, Room 3D06M,
Denver, Colorado 80262
303-315-4299, 303-315-0294 (FAX), [email protected]
Chapter Council and Alternate Report
October 2006
Representative: Stephanie Weldon
Alternate:
Marie Reidelbach
Stephanie and Marie attended the Chapter Council Meeting in Phoenix, AZ on Saturday, May 20,
2006.
Stephanie served on the web committee and the nominations/elections committee for 2005/06.
Stephanie helped with the New Member’s breakfast..
Marie served as Co-Chair of the Chapter Council Roundtables Committee for 2005/06
The final registration was 379 attendees; 54 tables covering 30 topics.
Marie is serving as Co-Chair of the Chapter Council Roundtables for 2006/2007
Stephanie is serving as Chair and Web Master of the Web committee for 2006/2007
Stephanie is also serving on the Nominations/Elections Committee for 2006/2007
Chapter Council Business:
Annual Chapter Meetings: Chapters are encouraged not to schedule overlapping annual
meetings as it makes it difficult for the MLA President and other officers to attend if invited. If a
board invitee is going to be charged for registration or other fees, let him/her know in advance.
Total MLA reimbursement for board members is $800.00.
Revised Chapter Council Web Site: Pamela White, chair of the 2005/2006 web committee lead
a site revision of the chapter council web site. http://www.chaptercouncil.mlanet.org/. The
Roundtables accounts for 52% of the site usage and the 6% for the manual.
MLANET redesign survey: A survey was conducted for information regarding the redesign of
MLANET. 220 surveys were completed. Desired enhancements include: 1) AHIP points and
CE tracking; 2) password schemes; 3) better navigation; 4) blog-like capability; 5) improved
directory. A Wiki and a blog are being tested for course management. An RFP is out for the site
redesign. There is a desire on the part of the membership to have the ability to manage directory
entries for themselves.
Majors/MLA Project Jury: The Mid-Continental Chapter (Marie Reidelbach/Teri Hartman) had
been the recipient of this year’s award. The supplemental information provided by the chapter
was valuable in helping the jury to make a decision.
Membership: There is a New Members SIG which is a virtual group of students. 150 people
attended the First-Timers’ Breakfast.
Chapter Council Roundtables: The Maricopa AHEC was responsible for identifying a group of
students from local magnet high schools who will attend MLA for one day and also sit at a
special table for a group of local high school students. Almost 100% of the chapters participated
in sponsoring lunches for selected first time attendees. The final registration was 379 attendees;
54 tables covering 30 topics. Minutes from 52 of the tables are available on the Chapter Council
web site.
Chapter Suggestions: Keep track of AHIP within the chapters. Keep track of CE offered in the
chapter.
Marie or Stephanie forwarded the following messages and requests for information:
1. Roundtable Messages:
2006 Roundtables Announcement
Chapter Sharing Roundtables Reports
2. Calls for nominations, prizes, grants and scholarships:
Hospital Library MLA Awards
Awards, Grants and Scholarships for MLA
Leadership and Management Section Grant
HLS/MLA Professional Development Grant Deadline
Magnet Recognition Program at MLA in Phoenix
3. MLA Messages:
Share your experiences with MLA
The MLA National Programming Committee is collecting CE ideas for MLA 2007.
MLA '06: Colleague Connection
Be a Mentor at MLA!!
4. Copyright Booklet available from ARL, AAU, AAUP, and AAP
5. MLA works with the International Association of Nurse Editors (INANE), to try to persuade
ISI to increase their inclusion of nursing journals in their citation databases.
6. Hurricane Relief - Katrina Fun
7. Please add photos of information professionals to Flickr
8. Public Support for Access to Federally Funded Research
MLA 2005/2006 Chapter Council Annual Report
http://www.mlanet.org/about/annual_report/05_06/2005_06_ar_councils.pdf
MLA Phoenix, AZ May 20, 2006
MLA Executive Reports
MLA President Report - Mary Joan (MJ) Tooey
Highlights and accomplishments during her year as MLA President are as follows:
1. New DVD on recruitment;
2. Hurricane Katrina disaster relief fund has over $14,000. So far, over $15,000 has been
distributed to affected libraries and librarians for travel, equipment replacement, postage, etc.;
3. Traveled to the chapter meetings of New York/New Jersey and UNYOC; Southern and Pacific
Northwest-MLA.
4. Visited library schools at University of Rhode Island, Simmons College and Southern
Connecticut State;
5. Served as Chair of the Vital Pathways Project. Pat Thibodeaux is chair of the sub-committee
which is gathering statistical information. Diane Schwartz is chair of the sub-committee on
health libraries in education. There is a third sub-committee which is developing a document
similar to “Charting the Future;”
6. The “Librarians Without Borders” is registered to the Medical Library Association;
7. Traveled to IFLA in Oslo and to International Congress of Medical Librarianship in Salvador
Bahia, Brazil;
8. Board Liaison to Librarians Without Borders.
MLA President Elect Report - Jean Shipman
Her theme is building a future, based on the past. She has called chapter chairs to ask them what
they do in that capacity. This is an evolving profession. Her key issues are the health library and
its effect on the consumer, especially in public health; and getting the word out about our value.
An RFP for a consultant to conduct a “return on investment” study is being considered. Paula
Raimondo inquired about the time frame for the RFP. If anyone knows of a person who could do
the job, please let Jean know. Craig Elam asked who would put the RFP together. MLA
Headquarters staff would prepare it. It is then sent to the Board for review and then sent out for
review by others (not named). She thanked Chapter Council members for their work.
MLA President Elect/Elect Report - Mark Funk:
He has put together a list of priorities for his term as president which builds on the priorities of
past presidents as there is a need for continuity. MLA needs to tap into the knowledge base of its
members. Many of his ideas are still being formed and he wants to use newer net technologies
for members to share information, such as RSS feeds. His overall goal is to bring the association
closer to the members by increasing the number of connections we all have. His theme is “Only
Connect.” Some ideas put forward by Council members: a) bringing more value to members
who cannot/do not attend the annual meeting; b) need in the workplace; c) video conferences
which can be viewed at the desk; d) communication with library school students; e) more distance
learning efforts; f) web-based CEs; g) WIKI; h) blog for the annual meeting; i) identify related
skills; j) chapters in library schools for students.
Schedule of Annual MLA Meetings
2007
Philadelphia, PA
May 18-23
2008
Chicago, IL
May 16-21
2009
Honolulu, HI
May 15-20
2010
Washington, DC
May 21-26
One Minute Chapter Reports
HAWAII-PACIFIC CHAPTER:
This year's HPCMLA annual meeting was held on April 4, 2006. Julie Kwan and Judy Consales
from the Pacific Southwest Regional Medical Library presented a CE course which covered
Docline 2.7, Go Local, MedlinePlus updates, and new PubMed features, including a LinkOut
update. The MLA immediate Past President, Joanne Marshall presented an MLA update entitled,
"Quality Information for Health Improvement".
The Chapter Council Alternate sent a survey to our Chapter to determine the interest our
members had in attending a joint meeting in October 2006 with the Pacific Northwest Chapter of
the Medical Library Association, the Medical Library Group of Southern California & Arizona,
and the Northern California & Nevada Medical Library Group. There was an interest, so we look
forward to having some of our members attend.
MID-ATLANTIC CHAPTER:
MAC co-sponsored (along with the National Library of Medicine) the MLA Symposium,
"Serving Diverse Users: Cultural Competencies for Health Sciences Librarians", on May 24,
2006, at the MLA meeting in Phoenix.
MAC will be sponsoring a poster at the 9th Annual Diversity Fair of the ALA annual conference
in New Orleans on June 24, 2006. The theme of the Fair will be "Celebrating Examples of
Diversity in Adult and Family Literacy Services in Libraries."
MAC and the Southern Chapter will hold a joint meeting in Atlanta October 12-16, 2006, at the
Westin Buckhead Hotel. The theme for the meeting is "Together: New Horizons, New
Opportunities."
The Mid-Atlantic Chapter and Southern chapters were selected to receive a Chapter-Level
Leadership Education Challenge Grant. The two chapters submitted a joint proposal for the
continuing education workshop "How to Make a Point-Without Making an Enemy," to be offered
during their combined meeting in Atlanta in October 2006. The Leadership and Management
Section (LMS) of MLA provided funding for the grant.
MIDCONTINENTAL CHAPTER:
MCR awarded Majors/MLA Chapter Project of the Year
Marie Reidelbach and Teri Hartman applied for and received this award
Title: Making New Friends, While Keeping the Old:
MidContinental Chapter of the Medical Library Association's Membership Recruitment
and Retention Project
Brief Description of Activity:
The MidContinental Chapter of the Medical Library Association (MCMLA) has increased
its membership over the past two years through the innovative methods used to recruit
new members and recognize current members' professionalism and leadership
activities.
Chapter Meeting to be held in St. Louis October 10 - 13th
A prize for best research paper is given at Chapter meetings.
Newly Formed Committee:
The Librarian Advisory Task Force, chaired by Barb Jones. Barb is the Regional Medical
Library Advocacy Liaison to the MidContinental Region. The Colorado Council of Medical
Librarians Advocacy Committee has been very active and Barb Jones has been a member of that
Committee. Karen Wells, a Colorado Medical Librarian, recently completed “Some Myths and
Truths for Administrators about Your Library”. This document is going to be submitted to the
newly formed Vital Pathways Committee at MLA. We hope that MLA will make it available on
the MLA website while they get additional materials together.
Online Elections
MCMLA held online elections for the first time this year. More news about the technology
behind this accomplishment forthcoming.
Digital Archives
A digital archives was created by Sue Fleming, MCMLA Archivist, and the MCMLA Archives
Task Force.
MIDWEST CHAPTER:
The Midwest Chapter held the 2006 Annual Meeting in Fargo, North Dakota , September 16-19,
2005. The theme was "Routes to Discovery". There were 145 members in attendance. The
meeting profit was over $11,000 thanks to generous contributions and a very efficient North
Dakota planning committee.
"Southern Exposure: A Different Point of View" is the theme of the 2007 Annual Meeting in
Louisville, Kentucky to be held October 7-10th.
The Midwest Chapter presented its first Distinguished Librarian of the Year Award to Chris
Shaffer, current President of the Midwest Chapter, at the Midwest Chapter 2005 Annual
Conference in Fargo. Chris is the Assistant Director of Public Services at the Hardin Health
Sciences Library at the University of Iowa. This award honors a Chapter member who has made
outstanding professional contributions impacting librarianship and includes a $500 cash award.
The chapter also sponsored two Midwest Chapter Annual Conference Scholarship recipients and
four Chapter Sharing Roundtable participants at the 2006 MLA meeting.
A new chapter award established in 2005 entitled the "Health Information Innovation Award",
was renamed the "Jean Williams Sayre Innovation Award" in memory of Jean who died this
spring. Jean was the Director of the Hardin Health Sciences Library at the University of Iowa.
Formerly, she was the Associate Director National Network of Libraries of Medicine Greater
Midwest Region Director of the Greater Midwest Region in Chicago. The $500 award is to
"honor individuals, groups, or libraries that have displayed creativity and/or problems solving
skills that have resulted in innovative methods, projects, organizational enhancements, or
publications in the field of health information management."
The Midwest Chapter is in the process of revising their bylaws so that they are in compliance
with the MLA Model Bylaws. The former document was over 40 pages long. In addition, the
Midwest Chapter plans to reduce the number of board members attending meetings from 39 to 18
or 20. In the process, nine Representative-at-Large positions will be converted to the formation of
a State Liaisons Committee.
The Midwest Chapter has over 300 members including five new student memberships and
thirteen new members so far in 2006.
NEW YORK-NEW JERSEY CHAPTER:
Members of the New York – New Jersey Chapter attended a joint annual meeting with the
Upstate New York – Ontario Chapter (UNYOC) in Lake Placid, NY, on September 28-30, 2005.
The theme was “Going for the Gold: Librarians as Information Champions.” At the meeting,
two members of the Chapter participated in a panel discussion, “The Future is Us: Coaching
Information Champions.” Tania Bardyn served as panel facilitator and Karen Brewer was a
panelist; both are from New York University.
Planning is underway for a joint meeting with the NAHSL Chapter, “The Evidence is in,” on
October 16-17, 2006. The meeting will be held in Hartford, CT.
The Chapter is adding digital photographs to its archives database. Erich Meyerhoff from NYU
is overseeing the project.
Three workshops were sponsored by the Chapter for its members. They are:
“Super Searcher/Searching the Web” on June 21, 2005
“Running with the Squirrels: Providing Library Services for Hospital Administrators” on October
28, 2005
“PubMed for Experts” on April 27, 2006.
NORTH ATLANTIC CHAPTER:
“Prescription for Progress” was the theme of the NAHSL 2005 Annual Meeting held September
25-27 in Providence, Rhode Island. In addition to the overall programs, 6 MLA CE Courses
were offered on the following topics: “Evidence-based Information Services Delivery”,
“Marketing as if your library depended on it” , “Clinicaltrails.gov and an overview of drug
development process”, “Concepts in infection control”, “The evolving web: search engines”,
browser alternatives and accessing the deep web”, and “First look: molecular biology resources
from NCBI”.
A joint CE program with MAHSLIN is planned for June. The topic is “Tools for Evaluating
Libraries: Surveys and Focus Groups”
The 2006 Annual Meeting is planned for October 15-17, 2006 in Hartford, Connecticut and will
be a joint meeting with NY/NJ Chapter.
Outreach efforts to library school students continue and include a free membership to the Chapter
for any student enrolled in a library, information, and medical informatics program. Currently,
there are 10 student members of NAHSL. Other outreach efforts are that student registration is
only $25 for the 2006 Annual Meeting. Students may also submit a poster abstract and be
eligible for a $225 scholarship to cover meeting expenses.
NORTHERN CALIFORNIA NEVADA MEDICAL LIBRARY GROUP:
The chapter donated $100.00 to Chapter Council for the sponsorship of lunches for two new
members who attend the Roundtable event in Phoenix. This sponsorship will continue until some
unspecified date in the future.
Terri Malmgren was the recipient for the chapter’s Professional Excellence Award 2006. A
dinner was held on 2 May 2006 in Sacramento.
Carolyn Kopper, Chair of the Bylaws Committee, presented a series of bylaws changes designed
to bring the group’s bylaws in accordance with those of MLA. The membership approved them
in the election held in March.
Two workshops were sponsored by the group during the year. The first was held on November
26 2005, “Keeping Patients Safe: Roles for Information Professionals.” The second was a
PSRML program on consumer health and outreach.
The group’s website has been updated. A new service provider was found in Fall 2005 as
Stanford University could no longer provide access. Plans are being made to revamp the website
in the future.
Ysabel Bertolucci presented a talk to library students at San Jose State about the group and the
Medical Library Association.
The following individuals were elected to office for the coming year: Keir Reavie, Vice-Chair/
Chair-Elect; Jerry Thompson, Secretary; Mike Liddicoat, Treasurer; Marilyn Tinsley, Nominating
Committee Chair; Sherry McGee, MLA Nominating Committee.
Rikke Ogawa, Rebecca Davis and Ysabel Bertolucci participated in the UC Berkeley Career
Faire.
PACIFIC NORTHWEST CHAPTER:
The annual meeting was held in Portland. It was based on the 200th anniversary of the Lewis &
Clark journey, with the theme "Medical Libraries: Core of Discovery". The keynote speaker was
David Peck, DO, who spoke about the medical aspects of the Lewis & Clark Expedition. There
were three CE classes, all of them filled to overflowing: "Evidence-based Medicine and the
medical librarian", "Your library as a business", and "Managing electronic resources in health
sciences libraries, updated". A new feature was a "Vendor of the Year" award which went to
Christian Patrick from Ovid. Attendees were encouraged to vote for the vendor that was the most
helpful during the past year. Christian (who is no longer with Ovid) played a key role in the PNC
group purchasing program.
The 2006 meeting, "Missions and Mountains", will be a "quad" meeting in Seattle in October,
which will include PNC/MLA, Hawaii-Pacific (HPCMLA), the Medical Library Group of
Southern California & Arizona (MLGSCA), and the Northern California & Nevada Medical
Library Group (NCNMLG). There are six CE classes that will be offered at the meeting.
The group purchasing program continues to grow and a PNC/MLA institutional membership
category is being established to allow hospitals that do not have libraries to participate in the
program.
Four members of PNC/MLA participated in the MLA CE Institute: Dolores Judkins, Gail
Kouame, Andrea Ryce, and Michele Spatz.
PHILADELPHIA CHAPTER:
The following CE’s were held this year:
• Leadership and Emotional Intelligence presented by Maureen Sullivan
• Quality Filtering: Principles of Evidence Based Medicine
• Keeping Patients Safe: Roles for Information Professionals-MLA Educational Webcast
-Held a Joint Resource Sharing Meeting: Philadelphia Regional Chapter MLA & NN/LM MidAtlantic Region
-Held a very successful Roundtable Dinner topics included EBM, Web 2.0 and e-resource
management.
-Produced a new membership brochure.
-After surveying the membership the chapter decided to increase our dues to $25/year and allow
free membership for students. (Due to changes in the PA state tax laws, our chapter no longer
qualifies for tax exemption status. We have not increased the dues since 1991)
-The CE committee surveyed the membership for topics and a wish list of programs. The
committee acted quickly and was able to offer programs in response to the survey results.
-The Chapter continues to reach out to library school students and has recently raffled free passes
to chapter held CE’s.
PITTSBURGH CHAPTER:
Scholarship committee has been revitalized. In brief, 2 scholarships of $250 each will be
awarded 1. to a student enrolled in an ALA-accredited master’s degree program at Clarios or
University of Phg who is pursuing a career in medical librarianship, and 2. to a member in good
standing of the Pittsburgh Regional Chapter of the Medical Library Association who wants to
take a CE activity.
Membership chair researched membership levels available in the various chapters. We are
deciding whether to expand the options we currently have beyond the one membership level.
Student and retired levels are being discussed.
CE activities ? had 2 in person sessions and purchased the teleconference on Patient Safety.
Members are also using the Independent Reading Program available through JMLA.
Began making our newsletter available to nonmembers as a way to try to recruit new members.
Chapter made a $500 donation to MLA’s Medical Library Disaster Fund.
MJ Tooey attended our annual meeting.
SOUTH CENTRAL CHAPTER:
As of October, 2005, total chapter membership was 364, including 49 new members and 13 MLA
Fellows.
SCC held its annual meeting Oct. 22-26, 2005 in Little Rock, AR. Highlights were:
- 199 registrants, including 66 enrolled in 6 CE classes, one of which was partially funded by a
MLA Leadership and Management Section Leadership Education Challenge Grant.
- A Technology Expo for members to demonstrate how they use a particular product or
technology in their library.
SCC appointed a Katrina Task force which:
- Recommended SCC provide affected library staff travel assistance grants to attend the fall
chapter meeting.
- Raised over $2024, including $413 from the Midwest Chapter and $1611 from donations and
the sale of wristbands, plus $210 more by them on eBay.
- Recommended SCC host a low- or no-cost symposium on disaster preparedness at the fall
chapter meeting, with funding from MLA and NN/LM.
Eight New Orleans chapter members received MLA Medical Library Disaster Relief Awards to
attend MLA '06 in Phoenix.
The MLA Research Section Awards Committee selected the SCC Research Awards instructions
and forms as a model for MLA.
The chapter newsletter, formerly for members-only, is now freely available at:
http://www.sccmla.org/newsletter/newsletter_top.htm.
The 2006 annual meeting will be held in College Station, TX, Oct. 20-24, the theme being
"Marooned" in College Station: how do we get there from here?
SOUTHERN CHAPTER:
No report.
SOUTHERN CALIFORNIA ARIZONA MEDICAL LIBRARY GROUP:
* Purchased a chapter license to SurveyMonkey. Developed procedures based on PNC's
SurveyMonkey policies.
* Offered two chapter CE courses: "Finding the Best Evidence to Meet Nursing Information
Needs" and "Geeks Bearing Gifts."
* Chapter members participated in many library school activities (teas, formal class instruction,
mock interviews, presentations about MLG and MLA) to encourage students to consider health
sciences librarianship.
* Awarded three scholarships to area library school students.
* Held a contest to design a new chapter logo and developed a new chapter brochure using
winning design.
* Chapter contributed to the Hurricane Katrina fund.
* Conducted a chapter-wide survey to gather feedback on EFTS. One of the goals was to gather
information to use to boost EFTS participation in our chapter.
* Hired a new financial advisor.
UPSTATE NEW YORK AND ONTARIO CHAPTER:
UNYOC and New York-New Jersey Chapter held a joint chapter meeting and conference at Lake
Placid, September 28-30, 2005. The theme of the meeting was “Going for the Gold - Librarians
as Information Champions.” Held at the site of the 1980 Olympic Games, a highlight of the event
was the "opening ceremony" where participants toured the Olympic Museum and had the
opportunity to try curling, ice hockey, and figure skating on Olympic ice! Chapter Council's Jan
LaBeause was the final plenary speaker, speaking about the librarian's image and the media.
In addition to the plenary and poster sessions, the conference featured three continuing education
courses: Critical Appraisal: Introduction and Advanced, Leadership and Emotional Intelligence,
and Bioterrorism 101: What Librarians Need to Know and Where to Find It.
Also at the Annual Meeting, the Katy Nesbit Service Award was presented to Amy Gische
Lyons, for her many contributions to UNYOC, including serving as Chapter Chair for the past
year.
This year's meeting will be in Niagara Falls, from October 11 to 13. The theme is "UNYOC at the
Falls - Harness the Power." Three continuing education programs are again planned, related to
technology issues and finding statistical information. More information can be found on the
UNYOC website www.unyoc.org.
Another accomplishment this year was the revision of UNYOC's bylaws. A committee chaired by
Warren Hawkes updated the bylaws for consistency with the MLA bylaws.
For the second year in a row, UNYOC awarded scholarships to two graduate students from
Library schools. As in 2005, one of the students was from the U.S. and the other was from
Canada.
Archivist
Annual Report 2006 – St. Louis
Summary:
I communicated with the members of the Archives Task Force and we were able to pull
together all programs. Lynne Fox, with the help of her wonderful assistant Victoria,
completed the scanning of all programs 1971-2005. Thanks to items received from Joan
Stoddart, all programs were available for scanning. Russ Monika received all of the files
that were scanned made a place for them on the MCMLA web page.
Goals/Objectives
1. Develop a procedural plan for the digitization of the MCMLA Archives.
A. Communicate with the members of the Task Force (email, conference calls) to
determine action plan on the scanning of items for the Archives Section of the
MCMLA Web Page.
B. Continue scanning issues of the “Express”.
C. Begin scanning all “Meeting Minutes”.
2. Continue digitization of MCMLA Archives.
A. Test procedure among Task Force members to determine an estimate of how
much time involved and an estimated Timeline for completion.
B. Develop ideas for sharing this Project with the MCMLA membership.
Expenses
I think any purchases involving the “Digital Project” should wait until the Archives Task
Force has determined the procedure for digitization, the amount of time involved, and
what type of equipment/software is needed.
A. Sue Fleming, Archivist
MCMLA
Bylaws Committee
October 2005 – September 2006
Objectives: The Bylaws committee had no objectives this year.
Activities: The latest version of the Bylaws (Oct. 2005) has been posted to the
chapter website.
Respectfully submitted,
Mary Helms, chair
Terri Barnard, member
Jenny Garcia, member
September 22, 2006
MCMLA 2005: Librarians Bridge the Gap,
Final Report
The 2005 Annual Meeting of the Midcontinental Chapter of the Medical Library
Association was hosted in Salt Lake City on September 17-20, 2005. The meeting was
held at the historic Fort Douglas Conference Center at the University of Utah. The
conference hotel was the University Guest House with sessions being held at the Post
Chapel, the Officers Club and the Commanders House. Continuing education classes
were held in the Health Sciences Education Building. There were a total of 132
participants at the conference including full conference, one day and student registrations,
continuing education, speakers and vendors. There were 90 full conference registrants, 3
single day registrants and 20 vendor representatives.
Continuing Education
Continuing Education classes were held on Saturday and Sunday at the newly opened
Health Sciences Education Building, just a short walk from the Guest House. Eleven
courses (3 full-day, and 8 shorter courses) were offered with 59 participants. They
included Focus Groups, Evidence Based Librarianship, PubMed, Librarian as
Professional, Becoming a Green and Sustainable Library and a series of short course
technology up-dates. Only one short course was dropped for lack of attendance.
Conference Programming
The conference program took place in the Post Chapel adjacent to the Guest House.
Programs included the keynote address, and Priscilla Mayden Lecture given by
informaticist Dr. Ted Shortliffe, Columbia University College of Physicians and
Surgeons, followed by a reactor panel of experts Paul Schoening, Joyce Mitchell and Roz
Dudden and on Tuesday, a Hospital Libraries in Partnerships Panel featuring Anna Beth
Crabtree and Erica Lake along with their participating health professional. The luncheon
speaker presentation on Tuesday took place in the Officer’s Club and featured physical
therapist Amy Broekemeier from Salt Lake City. The afternoon programs included a
hands-on session called “Creating the Librarian of the Future”, and sessions for 14
posters and 7 contributed papers on various interesting topics and projects. The research
award was presented to Joyce Condon, Exempla St. Joseph Hospital Library in Denver,
CO for her paper entitled “Implementation of the Evidence Based Practice Model through
a Multi-disciplinary NICU Journal Club”. The MLA Update was given by MLA Board
Member and MCMLA long time member Margaret Bandy from Denver.
Exhibits
On Monday there were 14 vendors exhibiting their products in the historic Officers’
Club. Each vendor was given the opportunity to address the group at the luncheon
followed by hot topic round table discussions. The website for the meeting was active for
many months and contained many useful links for the conference as well as local
information.
Green Meeting
The local group has tried to make this as environmentally-friendly a meeting as possible.
Efforts include promoting the use of conference bags from other meetings, having the
caterer use glass and china, providing receptacles for recycling, acquiring free Trax
passes for conference attendees, and offering a continuing education class on “Becoming
a Green and Sustainable Library.”
Annual Business Meeting
The annual business meeting was a lively affair Tuesday morning in the Post Chapel
which was presided over by Chair Jim Bothmer. Officer, Appointee, Committee and Task
Force reports came first followed by the awarding of prizes by the “Bag Lady” for the
oldest, most professional, most interesting and most worn out conference bag. The St.
Louis 2006 committee gave a lively preview of the 2006 meeting which promised to be
educational and entertaining.
Social Events
The Welcome Reception was held at the Utah Museum of Fine Arts Sunday evening,
complete with museum tours, a jazz trio and plenty of delicious hors d’oeuvres, wine and
beer. Other social events included a morning canyon walk sponsored by the Health
Round Table of the Utah Library Association, a geocaching orientation and competition,
a Birding-Dinner combination, a Haunted Salt Lake dinner, and opportunities to view the
new Salt Lake Public Library, the Mormon Tabernacle Choir Sunday broadcast and
numerous other outdoor events and dinners.
Sponsorship
Sponsors for the meeting included Utah Health Sciences Library Consortium, Eccles
Health Sciences Library, National Network of Libraries of Medicine, VA Medical
Center, HEART Roundtable, Swets, EBSCO, EndNote, Utah Transit Authority.
Additional support came from Doody’s, Teton Data Systems, and Elsevier MD Consult.
Finances
The meeting was a programmatic, educational and organizational success. The organizers
were able to return $2500 in “seed” money as well as the $2000 in start up money. There
was a modest $666. over and above that, which the organizers voted to donate to the
chapter. In final analysis, the catering costs were on the high side, but judging from the
comments from participants, the food quality was high and service superb. A generalized
break down of income and expenses are listed below and a more detailed financial report
is available upon request.
Income
Advertising
CE
Exhibitors
Registrations
Seed Money Received-MCMLA/UHSLC
Sponsorships
$ 100
$ 5,450
$ 6,375
$17,525
$ 4,500
$ 2,800
Miscellaneous Income
$ 2,270
Total
$39,020
Expenses
Administrative Expenses
Continuing Education
Exhibits
Guest House
Hospitality-Food Service
Program
Profit
Promotion
Seed Money Returned-MCMLA/UHSLC
Transportation
Miscellaneous Expenses
$ 674
$ 3,500
$ 1,350
$ 1,387
$22,743
$ 2,043
$ 666
$ 1,489
$ 4,500
$ 286
$ 382
Total
$39,020
Evaluation
Fifty four evaluations were submitted via an online survey. Results indicated that 96% of
the respondents were “somewhat” or “extremely satisfied” with conference facilities,
93% of the respondents were “somewhat” or “extremely satisfied” with speakers and
presenters, and 94% of respondents were “somewhat” or “extremely satisfied” with the
CE offerings. There was overwhelming support for the greening effort and favorable
comments about the vendors. In all, the meeting organizers in Utah would say the
meeting was a success and it is felt that the participants agreed.
2005-2006 MCMLA Publications Committee Report
Time Period Covered: October 2005-October 2006
2005-2006 Goals
The Publications Committee will work to make the production of the newsletter more efficient
and to continue to improve its appearance.
Activity Summary: The Publications Committee continued the goals from the prior year by
publishing four annual issues of the MCMLA Express.
•
•
•
•
•
•
A new Chair/Express editor began duty at the end of the Annual Meeting in 2005.
Volume 26 issue 4, the Annual Meeting issue, was published in October of 2005.
Volume 27, issues 1 through 3 were published in February, May, and August,
respectively.
Committee members began serving as official photographers at the Annual Meeting.
Digital copies were submitted to the Archives and Web Editor.
The original artist of the Express masthead was located and an updated and photo-ready
version of the masthead was created and made available in digital format.
Committee members decided to contribute a regular column to each Express issue. These
columns covered topics in health literacy, technology, web resources, and outreach.
A layout template was modified in Microsoft Word. This template will make the layout
process more efficient.
2005-2006 Budget
No expenses were incurred
2006-2007 Goals
The Publications Committee will continue to support MCMLA by continuing to provide a forum
for information about members and activities.
• The Committee agreed to push the Annual Meeting issue to November publication. This
will allow MCMLA members adequate time to submit articles after the Annual Meeting.
It also provides a more balanced time span in between issues.
• To further efficiency of Express production, a style guide will be distributed during the
call for submissions. This guide will include necessary information about the author and
suggest appropriate file types for submissions.
• A policy for correction notation will also be implemented.
2006-2007 Budget
No expenses anticipated.
Committee Members:
Heather L. Brown – Chair
Angela Arner
Patricia Leembruggen
Russ Monika – Web Editor
Brenda Pfannenstiel
MCMLA Research Committee Annual Report, 2005-2006 – Cindy Schmidt
Members:
Cindy Schmidt (2006) NE
Cam Gentry (2006) KS
Whitney Davison-Turley (2007) KS
Claire Hamasu (2008) UT
Judy Fentuch (2008) MO
Ex Officio: Roz Dudden (2006)
Priorities:
Continue to increase the visibility of research within the Chapter.
Encourage submission of articles for possible inclusion in publications such as the
Journal of Hospital Librarianship, JMLA, Medical Reference Quarterly, etc.
Objective 1: Raise awareness and level of knowledge of members regarding research in
librarianship.
Action 1: Journal Club on the “Future of Libraries” led by Whitney DavisonTurley and Michelle Beattie
Four, journal clubs were conducted. Each journal club used a different
communication method. The methods used were: 1) in person, 2) teleconference,
3) e-mail, and 4) online chat.
Action 2: Used the MCMLA listserv to acknowledge the research activities and
publications of chapter members.
Cindy attempted to keep track of publications of chapter members and when
aware of publications sent congratulations through the MCMLA listserv.
Action 3: Use the MCMLA listserv to make MCMLA members aware of
research funding possibilities.
When aware of funding possibilities not already publicized on the MCMLA
listserv, Cindy sent messages about these possibilities to the listserv.
Action 4: Use the MCMLA listserv and NN/LM-sponsored award to promote
submission of research-oriented posters and presentations to the annual MCMLA
convention and to promote evaluation of library programs that will make it
possible to present the work on these programs as research in posters and
presentations.
Cindy sent messages to the MCMLA Listserv that publicized the research
awards, encouraged submission of poster or presentation proposals to the
MCMLA 2006 Planning Committee, and encouraged those considering
submission of poster or presentation proposals to include data analysis in their
posters and presentations.
Objective 2: Keep MCMLA members involved as appropriate in MLA Benchmarking
activity.
Action: No help with benchmarking activities was needed this year.
Priorities:
Continue to develop collaborative relationships with other Chapters, associations
and organizations
Continue to partner with graduate schools of library science in joint recruitment,
research and educational initiatives.
Plan and investigate the availability of grant and logistic support for a research
project involving multiple and varied institutions served by MCMLA members.
Objective 3: Plan and investigate the availability of grant and logistic support for a
research project involving multiple and varied institutions served by MCMLA members.
Action: During the Research Committee's 2003-2004 journal club, the
possibility of repeating the King's study of the clinical usefulness of librarianmediated search services was discussed ( King, D. N. (1987). The contribution of
hospital library information services to clinical care: A study in eight hospitals.
Bulletin of the Medical Library Association; Bulletin of the Medical Library
Association, 75(4), 291-301). Cindy Schmidt submitted a proposal for NIH/NLM
funding of this project prior to the June 2005 NIH submission deadline. The
proposal was not funded, but the reviewers felt the project was important and the
reviewers' criticisms can be addressed. At this point, we could revise the grant
and resubmit or, as some have suggested, the chapter might fund the research.
Regardless of the funding source, it would be best to consider the criticisms of
the reviewers. Addressing the substantive criticisms will strengthen the study
design. Two of the criticisms, criticisms that might make the study more difficult
for the chapter, or less appealing to the chapter, are addressed below:
1. The NIH reviewers were worried about the possibility of bias in a study of
library services conducted by librarians. Addressing this concern would require
recruitment of a non-librarian advisory board or a non-librarian PI. Regardless of
the source of funding, Cindy Schmidt no longer has time to serve as PI . She will
be happy to turn all project/grant-related documents over to another capable and
interested investigator. Paying a non-librarian PI would be potentially rather
costly and recruiting a non-librarian committee may be difficult. If an advisory
board is recruited, MCMLA Research Committee members had decided it would
be best to involve an expert or experts in conducting quality of care studies to
serve as members of any advisory board. These experts would be especially
helpful in reviewing questionnaires that would be sent to the healthcare
professionals that requested librarian-mediated searches during the course of the
study.
2. The NIH reviewers felt that the study statistician would need to provide
estimates of the numbers of participants needed to produce representative
samples. The statistician would need to estimate the number of hospitals that
would need to participate per type of hospital (urban vs. rural, etc), the number of
participants per profession from each participating hospital, etc. before we would
know if the study would produce representative figures. We had planned to
include this activity during the planning phase of the two-year grant period
thinking that the study was feasible and that we just needed numbers.
Aspects of the study, as it was defined in the grant proposal, that would,
potentially, make it difficult for the chapter to fund:
1. A statistician's time is absolutely required. A UNMC statistician had estimated
that a 5% FTE time commitment would be required during the planning phase and
a 10% FTE time commitment would be required during the data analysis phase of
the project.
2. Either the PI or a grant coordinator will need to spend a great deal of time
coordinating the project. In the grant proposal, Cindy had budgeted for a 50%
FTE grant coordinator and a 10-20% time commitment from the PI. The grant
reviewers felt the estimate for the PI commitment was overly conservative during
the final year (10% estimate).
3. It will make it much easier to recruit hospital liaisons, the non-library-affiliated
hospital personnel who recruit study participants, if these individuals receive an
honorarium each year in return for their efforts. We had planned to pay $200 $400/year to each liaison. Depending on the number of participating institutions
(we had estimated 20-40) the total amount needed could be significant.
Midcontinental Chapter of the Medical Library Association
2006 Web Editor’s Annual Report
Summary of Activities
•
New content was added and updated on request.
•
New issues of the MCMLA Express were added to the site.
•
The site’s main page changed three times during the past year. Each page lasted
for three to four months. The first one was about the 2005 Annual Meeting. The
next page had links to all of the pages in the site. The current page concerns the
2006 Annual Meeting.
•
The Archives Committee scanned in Programs from previous meetings dating
back to 1971. They send me the PDF files and I was able to upload them to the
web site, where they can be found at
http://www.mcmla.org/archives/meetings/programs/index.html. They are a
wonderful source of our organization’s history.
•
The Membership Directory was put online in January 2006. It is hosted by the St.
Louis Medical Librarians, who have a hosting account on a commercial provider.
This provider, as part of the account that the SLML has, offers access to a webenabled database that allows the creation of the online membership directory.
Steps were taken to make email address difficult to harvest by spam bots. The
directory was updated when MCMLA memberships were renewed. A new edition
of the PDF-version of the Membership Directory was added to the site in January.
The Directory’s URL was disseminated through the MCMLA Listserv or by
request to me from members.
•
The election of Officers for 2006-2007 was done online this year. Using the
Membership Directory, a web-based Voting application was developed and used
to elect officers for the upcoming year.
•
Registration for the 2006 MCMLA Annual Meeting, to be held in St. Louis this
fall, was done completely online this year. A separate database was created for the
meeting and web pages were created to collect the registrant’s personal
information, registration choices, and Continuing Education Classes registration.
Through the Merchant Account that the SLML set up through its Hosting
Company, the SLML was able to accept secure, online payments for the meeting
by credit card.
Questions or Concerns
•
We can continue to use the web site more interactively.
New Business
•
The organization should consider using a web hosting company to host our web
site. A web host account with a commercial company would:
o Cost to the organization will be less than $100 per year.
o Allow us to use a web-enabled database for our membership directory and
other applications.
o Allow us to set up organizational email addresses like [email protected]
instead of using our personal email address for MCMLA business.
o Move the Membership Directory into our own domain.
o Better customer service.
o Better access to web site statistics. In the databases we could store and
access our Membership Directory, online Voting application, Annual
Meeting database, etc.
Budget Request
•
If we purchase an account with a web hosting company, about $100 per year for
the account.
o This would include storage, bandwidth, email address and email
forwarding, and access to web-enabled databases.
Membership Liaison to MLA
Stephanie Weldon
Report to MCMLA 2006
The Core MLA Membership Committee met in January; and called 590 lapsed members about
renewing their MLA membership.
150 people attended the First-Timers’ Breakfast.
The Colleague Connection which encourages mentorship of new members has been a success.
There is a New Members SIG which is a virtual group of students.
New Medical Librarianship Recruitment Video Available
MLA's new recruitment video, "Join the Health Care Team: Become a Medical Librarian" is
available. You can watch the video on MLANET or email Lisa C. Fried to receive a copy of the
DVD by mail for use at career fairs and for classroom presentations.
MLA Member Testimonials: https://www.mlanet.org/joinmla/bentest.html a new resource on the
MLA website allowing MLA members comment on the value of MLA membership
MCMLA Site Selection Survey
Conducted August 2006
Key Conclusions (in order of response 1=highest):
See following pages for percentage and number of responses
Preferred days of the week:
1. Tuesday through Friday
2. Saturday through Tuesday
3. Monday through Thursday
Preferred location:
1. Mountain
2. Boulder
3. Fort Collins or Denver
Favorite meeting locations:
1. Salt Lake City
2. Kansas City
Who pays?
1. All or most paid by employer
2. Cost shared
3. All or most paid by me
If employer pays, what do they cover?
1. Registration
2. Travel
3. Lodging
4. CE Registration
5. Food
What affects the decision to attend
(assuming an excellent program)?
1. Location
2. Amenities
3. Cost
Will they share a room?
1. No
2. Yes
Where will they stay?
1. Conference Hotel
2. Non-conference hotel
3. Other
Preferred room rates?
1. $100-125
2. Any of the rates are within my
budget
3. $125-140
Importance of area activities
1.
2.
3.
4.
Shopping
Dining/Drinking
Cultural
Outdoor recreation
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I . A~swnin g there will be an ~.xccll enr program rclcva m to )'lllit profi)~Sional dcvclopmcnL needs. do
you plan to attend M C ML>\ tn 200<)'1 li not, why~
Rc."J))nsc Rcspom;e
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Total
8 1.5%
88
IK.S%
Total Respondent~
(skipped th is quc> liOn)
20
108
0
2. Stat(' you will be unvelmg rrom:
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Response
Pcr ccut
T otal
34.9%
KS
I~ . I %
21.7%
MO ....,.Iiiiiiiiiiillil
NE
12.:\%
SD
0.9%
UT
9.4%
WY
5.7%
Total Respondents
(~kipped
Utis qu estion)
16
m
23
13
I 06
2
3. Your work selling:
Res ponse Response
Pe1·ccnt
Total
A eademic Library
Coq~oralc
HO~lJila.l
~.:.:;;;;;;;:;;;;:;;;;;;;;
Li brary I
Libr:u-)
.::;;;;;=;;;;;;;;;;;;;;;;;;a
1.\)%
~
2
42.6%
46
3'.1.8%
Specil1l Library
7.4%
8
Other (please specify I
8.3%
9
Total Res ponde nts
(skipped I his qu es tion )
108
IJ
4 . Ho'' would you expcc1 to travel to the n1ccting'?
Rc5punsc RcspollS('
J)cn·ent
Total
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54.2%
58
45.8 %
49
0%
0
T otal Respondents
107
(skipped thi s question)
1
5. Do you have any health or mobiliry issues we should consider in selectjng a meeting si te?
Total Respondents
50
(skipped this qu estion)
58
6. Whi ch days of the week do you prefer for a meeting? You may select more than one option.
Response Response
Percent
Total
Saturday through T uesday
E;iii;i;ii:=l~iOi:i~
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tvtondaJ:: thro ugh Thur~ay ~===;::!
Tuesday through Friday
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34.6%
37
24.3%
26
27.1 %
29
35.5%
Total Respondents
(skipped this question)
38
107
1
-
7. Where in Colorado would you prefer ro attend an MCMLA meetine? Please select your first, second
~~~~~
3rd choice
Response
Average
29% (21)
2.08
44% (22)
2.14
1st choice
2nd choice
Boulde r
21 % ( 15)
GQi;l
Colorado Springs
30% (J 5)
26% ( 13)
Denver
~
32% (2 1)
22% (14)
1.75
7% (3)
44% ( 18)
49% (20)
2.41
(iS~
17% (13)
28% (2 1)
I. 73
Fort Collins
Mou ma ins (Breckenrid ge.
Copper Moumai n, Estes Park ,
Va il, etc.)
Total Respondents
(skipped tllis qut>Stion)
104
4
8. Which MCMLA meeting locmion in the 5 last five years did you li ke the best? What did you like
abom Lhe locarion?
Response Response
Percent
Total
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13~
9
2002 - Topeka
8.7o/t·
6
2003 - Sioux Crty
5.8%
-l
2004 - Kansas City E;;;;;;;;;;:;:;;;;;;;;;;;;;;;;;J
33 .3 %
23
2005 - Snll Lake City L..;w;l;;;;;;;:;;;;;;;a
39.1 %
17
Ttll'al Respondents
69
(skipped this question\
39
9. Please explai n your choice for question #8.
Total Respondents
77
(skipped this question )
J1
I 0. Are you afrnrd of ghosts?
R<·sponsc Response
Percent
Tol!ll
Yes
8.8%
91.2%
Total R espondents
(skipped this CIU<.'stion)
9
93
102
6
II. Who pays for you to travel to ond a11end MCMLA mceungs'?
Response Response
All or most paid by r-;;;;;;;w;;;;;•;;;;;;;;;;;;;;;;;;;;;;;~
employer •
All or mosr paid by me
CostS shared between me and L...;;iOiii;;;;;;;;;;;;~
Percent
Tot al
55. 1%
~
14%
15
30.8%
empl o)er
Total RCSJ>Ondcnls
(skipped this question )
/
107
2
12. If your employer pays. wllat custs will they co~er?
Response Response
Regi stmtiCln l'or CE ~:;;;;;;;;;;;:,:::;;;;;;;,;;;;;;;;;:;;;;;;;,;;;;;;;:;;a
l{egistration for Conference l...liiiiiiiii-;;;;;;;:;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;~
l of 5
Per cen t
Total
66%
68
91 .3'il.
94
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69.9%
72
68%
70
50.5%
52
5.8%
Total Respondents
(skip~1cd
l.hi!: t)U c~-tion)
6
103
5
13. Ass uming there will be au excellent program relevant to your profcssionul developmen t needs.
how imponam arc the following criteria in your decisiOn to attend MCMLA 2009?
Not
Slightly SOIIlCwbat
.
Very
Response
important important important Important importnnt Average
Cost
6% (6)
10% ti ll
~
28% (:lO)
26% (28)
3.58
Location
4% (4)
12% (13)
23% (25)
~
22% (24)
3.64
3% (3)
2.69
Area amenities (di ning,
shopping. recreation)
14% ( 15)
~
30% (32) ~ 21% (23)
Totnl Respondents
I 07
(skipped thi.s question)
J.t Are you likely to share a room with another meeting attendee?
Response Response
Pe~·cent
Total
45.4%
49
5~.6%
59
T otal Responden ts
(sldp1x:d this quel>Lion)
I 08
1
15. Which type of accommoc!:~tions do you usually reserve for an MCMLA meeti ng?
Percent
Response
Total
78.6%
81
20.4%
21
R C.'>j)OllSt'
Conference Hotel
J;;;;;;;;;;;;;;;;;;;;;;;:;i;;iii;;;;;:;;;;;;::;;;;;;:;:;;;;;;;iil
Non-Conference Hotel ( ll&B, fii(;iiiiliiiii~
condo, nenrby hotel , etc.)
O ther (please specify)
6.!!%
Total Respondents
(skiPI>Cd this question)
7
103
5
16 Which C>f the following room ra1es are w1thin your budget'!
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Percen t
Total
;
62.5 %
65
$1 2.5- 140
14.4%
15
$140-160
1%
$1 00-125 1
::;;;;
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26%
To tal ReSpondents
(skipped this qu estion)
27
] 04
4
17. We realize that the program Md CE arc irnportam clcmcms in decidtng lo attend MCMLA
meetings. How important is access to th e followi ng acti vi tics in your decis ion to <lllend'? Please rank by
order of importance, I being the least important and 4 being the most important.
2
Cultural activi ties
Outdoor recreational
15 % (14)
activities""' ~ ![
Variety of dim ng/dnnking
establishments
Shopping
7% (7)
\48 % (46}] I
22(!'() (20)
3
\23 %
(3~'3
28% (26)
27 % (25)
26% (24)
29% (27)
26% (25 )
16% (15)
~
4
Res pousc
Average
30% (27)
2.77
15% (14)
2.27
38% (36)]
2.98
9% (9)
Total Respondents
(skipped this lJUCStion)
1.86
104
4
18. D<> you h3vc any additionaJ commcms or suggesti ons that we should consider in planning the
location of our meeting?
Total Respondents
28
(skipped this question)
80
8/28/06 11:02 AM
MCM L A S urvey R esponses: De tail {August 2006)
2009 M CM LA Con ference- Site Seleclion Co mmittee
Chair·: Ly nne F ox
l. Assuming there will be an excellent program relevant to your professional development needs, Clo you plan to attend MCMLA in
2009? [f nOL, why?
I As a Federal Librarian 1 have difficulty rraveling in Occober because we don't usually have funds in the first month of the
new fisca l year. If the meeting date is at the end of September I can come.
2 may auend
3 Depends on the date.
4 Cun·ent.,eosition wi ll not fund n-a\!.el.
5 Lack of fimd ing._SmaJ I staff only I representative cou ld attend.
(\ Work does not pay tor my to attend meetings or conferences. I cannot afford to go to them on my own (Travel, Hotel,
Meals. Transportation (to get there, as well as local issues once I'm there). as well as Conference Fees. et al. ..
7 ~~or it at my instituLion
8 Unknown, as 1 am seeking employment.
9 Too far in the jJD:ure.JAguess. f may.
10 Unsure: l.t is too far in theJ].J.n.u'c to even know if I would be still working in rh e field or nor.
J I It depends on Jinances.
12 Limited dcvelopmer~13 no money
14 depends on the city - can't afford any hotel stays
15 Moving away fi·om area
l G Ar m~probably won't be here then.
17 Not sure. I might be ~y then. ;-)
18 Given limited funds & limited ab ility to be away from my job, J'd choose the MLA over the MCMlA. Meaning I get to go
to one or the other, but not both.
19 ft would surprise me ifl d id; I generally~; I'm not really a medical librarian but have lots in common
with medical librarians and find my MLA membership worthwhile
20 Not interested
3. Your wo;r!csettjng:
1 academic and consumer
2 research
3NNLM
4 Seeking employment.
5 public library
6 Public Library
7 public library
8 Academic and Special
9 Federal Government
15. Whie.h ~e ofaccommQdations do you usual!Y,se erve for anMC:MLAmeeti~gz
I Depends onSQ!iL_
2 !usually stay at~ hotel near the conference. For the following question T'll opt for $80. or less.
3 NIA
4 least expensive, nearby hotel
5 Have not been to a MCMLA meetjng
6 cheapest
7 CO"nfHotcl or stay with friends
18. Do you have any addi tional comments or suggestions that we sl1011ld consider in planning the location of ounneeting?
1 lnfom1ation send out about the meeting program, CEs, and information about the aJ1!1L?re really helpful is it is posted a
couple of months in advance.
2 Just wanted to note t ha t on the question for costs covered by my employer, is that they don't cover the full amount of
registration & lodging -just half. Also, Teither share a room with a colleague or I bring my partner along (changes the cost
in that J don't get LO share the bill if it's my partner;-) While the location is a consideration, it's really meeting and being
with my colleagues that draws me to the meetings! So, having time to meet and greet, having lime to listen and share info,
problems, etc. is key.
3 Somewhere peantiful !,
4 If a[ the Stanley, J.<.arby Carlson of Wegtac(kcarlson@ courts.state.wy.us) may be able to give some pointers.
5 See Question 114. Transportation would depend upon location...
6 Please try to make it CJ)Sl conscious. With budgets getting smaller, our costs for tbese conferences a re often at our own
expense.
7 No
8 ~and therefore, location; is always an issue for me.
9 No-- tha11ks for asking.
10 I enjoyed Lhe lQQal mystery au.!)J.Qrs who spoke at the Poisoned Pen at the Phoenix MLA meeting. l would enjoy hearing
11·om ajQcal author or bumo~. l do not care to hear from someone who gets toucby-feelyfspiritual!religious abo ut health
care (or life), or anyone who wants us to stand up and stretch and bug our neighbor and sing along. I wouldn't mind hearing
about global wam1 ing and public health. Of course, 1 woulcllikt: plenry of practical information on how to run our libraries
andmec~
11 Tbauks for soliciting input.
12 no
13 No.
14 Do not choose S<)mc place like the U. Utah conference center where there was no place to eat w ithout going far from tbe
hotel.
do you care if i'm afraid of
6 s1te.
~~hy
gh~stsj)
17 Just having the locations or opportunities to go and network with other members is actually the most import<mt feature and
it seems we frequently bead to a restaurant. As long as there is somewhere to go and just have a chance to talk ... that is OK.
Unique makes i t fun too, but iJJ Colorado you don't have to worry about that.
18 Safe neighborhood
19 No
20 Any of the locations in Colorado would be fine.lt's probably cheaper and easier to get to Denver tban the other towns, but
it's been a while since we had a mountain meeting ...oh and by all means, lets stay in a haunted hotel;-)
21 No.
22 NO.
23 Price of gasoline is very high - those of us who will be driving back and forth won't want to go too far. Lodging would
need to b~p.eus.Ui.e..to warrant staying at conference hotel instead of commuting, though.
24 no
25 Thanks for as king theses questions!
26 What does the question, "Are yo u afraid of ghosts?" have to do with anything? This should not· be a criteria by whicb a
professional organizatiOn chooses rts conterence s1te.
27 Notb.i.ug comes to min.d.
28 thanks for asking!
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2007 MCMLA/Midwest Joint Conference Planning Report
October 4, 2006
Chairs and committee members met in Des Moines in April 2006 to finalize the
conference schedule, create a timeline to facilitate committee planning & activities, and
identify theme ideas for the 2007 Joint Conference that will be held at the Hilton Omaha
on October 12-16, 2007. The theme: License to Learn / License to Lead.
Individual committees have been very active this year, with work conducted through
conference calls and email. Committees sent their proposed budgets in to the Finance
Committee for final approval by the Planning Committee Co-Chairs: Jim Bothmer, Jim
Lander, Chris Shaffer, and Teri Hartman. There have been some changes of committee
chairs and members due to natural attrition in both regions, but all committees are fully
staffed and chaired at this time.
The Program Committee has worked extremely hard to select and contract with the
following keynote speakers: Dale Lea, RN, MPH, APNG, FAAN, who works for the
National Human Genome Research Institute; Fred Lee, a dynamic motivational (and
practical) speaker; Dr. Loriene Roy, ALA’s President-elect. They have also contacted
NLM and MLA for potential speakers, and created a poster to advertise the meeting at the
Publicity booth during the October 2006 St. Louis meeting. The Web Committee has a
wonderful public website, http://www.mcmla.org/2007 , hosted by KU Medical Center.
This website will be promoted through baseball cards distributed at the St. Louis and
Louisville meetings. They have also created a useful password-protected site for internal
use by planners. The Publicity Committee, along with individuals in Nebraska and Iowa,
has been working to promote the 2007 conference in exciting ways at the upcoming St.
Louis and Louisville 2006 conferences. They have secured booth space and giveaways to
drum up interest, and created skits to be played in the respective business meetings. The
Exhibit Committee distributed invitations to vendors at the 2006 MLA conference to
exhibit at the 2007 Joint Conference, and will do the same at the St. Louis and Louisville
conferences.
During this last year of planning, there will be a monthly committee meeting beginning in
October. This will keep the planning momentum going, and enable quick communication
between planning co-chairs and the committees.